Bizhub c 550 User Guide Box Oper

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Users Guide [Box Operations]


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Introduction

Thank you for choosing this machine.This Users Guide contains details on the operations required to use the User

Box functions of the bizhub C550, precautions on their use, and basic trou-

bleshooting procedures. In order to ensure that this machine is used correct-

ly and efficiently, carefully read this Users Guide before using the machine.

If software (such as PageScope Job Spooler, HDDTWAIN or PageScope Box

Operator) other than that described in this Users Guide has been installed,

data saved in a user box can be used from a computer on the network. Since

the operation differs for each software, refer to the manual for the corre-

sponding software for details.

In addition, for details on the operation of PageScope Web Connection,

which can be used to operate this machine over a network, refer to the Us-

ers Guide [PageScope Web Connection Operations].

Views of the actual equipment may be slightly different from the illustrations

used in this manual.


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Trademarks and registered trademarks

KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging

are registered trademarks or trademarks of KONICA MINOLTA HOLDINGS,

INC.

PageScope and bizhub are registered trademarks or trademarks of KONICA

MINOLTA BUSINESS TECHNOLOGIES, INC.

Netscape is a registered trade mark of Netscape Communications Corpora-

tion in the United States and other countries.

This machine and PageScope Box Operator are based in part on the work of

the Independent JPEG Group.

Compact-VJE

Copyright 1986-2003 VACS Corp.

RC4is a registered trademark or trademark of RSA Security Inc. in the Unit-

ed States and/or other countries.

RSAis a registered trademark or trademark of RSA Security Inc. RSA

BSAFEis a registered trademark or trademark of RSA Security Inc. in the

United States and/or other countries.

License information

This product includes RSA BSAFE Cryptographic software

from RSA Security Inc.

OpenSSL statement

OpenSSL license

Copyright 1998-2005 The OpenSSL Project. All rights reserved.Redistribution and use in source and binary forms, with or without modifica-

tion, are permitted provided that the following conditions are met:

1. Redistributions of source code must retain the above copyright notice,

this list of conditions and the following disclaimer.

2. Redistributions in binary form must reproduce the above copyright no-

tice, this list of conditions and the following disclaimer in the documen-

tation and/or other materials provided with the distribution.

3. All advertising materials mentioning features or use of this software must

display the following acknowledgment:This product includes software developed by the OpenSSL Project for

use in the OpenSSL Toolkit. (http://www.openssl.org/)


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4. The names OpenSSL Toolkit and OpenSSL Project must not be used

to endorse or promote products derived from this software without prior

written permission. For written permission, please contact

[email protected].

5. Products derived from this software may not be called OpenSSL nor

may OpenSSL appear in their names without prior written permissionof the OpenSSL Project.

6. Redistributions of any form whatsoever must retain the following ac-

knowledgment:

This product includes software developed by the OpenSSL Project for

use in the OpenSSL Toolkit (http://www.openssl.org/)

THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT AS IS AND

ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIM-

ITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-

NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENTSHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR

ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CON-

SEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCURE-

MENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR

PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON

ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY,

OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY

WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE

POSSIBILITY OF SUCH DAMAGE.This product includes cryptographic software written by Eric Young

([email protected]). This product includes software written by Tim Hudson

([email protected]).

Original SSLeay license

Copyright 1995-1998 Eric Young ([email protected]) All rights reserved.

This package is an SSL implementation written by Eric Young (eay@crypt-

soft.com).

The implementation was written so as to conform with Netscapes SSL.This library is free for commercial and non-commercial use as long as the fol-

lowing conditions are aheared to. The following conditions apply to all code

found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just

the SSL code.

The SSL documentation included with this distribution is covered by the

same copyright terms except that the holder is Tim Hudson (tjh@crypt-

soft.com).

Copyright remains Eric Youngs, and as such any Copyright notices in the

code are not to be removed. If this package is used in a product, Eric Young

should be given attribution as the author of the parts of the library used. Thiscan be in the form of a textual message at program startup or in documen-

tation (online or textual) provided with the package.


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Redistribution and use in source and binary forms, with or without modifica-


1. Redistributions of source code must retain the copyright notice, this list

of conditions and the following disclaimer.




3. All advertising materials mentioning features or use of this software must

display the following acknowledgement:

This product includes cryptographic software written by Eric Young

([email protected])

The word cryptographic can be left out if the rouines from the library be-

ing used are not cryptographic related.

4. If you include any Windows specific code (or a derivative thereof) from

the apps directory (application code) you must include an acknowledge-ment:

This product includes software written by Tin Hudson (tjh@crypt-

soft.com)

THIS SOFTWARE IS PROVIDED BY ERIC YOUNG AS IS AND ANY EX-

PRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO,

THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A

PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AU-

THOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCI-

DENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES(INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE

GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS

INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILI-

TY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING

NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE

OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH

DAMAGE.

The licence and distribution terms for any publically available version or de-

rivative of this code cannot be changed. i.e. this code cannot simply be cop-ied and put under another distribution licence [including the GNU Public

Licence.]

NetSNMP License

Part 1: CMU/UCD copyright notice: (BSD like)

Copyright 1989, 1991, 1992 by Carnegie Mellon University Derivative Work -

1996, 1998-2000

Copyright 1996, 1998-2000 The Regents of the University of California AllRights Reserved


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Permission to use, copy, modify and distribute this software and its docu-

mentation for any purpose and without fee is hereby granted, provided that

the above copyright notice appears in all copies and that both that copyright

notice and this permission notice appear in supporting documentation, and

that the name of CMU and The Regents of the University of California not be

used in advertising or publicity pertaining to distribution of the software with-out specific written permission.

CMU AND THE REGENTS OF THE UNIVERSITY OF CALIFORNIA DISCLAIM

ALLWARRANTIES WITH REGARD TO THIS SOFTWARE, INCLUDING ALL

IMPLIEDWARRANTIES OF MERCHANTABILITY AND FITNESS. IN NO

EVENT SHALL CMU OR THE REGENTS OF THE UNIVERSITY OF CALIFOR-

NIA BE LIABLE FOR ANY SPECIAL, INDIRECT OR CONSEQUENTIAL DAM-

AGES OR ANY DAMAGES WHATSOEVER RESULTING FROM THE LOSS

OF USE, DATA OR PROFITS, WHETHER IN AN ACTION OF CONTRACT,

NEGLIGENCE OR OTHER TORTIOUS ACTION, ARISING OUT OF OR INCONNECTION WITH THE USE OR PERFORMANCE OF THIS SOFTWARE.

