BLUFFDALE - utah.gov · i hereby certi fy that the foregoing notice and agenda was faxed to the south valley journal, th e salt lake tribune, and the deseret morning news; posted

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BLUFFDALE CITY COUNCIL LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD

REDEVELOPMENT AGENCY BOARD COMBINED MEETING AGENDA

Wednesday, April 24, 2019

Notice is hereby given that the Bluffdale City Council will hold combined meetings Wednesday, April 24, 2019, at the Bluffdale City Hall, 2222 West 14400 South, Bluffdale, Utah, scheduled t o begin promptly at 6:00 p.m. or as soon thereafter as possible. Notice is further given that access to this meeting by the Mayor and or City Council may be by electronic means via telephonic conference call.

WORK SESSION 6:00 P.M. - (The work session is for identifying future items and other council discuss ion. In accordance with Utah Code § 52-4-201(2}(a), while the meeting may be open to the public, there will not be any opportunity for public input during the work session).

1. Roll Call

2. Presentations -

a. Budget Discussion

b. City Manager Report and Discussion

3. Council Di scussion

4. Closed meeting pursuant to Utah Code § 52-4-205(1) to discuss the character, professional competence, or health of an individual, collective bargaining, pending or imminent litigation, strategies to discuss rea l property acquisition, including any form of a water right or water shares, security issues, or any alleged criminal misconduct (if needed).

REGULAR BUSINESS MEETING 7:00 P.M.

1. Roll Call, Invocation, Pledge of Allegiance*

2. PUBLIC FORUM - (4-minute maximum per person to bring items not already on the agenda before the Council. Participants are encouraged to submit a written statement (1 copy) for items that are complex or that may require more than 4 minutes to present) .

3. CONSENT AGENDA -

3.1 Approval of the March 27, 2019, City Council Meeting Minutes.

3.2 Approval of a resolution Proclaiming April 26, 2019, as Arbor Day in the City of Bluffdale.

4. PUBLIC HEARING - Consideration and vote on a resolution adopting the Tentative Budget for the 2019-2020 Fisca l Year and establishing the Time and Place for the Public Hearing on the Final Budget for the 2019-2020

( Fiscal Year, staff presenters, Bruce Kartchner & Stephanie Thayer. (LBA & RDA FY2020 Tentative Budget discussions held in conjunction)

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LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD MEETING

1. Roll Call

2. PUBLIC HEARING - Consideration and vote on a resolution adopting the Tentative Budget for the 2019-2020 Fiscal Year and establishing the Time and Place for the Public Hearing on the Final Budget for the 2019-2020 Fiscal Year, staff presenters, Bruce Kartchner & Stephanie Thayer. (LBA FY2020 Tentative Budget discussion held in conjunction with the Budget discussion)

3. Adjournment

BLUFFDALE CITY REDEVELOPMENT AGENCY BOARD MEETING

1. Roll Call

2. PUBLIC HEARING - Consideration and vote on a resolution adopting the Tentative Budget for the 2019-2020 Fisca l Year and establishing the Time and Place for the Public Hearing on the Final Budget for the 2019-2020 Fiscal Year, staff presenters, Bruce Kartchner & Stephanie Thayer. (RDA FY2020 Tentative Budget discussion held in conjunction with the Budget discussion)

3. Adjournment

CONTINUATION OF BUSINESS MEETING

5. Mayor's Report

6. Council Discussion

7. Closed meeting pursuant to Utah Code § 52-4-205(1) to discuss the character, professional competence, or hea lth of an individual, collective bargaining, pending or imminent litigation, strategies to discuss real property acquisition, including any form of a water right or water shares, security issues, or any alleged criminal misconduct (if needed).

