MeetwithSupervisor(s)SelectCoursesDiscusstopicsforthesisStartAdvisoryCommitteeselectionStartScholarshipapplicationincludingaskingforletterssofref;ordertranscriptsSeptember

ScholarshipsNSERC(due~Oct.1)OGS(due~Oct.20)AdvisoryCommitteeformcompletedbyOctober31

OctoberPrepareforAdvisoryCommitteeinDecemberbyassemblinganoverviewofyourproposedstudy(ies)StartlookingforliteraturetopresenttoAdvisoryCommitteeNovember

1stAdvisoryCommitteemeetingpriortoDec.31(seeguides)SendreporttocommitteetwodayspriortomeetingCourseselectionforJanuaryterm

December

Newstudents(seeSeptember)SelectCoursesDoesyourprojectrequireethicsapproval?Preparedocumentation

January

NewJan.StudentsAdvisoryCommitteeformcompletedbyFebruary28thCollectpilordataforMargaretMoffat

FebruaryMargaretMoffatDay(~March26th)Discussfeedbackfromposterwithsupervisor

March

StartpreparationforBMEConference

April

BMEConference(lastweekinMay)

May

2ndAdvisoryCommitteemeeting(dueJune30)

June

July

StartpreparationforPhDComps(priordueDec31)

August

GUIDELINESforADVISORYCOMMITTEESMastersAdvisoryCommitteeMeetings(ACM)

ForallAdvisoryCommitteeMeetings,youmustsubmityourreporttothemembersatleast2daysprior.BMEstudentsareresponsibletoorganizetheircommitteemeetingswithinthedeadlines.1stACMThefirstACMwillbeheldbyDecember31(orwithinthefirstterm)ofyourenrollmentinBME.TheadvisorycommitteeformmustbesubmittedbyOctober31st.Atthistime,youshouldstartlookingforliteraturetopresenttocommittee.

Providea23pageoutlineoftherelevantliteratureintheirthesistopic

Studentmustgivea15minutestateoftheartpresentationonthedirectionsthatthestudentwantstopursue

BepreparedtodiscusstheseplanswithyourAdvisoryCommittee. Preparegoals,milestonesandguidelinesforthenextsixmonthsto

bepresentedtoat2ndACM2ndACMThenextACMwillbeheldbyJune30(orwithinthesecondterm)ofyourenrollmentinBME.Youwillbeexpectedto:

ReviewofgoalsandmilestonesfrompreviousACMmeeting Thesisproposaloutline~2pages(seeguidelines) Updateonprogress Discussgoalsandmilestonesfornextsixmonthsincluding

possiblereclassificationIFACMisunsatisfactorythenyouwillberequiredtohavearemedialACMwithin4weekstoaddresstheissuesraisedbythecommittee.IFrepeatACMisunsatisfactoryyouwillbeaskedtowithdrawnfromtheBMEProgram.

3rdACMThenextACMwillbeheldwithinthe4thtermofyourenrollmentinBME.ForstudentswishingtoreclassifytoPhD(seereclassificationbelow)

ReviewofgoalsandmilestonesfrompreviousACMmeeting Thesisproposalexpandedoutline~5pages(seeguidelines) 30minutepresentationbasedonyourthesisproposal UpdateonprogressachievedsincepreviousACM Discussgoalsandmilestonesforcompletionofdissertation

IFACMisunsatisfactorythenyouwillberequiredtohavearemedialACMwithin4weekstoaddresstheissuesraisedbythecommittee.IFrepeatACMisunsatisfactoryyouwillbeaskedtowithdrawnfromtheBMEProgram.