Part 2: Networks Associates Technology, Inc copyright notice (BSD)

Copyright 2001-2003, Networks Associates Technology, Inc

All rights reserved.



- Redistributions of source code must retain the above copyright notice,

this list of conditions and the following disclaimer.- Redistributions in binary form must reproduce the above copyright no-



- Neither the name of the Networks Associates Technology, Inc nor thenames of its contributors may be used to endorse or promote products

derived from this software without specific prior written permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDERS AND

CONTRIBUTORS AS IS AND ANY EXPRESS OR IMPLIED WARRANTIES,

INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-

CLAIMED. IN NO EVENT SHALL THE COPYRIGHT HOLDERS OR

CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,

SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING,

BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR

SERVICES; LOSS OF USE, DATA, OR PROFITS;OR BUSINESS INTERRUP-

TION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETH-

ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING

NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USEOF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH

DAMAGE.


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Part 3: Cambridge Broadband Ltd. copyright notice (BSD)

Portions of this code are copyright 2001-2003, Cambridge Broadband Ltd.

All rights reserved.



- Redistributions of source code must retain the above copyright notice,this list of conditions and the following disclaimer.

- Redistributions in binary form must reproduce the above copyright no-tice, this list of conditions and the following disclaimer in the documen-


- The name of Cambridge Broadband Ltd. may not be used to endorse orpromote products derived from this software without specific prior writ-

ten permission.

THIS SOFTWARE IS PROVIDED BY THE COPYRIGHT HOLDER AS ISAND ANYEXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT

LIMITED TO, THEIMPLIED WARRANTIES OF MERCHANTABILITY AND FIT-

NESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED.IN NO EVENT

SHALL THE COPYRIGHT HOLDER BE LIABLE FOR ANY DIRECT, INDI-

RECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAM-

AGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF

SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS;

OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEO-

RY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT(INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT

OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY

OF SUCH DAMAGE.

Part 4: Sun Microsystems, Inc. copyright notice (BSD)

Copyright 2003 Sun Microsystems, Inc., 4150 Network Circle, Santa Clara,

California 95054, U.S.A. All rights reserved.

Use is subject to license terms below.

This distribution may include materials developed by third parties.

Sun, Sun Microsystems, the Sun logo and Solaris are trademarks or regis-

tered trademarks of Sun Microsystems, Inc. in the U.S. and other countries.







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- Neither the name of the Sun Microsystems, Inc. nor the names of its con-tributors may be used to endorse or promote products derived from this

software without specific prior written permission.



INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-

CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-








NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USEOF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH

DAMAGE.

Part 5: Sparta, Inc copyright notice (BSD)

Copyright 2003-2004, Sparta, Inc All rights reserved.



- Redistributions of source code must retain the above copyright notice,

this list of conditions and the following disclaimer.- Redistributions in binary form must reproduce the above copyright no-tice, this list of conditions and the following disclaimer in the documen-


- Neither the name of Sparta, Inc nor the names of its contributors may beused to endorse or promote products derived from this software without

specific prior written permission.



INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MER-CHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DIS-









OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCHDAMAGE.

Part 6: Cisco/BUPTNIC copyright notice (BSD)


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Copyright 2004, Cisco, Inc and Information Network Center of Beijing Uni-

versity of Posts and Telecommunications. All rights reserved.






- Neither the name of Cisco, Inc, Beijing University of Posts and Telecom-munications, nor the names of their contributors may be used to endorse

or promote products derived from this software without specific prior

written permission.











ER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDINGNEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE


DAMAGE.

All other product names mentioned are trademarks or registered trademarks

of their respective companies

Kerberos

Copyright 1985-2005 by the Massachusetts Institute of Technology. All

rights reserved.

permission notice

WITHIN THAT CONSTRAINT, permission to use, copy, modify, and distrib-

ute this software and its documentation for any purpose and without fee is

hereby granted, provided that the above copyright notice appear in all copies

and that both that copyright notice and this permission notice appear in sup-

porting documentation, and that the name of M.I.T. not be used in advertis-

ing or publicity pertaining to distribution of the software without specific,

written prior permission. Furthermore if you modify this software you must la-bel your software as modified software and not distribute it in such a fashion

that it might be confused with the original MIT software.


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M.I.T. makes no representations about the suitability of this software for any

purpose. It is provided as is without express or implied warranty.

THIS SOFTWARE IS PROVIDED AS IS AND WITHOUT ANY EXPRESS OR

IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION, THE IMPLIED

WARRANTIES OF MERCHANTIBILITY AND FITNESS FOR A PARTICULAR

PURPOSE.

THIS SOFTWARE IS NOT ORIGINAL MIT SOFTWARE, MODIFIED BY KONI-

CA MINOLTA BUSINESS TECHNOLOGIES, INC.

Mersenne Twister

A C-program for MT19937, with initialization improved 2002/1/26.

Coded by Takuji Nishimura and Makoto Matsumoto.

Before using, initialize the state by using init_genrand(seed) or

init_by_array(init_key, key_length).

Copyright 1997-2002, Makoto Matsumoto and Takuji Nishimura, All rights

reserved.



1. Redistributions of source code must retain the above copyright notice,

this list of conditions and the following disclaimer.


tice, this list of conditions and the following disclaimer in the documen-tation and/or other materials provided with the distribution.

3. The names of its contributors may not be used to endorse or promote

products derived from this software without specific prior written permis-

sion.





CLAIMED. IN NO EVENT SHALL THE COPYRIGHT OWNER ORCONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL,



SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUP-





DAMAGE.