8. Adjournment

Dated: April 19, 2019

I HEREBY CERTI FY THAT THE FOREGOING NOTICE AND AGENDA WAS FAXED TO THE SOUTH VALLEY JOURNAL, TH E SALT LAKE TRIBUN E, AND THE DESERET MORNING NEWS; POSTED AT THE BLUFFDALE CITY HALL, EMAILED OR DELIVERED TO EACH MEMBER OF THE BLUFFDALE CITY COUNCIL; ON THE CITY'S WEBSITE AT WWW.BLUFFDALE.COM AND ON THE PUBLIC MEETIN G NOTICE WEBSITE, WWW.PMN .UTAH.GOV

~~ Wendy L. Deppe, CMC City Recorder

In compliance with the American with Disabilities Act, individuals needing assistance or other services or accommodation for this meeting should contact Bluffdale City Hall at least 24 hours in advance of th is meeting at 801-254-2200. TTY 7-1-1. *Contact the City Recorder if you desire to give the Invocation or lead the Pledge of Allegiance.

Present:

Staff:

Others:

BLUFFDALE CITY COUNCIL, LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD, AND

REDEVELOPMENT AGENCY BOARD COMBINED MEETING MINUTES


Mayor Derk Timothy Wendy Aston Travis Higby Dave Kallas Ty Nielsen Boyd Preece (arrived at 6:02 p.m.)

Vaughn Pickell, City Attorney Bruce Kartchner, Administrative Services Director Michael Fazio, City Engineer Jennifer Robison, Senior City Planner Gina Miller, Deputy City Recorder Stephanie Thayer, Accountant/Human Resources Director Wendy Deppe, City Recorder

Scout Kalen Childs Chandra Childs

BLUFFDALE CITY COUNClL WORK MEETING

Mayor Derk Timothy called the meeting to order at 6:01 p.m.

1. Roll Call.

All Members of the Bluffdale City Council were present with the exception of Boyd Preece who arrived shortly thereafter.

Scout Kalen Childs was present working on his Conmrnnications and Citizenship in Community merit badge.

2. Presentations.

a. Budget Discussion.

Administrative Services Director, Bruce Kartchner, addressed the secondary irrigation in Parry Farms as discussed at the last meeting. The determination was to be made as to whether to charge residents for the installation of the secondary meters and the box. There will be an open house on Monday April 29, from 5 :30 p.rn. to 7:00 p.m. so residents understand what the potential charges will be. Mr. Kartclmer invited direction from the Council on what to charge since residents have varying situations.




Mr. Kartchner stated that the final leg to connect to the main water line should be the City's responsibility. Once it is there, according to their original agreement, they are required to connect into the PI system. The determination would then be whether to charge for the meters. Initially, it was suggested they could obtain grants for the secondary water meters tlu·ough Jordan Valley Water Conservancy District (JWVCD) so they recommend not charging for the meters. This would allow people to connect to the system quickly. He recommended charging for the set box and informing developers that they need the box before placing a meter. The set box costs $600 to $700 and the meter is $380.

Mayor Timothy worried about expecting grants to pay for meters when the grant is not guaranteed. This would set an expectation for citizens that they don' t need to pay for the meter making it more challenging to expect citizens to pay for it in the future. Mr. Kartclmer explained residents in Bluffdale Heights have paid for their meters already.

Dave Kallas stated that Parry Farms installed their water system, so it made sense for the City to fini sh connections to the installed system. He thought it may be smart to make each resident responsible for their meter and then the HOA can decide if they want to cover the cost. This would avoid a precedent of assuming a meter will be free of charge to residents. Mr. Kartchner explained that they expect to charge a flat $200 fee for water the for remaining year and citizens can track how much they are using and adjust their usage accordingly. They also previously discussed charging the same amount as they do to other subdivisions at $0.91 per 1,000 gallons with a flat fee of around $10 a month. Mr. Kartclmer calculated the cost as approximately $165,000 to install the meters in Parry Farms.

In response to a question raised by Travis Higby, Mr. Kartclmer stated when they charge for a meter is actually a cmmection fee. He further explained that the HOA would not benefit from the grants.

Dave Kallas felt the goal should be to get as many people connected as possible and the City should collect a fee to cover the costs. Mr. Kartclmer was concerned about addressing the citizens at the open house because as it stands, they caimot definitively tell them whether they will need to pay for the meter because it depends on whether they get grants. If the City gives them finality, citizens can make a decision more easily. Travis Higby preferred to hear the worst-case scenario and make a decision and then be pleasantly surprised if they receive a grant and do not need to pay as much.

