BNA2013 Sponsorship Opportunities October 2012 Final · BNA2013: Sponsorship Opportunities Welcome to the BNA2013: Festival of Neuroscience which will take place at the Barbican in

BNA2013: Sponsorship Opportunities

BNA2013: Festival of Neuroscience

Exploring and Celebrating Neuroscience

7th – 10th April 2013

The Barbican, London, UK

Sponsorship Opportunities

www.bna.org.uk/festival2013


CONTENT:

A. THE BNA2013: FESTIVAL OF NEUROSCIENCE

Welcome message from Local Organising Committee The Festival in brief and its objectives Outline of Scientific programme The Festival Venue (The Barbican Centre) and the City of London

B. SPONSORSHIP OPPORTUNITIES

Sponsorship

- Platinum sponsor

- Gold sponsor

- Silver sponsor

- Bronze sponsor

Other opportunities

- Wireless Access - Cyber Café - Lanyards/Badges - Festival Bags - Coffee breaks - Early Career Investigator Award - Festival party

- Registration Area - Exhibition Hall Reception - Festival App - Inserts in the Festival Bag - Poster Boards - Abstracts on USB - Promotional webcast/podcast

C. PAYMENT SCHEDULE AND CANCELLATION POLICIES

Payment information

Rules & Regulations

D. ORDER FORM

For exhibition enquiries only please contact:

Louise Tratt in the BNA Office on [email protected] or telephone +44 (0) 20

8166 8713 for all exhibition details and to reserve

your place


Welcome to the BNA2013: Festival of Neuroscience which will take place

at the Barbican in Central London from Sunday 7th April – Wednesday 10th

April2013.

We invite your organisation to participate in this unique

neuroscience event and we very much look forward to working with you

as one of our supporting partners in 2013.

Professor David Nutt Dr. Narender Ramnani Dr. Ian M Varndell

President Meetings Secretary Acting Chief Executive


A. THE BNA 2013 FESTIVAL OF NEUROSCIENCE

The Festival in brief and its objectives

The idea for an inter-disciplinary neuroscience meeting to be held in the UK quickly

gained traction amongst the neuroscience community. Styling it as a “Festival of

Neuroscience” grabbed the imagination of academics, corporations, SMEs and

policy-makers alike.

Hosted by the British Neuroscience Association (BNA), and with enthusiastic

support from 18 other learned societies with a neuroscience interest, the Festival

will be a unique event bringing together basic and clinical researchers –

biochemists, pharmacologists, anatomists, developmental biologists,

physiologists, immunologists, oncologists, psychologists and psychiatrists in

an iconic venue, the Barbican, in Central London.

Over 2000 delegates are expected to register for the meeting which will comprise

56 symposia and workshops, 8 high profile plenary lectures and poster

presentations.

In parallel with the academic conference, there will be an exciting

public engagement programme of debates, lectures and the arts offering many

networking opportunities.

A major trade show will be held in the Barbican Centre Exhibition Hall 2, and this

will be fully integrated with the poster sessions and main catering points. Incentive

schemes will be used to channel delegates to the Trade Show and exhibitors will be

encouraged to engage visitors and maximise leads.


Outline of scientific programme

The Scientific Programme has been structured around Plenary and Public Lectures, Symposia, Workshops and Poster Sessions that fall into a set of eight broad themes. Collectively these encompass a diverse range of research areas across neuroscience:

a) Development

b) Molecular, Cellular and Synaptic Mechanisms

c) Sensory and Motor Systems

d) Cognition

e) Circadian, Homeostatic and Neuroendocrine Mechanisms

f) Nervous System Disorders

g) Methods and Techniques

h) Public Awareness and Societal Impacts

The Festival Venue and London

About London

London is one of the few places in the world that boasts the highest possible standards of event services and venue facilities. It’s a city where you can lose yourself in the history of awe inspiring landmarks, and a source of continued inspiration for artists, scientists, writers, philosophers and film makers. London is a vibrant destination that’s easy to meet in and impossible to forget. The cityscape constantly evolves, and with a cultural diversity rich in music, food and art. FACTS & FIGURES

• The main working location for over 2000 neuroscientists engaged in central and peripheral nervous system research

• 27 million visitors per year

• 5 international airports

• 300 direct flights from worldwide destinations

• 2h15 – Eurostar train from Paris to London

• 1h51 – Eurostar train from Paris to Brussels

• 250+ free attractions, including some of the world’s finest museums and art galleries


• 17 national museums and galleries, including the British Museum, the National Gallery, Tate Modern and the V&A Museum

• 150 theatres

• 6,000+ licensed restaurants,

• bars and cafés

• 70 types of international cuisines

• 4 World Heritage sites

• 83 major markets

• 300+ languages spoken

• With 30% of green space, London is one of the most sustainable capital cities in the world

The Barbican

The BNA 2013 Festival of Neuroscience will be held at the Barbican Centre in the

city of London. The Barbican is Europe's largest multi-arts and conference venue

presenting a diverse range of art, music, theatre, dance, film and creative learning

events. It is also home to the London Symphony Orchestra.