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Any feedback is very welcome.

http://www.math.sci.hiroshima-u.ac.jp/~m-mat/MT/emt.html

email: m-mat @ math.sci.hiroshima-u.ac.jp (remove space)


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Contents

Introduction

Trademarks and registered trademarks ......................................... x-2

OpenSSL statement ....................................................................... x-2NetSNMP License .......................................................................... x-4

Kerberos ......................................................................................... x-8

Mersenne Twister ........................................................................... x-9

Contents ...........................................................................................x-11

About this manual ...........................................................................x-17

Structure of the manual ................................................................ x-17

Notation ........................................................................................ x-17

Explanation of manual conventions ..............................................x-18

Users Guides ..................................................................................x-20

Printed manuals ............................................................................ x-20

Users Guide CD manuals ............................................................ x-20

1 Overview of the User Box functions

1.1 Available User Box functions ...........................................................1-2

Saving documents ..........................................................................1-2

Using document data .....................................................................1-3Organizing document data .............................................................1-5

1.2 Set-up for User Box functions .........................................................1-7

User box registration ......................................................................1-7

1.3 Control panel .....................................................................................1-8

1.4 Touch panel .....................................................................................1-11

Screen layout ................................................................................1-11

Icons on the touch panel ..............................................................1-12

1.5 About External Memory ..................................................................1-13

Available External Memory ...........................................................1-13

Connecting an external memory ..................................................1-13

2 Saving documents

2.1 Information on saving documents ...................................................2-2

User authentication ........................................................................2-2

Registering user boxes ...................................................................2-4

Naming documents ........................................................................2-4


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2.2 Authentication and user boxes that can be accessed ..................2-6

When user authentication and account track settings are not

specified .........................................................................................2-6

When only user authentication settings are specified .................... 2-7

When only account track settings are specified .............................2-8

When user authentication and account track settings arespecified and synchronized ............................................................2-8

When user authentication and account track settings are

specified, but not synchronized ...................................................2-10

2.3 Saving copies in user boxes ..........................................................2-12

Settings that can be saved and changed .....................................2-12

Saving copy documents ...............................................................2-13

2.4 Saving scans in user boxes ............................................................2-17

Previewing ....................................................................................2-17Preview - View Pages - Change Setting .......................................2-19

Preview - View Status ...................................................................2-20

Saving after previewing ................................................................2-20

Using a user box destination ........................................................2-22

Entering destinations directly .......................................................2-24

Saving in User Box mode .............................................................2-27

Saving on external memory from User Box mode .......................2-29

2.5 Saving printouts in user boxes ......................................................2-32

Saving data in a user box .............................................................2-33Saving data in the Secure Print User Box ....................................2-36

Saving data in the Encrypted PDF User Box ................................2-38

2.6 Specifying scan settings ................................................................2-39

Settings that can be specified ......................................................2-39

Original Type ................................................................................2-40

Simplex/Duplex ............................................................................2-42

Resolution .....................................................................................2-43

File Type .......................................................................................2-44

Density ..........................................................................................2-49Separate Scan ..............................................................................2-50

Color (Quality Adjustment) ............................................................2-50

Background Adjustment (Quality Adjustment) .............................2-52

Sharpness (Quality Adjustment) ...................................................2-54

Frame Erase (Erase) ......................................................................2-56

Book Copy (Book Scan) ...............................................................2-58

Scan Size (Application) .................................................................2-60

Original Settings ...........................................................................2-64


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2.7 Display and operation of the left panel .........................................2-67

Job List .........................................................................................2-67

Job List - Delete ...........................................................................2-68

Job List - Job Details ....................................................................2-68

Settings when saving documents ................................................2-73

Detail - Check Scan Settings .......................................................2-74Detail - Check Original Settings ...................................................2-75

Settings when using documents ..................................................2-75

Detail .............................................................................................2-76

Check Job Settings ......................................................................2-76

Check Job Settings - Destination Settings ..................................2-77

Check Job Settings - E-Mail Settings ..........................................2-77

Preview .........................................................................................2-78

Preview - Detail ............................................................................2-79

Preview - Detail (Print/Combine) ..................................................2-79

Preview - Detail (Send/Bind TX) ...................................................2-80

3 Organizing user box documents

3.1 Overview of document organizing ...................................................3-2

Available operations in the File Document screen .........................3-2

Checking documents saved in user boxes ....................................3-3

Description of File Document screen .............................................3-5

Searching for a user box name ......................................................3-6

3.2 Deleting a document .........................................................................3-8

3.3 Changing the document name .......................................................3-10

3.4 Moving a document ........................................................................3-12

3.5 Duplicating a document .................................................................3-14

3.6 Checking document details ...........................................................3-16

Check the details ..........................................................................3-17

Preview screen operations ...........................................................3-19

4 Printing a user box document

4.1 Overview of document printing .......................................................4-2

Available operations in the Use Document screen .........................4-2


Description of Use Document screen ............................................4-5


4.2 Printing ...............................................................................................4-6

Available print settings ...................................................................4-6

To print a document .......................................................................4-7

Changing the number of copies .....................................................4-8

Specifying single-sided/double-sided printing ...............................4-8


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Specifying Finishing settings ..........................................................4-9

Adding a binding margin ..............................................................4-16

Adding cover pages (Cover Sheet) ...............................................4-19

Adding insertions (Insert Sheet) ....................................................4-24

Inserting chapter title pages (Chapters) .......................................4-29

Printing the date/time (Date/Time) ................................................4-33Printing page numbers (Page Number) ........................................4-36

Adding preset text or images (Stamp) ..........................................4-41

Adding text and images to prevent copying (Copy Protect) ........4-44

Adding repeated preset text or images (Stamp Repeat) .............. 4-53

Inserting a header/footer (Header/Footer) ....................................4-61

4.3 Combined printing ..........................................................................4-66

Available combined printing parameters ......................................4-66

To print a document .....................................................................4-67

5 Sending a user box document

5.1 Overview of document transmissions .............................................5-2

Available document transmission operations .................................5-2

Transmission methods ...................................................................5-2


Description of Use Document screen ............................................5-5


To send a document .......................................................................5-6

5.2 Specifying the destination ................................................................5-8

Selecting from the address book ...................................................5-8

Selecting from a group destination ................................................5-9

Searching for a destination ...........................................................5-11

Directly specifying an e-mail destination ......................................5-13

Directly specifying an SMB destination ........................................5-15

Directly specifying an FTP destination .........................................5-16

Directly specifying a WebDAV destination ...................................5-19

Selecting a destination with an Address search ..........................5-21

5.3 Specifying the transmission settings ............................................5-24

Settings that can be specified ......................................................5-24

File Type .......................................................................................5-25

E-Mail Settings (Communication Settings) ...................................5-29

URL Notification Setting (Communication Settings) ....................5-30

E-Mail Encryption (Communication Settings) ...............................5-31

Digital Signature (Communication Settings) .................................5-32

Date/Time (Application) ................................................................5-33

Page Number (Application) ...........................................................5-37

Stamp (Application) ......................................................................5-41

Header/Footer (Application) .........................................................5-44

Send & Print (Application) .............................................................5-49


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5.4 Bind TX .............................................................................................5-52

Available combined sending parameters .....................................5-52

To perform a combined transmission ...........................................5-52