Mayor Timothy stated that they could add the charge to the residents ' water bill and then invoice them on a 12-month period. If they receive grants, it will go toward those fees. Having people not pay for the meters would incentivize them to get connected. Mayor Timothy felt the City should have a policy that they would carry residents for 12 months on the City bill for the charges. Mr. Kartclmer addressed the issues this causes in billing but stated that it can be done.

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Mr. Kartchner explained that typically primary and secondary water rates are raised at the same time by 2 to 3%. Dave Kallas asked if $0.91 was standard . Mr. Kartchner stated that there is not a standard but residents on a similar system are paying the same price. Some secondary water rates are tiered while some are a flat cost per month. The State specified that eventually everyone will be metered and the cost will be tiered.

A Council Member asked if the City was aware of a typical use for a standard resident on an average lot size. Mr. Kartchner stated that it is about 125,000 gallons and stated that they are generic estimates. Dave Kallas calculated that it equate to about $240 a year for a one-third acre lot, which is an increase in the $200 flat fee they currently pay. Mr. Kaiichner cited a study that specifies that when water is unmetered, residents use twice what they need.

Mr. Kaiichner wished to overview the financial status of the City from the perspective of recent information he received from a conference he recently attended. He explained that the economy as a whole is doing very well and unemployment is extremely low at 4% over five years. This is great but also means that companies looking for laborers are stuck trying to find employees. Personal income growth continues to rise in Utah, which is also a sign of a good economy; however, Utah home prices have increased faster than income and inflation.

The residential permit value is decreasing, which means that construction is extremely high and expected to fall. Mr. Kartclmer reported that the State is currently seeing a curve inversion, which means that short-term rates of investment in federal government securities rise above the longterm rates. If the inversion holds for a long period of time or occurs on a regular basis, it forecasts a recession. This is not predicting a recession, but shows that one may be approaching. The conclusion is that there is unce1iainty in the economy.

Mr. Kartchner presented factors that are out of the City's control such as federal spending, housing, inflation, and State sales tax . The City should question whether reserves are building, if they are borrowing for infrastructure needs, and whether taxes, land use and regulation are being appropriately accounted for. He hoped the Council had seen the projected revenues and expenses on the budget. Ctmently, they are spending approximately $1 million of the General Fund reserves to pay for all items in the current budget.

Not included in the budget is infrastructure appreciation, with the exception of the Water Fund. The City has learned from the six-year-cycle for road maintenance that they are spending twice what they are currently receiving in road money. This depreciation is taking place on a significant amount of City infrastructure and must be accounted for. A major factor in these costs is how the infrastructure is being developed.

Mr. Ka1ichner explained that current revenues provided from residential areas are not sufficient to cover the cost of roads. Neighborhoods with larger lots provide an even greater deficit. Mayor Timothy stated that if you add up all of the prope1iy taxes and compare just Police and Fire

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Department costs, you will see that they do not pay for the infrastructure and services being provided. A study done in Texas showed that even Walma1i stores in the area were not providing enough revenue to cover these costs. The greatest revenue was coming from multi-story, multiuse buildings. This may not work the same in Utah, but conversations need to be had to discuss future developments.

In the past, the City included all items from each department in the tentative budget. This year they will not be doing that to achieve a fund balance. This will help depaitments identify needs verse wants.

The Council has until the first Tuesday in May to pass the tentative budget and the final budget must be passed by June 22. If the Council chooses to request an increase in taxes, the increase must be included by June 22. There would then be a Truth in Taxation Hearing scheduled in August. They must schedule this with the State so that there are no conflicts with other municipali'ties holding the same hearing. A bill was passed requiring a designated meeting that is not part of a regular business meeting.

Dave Kallas asked if the tax increase was currently reflected in the budget. Mr. Kartchner stated that it is not, however, the current budget has a five-year projection for reference. The deficit gets larger pmtly due to the fact that there are costs of development but no potential revenues from those developments. Mayor Timothy asked what the City would need to charge in property taxes to offset the budget deficit. Mr. Kartclmer calculated a 72% tax increase.