The Barbican Centre

Silk Street

London EC2Y 8DS

+44 (0) 20 7638 8891

For further information about the Barbican: www.barbican.org.uk



B. SPONSORSHIP OPPORTUNITIES

HOW TO BECOME A SPONSOR?

In the following pages, we are offering your organisation the opportunity to become

a sponsor of the BNA 2013 Festival of Neuroscience. We feel sure you will

want to be amongst the first to take advantage of the excellent 2013 sponsorship

opportunities and would encourage you to make early application to the Festival

Secretariat, TFI Meeting Point, as soon as possible to secure an exciting

sponsorship package.

The various sponsorship options are listed in the following pages in which you can

select different elements. Packages can also be individually tailored up to the

amount of the financial support you can afford.

If you are interested in becoming a sponsor of the BNA 2013 Festival of

Neuroscience, the application form attached at the end of this document should

be fully completed and returned. Or call us to find out more on (+ 44 (0) 20 7808

5171/ [email protected])

All sponsors will be treated on a “first come, first served basis”.

Standard Sponsorship Package

Each Sponsor receives the standard package:

1. Name listing in the final electronic conference programme and proceedings 2. Exhibition space (3m x 2m) or poster board (2m x 1m) to exhibit your

company’s profile 3. Tea/coffee/lunches for 2 stand personnel per day

4. Power supply

5. One table and two chairs

6. Access to Scientific sessions for 2 stand personnel per day

7. Delegate list on the USB device

8. Delegate interaction incentives

Each level of sponsorship includes its own unique types of recognition detailed below:


The BNA is delighted to be partnered with the Wellcome Trust (the Festival Main

Sponsor), but we are offering a limited number of opportunities to be a key sponsor

of the BNA 2013 Festival of Neuroscience.

PLATINUM SPONSOR 1 opportunity available

Cost (VAT excluded) £50,000

Benefits of sponsorship include Standard Sponsorship Package as above, plus:

- Full page advertisement in a prominent position in the electronic version of the

Festival programme

- Sponsorship of the onsite Festival pocket-guide

- 6 x complimentary Festival registrations

- 6 x invitations to the Welcome dinner

- Sponsor logo identified as the Platinum sponsor on the Festival website with

hyperlink to own website

- Sponsor logo on the main Festival Sponsor Board

- Sponsor logo on all Festival directional signage

- Sponsor logo to be displayed on sponsorship banner throughout Festival

- Enhanced facia board branding

- The opportunity to brand a Plenary Lecture and up to three symposia (from list

provided by Organiser)

- Sponsor acknowledged during the Opening Ceremony and throughout the

Festival

- A one-off e shot to all delegates distributed by the Festival Secretariat two weeks

prior to the Festival

- Allocated meeting room for private use throughout Festival


GOLD SPONSOR 3 opportunities available



- Full page advertisement in the final electronic version of the Festival programme



- Sponsor logo identified as the Gold sponsor on the Festival website with

hyperlink to own website

- Sponsor logo displayed on the main Festival Sponsor Board



- An opportunity to brand a Plenary Lecture and one Symposium (list to be

provided by the Organisers)

SILVER SPONSOR 5 opportunities available



- Half page advertisement in the final electronic version of the Festival programme




- Sponsor logo on Festival website with a link to sponsors website


- An opportunity to brand one Symposium or (list to be provided by

the Organisers)

BRONZE SPONSOR 5 opportunities available



- Quarter page advertisement in the final electronic version of the Festival

electronic programme

- 1 x complimentary Festival registration

- 1 x invitation to the Welcome dinner

- Sponsor logo on Festival website with a link to sponsors website



OTHER OPPORTUNITIES

1. Wireless Access

Please enquire for details and price

BNA will have a designated WiFi access area where participants may check e-mails

using their own devices. Your company logo will be prominently displayed.

Benefits of this include:

- Sponsor logo placed on signage at the entrance of the Exhibition room

- Link and logo of the sponsor placed on the welcome page of the WiFi network

provided in the Exhibition room

- Acknowledgement as a Festival sponsor on the Festival website

- Sponsor logo to be displayed on sponsorship banner throughout the Festival

2. Cyber Café


An area will be set aside with computer terminals/laptop-sized screens area where

participants may check e-mails without using their own devices.