IfReclassifying:ThisACMwillserveasyourreclassificationmeetingandyourPhDComprehensivePreparationmeeting(seeguidelines)

ReviewofgoalsandmilestonesfrompreviousACMmeeting UpdateonprogressachievedsincepreviousACM PhDThesisproposaloutline~5pages(seeguidelines) 30minutepresentationbasedonyourthesisproposal

includingproposedgoalsandmilestonesfornextsixmonths StudentwillbeaskedtoleaveACMwhileCommittee

determinesreclassificationoutcome. CommitteediscussesACMoutcomewithstudentandany

concernsandrecommendations.Ifsatisfactory

CommitteeimmediatelyproceedstoidentifyareasthestudentwillberesponsibleforduringthePhDComprehensiveExam

Studentwillproceedto4thACMinPhDProgramIfunsatisfactory

StudenttocompleteMastersdissertation

4thACM Draftofthesistobesubmittedtocommittee10dayspriorto

ACM Briefpresentation(1020min)tosummarizecompetedthesis Dissertationapprovalbycommittee Thesissubmissiondeadlinestobedetermined

Ifthesisisnotapprovedforsubmission Identifydeficiencies Makerecommendations ScheduleafollowupACMmeetingwithin4weeks

GUIDELINESforADVISORYCOMMITTEESDoctoralAdvisoryCommitteeMeetings(ACM)

ForallAdvisoryCommitteeMeetings,youmustsubmityourreporttothemembersatleast2daysprior.BMEstudentsareresponsibletoorganizetheircommitteemeetingswithinthedeadlines.1stACMThefirstACMwillbeheldbyDecember31(orwithinthefirstterm)ofyourenrollmentinBME.TheadvisorycommitteeformmustbesubmittedbyOctober31st(orwithin2monthsofstartdate).Atthistime,youshouldstartlookingforliteraturetopresenttocommittee.

Providea23pageoutlineoftherelevantliteratureintheirthesistopic

Studentmustgivea15minutestateoftheartpresentationonthedirectionsthatthestudentwantstopursue

BepreparedtodiscusstheseplanswithyourAdvisoryCommittee. Preparegoals,milestonesandguidelinesforthenextsixmonthsto

bepresentedtoat2ndACM2ndACMThenextACMwillbeheldbyJune30(orwithinthesecondterm)ofyourenrollmentinBME.Youwillbeexpectedto:

ReviewofgoalsandmilestonesfrompreviousACMmeeting Thesisproposaloutline~2pages(seeguidelines) Updateonprogress Discussgoalsandmilestonesfornextsixmonths

IFACMisunsatisfactorythenyouwillberequiredtohavearemedialACMwithin4weekstoaddresstheissuesraisedbythecommittee.IFrepeatACMisunsatisfactoryyouwillbeaskedtowithdrawnfromtheBMEProgram.3rdACMThisACMwillserveasyourPhDComprehensivePreparationMeeting(seeguidelines)IFACMisunsatisfactorythenyouwillberequiredtohavearemedialACMwithin4weekstoaddresstheissuesraisedbythecommittee.IFrepeatACMisunsatisfactoryyouwillbeaskedtowithdrawnfromtheBMEProgram.4thACMPhDComprehensiveexam(seeguidelines)

GUIDELINESforBMESEMINARMandatoryforallBMEstudentstoattendseminar.

ALLstudentsareexpectedtoarriveontime.IfyouarelateyouMUSTwaituntilnextpresenter.

PRESENTERGuidelinesNoLaptopsPresentationmustbeuploadedtoTAby9:00AMMondayprecedingpresentation.

Acommitteeofstudents/facultywillbechairsofeachseminar(seeChairresponsibilities)

Eachstudentwillgivea10minutepresentationontheirresearch(3presentationsperweek)

o Presentationslidesmustbeavailabletothechair2dayspriortopreparequestions

Nomorethansixslideso Titleslide/fiveslidescontents/acknowledgements

Discussiononeachpresentation(5minutes)

CHAIRSGuidelinesTheChairisexpectedto:

Introducetheirspeakerandoverseethequestionperiodo Name,degree,program,supervisor,titleoftalk

Chairwillgivepresenterwarningatoneminuteand30seconds Prepareforanticipatedquestion(s)incasethereisnone Eachpresenterhas10minutediscussions TimeclockMaximum10min

GUIDELINESforBMEConference Eachstudentwillgivea15minutepresentationontheirresearch. Eachstudentwillprepareaposteroftheirresearch. AdvisoryCommitteeisencouragedtoattend

PhDComprehensiveGuidelinesBMEtouseMcGillguidelinesTPtogetpermissionfromMcGill.