Mr. Kartclmer pointed to the unallocated fund balances in the budget and explained that when the economy is strong you expect the number to increase. The State mandates that this balance caimot go below 5% of the expenditures or 25% above. It is currently at 21 % above, which means the City will have extra money that will roll over into next year.

It was rep01ied that property taxes include homes and equipment but this is still a swing that does not make sense. The last tax increase was in 2009, so he expected the taxes to increase to 1.2%. In the State of Utah, prope1ty tax dollars are set and the rate is detennined by the value of all the property. Because Bluffdale is growing, you expect to see growth, however, currently the increase is 18 months behind. The City will need to specify the cetiified rate as the dollar amount of revenue in the budget they collect.

b. City Manager Report and Discussion.

City Attorney, Vauglm Pickell , repo1ted on the following.

• Arbor Day will be April 26.

• The Shakeout will be held Apri l 27 from 10:00 a.m. to 11 :00 a.rn.

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• The Miss Bluffdale Pageant is scheduled for May 4.

• The 14400 South project is complete and the sidewalks are in the process of being completed.

• Porter Rockwell Boulevard Segment 4 was ready to go out to bid.

Council Discussion.

There was nothing the Counci I wished to discuss.

4. Closed Meeting Pursuant to Utah Code §52-4-205(1) to Discuss the Character, Professional Competence, or Health of an Individual, Collective Bargaining, Pending or Imminent Litigation, Strategies to Discuss Real Property Acquisition, Including any Form of a Water Right or Water Shares, Security Issues, or any Alleged Criminal Misconduct.

There was no Closed Meeting.

The Work Session adjourned at 6:56 p.m.

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Present:

Staff:




Mayor Derk Timothy Wendy Aston Travis Higby Dave Kallas Ty Nielsen Boyd Preece

Vaughn Pickell, City Attorney Bruce Kartchner, Administrative Services Director Michael Fazio, City Engineer Jennifer Robison, Senior City Planner Stephanie Thayer, Accountant/Human Resources Director Wendy Deppe, City Recorder

BLUFFDALE CITY COUNCIL REGULAR BUSINESS MEETING

Mayor Derk Timothy called the meeting to order at 7:02 p.m.

1. Roll Call, Invocation, and Pledge of Allegiance.

All Members of the City Council were present.

Ty Nielsen offered the invocation and led the Pledge.

2. PUBLIC FORUM

There were no public comments.

3. CONSENT AGENDA

3.1

3.2

Approval of the March 27, 2019 City Council Meeting Minutes.

Approval of a Resolution Proclaiming April 26, 2019 as Arbor Day in the City of Bluff dale.

Ty Nielsen moved to approve the consent agenda. Travis Higby seconded the motion. Vote on motion: Travis Higby-Aye, Wendy Aston-Aye, Ty Nielsen-Aye, Boyd Preece-Aye, Dave Kallas-Aye. The motion passed unanimously.

4. PUBLIC HEARING - Consideration and Vote on a Resolution Adopting the Tentative Budget for the 2019-2020 Fiscal Year and Establishing the Time and Place for the Public Hearing on the Final Budget for the 2019-2020 Fiscal Year, Staff

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Presenters, Bruce Kartchner and Stephanie Thayer. (LBA and RDA FY2020 Tentative Budget discussions held in conjunction).

Administrative Services Director, Bruce Kartchner, reported that this is a tentative budget and it is required by the State to pass the tentative budget by the first Tuesday in May and the final budget by June 22. The process of creating the budget was described.

This year, a cost of living allowance increase was added to salaries at 3.9% as well as a meritbased pay increase of 1 %. The 3.9% COLA adjustment increased to 1 % over last year. This was due, in part, to the high cost of housing.

Mr. Kartchner overviewed the uncertainty of revenues and the varying degrees of security in different types of revenue, with prope1ty taxes being the most stable and secure. He explained that the City has never received the exact amount of revenue projected and it is simply a best estimate. He overviewed the General Fund, which includes Administrative and Operating funds with the exception of the Water Department, which is considered a business-type fund. It is separated out because it charges rates for the delivery, has depreciation expenses, and operates more like a business than the other funds. In addition, there are other capital-type funds that can be used for specific types of projects. He explained that the Capital Projects Fund handles large projects such a bond for a water tank that will be placed at the end of 15000 South. In thi s case, however, because it is water oriented it will be in the Water Fund.