5.5 Checking settings before sending .................................................5-56

Deleting unnecessary destinations ...............................................5-57

6 Printing/sending a system user box document

6.1 Overview of system user boxes .......................................................6-2

6.2 Secure Print User Box ......................................................................6-3

Available printing parameters .........................................................6-3

To print a document (Mode 1) ........................................................6-4

To print a document (Mode 2) ........................................................6-7

6.3 Annotation User Box .......................................................................6-10Available printing parameters .......................................................6-10


Available transmission parameters ...............................................6-13

To send a document .....................................................................6-15

Changing the text .........................................................................6-17

6.4 Encrypted PDF User Box ................................................................6-21

Printing .........................................................................................6-21

Deleting .........................................................................................6-23

6.5 ID & Print User Box .........................................................................6-26

Printing .........................................................................................6-27

Deleting .........................................................................................6-28

6.6 External Memory .............................................................................6-30

Available printing parameters .......................................................6-30

File types that can be printed .......................................................6-30

Document Details .........................................................................6-31


To print an encrypted PDF file ......................................................6-33

7 Specifying Utility mode parameters

7.1 Settings that can be specified from Utility mode ...........................7-2

Utility mode parameters .................................................................7-2

PageScope Web Connection .........................................................7-2

7.2 User box permissions .......................................................................7-3

Types of users ................................................................................7-3

Public user boxes and personal/group user boxes ........................7-3

7.3 Displaying settings screens .............................................................7-4

Displaying the Administrator Settings screen ................................7-4


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7.4 Registering user boxes .....................................................................7-6

Registering user boxes ...................................................................7-7

Registering annotation user boxes ...............................................7-11

7.5 Maximum Number of User Boxes ..................................................7-18

7.6 User Box Settings ...........................................................................7-20Displaying the User Box Settings screen .....................................7-20

Delete Unused User Box ..............................................................7-21

Delete Secure Print Documents ...................................................7-22

Auto Delete Secure Document .....................................................7-23

Encrypted PDF Delete Time .........................................................7-24

ID & Print Delete Time ..................................................................7-25

Document Hold Setting ................................................................7-26

External Memory Function Settings .............................................7-27

7.7 ID & Print Settings ...........................................................................7-297.8 User Box Administrator Setting .....................................................7-31

7.9 HDD Setting .....................................................................................7-34

Check HDD Capacity ...................................................................7-35

Overwrite Temporary Data ...........................................................7-36

Overwrite All Data .........................................................................7-39

HDD Lock Password ....................................................................7-41

HDD Encryption Setting ...............................................................7-44

Format HDD ..................................................................................7-46

8 Appendix

8.1 Error message list .............................................................................8-2

8.2 Entering text ......................................................................................8-3

Enlarging the keyboard ...................................................................8-5

To type text .....................................................................................8-6

List of Available Characters ............................................................8-6

8.3 Glossary .............................................................................................8-7

9 Index

9.1 Index ...................................................................................................9-2


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About this manual

This Users Guide covers the bizhub C550 box functions.

This section introduces the structure of the manual and notations used for

product names, etc.This manual is intended for users who understand the basic operations of

computers and the machine. For the operating procedures of Windows or

Macintosh operating system and application programs, refer to the respec-

tive manuals.

In addition, software, such as HDDTWAIN and PageScope Box Operator,

which are used with the Box functions of this machine, are also available. Us-

ers of these software should refer to the corresponding manuals on the CD-

ROM.

Structure of the manual

This manual consists of the following chapters.

Chapter 1 Overview of the User Box functions

Chapter 2 Saving documents

Chapter 3 Organizing user box documents

Chapter 4 Printing a user box document

Chapter 5 Sending a user box document

Chapter 6 Printing/sending a system user box document

Chapter 7 Specifying Utility mode parameters

Chapter 8Appendix

Chapter 9 Index

Notation

Product name Notation in the manual

bizhub C550 This machine, C550

Microsoft Windows NT 4.0 Windows NT 4.0

Microsoft Windows 2000 Windows 2000

Microsoft Windows XP Windows XP

Microsoft Windows Vista Windows Vista

When the operating systems above are written

together

Windows NT 4.0/2000/XP/Vista


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Explanation of manual conventions


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Users Guides

This machine is provided with printed manuals and PDF manuals on the Us-

ers Guide CD.

Printed manuals

Quick Guide [Copy/Print/Fax/Scan/Box Operations]

This manual contains operating procedures and descriptions of the most fre-

quently used functions, allowing the machine to immediately be used.

In addition, this manual contains notes and precautions that should be fol-

lowed for safe use of the machine.

Be sure to read this manual before using the machine.

Users Guide [Enlarge Display Operations]

This manual contains details on operating procedures in Enlarge Display

mode.

Refer to this manual for details on using copy, network scanner and fax func-

tions in Enlarge Display mode.

Users Guide CD manuals

Users Guide [Copy Operations]

This manual contains descriptions of the Copy mode operations and ma-

chine maintenance. Refer to this manual for details on the paper and docu-

ments, copy procedures using convenient Application functions, replacing

consumables, and troubleshooting operations such as clearing paper mis-

feeds.

Users Guide [Print Operations]

This manual contains details of the printing functions that can be specified

with the standard built-in printer controller. Refer to this manual for operating

procedures on using the printing functions.Users Guide [Box Operations] (this manual)

This manual contains operating procedures for using the user boxes on the

hard disk. Refer to this manual for details on saving data in user boxes, re-

trieving data from user boxes and transferring data.

Users Guide [Network Scanner Operations]

This manual contains descriptions on specifying network settings for stand-

ard equipment and operating procedures for scanning functions. Refer to

this Users Guide for details on using network functions and the Scan to E-Mail, Scan to FTP and Scan to SMB operations.


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Users Guide [PageScope Web Connection Operations]

This manual contains descriptions on the machine settings that can be spec-

ified remotely with PageScope Web Connection from a Web browser on a

computer. Refer to this manual for details on operating procedures for using

PageScope Web Connection.

Users Guide [Fax Operations]

This manual contains descriptions of the G3 fax operations. Refer to this

manual for details on using the G3 fax operations when the optional fax kit is

installed.

In order to use the fax functions, the optional fax kit must be purchased sep-

arately.

Users Guide [Network Fax Operations]

This manual contains details on the network fax functions. Refer to this man-ual for operating procedures on Internet faxing and IP address faxing.

Users Guide [Fax Driver Operations]

This manual contains details of the fax driver functions that can be used to

send a fax directly from a computer.