STUDENT INFORMATION FORM

Name: StudentNumber: UWOEmail: CurrentAddress:

Address: City:PostalCode:

HomeAddress(eg.Parent): Address:City:PostalCode:

TelephoneNumber: Lab/Office: RoomNumber(s)

TelephoneNumber(s)EmergencyContact(s) Name:

HomeNumber:BusinessNumber:OtherNumber:Name:HomeNumber:BusinessNumber:OtherNumber:

WeoftenproducepromotionalmaterialsforBiomedicalEngineeringie:recruitingpamphlets,posters,websites,andannouncingScholarshipwinners.Yoursignaturebelowindicatesyouhavegivenuspermissiontouseyournameand/orphotographforthesepurposes._______________________________________________________________SignatureDate

IhavereadandunderstoodtheSchoolofGraduateandPostdoctoralStudiesregulationsonScholasticoffencesasdescribedintheSchoolofGraduateandPostdoctoralStudiescalendarforTheUniversityofWesternOntarioandisfoundatthefollowinglocation:http://www.grad.uwo.ca/section_ten.htmIhavealsoreadandunderstoodCheating,Plagiarism,FraudandcomputermischieffromtheOmbudspersonsOffice.Thiscanbefoundatthefollowinglocation:

http://www.uwo.ca/ombuds/student/cheating.html

Signature:_____________________________________Date:_______________

Name(printed):__________________________________

ReturncompletedformtoBiomedicalEngineeringOffice,SpencerEngineeringBuilding,Room2001

Mount Health Centre

2013. The Cartographic Section, Dept. of Geography, Western.

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Welcome Centre boothsare attended Monday - Friday

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CAMPUSPOLICECAMPUSPOLICE

BIOMEDICALENGINEERING

www.eng.uwo.ca bmegrad@uwo.ca

2

CONTENTS Welcome Message ..................................................................................................................... 3 New Students ............................................................................................................................... 3 Financials ..................................................................................................................................... 4

Tuition / Scholarships Salary / OSAP Student Card / Parking / Health Plan New Employee Training / Registrar / Western Identity / Wireless Access

Academic & Research Items ........................................................................................................ 7

Forms / Course Selection Seminar / TA / PI Advisory Committee Thesis / MESc Students PhD Students / Comprehensives

Other Useful Information ............................................................................................................ 10

3

This Orientation Handbook describes the structure of the Biomedical Engineering Program and is meant to serve as a survival guide for new students in the BME Graduate Program here at Western University. Biomedical Engineering is a program that promotes the cooperative involvement of clinical and basic researchers in allied disciplines such as biomaterials, biomechanics and imaging. This program encourages multidisciplinary links between the faculties of Engineering, Medicine & Dentistry, and Health Sciences, Robarts Research Institute and London Health Research Institute, and Westerns teaching hospitals. BIOMEDICAL ENGINEERING AT WESTERN UNIVERSITY The BME program currently consists of four main areas of research: Biomaterials Biomechanics Imaging Robotics For further information on the program and faculty, please visit the BME website at http:www.eng.uwo.ca/research/biomed/ Please contact us with any questions or concerns. We are committed to providing you with an outstanding education experience. We wish you every success. James, Johnson, PEng PhD Aaron, Fenster, PhD, FCCPM Director,BiomedicalEngineering AssociateDirector,BiomedicalEngineeringAssociateProfessor AssociateProfessorWesternUniversity WesternUniversity

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BME students can be found in laboratories across campus in the Faculty of Engineering, Robarts Research Institute, Lawson Health Research Institute, St. Josephs Health Centre and London Health Sciences Centre (University Campus), and in the Faculty of Medicine & Dentistrys clinical departments. Students have the opportunity to interact with each other at the weekly graduate seminars as well as various other activities organized by the Program or by the Biomedical Engineering Student Committee (BMESC). NEW STUDENTS Please ensure that you have accepted your offer of admission online (SGPS offer letter). INTERNATIONAL STUDENTS Please ensure your VISA Study Permit is up-to-date. The Faculty of Graduate Studies has

initiated firmer rules and regulations. You will NOT be able to enrol, have a TA, or receive your stipend if your VISA permit has expired.