Mr. Kartchner explained that the Capital Projects Fund does not generate any revenue in and of itself other than at times they are able to obtain grants through the Engineering Department. For the most part, however, the funds that come from the Capital Projects Fund are excess funds from the General Fund. He noted that this year they have not included most of the requested additions to the budget.

Mr. Kartchner recommended the Council note their concerns and questions as the budget is reviewed in the coming weeks. A copy of the budget is available in Dropbox for all Council Members to access.

Mr. Kartchner overviewed a type of question the Council should ask such as if the staff is assuming situations c01Tectly. He gave an example of the estimated growth of homes. They put in a percentage based on an estimate but sometimes developers are over optimistic. Property taxes are not cun-ently included in the estimate. He stated it would be helpful from a budgetary standpoint for the Council to specify where they would like to be in 5 to IO years, which would include the appropriate service level for the City. For example, the Council should consider the extent of snow removal they would like in the City and account for that cost.

Mr. Kartchner analyzed why costs went up and stated that there were two factors that came into play. He noted that some revenues decreased from what they had been in the past particularly

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REDEVELOPMENTAGENCYBOARD COMBINED MEETING MINUTES


because building was not expected to be as robust as it has been in the last few years. For that reason, they were rmming a deficit currently and using unallocated fund balance. In addition, costs are up. The COLA calculation increased salaries as well as a full year of new administrative perso1mel that were hired last year as well as costs related to the New Fire Station and firefighters. Mr. Kartchner stated that additional parks have also come online as well as two new Parks Department employees .

Ty Nielsen asked about the cu1Tent level of service associated with the landscaping contract. Mr. Kartchner explained that maintenance is a big p01iion of the costs but the amenities that are approved will factor into the cost. The City needs to decide to factor in, not only initial costs, but continued costs after the structures, amenities, and landscaping are placed.

Mr. Kartchner reported that costs associated with the six-year road maintenance plan are not cmTently represented in the budget. Nothing beyond B&C Road monies were included. Those additional funds total $500,000 to $900,000 per year and will likely need to come from the General Fund. Also not included are major equipment purchase requests, the software system for permits, and perso1mel requests from department heads.

Mr. Kartclmer also pointed out that a number of non-General Fund and non-Water Funds were showing a negative balance. As other categories are adjusted, he hoped this wi ll conect itself. If the funds are not spent in 2019, they will be available in 2020. If they are spent in 2019, they will not be needed in 2020.

Accountant/Human Resources Director, Stephanie Thayer, reviewed the tentative budget and stated that equipment expenditures were estimated for the new term in 2020. No changes were proposed to salaries for the Council and Mayor. The election this year resulted in a significant increase in administrative costs compared to the previous year. Mayor Timothy asked about the revenue offset. Ms. Thayer explained that some fees are passed on to residents such as a credit card charge. Mr. Kartchner explained that pati of the reason they spiked this year is because a developer was charging major large fees on their credit card . The City put a halt to that unless they wanted to pay the fee. Mayor Timothy asked about banking fees and whether it is a set number. Mr. Kartchner expected the number to decrease. He explained that the numbers will continue to be adjusted in the next month as more data comes in regarding City spending.

Ms. Thayer stated that a five-year projection was provided in this year's budget, but she wanted to focus on the 2020 requests.

The Legal Depaiiment did not have any significant changes except for the COLA increase in salaries. Mayor Timothy asked about a line item regarding the prosecuting attorney budget item and whether it is worth the cost to the City. Mr. Katichner reported that Court revenues are approximately $300,000 and could go up. It was unknown what portion of that could be attributed to the prosecuting attorney.

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Mayor Timothy asked why the utilities were not broken out for all City buildings. Ms. Thayer stated they are all listed under utilities until new buildings are built at which time they were broken out separately to track them. She suggested that if the Mayor would like to see that spending, she could create a new account to show each building's utility cost. Mayor Timothy was particularly interested in the cost of the building on Redwood Road and comparing the differences between geothermal and non-geothermal as well as solar and non-solar buildings.