Refer to this manual for operating procedures on using the PC-FAX func-

tions.

In order to use the fax functions, the optional fax kit must be purchased sep-

arately.

Users Guide [Advanced Function Operations]

This Users Guide describes overview and usage of functions that become

available by registering the optional license kit and enabling its function, and

functions that become available by connecting the MFP with applications.

In order to use the functions effectively, please read this Users Guide.

The following models support the advanced function.

bizhub C650/C550/C451/C353/C253/C203


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1Overview of the User Box

functions


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Overview of the User Box functions 1

C550 1-2

1 Overview of the User Box functions

1.1 Available User Box functionsThe User Box functions allow document data to be saved on the internal hard

disk of the machine and later printed. Documents that can be saved are data

scanned for copying and saved scan data. To save data to a box, create the

box, and then save the data to the specified box.

The saved data can be printed, sent by e-mail, forwarded to an FTP site, or

sent to a computer. By using the User Box functions, documents can easily

be scanned repeatedly and the separate data can be saved on a computer.

Saving documents

Data can be saved to the following box:

*1To connect an external memory, an optional local interface kit is required.

User box Description Refer-ence

Public/personal/groupuser boxes

Document data that has been copied or scanned on thismachine can be saved in the user boxes.Document data, which is printed from a computer on thenetwork, can be saved.

Based on user authentication or account track settings,access to some boxes, such as personal and group userboxes, can be limited to particular users.

p. 2-2

Annotation user box Document data saved in Scan mode and to be printed ortransmitted with an image of the date/time or an annota-tion number can be saved.

p. 2-2

External memory *1 Appears if an external memory is installed. Scanned datacan be directly saved in the external memory connectedto the machine.

p. 2-29


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C550 1-3

Using document data

The document saved in boxes can be used as follows:

Original ComputersFax

External memory

FTP server

etc.


Public/personal/groupuser boxes

Saved documents can be printed or sent. Multiple docu-ments can be selected for printing/transmission.Depending on user authentication and account track set-tings, use of some boxes, such as personal and group

user boxes, can be limited to a particular user.

p. 6-2

Bulletin board user box*1

This box appears when the optional fax kit is installed.Saved documents in the bulletin board user box can beprinted.

-

Polling TX user box *1 This box appears when the optional fax kit is installed.Documents sent using polling can be printed.

-

Secure print user box Saved documents can be printed. To print the data, enteran ID and password.

p. 6-3

Memory RX user box *1 This box appears when the optional fax kit is installed.The fax document received though the memory RX set-

ting can be confirmed and printed.

-

Annotation user box Document data saved can be printed or transmitted withan image of the date/time or an annotation number.

p. 6-10


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C550 1-4

*1

For details on bulletin board, Polling TX, Polling RX, Memory RX and FileRe-TX, refer to the User's Guide [Fax Operations].

*2For print instruction of an encrypted PDF, see PageScope Direct Print

manual or the manual of PageScope Web Connection.

*3To connect an external memory, an optional local interface kit is required.

Fax retransmit user box*1

This box appears when the optional fax kit is installed.Saved documents can be retransmitted or printed forconfirmation.

-

Encrypted PDF userbox *2

Saved documents can be printed. Encrypted PDF filessaved in an external memory and sent for print jobs arealso saved in this box. To print documents, the presetpassword is necessary.

p. 6-21

ID & Print user box *3 This user box appears if user authentication is applied.Documents being sent for print jobs by the printer driverafter logging on as a user can be printed.

p. 6-26

External memory *3 Appears if an external memory is installed. Documentdata in the external memory connected to the machinecan be printed.

p. 6-30



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Organizing document data

Documents can be organized by renaming the saved document name,

changing the box where they are saved, or duplicating or deleting them.

ComputersFax

External memory

FTP server etc.

E-mail etc.

Printouts

User box Delete Changename

Move Copy Details

Public/personal/group userboxes

o o o o o

Bulletin board user box o

Polling TX user box o

Secure print user box o o o

Memory RX user box o o o

Annotation user box o o o

Fax retransmit user box o

Encrypted PDF user box

ID & Print User Box


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External memory

User box Delete Changename

Move Copy Details


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C550 1-7

1.2 Set-up for User Box functions

Before using the User Box functions, the following settings should be spec-

ified.

User box registrationCreate and save the user boxes where documents will be saved. Boxes can

be registered by using the machines touch panel or by using PageScope

Web Connection from a computer on the network. The following boxes can

be created:

- Public/personal/group user boxes (p. 7-6)- Annotation user box (p. 7-11)


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C550 1-8

1.3 Control panel

Use the control panel for User Box mode operation. The following keys and

switches are provided on the control panel.

1

2

4

5

3

6

7

8

1314 12 9

15

16

17

18

11 10

19

20

21

22

No. Part name Description

1 Touch panel Displays various screens and messages. Specifythe various settings by directly touching the panel.

2 Main Power indicator Lights up in green when the machine is turned onwith the main power switch.

3 Sub power switch Press to turn on/off machine operations, for exam-ple, for copying, printing or scanning. When turnedoff, the machine enters a state where it conservesenergy.

4 [Mode Memory] key Press to register (store) the desired copy/scan set-

tings as a program or to recall a registered copy/scan program.


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5 [Utility/Counter] key Press to display the Utility screen and the MeterCount screen.

6 [Reset] key Press to clear all settings (except programmed set-tings) entered in the control panel and touch panel.

7 [Interrupt] key Press to enter Interrupt mode. While the machineis in Interrupt mode, the indicator on the [Interrupt]key lights up in green and the message Now in In-terrupt mode. appears on the touch panel. Tocancel Interrupt mode, press the [Interrupt] keyagain.

8 [Stop] key Pressing the [Stop] key during scanning temporar-ily stops the scan operation.

9 [Proof Copy] key Press to print a single proof copy to be checkedbefore printing a large number of copies.Press the [Proof Copy] key before scanning or cop-

ying, the result can be viewed on the touch panel.

!DetailThis key cannot be used if the [User Box]

key was pressed to save a document.

To preview a document being saved in a

user box, press the [Fax/Scan] key. For

details on previewing, refer to the Users

Guide [Network Scanner Operations].

10 [Start] key Press to start scanning. When this machine isready to begin to scan, the indicator on the [Start]key lights up in blue. If the indicator on the [Start]key lights up in orange, the operation cannot bestarted.Press to restart a stopped job.