Please allow yourself approximately 4 months . BIOMEDICAL ENGINEERING STUDENT COMMITTEE BMESC is a group of volunteers who aims to enhance student life and to increase interaction between people in BME by organizing events for the students, faculty and staff of the program. SOCIETY OF GRADUATE STUDENTS (SOGS) As a graduate student, you are automatically a member of SOGS. They administer items such as the health plan and bus passes and also run the Grad Club. They are located in Room 260 of the UCC (University Community Centre). Please visit http://www.sogs.caTUITION FEE DUE DATE Tuition payments can be made at any Canadian financial institution or through online banking. Tuition fees can also be paid by cheque or money order payable to Western University. Payment can be put in the drop box at the Student Central Office or mailed to Student Financial Services. Please ensure you include your name and student number on all cheques or money orders. Receipts are not issued for payments received by mail or in the drop box. Cheques must be received in their office by the due date. Tuition fees can also be paid by debit in person at Student Central, Western Student Services Building, Room 1120. Please note that debit cards have a default spending limit, so please

5

contact your bank to increase your daily spending limit temporarily, while you are trying to meet the fee payment deadline. SCHOLARSHIPS There are three major scholarships that BME students apply for, however, if you wish to apply for others (i.e. Heart and Stroke, CIHR, etc.), please feel free to do so. NSERC - due usually in September OGS - due middle of October OGSST - due mid-March BME requires that you complete a Referee Form and submit your application to your referees to review before final submission Scholarship Intent to Apply. All instructions are posted at http://grad.uwo.ca/current_students/student_finances/funding_opportunities.html SALARY The University guarantees all graduate students a minimum level of funding. You can help your income by securing a scholarship or bursary from agencies such as: NSERC - National Science & Engineering Research Council CIHR - Canadian Institutes for Health Research OGS - Ontario Graduate Scholarship QEIIGSST - Queen Elizabeth II Graduate Scholarship in Science and Technology For information on other funding opportunities, please visit http://grad.uwo.ca/current_students/student_finances/funding_opportunities.html You can also supplement your income through a Teaching Assistantship (TA) or a Research Assistantship (RA). OSAP OSAP pick-ups are held each term. Check http://grad.uwo.ca/current_students/student_finances/osap_loans.html at the beginning of each term for pick-up times. Further information and links to application forms may also be found on this site.

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STUDENT CARDS - WESTERN ONECard Western ONECards are issued in the Western Student Services Building. You should be warned that there will be long line ups at these locations, so it is recommended that you get there either before or after the rush. If you lose your Western ONECard, there will be a replacement fee. http://www.registrar.uwo.ca/general-information/western_onecard.html PARKING The Parking Office is located in the Support Services Building, Room 4150. Students can pre-register for their pass online at www.uwo.ca/parking or can register at the office directly. Student card and vehicle registration are required for pickup. http://www.uwo.ca/parking/ HEALTH PLAN OPT-OUT If you already have health insurance from another source, you may opt-out of the SOGS health plan. Forms can be found in the SOGS office or online and must be submitted before the last business day of the first month of each term. You must have proof of insurance. See the SOGS website for more details: http://www.sogs.ca/ PIN Go to https://studentservices.uwo.ca/secure/PIN/GetPinInfo.cfm with your Student Number, Social Insurance Number and Date of Birth to obtain your PIN. If any information is missing and you are unable to access your PIN, please call (519) 661-2100. NEW EMPLOYEE TRAINING You will ALL be required to take New Employee Training and WHMIS training. WHMIS is now mandatory for all University employees (comprehensive version). Also, mandatory for those working in a lab, is the Laboratory Safety Training. It is your responsibility to discuss with your supervisor any necessary training courses that maybe specific to your lab/work environment. To register for these courses, go to http://www.uwo.ca/hr/learning/required/index.html and follow these links: REGISTRAR You will be able to change your student information, check your marks, order transcripts and find other useful information here. Their up-to-date system includes the Student Services site and the Student Centre site. To find out which site is used for what see: http://www.registrar.uwo.ca

