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Bethel School District 516 176th St E Spanaway, WA 98387 (253) 683 – 6950
CTE Fax (253) 683 – 6057
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TABLE OF CONTENTS Ctrl + Click on page number to link to section
MEET THE CTE ADMINISTRATIVE TEAM ........................................................................ 4
CTE DEPARTMENT GOALS: ................................................................................................. 6 TEACHER CERTIFICATION .................................................................................................. 7
FIRST AID / CPR CERTIFICATION ....................................................................................... 7 MONTHLY STUDENT ENROLLMENT COUNT .................................................................. 8 CLASSROOM FEES ................................................................................................................. 8
CTE SYLLABUS FORMAT ..................................................................................................... 8
CURRICULUM MATERIALS and NEW COURSE REQUESTS .......................................... 9 DUAL CREDIT ....................................................................................................................... 10 ARTICULATION/PROGRAMS OF STUDY MEETINGS ................................................... 11
ADVISORY COMMITTEES .................................................................................................. 11 DISTRICT CTE LEADERSHIP TEAM ................................................................................. 12
STUDENT LEADERSHIP AND 21st CENTURY SKILLS .................................................. 12 CAREER AND TECHNICAL STUDENT ORGANIZATION (CTSO) INFORMATION ... 13
PURCHASE ORDERS AND PURCHASE REQUESTS ....................................................... 14 INVENTORY .......................................................................................................................... 15 SURPLUS ................................................................................................................................ 15 TRAVEL FOR CTE ................................................................................................................. 16 TRAVEL AUTHORIZATION AND EXPENSE REIMBURSEMENT ................................. 17
APPROVED CONFERENCE LIST ........................................................................................ 18 CAREER AND TECHNICAL EDUCATION VANS ............................................................ 18
SUBSTITUTE REQUEST ....................................................................................................... 19 DIRECTIONS FOR CTE SUBSTITUTES ............................................................................. 19 SAMPLE FORMS ................................................................................................................... 20
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MEET THE CTE ADMINISTRATIVE TEAM
CTE Director: Michael Christianson.........253-683-6950
WBL JROTC Online
Health Sciences
Asst Director: George Aszklar........... 253-683-6908
Applied Math PLTW
Culinary Arts
ASL
STEM - Robotics, GTT
Asst Director:
Diane Carver.............. 253-683-6909
FACSE
Arts & IT
Business & Marketing
STEM - FIT, Culinary
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Secretary: Shawna Calvert........... 253-683-6092
Duties include: Travel, Transportation Requests, Subs, Contracts, Reimbursements, Time Sheets, Enrollments, Newsletter, Inventory, Surplus, Business Cards, CTSO’s.
Financial Tech: Christina Rucker........... 253-683-6035
Duties include: Budgets, Purchasing, Credit Cards, Receipts.
CTE Clerk: Doris Hominda........... 253-683-6950
Duties include: Certifications, First Aid/CPR, Advisory, Van Check out, Event Planning
Tech Support: Tanya Narramore …....... 253-683-6985
Duties include: Instructional Technology Support
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CTE DEPARTMENT GOALS:
The mission of Bethel School District’s Career & Technical Education (CTE)
Department is to develop, implement, and sustain challenging, real-world educational
programs that are academically integrated and enhanced with 21st Century Skills. All
Bethel CTE courses will prepare students to enter post-secondary education and to meet
the needs of today’s high-paced, competitive work environment.
GOALS for 2013/2014: Increase Dual Credit opportunities and enrollments
o Teachers should plan to attend articulation meetings for their program areas
o PC3 staff will work with CTE staff (HS and college) to arrange dual credit
articulations as needed
Common Core - State Standards
o Identify and evaluate existing assessments
o Create, revise, and update assessments to incorporate CCSS
Explore and develop tools to measure student growth as outlined in TPEP
o Identify appropriate student growth goals for each course/program
o Collect data on student growth in each course
Identify and provide industry certification opportunities for students
o Identify what certification(s) would be appropriate for each program area
o Determine if industry certification is appropriate tool for student growth goals
(above)
o Look for ways to make certification affordable for students
o Ensure teachers are certified if possible
Increase participation of business and industry partners in classroom-related activities
and advisory
o Recruit business/industry advisory members
o Have a plan for collaboration among teachers, students, and advisory members
o Each teacher should help coordinate and attend program-specific advisory
meeting during the school year (also see Advisory section of this manual)
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TEACHER CERTIFICATION
It is your responsibility to maintain a valid CTE certificate
Valid Career and Technical Education Certification is required to be in the classroom
A copy of your valid certification (including HR stamp/date) must be on file with the
Career and Technical Education office
Reminders of expiring certification will be sent to instructors during the year prior to
the expiration date
Renewal requirements and applications may be obtained from the CTE office or at the
OSPI website http://www.k12.wa.us/cert
Initial or Continuing applications are to be sent to the local Educational Service
District (ESD) with a $34.00 processing fee.