11 Data indicator Flashes in blue while a print job is being received.Lights up in blue when data is being printed.

12 [C] (clear) key Press to erase a value (such as the number of cop-ies, a zoom ratio, or a size) entered using the key-pad.

13 Keypad Use to type in the number of sets to be copied.Use to type in the zoom ratio.Use to type in the various settings.

14 [Help] key Press to display the Help screen. From this screen,descriptions of the various functions and details ofoperations can be displayed.

15 [Enlarge Display] key Press to enter Enlarge Display mode. If authentica-tion is performed with PageScope AuthenticationManager, it does not enter Enlarge Display mode.

16 [Accessibility] key Press to display the screen for specifying settings

for user accessibility functions.



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CAUTIONDo not apply extreme pressure to the touch panel, otherwise it may be

scratched or damaged.

% Never push down on the touch panel with force, and never use a hardor pointed object to make a selection in the touch panel.

17 [Power Save] key Press to enter Power Save mode. While the ma-chine is in Power Save mode, the indicator on the[Power Save] key lights up in green and the touchpanel goes off. To cancel Power Save mode, pressthe [Power Save] key again.

18 [Access] key In order to use this machine when user authentica-tion or account track settings have been applied,enter the user name and password (for user au-thentication) or the account name and password(for account track), and then press this key. Alsopress this key to log off.

19 [Brightness] dial Use to adjust the brightness of the touch panel.

20 [User Box] key Press to enter User Box mode.While the machine is in User Box mode, the indica-tor on the [User Box] key lights up in green.

21 [Fax/Scan] key Press to enter Fax/Scan mode.While the machine is in Fax/Scan mode, the indica-tor on the [Fax/Scan] key lights up in green. For de-tails on the scan operation, refer to the UsersGuide [Network Scanner Operations]. For detailson the fax operation, refer to the Users Guide [FaxOperations].

22 [Copy] key Press to enter Copy mode. (As a default, the ma-chine is in Copy mode.)While the machine is in Copy mode, the indicatoron the [Copy] key lights up in green. For details, re-fer to the Users Guide [Copy Operations].



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C550 1-11

1.4 Touch panel

Screen layout

1

4

5 3

2

No. Part Name Description

1 Message display area The status of the machine and details onoperations are displayed.

2 Functions/settings display area Softkeys to select functions are displayed.This area is for specifying the settings ofvarious functions. Touch softkeys to dis-play the corresponding screen for specify-ing the settings.

3 Icon display area Icons indicating the status of jobs and themachine are displayed.

4 Left panel The softkeys, such as [Job List] showingthe jobs being processed or to be proc-essed, and [Mode Check] showing the re-sult of the specified settings, appear in this

area.For details on the left panel, refer to Dis-play and operation of the left panel onpage 2-67.

5 Toner supply indicators These indicators show the amount of tonerremaining for yellow (Y), magenta (M), cyan(C), and black (K).


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Icons on the touch panel

The status of the machine may appear in the icon display area. The follow-

ings are the icons appear on the touch panel.

Icon Description

Indicates that data is being sent from the machine, regardless ofthe current mode.

Indicates that data is being received by the machine, regardless ofthe current mode.

Indicates that an error occurred during an image stabilization op-eration, a print operation or a scan operation.Touch this icon to view a screen containing a warning code.

If the warning screen was closed when a warning occurred, touchthis button to display the warning screen again.

Appears when there is a message indicating that consumablesmust be replaced or the machine requires maintenance. Touch thisicon to display the message, and then perform the replacement ormaintenance procedure.

Appears when an error occurs with the connection to the POPserver.

Indicates that paper is not loaded in the paper tray.

Indicates that very little paper remains in the paper tray.

If the optional image controller is installed, touch this icon to dis-play the setting screen for the image controller.

Indicates that Enhanced Security mode is set to ON.

Indicates that an external memory is installed.


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C550 1-13

1.5 About External Memory

If the optional local interface kit is installed on this machine, a USB flash

memory can be connected for saving or printing data.

Available External MemoryThe conditions of external memories available on this machine are as follows.

- USB flash memory supporting the USB (1.1/2.0) Interface- FAT32 formatted.

Connecting an external memory

Connect an external memory to the USB connector on the side of this ma-

chine.


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C550 1-14

When the external memory is connected, an icon appears on the bottom of

the screen and the following screen appears.Check it, and then touch [OK].

2

Reminder

This machine is equipped with two USB connectors on the side. As one

is for optional connection, two sets of external memories cannot be con-

nected at a time.

Do not pull out the external memory while a document is being saved to

the external memory or being printed.

Do not use any USB device other than the USB flash memory (such as

hard disk or USB hub). However, the optional products connectable to

the USB connector of this machine are exceptions.


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2Saving documents


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2 Saving documents

2.1 Information on saving documentsKeep in mind the following information before saving documents.

User authentication

This machine can be set so that an account or user name and a password

must be entered in order to use the machine. Contact the administrator for

details on the account or user name for using the machine.

With user authentication (machine authentication)

Type in the user name and password, and then touch [Login] or press the

[Access] key.

With user authentication (external server authentication)

Specify the user name, password and authenticating server, and then touch

[Login] or press the [Access] key.


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With account trackType in the account name and password, and then touch [Login] or press the

[Access] key.

2Note

With user authentication, the only boxes that are displayed are those that

can be accessed by the user that is logged on. For details, refer to Au-

thentication and user boxes that can be accessed on page 2-6.

If Prohibited Functions When Authentication Error in Administrator

mode is set to Mode 2 and a user enters an incorrect password the

specified number of times, that user is locked out and can no longer use

the machine. Contact the administrator to cancel operation restrictions.

If authentication is performed with PageScope Authentication Manager,

contact your server administrator for log on.


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For details on logging on when using optional authentication unit (bio-

metric type) AU-101 for authentication, refer to the Users Guide [Copy

Operations].

Registering user boxes

Before document data can be saved, a user box must be created for saving

the data.

Up to 1,000 user boxes can be created.

Up to 200 documents can be saved in a single user box.

A total of 10,000 pages can be saved in all user boxes.

A total of 3,000 documents can be saved in all user boxes.

There are public user boxes (which can be used by more than one person),

personal user boxes (which can be used only by a single person), and groupuser boxes (which can be used by users belonging to the account that has

been logged on when account track settings have been specified). For de-

tails on registering user boxes, refer to Registering user boxes on

page 7-6.

Naming documents

Document data that is saved can be given a name.

The names can contain a maximum of 30 characters.The names can also be changed after they are saved.