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COMPUTER ACCOUNTS Your UWO account is your Western Identity and allows you to access a wide variety of services such as your e-mail account, library services (off-campus access and renewing books) and the UWO wireless network. For more information, please visit http://www.uwo.ca/its/identity/identities.html Wireless Access Please visit http://wireless.uwo.ca/ for more information. STUDENT SERVICES Housing Services This site has active listing in close proximity to campus as well as applications to the on-campus apartments. They also offer housing mediation services to help you deal with your landlord if required. http://www.has.uwo.ca/housing/ FORMS Almost all of the forms you will need for BME are found at http://www.eng.uwo.ca/research/biomed/FormsNew.html To be discussed with your supervisor: Courses Advisory Committee Form - due by the end of your first term Keys Form For further details on BME procedures on things like advisory committee meetings, courses, scholarships, PhD comprehensive exam and thesis, please see the online guidelines at http://www.eng.uwo.ca/research/biomed/ProceduresNew.html COURSE SELECTION You will be required to take certain required courses depending on your specific program and area of study. You will also need to discuss with your supervisor elective(s) that would be appropriate. If you wish to audit a course, there is a form you will need to complete and submit to the BME Office. It is the responsibility of the student to familiarize themselves with all policies, procedures, deadlines and submission of paperwork. If you would like to take a course from another program, please complete a Form 021 Graduate Course Credit Form. This may be counted towards your required course if approved. If you would like to audit a course, please complete Graduate Audit Form. If you would like to take an undergraduate course, please complete Undergrad Course Form.

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SEMINAR All students are required to present a talk in a Seminar once a year. There are visiting speakers scheduled as well throughout the year. If you have someone you would like to invite to give a talk, please let the BME Office know. TEACHING ASSISTANT TRAINING If you will be doing a Teaching Assistantship, TA Training is available free of charge through the Teaching Support Centre. For more information, please visit: http://www.uwo.ca/tsc/ WHAT IS A PI? PI stands for Principle Investigator. Your supervisor is one. ADVISORY COMMITTEE Your Advisory Committee consists of your supervisor and at least two other faculty members in applicable fields (1 member MUST be Biomedical Engineering and can be a co-supervisor). They will help to guide you in writing your thesis and will confirm when you are ready to defend your degree. You should meet with your committee within the first six months of your program and at least once a year thereafter. You are at liberty to meet more often if you have questions or problems. All students are required to have an Advisory Committee. The Form 101 (Advisory Committee) MUST be completed and submitted to the BME Office by the end of the students first term. It is the students responsibility, in consultation with their advisor, to complete the Form 101. Advisory Committee Meetings Advisory Committee meetings are crucial and mandatory. They are required ONCE a year (due at the end of August), however it is advised that you meet on a regular basis throughout the year. During these meetings progress and future expectations are discussed. Form 104 (Annual Progress Report) must be completed with all advisory committee signatures. For the first advisory committee meeting, a written report detailing areas such as research objectives, progress to date (including any results), future plans, and potential publications is required. This report should be given to the committee members no less than two days in advance. The students will make an informal presentation outlining the above areas during which the committee may ask questions or for clarifications. It is the students responsibility to schedule the meeting date, meeting room, and any necessary equipment. ANNUAL PROGRESS REPORT This is to be submitted each year at the end of August every year. You are to meet with your Advisory Committee to complete this report.