The Planning Depmiment reflected a decrease relative to their Technical and Professional budget item. Mr. Kaiichner stated that the decrease was due to the removal of the software.

Risk Management showed a small increase for new personnel and to increase the frequency of drug screenings of personnel with DOT drivers licenses. Mr. Kartchner explained that the City is doing a very good job of saving money for Workmen's Compensation costs because they are attentive to safety measures. The estimated savings is in excess of $30,000 per year in potential costs.

Ms. Thayer stated that the Court had a few requests that will be reviewed prior to presenting them at the next budget meeting. The Fire Department was in a similar situation.

The Law Enforcement increase pertained to additional office1:s and new patrol vehicles. Mayor Timothy asked if this includes the increase in 911 services. Mr. Kartchner stated it does not and clarified that the tentative budget was finalized before that information was provided. Mayor Timothy asked if the adjustment would be significant. Mr. Kartchner estimated it would be about $20,000. Boyd Preece asked if they will be able to split the Law Enforcement budget between the schools. Typically, they split the cost of the Resource Officer. Mr. Kartchner was not sure but stated that it does not affect the 2020 fiscal year budget.

Ms. Thayer reported that the Animal Control budget increase was due to population growth. Mayor Timothy asked what they are basing the population on. Mr. Kartchner stated that it is lower than what they expect the current population to be. Once the census is reported there will likely be an increase in those costs.

Ms. Thayer repo1ied that in the Parks, Streets, and Water Departments it was recommended that one of the current positions be promoted to a lead position. That was worked in along with some seasonal help. No additional full-time employees were included. Sanitation costs consist of garbage and green waste collection services. Mr. Kartchner repo1ied that Waste Management has asked if the City would like another contract extension. He noted that the contract allows for another two-year extension. In reviewing the contract, unless Waste Management is willing to make significant changes, the City may want to look at going out to bid. He researched comparative services in other cities and felt that might be best. He recognized this is a lot of work for staff to make the change.

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Mr. Ka1tchner stated that recycling has been adjusted in other cities and while it has not been eliminated, many are being charged for hauling garbage away from the recycling plant because too much of it was garbage. The current Waste Management contract utilizes the option to charge for this as well but the City has a verbal agreement that they would not do so. Dave Kallas asked if they are actually recycling goods or taking them to the landfill. Mr. Kartchner stated that they are recycling key components and own their own recycling plant. If the City wishes to continue focusing on recycling, the public needs to learn how to treat recyclable goods such as ri nsing items off or placing them in a plastic bag.

The Engineering Depaitment requested a drone as well as the associated software. This will allow the City to evaluate the roads via drone. It will safe staff a significant amount of time and will not be as affected by wind. There were also vehicle shop charges added to the Engineering Department budget.

The Parks and Recreation Depaitment added one new employee, a raise for a promotion, and six seasonal workers. This includes a weekend Parks Worker who would be on call. Seasonal workers earn $12.50 per hour for their first season but if they return, they receive a raise. The Independence Park was the reason for the increase due to Independence Park coming on line as well as the splash pad. The Parks and Public Works Depaitments also requested smaller equipment, which was reflected in the budget.

Under transfers and loans, there was a request to increase the Old West Days budget, but that change was not reflected in the budget. Mayor Timothy felt they should not increase it. Ms. Thayer stated there is a letter explaining why the organizer would like to increase this budget, but the department would go over it before bringing it to Council. The Arts Council, Miss Bluffdale, and the Rodeo budgets remained the same from the previous year.

The Class C budget item covers patt of the road maintenance projects. Mr. Kartclmer reported that some projects may be shifted to future years so that the City can afford to complete the project, which may have an effect on the Engineering Department' s maintenance schedule.

Ms. Thayer reported that there was a request for Professional and Teclmical to have the EDA included so that they can have speciali sts, lawyers, and consultants assist with Economic Development. There was also a request for the 14600 South area. Mr. Ka1tchner explained that they always balance the EDA funds to zero anticipating that they could use the infrastructure and incentive line to put additional items in. For 20 19, they are showing an addition of$2.47 million to the Fund Balance because they have not spent as much as anticipated and because they picked up an additional $700,000 in tax collection. Mr. Kaitchner suggested they look at the storm water from an infrastructure standpoint.