The names can be specified when the data is saved; however, if the data is

saved without a name specified, a preset name is applied.

Names are created by combining the following elements. As an example, the

document name CKMBT_C55008102315230 is described.

Element Description

C This letter indicates the mode when the document was saved.C: CopyS: Fax/ScanP: Print

KMBT_C550 This represents the name of the device that scanned the data. Thefactory default is KMBT_C550. This name can be changed with theInput Machine Address parameter on the Administrator/MachineSetting screen in Administrator mode. A name of up to 10 characterscan be specified.

08102315230 This indicates the year (last two digits), month, day, hour and min-utes when the data was scanned. The last digit is a serial number if

the document is part of a series of scans.


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2

Note

S appears for documents saved from the Fax/Scan mode screen or the

User Box mode screen.

_0001 This indicates the page when multi-page data is scanned. This nu-meral does not appear beside Document Name; however, it isadded automatically as part of the name when the file is transmitted.

Add this part to the name according to the naming conditions of theserver receiving the files, for example, when data is sent by FTP.

.TIF This is the extension for the specified data format. These charactersdo not appear beside Document Name; however, they are addedautomatically as part of the name when the file is transmitted.

Element Description


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2.2 Authentication and user boxes that can be accessed

When user authentication and account track settings have been applied, the

user boxes that can be accessed and the permissions change as shown be-

low. Specify the user authentication and account track settings according to

the desired functions.

When user authentication and account track settings are not specified

Users can access all public user boxes.

User boxes created by users and the administrator are public user boxes.

Create and access

Public user box


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When only user authentication settings are specified

Users can access all public user boxes and only personal user boxes that the

user has created.

Personal user boxes cannot be accessed by other users.

A user box administrator can be specified.

A user box administrator can access all public user boxes and all personal

user boxes.

If authentication data is erased by canceling the user authentication settings

or changing the authentication method, all personal user boxes become

public user boxes.

User 1

User 2

Accessible

Public user box

Personal user

box for user 1

Personal user

box for user 2

Box

administrator


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When only account track settings are specified

Users can access all public user boxes and only group user boxes for the ac-

count that the user belongs to.

If authentication data is erased by canceling the account track settings or

changing the authentication method, all group user boxes become public

user boxes.

When user authentication and account track settings are specified and

synchronized

Account A

Account B

Accessible

Public user box

Group user box

for account A

Group user box

for account B

Account A

User 1

Account B

User 2


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If the account for the user was previously registered, group user boxes for

accounts that the user does not belong to cannot be accessed.

Users can access all public user boxes, only group user boxes for the ac-count that the user belongs to, and only personal user boxes that the user

has created.



A user box administrator can access all public user boxes, all personal user

boxes and all group user boxes.


or changing the authentication method, all personal user boxes and group

user boxes become public user boxes.

Account A

Account B

User 1

User 2

Accessible

Public user box

Personal user

box for user 1

Box

administrator

Group user box

for account A

Group user box

for account B

Personal user

box for user 2


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When user authentication and account track settings are specified, but

not synchronized

If the account for the user was not previously registered, the user logs on

with the account name and password. The group user box for the account

can be accessed by a member of an account different from the one that is

logged on.

Account A

User 1

Account B


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Users can access all public user boxes, and only personal user boxes that

the user has created.


If a user enters an account name and password when logging on, the group

user box for that account can be accessed.


A user box administrator can access all public user boxes, all personal user

boxes and all group user boxes.


or changing the authentication method, all personal user boxes and group

user boxes become public user boxes.

User 1

Accessible

Public user box

Personal user

box for user 1

Box

administrator

Accessible by entering the account name and password

Group user box

for account A

Group user box

for account B


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2.3 Saving copies in user boxes

Settings that can be saved and changed

Within the various functions that can be specified before making copies,

there are functions whose settings can be saved and there are functions thatcannot be saved but can be set when printing. The functions whose settings

can be saved and those that can be changed are listed below.

!Detail

The Fold/Bind settings are available only if optional finisher FS-608 is in-

stalled.

The Punch settings are available only if optional finisher FS-517 and the

punch kit are installed.

Function type Function Can be saved Can be set whenprinting

Number of copies o

Paper tray selection o

Output tray selection o

Basic screen settings Color o

Paper o

Zoom o

Original > Copy o o

Fold/Bind o o

Collate/Group o o

Punch o o

Staple o o

Original Settings Combine o

Quality/Density Original Type o

Density o

Background Adjustment o

Application Sheet/Cover/Chapter Insert o o

Edit Color o

Page Margin o o

Stamp/Composition o o


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Saving copy documents

Copy documents can be saved in user boxes. Specify the following informa-

tion when saving copy documents.

!Detail

The document can be saved in the following types of user boxes.

Public user boxes

Personal user boxes (when user authentication settings are specified)

Group user boxes (when account track settings are specified)

Annotation User Box

2

Note

To output the copy document after saving it to a user box and specifying

Z-Fold for it, specify a paper size that supports Z-Fold when saving thecopy document.

The sizes that support Z-Fold are 8-1/2 14w, 11 17w, A3w, B4

wand 8Kw.

1 Press the [Copy] key in the control panel.

2 Touch [Application].

Parameter Description

User Box Specify the user box where the data is to be saved.

Document Name Type in 30 characters or less for the name of the document to besaved.

Save & Print To make copies of the document while saving it, touch [Yes].


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3 Touch [Save in User Box].

The Save in User Box screen appears.

4 Select the user box where the data is to be saved. Touch [User Box].

5 Touch the tab for the desired user box, and then touch the button forthe user box to select it.

To type in a user box number to specify the user box, touch [EnterUser Box No.].

To save the document in the Annotation User Box, touch [System

User Box], and then touch [Annotation User Box] to select the user

box.


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The button for the selected user box appears selected.

?Is a password required when saving data?

% It is not necessary to enter the password when saving data, even ifa password has been specified for the user box.

6 Touch [OK].

7 Specify the name of the document to be saved. To change the auto-matically specified name, touch [Document Name].


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8 After typing in the name, touch [OK]. To change the name, touch [Delete] until the characters are deleted,

and then type in the new name.

To erase all of the text, press the [C] (clear) key.

9 Select whether or not a copy will also be printed when the data issaved. To print a copy, touch [Yes].

10 Touch [OK].

11 Specify the necessary copy settings. If a User Box function was set, [Save in User Box] appears selected.

12 Load the document into the ADF or place it on the original glass.

13 If desired, press the [Proof Copy] key to check a preview image. For details on using previews in Copy mode, refer to the Users

Guide [Copy Operations].