- Sponsor logo prominently displayed on screen

- Sponsor logo prominently displayed in the Cyber Café area



3. Delegate Lanyards/Badges


With the logo of your company along with the BNA logo and the BNA2013: Festival

of Neuroscience logo increases your visibility by sponsoring the lanyards/badges

worn by all delegates throughout the Festival.


- Sponsor logo displayed on lanyards alongside the BNA logo and the

BNA2013: Festival of Neuroscience logo




4. Festival Bags


Sponsorship of the Festival bags allows promoting your company in a very

prominent and visual way. The logo of the sponsoring company will be printed

on each Festival bag along with the BNA logo and the BNA2013: Festival of

Neuroscience logo. (Position and size of the logos will be at the organiser’s

discretion).


- Your logo printed on each Festival bag along with the BNA logo and the

BNA2013: Festival of Neuroscience logo. (Position and size of the logos will

be at the organiser’s discretion).



5. Coffee Breaks 8 sessions available

Cost (VAT excluded): £6000 per session

Tea and coffee will be provided free-of-charge to all registered delegates and

accompanying persons in the Exhibition area.


- Table signs featuring organisation names

- Logo will be displayed on catering tables



6. Early Career Investigator Award


7. Festival Party


An off-site event to encourage early-, middle- and late-career neuroscientists to let

their hair down in an informal setting.


8. Registration Area


9. Exhibition Hall Reception


An excellent networking opportunity for delegates and exhibitors to get together in

the Exhibition Hall in the evening to enjoy nibbles and a glass of wine.


- Logo will be displayed in the exhibition room



10. Festival App


The Festival App enables Festival participants to access all Festival related

information and functions, such as scientific programme, abstracts, posters,

and exhibitors. It allows Festival participants to plan and organise their personal

schedules for the Festival.

The app will be available on Apple and Android devices.




- Acknowledgement and logo in the electronic version of the Festival

programme

Details of the app will be discussed with the Sponsor, and no advertising will be

permitted in the App other than that agreed with the Sponsor.


11. Inserts in the Festival Bag


The opportunity is offered for sponsors to provide an insert. A4 size double-

sided, colour or black and white flyer/promotional leaflet. This flyer could be

text only promoting activities on exhibition stand or it may be an existing

corporate flyer on information of your services or products.


- Acknowledgement as a Festival Insert on the Festival website

- One piece of documentation inserted in the Festival Bag

12. Poster Boards


Sponsor’s logo will be identified on poster boards, next to the board number and on

the signage at the entrance to the poster area.




- Sponsor logo to be displayed on poster boards next to the board number and

on the signage by the poster area.

13. Abstracts on USB

Cost (VAT excluded) from £10,000

The USB stick will contain all of the BNA2013: Festival of Neuroscience Abstracts.

The stick will be distributed to all participants in the Festival bag. It is envisaged that

one side of the stick will have the Festival logo and the other side will have the

Sponsor’s logo.


- Sponsor logo to be displayed on one side of the USB stick




14. Promotional Webcast/Podcast


For example, this could be a product launch or description of your products and

services. The 2-minute webcast/podcast will be available to download through web

syndication or streamed online to a computer or mobile device.

If there is time and space, the podcasts could be copied onto the USB memory sticks

for distribution to all delegates.





TERMS AND CONDITIONS

In order to be valid, your stand reservation or sponsorship must be completed on the ORIGINAL APPLICATION FORM attached and sent to The Festival Secretariat, c/o TFI Meeting Point, 3rd Floor, 192 Vauxhall Bridge Road, London SW1V 1DX, along with a 50% deposit of the fee. The signature on the stand reservation form (if a stand is required) and the deposit paid constitute a firm hire commitment and compel the subscriber to accept both the general conditions and the exhibition rules and regulations. No verbal or telephone agreement will commit TFI Meeting Point nor the Organising Committee unless confirmed in writing. The remaining fee is to be settled by 31st December 2012 at the latest. Non-payment by this stated deadline will lead to cancellation of your stand booking and all entitlement to benefits, without reimbursement of the deposit paid. Site allocations are subject to the full payment and the agreement of TFI Meeting Point and the Organising Committee. Once locations have been allocated, no change of location will be possible without TFI Meeting Point’s written agreement. The Exhibition floor plan presented in this document is a non-contractual one and is subject to acceptance by the Barbican and official Fire & Safety services. ELECTRONIC TECHNICAL MANUAL An Electronic Technical Manual will be sent to every registered exhibitor and sponsor by the end of December 2012. This manual contains all information, regarding general conditions, safety regulations, setting up a stand and arrangement conditions, description of the stand, specification documents and maps along with order forms and prices for furniture, decoration and all necessary services (telephone, electricity, transport, storage …). PAYMENT The Organiser has given mandate to TFI Meeting Point for the organisation of its Festival and TFI Meeting Point is the sole competent company to receive payments for this. Payment of the deposit may be made either: Credit Card Visa, Mastercard and Amex are accepted, a 4% credit card supplement will be applied. Bank Transfer