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A request that has continued to come in is for bleachers in the rodeo arena, which has been worked into the tentative budget. Mayor Timothy explained that if they do not do bleachers, they need to close the bleachers or replace the boards because a few people broke through the bleachers at the last rodeo. Mr. Kartclmer pointed out that the ending fund balance is a negative number, which indicates that the Council needs to make a decision with respect to priorities.

For Roads and Bridge Impact Fees there is a request at 14600 South for bike lanes.

Mayor Timothy asked about storm drain expenses and if they should perhaps move a few projects to 2020 instead of delaying them until 202 1 due to cost.

Mr. Kartchner explained that the Capital Projects Fund is primarily funded by the General Fund. Mayor Timothy asked where the New Public Works Building land revenue wi ll come from. Mr. Kartchner stated that it is anticipated to come from the Capital Projects Fund. Mayor Timothy feels this item should be open for discussion because roads are so expensive and become more expensive if you not properly maintained. He believes the six-year plan for the roads is more important than buying land for the Public Works Building. Mr. Kartclmer stated that the road maintenance is included in the budget in the amount of $600,000. Mayor Timothy explained that because there is a shortfall in funds, he feels thi s property acquisition is not as important and should be up for discussion.

The main point in the Water Fund Mr. Kartchner pointed to was the $6 million bond for the water tank, which is encapsulated in the Euterpri se Fund because it is meeting a deficiency and not due to growth. Mr. Kartchner explained that when the City bonds, they reserve the first year's payment and hold it in an account. They have calculated this into the balance. Also included in the Water Fund was a job promotion and equipment. It was noted that Water Impact Fees are pait of the projects that have already been presented.

Mayor Timothy opened the public hearing. There were no public comments. The public hearing was closed.

Dave Kallas asked about the fund balance and if funds are rolled over year-to-year. Mr. Kartchner stated that equity for the City is all cash and anyth ing that is not allocated in the budget becomes unallocated in the General Fund. If the unallocated funds are more than 25% of the expenditures, the City receives a letter and before the end of the year they will make a final budget adjustment that will move excess funds into the Capital Projects Fund.

Dave Kallas expressed concern about the forecast for the next few years. Mr. Ka1tchner agreed and stated that building is slowing down, which is creating the deficit. From 2019-2020 there has been a 30% decline in building revenues. After that it shows a generic inflation of 3% but any recession or hiccup can affect these numbers. Dave Kallas did not fee l that a potential tax increase would account for this deficit or a potential recess ion.

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REDEVELOPMENTAGENCYBOARD COMBINED MEETING MINUTES


Ty Nielsen moved to approve the Resolution adopting the Tentative Budget for the 2019-2020 Fiscal Year and establishing the time and place for the public hearing on the Final Budget for the 2019-2020 Fiscal Year as June 12 at 7:00 p.m. Wendy Aston seconded the motion. Vote on motion: Wendy Aston-Aye, Ty Nielsen-Aye, Boyd Preece-Aye, Dave KallasAye, Travis Higby-Aye. The motion passed unanimously.

LOCAL BUILDING AUTHORITY OF THE CITY OF BLUFFDALE BOARD MEETING

1. Roll Call.

All members were present.

2. PUBLIC HEARING - Consideration and Vote on a Resolution Adopting the Tentative Budget for the 2019-2020 Fiscal Year and Establishing the Time and Place for the Public Hearing on the Final Budget for the 2019-2020 Fiscal Year, Staff Presenters, Bruce Kartchner and Stephanie Thayer. (LBA FY2020 Tentative Budget discussion held in conjunction with the Budget discussion).

The public hearing was held as pmt of the regular meeting.

Ty Nielsen moved to approve the Resolution adopting the Tentative Budget for the 2019-2020 Fiscal Year and establishing the time and place for the public hearing on the Final Budget for the 2019-2020 Fiscal Year as June 12 at 7:00 p.m. Travis Higby seconded the motion. The motion passed with the unanimous consent of the LBA Board.