Conditional or Probationary applications are to be sent to the district CTE office for
processing with a $34.00 processing fee. The CTE office will forward the completed
application to the local ESD.
Industry-route certification is used when the teacher is basing his or her teaching
credentials on work experience. Your work experience and the actual certification
areas are reviewed by the CTE certification specialist at OSPI. To be considered for
one of these certifications (continuing), you must go through one of the approved
programs:
o Bates Technical College www.bates.ctc.edu/teacherprep/
o Central Washington University-www.cwu.edu/
o Eastern Washington University-www.ewu.edu
o South Seattle Community College-www.southseattle.edu o Southwest Washington Consortium (Clark County)-http://www.ccskillscenter.com/
FIRST AID / CPR CERTIFICATION
It is your responsibility to maintain a valid First Aid and CPR card
Valid First Aid and CPR Certification is required to be in the classroom
A copy of your valid certification must be on file with the Career and Technical
Education office
Reminders of expiring certification will be sent to instructors prior to the expiration
date
CTE will provide up to two “In District” free opportunities to renew your cards
each year. Notification of upcoming classes will be emailed to you. If you are not
able to take advantage of these opportunities, it is your responsibility to renew
your certification at your cost. You will not be reimbursed for this.
For questions regarding certification, please contact Doris Hominda at x6945.
Outside Resources for CPR/First Aid certification:
CPR/First Aid Co. www.cpr1staid.com Call for prices and/or to register @ 253-474-5879 or 253-841-3311
E-mail: [email protected]
They provide hands on training to meet OSHA requirements.
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Central Pierce Fire and Rescue - http://www.centralpiercefire.org/ Second Saturday of each month $40.00 - $60
Corner of 128th and 98
th Ave. (South Hill Puyallup)
Central Pierce Fire and Rescue-Call 253-538-6400 Last Saturday of each month $60.00
902 7th Street NW Puyallup
The American Red Cross Offers a variety of first aid and CPR classes.
Please contact the local chapter for details and a class schedule:
1235 S Tacoma Way
Tacoma, WA
(253) 474-0600
For questions regarding First Aid/CPR, please contact Doris Hominda at x6945.
___________________________________________________________________________
MONTHLY STUDENT ENROLLMENT COUNT
In order to receive funding for our program we are required to report our class FTE’s monthly
to OSPI. Therefore every month on the first school day of the month you will receive class
rosters for each CTE class you teach. After review, please sign, date, and return to the
registrar before the end of the count day to be sent to the Career and Technical Education
Department for processing.
___________________________________________________________________________
CLASSROOM FEES
In general, classroom fees are not supported by the Career & Technical Education department.
It is preferred that students are able to participate in classroom activities and assignments free
of charge. Fees may be appropriate for certain projects that students will be taking home and
that are of value. These project-based fees should accurately reflect the cost of the materials
used. Such projects should have alternatives with equivalent grading parameters for students
unable to pay for the materials.
Please obtain permission annually from the CTE director prior to charging any classroom fees!
For additional clarification regarding class fees, contact the CTE office at x6950.
___________________________________________________________________________
CTE SYLLABUS FORMAT
As CTE grows in Bethel, we would like to show our unity through a common syllabus format.
The CTE sample syllabus components may be incorporated into an existing syllabus or a
building-wide syllabus or you may use the template provided.
www.bethelsd.org/programs/cte. Please be sure the elements of the common form are present
in any syllabus you release for your course. If you have any questions about the CTE syllabus
form, please contact Diane or George at the ESC.
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CURRICULUM MATERIALS and NEW COURSE REQUESTS
Text Books:
All replacement books needed for your classes each year are to be ordered through your
school’s librarian. Please be sure to give the librarians enough time to process your request
since they will be working with all the teachers in your building to ensure books are checked
out in a timely manner. Please contact the CTE office X6950 or the Bethel Curriculum office
X6977 if you have any questions regarding text books.
Any new textbooks you would like to request must be approved (see next section). New Curriculum Materials
It is critical that all materials used in the classroom are approved by the district’s Instructional
Materials Committee (IMC). As a large district, Bethel has a community responsibility to
ensure that all classroom materials meet minimum standards and are free of bias and
controversy. It is the responsibility of all teachers to be sure all materials used in the
classroom have gone through this procedure, and it is the district’s responsibility to ensure
that all teachers are aware of this process. If you have any questions about the curriculum
review process, please contact the district CTE team.