- All costs have to be borne by the ordering customer and “free of charge for the receiver account” on all payments

- Payment by personal cheques cannot be accepted - All payments have to be made in sterling - Please indicate the purpose of the payment: BNA 2013 Festival of Neuroscience

and the invoice number


RULES AND REGULATIONS TFI Meeting Point has been entrusted with the general logistics and organisation of the 2013 BNA Festival of Science. It will be referred to as “The Organisers” here-below. Exhibitors shall abide by the local and site regulations with respect to law and order, safety and security. The Organisers will take appropriate action against those who do not comply with the regulations. The Organisers have the authority to demand removal/change of any structure which is not in accordance with the Festival rules or cancel participation. The decision of the Organisers will be final and binding. CANCELLATION POLICY Once the sponsorship agreement has been signed there will be no refund of any of the sponsorship and/or exhibition stand fee and all monies still due under the sponsorship agreement remain due in the event of cancellation by the Sponsor. Entry to the Exhibition Access to the exhibition will only be possible to registered Festival participants or exhibition participants. Insurance The Sponsor signatory renounces its right to take recourse against the Organisers or against the owners of the premises and undertakes to underwrite insurance policies covering all risks incurred by the material exhibited (theft, damage, etc) along with public liability covering the permanent or occasional staff employed by the company, present at the congress. In any case, the insurance protection will NOT be given to the exhibitors by the Organisers. Force Majeure In the event of force majeure, the exhibition dates may be changed or the event may be purely and simply cancelled. In the last event, the disposable funds after payment of expenses will be shared between exhibitors in proportion to their payments without it being possible to take recourse against the Organiser or the producer. Interpretation of the regulations and amendments TFI Meeting Point is the sole competent authority as to problems arising from the interpretation of the here-enclosed regulations and their enforcement. Any expenses resulting from the non-observance of the here-enclosed regulations will be chargeable to the exhibitor. TFI Meeting Point reserves the right to change or to complete the here-enclosed regulations but the exhibitors will be informed.


SPONSORSHIP ORDER FORM:

Please note that all acknowledgements of your company and listing of company names and address will be generated from the following information.

Company

Address

City Postal Country

Telephone Fax

Email Person in charge

We would like to book the following sponsorship items: Platinum Sponsor Gold Sponsor Silver Sponsor Bronze Sponsor ______________ ___________ _____________ _____________ Stand choices: 1 __ 2 __ 3 __

Wireless access Cyber Café Lanyards/Badges Festival Bags Coffee Break Early Career Investigator Award Festival Party Registration Area Exhibition Hall Reception Festival App Inserts in the Festival Bag Poster boards Abstracts on USB Promotional webcast/podcast

PAYMENT SCHEDULE

- All payments must be made in Sterling - A deposit of 50% of the total cost will be invoiced on receipt of the completed form and due for payment upon receipt

of the invoice to guarantee the reservation - The final balance is due by 31

st December 2012

- For bookings after 31st

December 2012 , the full amount is due at the time of reservation - All Sponsorship prices are exclusive of VAT, and are subject to VAT at the local rate which will be added to the

invoice. CANCELLATION POLICY Once the sponsorship order form has been signed there will be no refund of any of the sponsorship and/or exhibition stand fee and all monies due under the sponsorship agreement remain due in the event of cancellation by the Sponsor. Date: Signature:

Position:

BNA counter signature:

Please complete and return at your earliest convenience to:

The BNA Festival Secretariat Office c/o TFI Meeting Point

3rd

Floor, 192 Vauxhall Bridge Road

London SW1 1DX

T: + 44 (0) 20 7808 5171 F: + 44 (0) 20 7233 8586 e:[email protected]

www.bna.org.uk/festival2013

Documents

BNA2013 Sponsorship Opportunities October 2012 Final · BNA2013: Sponsorship Opportunities Welcome to the BNA2013: Festival of Neuroscience which will take place at the Barbican in