3. Adjournment.

The LBA Meeting was adjourned.

BLUFFDALE CITY REDEVELOPMENT AGENCY BOARD MEETING

RDA Chair, Ty Nielsen assumed the Chair.

1. Roll Call.

All members were present.

2. PUBLIC HEARING - Consideration and Vote on a Resolution Adopting the Tentative Budget for the 2019-2020 Fiscal Year and Establishing the Time and Place for the Public Hearing on the Final Budget for the 2019-2020 Fiscal Year, Staff

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Presenters, Bruce Kartchner and Stephanie Thayer. (LBA FY2020 Tentative Budget discussion held in conjunction with the Budget discussion).

Mayor Timothy moved to approve the Resolution adopting the Tentative Budget for the 2019-2020 Fiscal Year and establishing the time and place for the public hearing on the Final Budget for the 2019-2020 Fiscal Year as June 12 at 7:00 p.m. Wendy Aston seconded the motion. The motion passed with the unanimous consent of the Board.

3. Adjournment.

The RDA Meeting was adjourned.

CONTINUATION OF BUSINESS MEETING

Mayor Timothy resumed the Chair.

5. Mayor's Report.

Mayor Timothy repo1ied on the following:

• A Transportation Commission Meeting took place the previous Friday. City Planner, Mark Reid and Mayor Timothy spoke in favor of the bridge that will cross Potier Rockwell Boulevard. The additional funding of $20 million was approved for a total of $70 million. The RFP was expected to go out in 2021 and the bridge should be completed by the end of 2022.

• Mayor Timothy received an email from Melissa Hesterman about a Parks and Recreation program run by individuals. It has become larger than they can handle and are asking for the City's help in creating a Recreation Department. Mayor Timothy had not responded and first wanted to get feedback from the City Council. He felt there was a shortfall in the budget this year and are looking to make cuts rather than additions. The Council agreed.

6. Council Discussion.

Wendy Aston repmied that she received an email from Jamie Monis who lives south of the new Maverik. She claims that a lot of cars are speeding through her neighborhood. She requested a temporary speed bump or some traffic calming device be placed there. City Engineer, Michael Fazio, had received similar complaints. He drove the road and found it difficult to go fast due to the curvature of the road. Mayor Timothy stated that they could add speed counters so that the City has the data of how fast cars are travel.ing through the area.

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Dave Kallas asked about the Open House scheduled for Monday, April 29 from 5:30 p.m. to 7:00 p.m. and suggested a notice be sent out to his neighborhood. Mr. Fazio stated that mailers were sent to the residents explaining that the intent of the meeting is to present the new fees to connect to the secondary water system.

Dave Kallas asked about the $200 fee for water that the City will charge PaITy Farm residents. Mr. Kaiichner stated that it comes from the fee assessed by the HOA, which is what the households were already paying. Dave Kallas felt they should do for Parry Farms what they would do for other developments. He wondered if they could charge a flat month ly fee of $10.50 before charging for the actual water usage. Mr. Kartchner stated that that is something they could do but as per internal conversations, $200 a month seemed reasonable to cover costs. The $10.50 covers administrative costs and if a meter is not installed, the administrative cost would not in effect. The $10.50 does not cover the cost of water. Mr. Kartclmer explained that Parry Farms is in a unique position because they need to add so many homes to the water line. Other developments would come on one at a time as soon as the meter is installed and would not be applicable to this situation.

7. Closed Meeting Pursuant to Utah Code §52-4-205(1) to Discuss the Character, Professional Competence, or Health of an Individual, Collective Bargaining, Pending or Imminent Litigation, Strategies to Discuss Real Property Acquisition, Including any Form of a Water Right nr Water Shares, Security Issues, or any Alleged Criminal Misconduct.

There was no closed meeting.

8. Adjournment.

The City Council Meeting adjourned at approximately 8:40 p.m.

Approved: May 22, 2019

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Documents

BLUFFDALE - utah.gov · i hereby certi fy that the foregoing notice and agenda was faxed to the south valley journal, th e salt lake tribune, and the deseret morning news; posted