Primary Curriculum Materials: These are materials that are used daily or most days in your
classroom. These materials are purchased as a classroom set and are not to be taken home
daily by students. Books may be signed out for occasional student home use if there are
enough copies. Instructional Materials Form (Please contact Diane Carver).
Supplemental Curriculum Materials: These are materials that are periodically used in your
classroom to supplement the primary materials. Supplemental Materials Form (CTE Website
under ‘forms’). www.bethelsd.org/programs/cte.
Sensitive Materials: These are materials that may be considered sensitive or controversial
such as (but not limited to) those discussing personal choices, medical conditions, sexual or
racial situations. Sensitive Materials Form (Please contact Diane Carver). If you would like
to request new materials for your classroom, please fill out the appropriate form and submit it
to the CTE office at the ESC. We will be sure it is reviewed by the Instructional Materials
Committee (IMC) and the results will be reported back to you. Although not commonly
required, you may be asked to attend an IMC meeting to further explain your request.
This procedure must be followed for ALL materials used in the classroom including books, videos, magazines, learning packets.
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Timeline for curriculum materials requests:
For primary curriculum materials, please have requests in to Diane Carver (CTE/ESC) for following timeline:
Materials request due by Instructional Materials Committee (IMC) Meeting Months
October December April
November January May
New Courses Please note: new CTE courses must be approved by Bethel’s CRT before they will be submitted
to OSPI for approval. Please understand that obtaining both approvals requires a request to be
made at least a year before the course could be offered. If you are interested in adding a course to your program area, you must ensure you have
considered the following:
Is there a potential for this new course to take students away from another course you
offer?
Can this course be offered district-wide; do we have the staffing in each building to add
this course?
Would you need to give up another course in your schedule to add a new course?
Do you have the curriculum already built for this new course?
How does this course fit into a Program of Study?
Does the course articulate to a post-secondary program?
Does your building administration support this course addition?
Is there an employment need in this program area within the community?
Have you checked with your advisory committee?
Final approval needs to be completed by Dec 1st, for the following year.
___________________________________________________________________________
DUAL CREDIT
Through the Dual Credit program, students are able to earn college credit when they earn a
“B” or better in “articulated” Career and Technical Education classes. These classes have
undergone a curriculum matching process with their counterparts in the local community and
technical college system. This is a tremendous opportunity for our students, and any course
that has an appropriate articulation agreement will provide this opportunity. If your class does
have an articulation, but you feel you are not able to provide this opportunity to students,
please confer with the CTE district administration.
The Dual Credit program supports quality Career and Technical Education. When you
promote your program, refer to Dual Credit as proof of its value. When you talk with your
students, encourage them to set their sights high and point out that they can start their college
career in your class. Discuss the value of Dual Credit—the courses will provide free college
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credits! Tell parents, counselors, administrators, other teachers, office staff, and para-
educators about all courses that offer Dual Credit. All students are encouraged to sign up, and
you may take class time to have all students sign up at the same time. If you need assistance
with this, please let the CTE office staff know.
If you are not currently offering Dual Credit in your classes, contact the CTE office. If
you are offering Dual Credit and would like support in promoting it to your students, call the
CTE administrative team.
Students completing Dual Credit articulation requirements any time during the school year
may register. PC3 is developing an online registration system beginning this school year;
more information will be sent to you as the system is finalized. If a series of classes is
required for the articulation, students do not register until they are in the last high school
articulated class. Let’s help every eligible student make this first step toward college!
For more information about Dual Credit and the credits that students can earn, go to
www.pc3connect.org or call 253-583-8803.
ARTICULATION/PROGRAMS OF STUDY MEETINGS
It is the expectation that, whenever possible, teachers attend the PC3 articulation meetings
for their program areas. Please be prepared to report following the meeting for your area.
Please let your admin team know if you are unable to attend your program area meeting.
Thanks!
Articulation meetings are scheduled based on need and date of the last review. Where the
same teachers are included in more than one articulation area, the meetings are scheduled to
avoid having to meet too frequently.
Contact Diane Carver [email protected] x6909
George Aszklar [email protected] x6908 ________________________________________________________________________________________
ADVISORY COMMITTEES
The primary purposes of program advisory committees are to provide on-going evaluation
and consultation about program needs and to ensure curricula remain current with the industry
standards, knowledge, skills, attitudes, and values identified as being necessary for students to
work effectively in their chosen occupation(s). We are required by federal Perkins and
WA State funding regulations to have a general advisory committee and active
program-specific advisory committees and to have all official meeting minutes on file for
at least 5 years.
Washington State Career and Technical Education Program Standards includes the
following language:
An active advisory committee composed of employers and employees in the pathway for
which the program is approved guides the relevance and focus of the program.