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THESIS MESc STUDENTS Please read the SGPS website thoroughly before submitting: http://grad.uwo.ca/. Once you know when your exam will be held, please complete MESc Recommended Examining Board and submit it to the BME office. You must also complete MESc Supervisor Form and submit to BME Office. The BME office requires copies of your thesis four weeks in advance to allow for administrative procedures. If you cannot meet this deadline, please inform the office immediately to make arrangements. Once you have completed your defense, and are ready to submit your final copy to SGPS, you must: Contact SGPS to submit your final copy along with the forms.

http://www1.regx.uwo.ca/GradSchedule/ TRANSFER / RECLASSIFICATION This is when you start as a Masters student and transfer to a Doctoral program without defending your Masters degree. In BME, this must be done by the 5th term of your masters program and must be submitted four weeks prior to the end of term. A Form 103 (Transferring from MESc to PhD Form) must be completed, a 3-5 page PhD research proposal, and a presentation to the students advisory committee. Once the Committee recommends approval, a Transfer to PhD Form must also be complete and submitted to the BME office. PhD STUDENTS Comprehensives Comprehensives are general exams for PhD students during the preparation of the thesis. The first attempt must be made within the first 18 months of registration with BME. Please read the SGPS website thoroughly before submitting: http://grad.uwo.ca/ Once you know when your exam will be held, please complete PhD Recommended Examining Board Form and submit it to the BME Office. You must also complete a PhD Supervisor Form and submit it to the BME Office. SGPS arranges your defense. BME may arrange your public lecture room, if you wish. Please ensure you follow SGPS instructions. Your thesis MUST be handed in six weeks prior to your defense. Once you have completed your defense, and are ready to submit your final copy to SGPS, you

The committee must consist of at least one Biomedical Engineering Faculty Member.

The committee must consist of at least one Biomedical Engineering Faculty Member.

10

must: Contact SGPS to submit your final copy along with the forms.

http://www1.regx.uwo.ca/GradSchedule/ PhD Comprehensive Exam Every PhD candidate is required to complete their PhD Comprehensive Exam. This must be completed 18 months into your PhD program: Procedures and guidelines are posted on the BME website Forms page

Comprehensive Examination (PhD) Thesis Proposal Comprehensive Examination (PhD) Preparation Meeting Comprehensive Examination (PhD) Committee Submission Form (Form 105) Comprehensive Examination (PhD) Report (Form 106)

All forms are to be completed, signed, and submitted to the BME Office. OTHER INFORMATION STUDENT HEALTH SERVICES Located on the lower level of the UCC Website: http://www.health.uwo.ca/ Phone or walk-in appointments are available. Residents of Ontario are also provided an OHIP (Ontario Health Insurance Plan) card for minor health care coverage. For international students, UHIP (University Health Insurance Plan) forms can be picked up at the Western Student Services Building, Room 1140. The Western On-Campus Pharmacy is also in the UCC and will accept the SOGS health plan as well as some other health plans. www.universitypharmacy.ca CAMPUS RECREATION The student recreational center is located on the south side of campus adjacent to Thompson Arena. A range of facilities and fitness classes are available to students who have paid their fees. Specialty classes are also offered at an additional charge. www.westernmustangs.ca PLACES YOU MAY FREQUENTLY VISIT UCC Bookstore - located in UCC room 7 www.bookstore.uwo.ca Post Office - located on the lower level of UCC Western Film - view movies for a lower cost www.usc.uwo.ca/wfilm

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GRAD CLUB - lower level, Middlesex College www.uwo.ca/sogs/gradclub WESTERN LIBRARIES - www.lib.uwo.ca CITY OF LONDON www.city.london.on.ca You will be able to find a variety of information on services, parks, etc. offered by the city. There is a city map also available through this website to help you get around London.

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CONTACT INFORMATION

Dr. James Johnson Director, Biomedical Engineering

SEB-2076 jim.johnson@uwo.ca

Christine Palmer Program Coordinator

SEB-2001 cpalme45@uwo.ca

bmegrad@uwo.ca

www.eng.uwo.ca

1 Welcome - Fall 2013-20142 Binder1DOC090613DOC090613-001DOC090613-002

4 Timelines for BME 2013-20145 Student Information Sheet 20136 Plagiarism 20137 map of western campus8 BME Handbook