14 Press the [Start] key in the control panel. If Yes was selected beside Save & Print, the scanned document

is copied and the document data is saved in the specified user box.

If No was selected beside Save & Print, the scanned document

data is saved in the specified user box.

!Detail

For details on the copy settings, refer to the Users Guide [Copy Opera-

tions].

For details on printing the document saved in a user box, refer to Print-

ing a user box document on page 4-2.


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2.4 Saving scans in user boxes

From the Fax/Scan mode screen, scanned images can be saved in user box-

es. User box destinations can be registered in the address book, or a user

box destination can be specified directly.

The following procedures describe how to select a user box destination, howto specify a user box destination directly, and how to save from User Box

mode.

2

Note

Press the [Fax/Scan] key to display the Fax/Scan mode screen.

!DetailThe document can be saved in the following types of user boxes.

Public user boxes

Personal user boxes (when user authentication settings are specified)

Group user boxes (when account track settings are specified)

Annotation User Box (only when entered directly)

Previewing

When saving scans in registered user box destinations, pressing the [Proof

Copy] key in the control panel after loading the document displays a preview

of the finished scan in the touch panel. In the Preview screen, the orientation

of the scanned document can be checked and the settings can be changed.

!Detail

A preview cannot be displayed if the document is scanned with an en-

cryption setting specified.

A preview cannot be displayed if the document is being saved by press-

ing the [User Box] key, then touching [Save Document].

The following operations can be performed from the Preview - View Pages

screen.


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2

Note

By directly selecting a page, the image of the selected page is rotated by

180 degrees.

Item Description

[Prev. Page]/[Next Page] If the document being saved contains multiple pages, the variouspages can be displayed.

Zoom The document can be viewed at full size or at a size of 2, 4 or 8 timesthe normal size. Select the display size, and then use the scroll barsat the right side and at the bottom of the image to view the desiredsection of the image.

Page Rotation [Rotate current page]: Touch this button to rotate the currently dis-played page by 180 degrees.[Select page(s) to rotate]: This key appears when the document be-

ing saved contains multiple pages. A list of scanned pages appears,allowing you to select the pages to be rotated by 180 degrees. Thefollowing operations are available in the list of scanned pages.[Select Odd]: Touch this button to rotate the images of the odd-num-bered pages by 180 degrees.[Select Even]: Touch this button to rotate the images of the even-numbered pages by 180 degrees.[Select All]: Touch this button to rotate the images of all pages by180 degrees.

[View Finishing] The specified settings appear as icons and descriptions in the pre-view image. To remove the icons and descriptions and display onlythe image, touch [View Finishing] to deselect it.

[Change Setting] Touch this button to change some of the settings specified beforethe document is scanned. For details, refer toPreview - View Pages- Change Setting on page 2-19.


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Preview - View Pages - Change Setting

The following settings specified before scanning the original can be

changed.

The new settings are applied to the originals scanned after the change of set-

ting.

Item Description

Basic - Document Select either 1-sided or 2-sided. If the Cover + 2-Sided is speci-

fied, [Cover + 2-Sided] also appears.Basic - Binding Position This item can be selected when the destination of E-Mail, User

Box, FTP, SMB or WebDAV is specified and Book Copy isnot selected.

Basic - Original Size This item can be selected when Mixed Original is specified.

Application - FrameErase

Specify settings for the Frame Erase function. (p. 2-56)

Application - CenterErase

When [Center Erase] appears and is able to be selected, CenterErase can be specified.


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Preview - View Status

Select whether or not to continue scanning.

Saving after previewing

The following procedure describes the operations performed after the docu-

ment is positioned.

1 Position the document to be scanned.

2 Press the [Proof Copy] key.

3 Select the document orientation. When placed on the original glass

Item Description

[Finish] To continue scanning after the currently displayed original, makesure that [Finish] is not selected.


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When loaded into the ADF

4 Press the [Start] key.The document is scanned, and the Preview screen is displayed.

5 Check the preview image, and then rotate the image or change the set-tings, if necessary.


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To scan another document page, touch the View Status tab, touch

[Finish] to deselect it, and then position the other document page.

6 Press the [Start] key.The transmission begins.

Using a user box destination

A destination where a user box has been registered is called a user box des-

tination.

User box destinations are saved on the Address Book tab and are indicated

by User Box as the destination type. The following procedure describeshow to select a previously registered user box destination for saving data.

2

Note

If a user box destination is used, the document is automatically saved

with the default name.

1 Press the [Fax/Scan] key in the control panel.The Fax/Scan mode screen appears.


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2 Touch [Address Book].The registered destinations are displayed.

3 Select the user box where the document is to be saved.

4 Specify the necessary scan settings and original settings. For details on the scan and document settings, refer to the Users



6 If desired, press the [Proof Copy] key to check a preview image. For details, refer to Saving after previewing on page 2-20.

7 Press the [Start] key in the control panel.The document is scanned and the data is saved.


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Entering destinations directly

Using the control panel to directly type in the user box destination is called

direct input.

2Note

If Manual Destination Input (displayed by touching [Security Settings]

on the Administrator Settings screen, then [Security Details]) is set to

Restrict, [Direct Input] does not appear.

1 Press the [Fax/Scan] key in the control panel.The Fax/Scan mode screen appears.

2 Touch [Direct Input].

3 Touch [User Box].

The User Box screen appears.


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4 Select the user box where the data is to be saved. Touch [User Box]. To save the document in the Annotation User Box, touch [Scan Set-

tings], then [Application], and then touch [Annotation] to select the

user box.

5 Touch the tab for the desired user box, and then select the user box. To type in a user box number to specify the user box, touch [Enter

User Box No.].

The button for the selected user box appears selected.


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6 Check the name of the document to be saved. Touch [DocumentName].

The default name appears beside Document Name. To change

the name, touch [Delete] until the characters are deleted, and then

type in the new name.

To erase all of the text, press the [C] (clear) key.

7 Type in the document name, and then touch [OK].

8 Touch [OK].The Direct Input tab appears again. The number of the specified user

box appears under Broadcast Destinations.

9 Specify the necessary scan settings and original settings. For details on the scan and document settings, refer to the Users




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11 If desired, press the [Proof Copy] key to check a preview image. For details, refer to Saving after previewing on page 2-20.

12 Press the [Start] key in the control panel.

2

Note

Only one user box destination can be specified with a single transmis-

sion, but multiple e-mail and fax destinati