CTE Program Characteristics (from CTE Program Standards):
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Use a state curriculum framework aligned with related industry skills standards, as
available and validated by a local advisory committee.
Be based on identified need, developed and maintained in consultation with
functioning program specific advisory committees.
Role of Program Specific Advisory Committees:
Validate curriculum competencies and approve curriculum updates.
Assist with career education, cooperative education activities, student leadership
activities, student recruitment, job shadows, and job placement.
Promote professional development of instructors.
Provide consult regarding equipment for classrooms.
Help publicize the content and benefits of Career and Technical Education to parents,
students and the community.
Be an integral part of total quality improvement strategy.
For more information, visit the CTE Webpage at http://www.bethelsd.org/programs/cte
DISTRICT CTE LEADERSHIP TEAM
Responsibilities Act as liaison between assigned building CTE staff, building administration, and district
CTE administration.
Attend and participate in all building and CTE leadership meetings.
Communicate building and CTE leadership meeting information to assigned staff
members.
Convey questions and issues from designated staff members to CTE leadership meetings.
As requested, facilitate verbal and written communication distribution between assigned
CTE staff and District staff.
Attend CTE Leadership Team professional growth opportunities as they are made
available.
Facilitate monthly building CTE Meetings and provide minutes to CTE office.
Vision CTE Leadership Team members will become active participants implementing district
CTE goals.
CTE Leadership Team members will have opportunities to develop and apply their
leadership skills.
CTE Leadership Team members will promote CTE programs and activities within the
school and community. __________________________________________________________________________________________
STUDENT LEADERSHIP AND 21st CENTURY SKILLS
Leadership training for students is critical to the success of every Career and Technical
Education course. With the latest revision of the CTE Standards, all Career and Technical
Education teachers are mandated to include leadership and 21ST Century Skill development
as an integral part of their curriculum.
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CAREER AND TECHNICAL STUDENT ORGANIZATION (CTSO) INFORMATION
The Career and Technical Student Organization must be part of a nationally recognized
CTSO, have an approved constitution on file in the CTE office and be recognized by the
building ASB.
The Career and Technical Student Organization must also prepare a written Program of Work
each year. This documentation, along with a copy of the list of member names submitted to
their state organization, must be on file in the CTE office by the last Friday in October. In
order to receive a stipend the CTE office MUST HAVE all documentation for your
organization on file.
Prior approval is required to start a CTSO or add an advisor to an existing CTSO.
Compensation for nationally approved leadership organizations will reflect current negotiated
agreements.
CTSO Documentation should include the following:
o At least one scheduled chapter meeting per month that includes a club sponsored
activity.
o Attendance sheets for each chapter meeting.
o Attendance at local and state conferences should a student/team qualify. Include
attendance lists and agendas.
o Attendance at national conferences if a student/team qualifies to go providing
funds are available.
o Preparation for competitive events. Include name of the event.
o Maintenance of necessary chapter records.
Constitution*
By-Laws*
Charter
Financial records
Membership lists*
Dues
Reports
Annual Program of Work
Anticipated Conference Attendance*
Meeting Schedule*
Meeting Minutes and Agendas
*All initial paperwork is due in the CTE office no later than the last Friday in October.
If you have any questions concerning student leadership organizations this school year,
contact Shawna Calvert at x6092.
For more information on CTSO’s please see the CTE Webpage www.bethelsd.org/programs/cte
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PURCHASE ORDERS AND PURCHASE REQUESTS
Purchasing Procedure:
Fill out CTE Requisition form (CTE Website under ‘forms’). www.bethelsd.org/programs/cte
Please fill out the form accurately so that the purchasing process can be more fluid.
Once complete please forward form to your building secretary.
The purchasing process requires several steps including approvals and transition through
the US mail, so please be sure to put your requests in early enough to receive the items in
the time frame you need. A good estimate of processing time is about 72 hours in-house
and anywhere from 2-6 weeks for receipt of items.
To purchase the following:
Class Supplies & Consumables - These items will be ordered through your school
secretary
Equipment - Equipment must be approved and ordered through CTE office
Furniture - Furniture must be approved and ordered through the CTE office
Technology - Technology items must be approved and purchased through the CTE office
Should you need an item quickly, a request can be sent to Christina Rucker (ext 6035) in
the CTE office for purchase with a credit card. CTE Check Out Purchasing Cards
The CTE department has two unassigned credit cards available for teacher check out. Cards are available for approved supply purchases (not online) & approved travel use (meals
only). If you would like to reserve a card for an approved supply purchase or approved travel use,
please contact Christina Rucker x6035, or the CTE department x6950. Purchasing Card Guidelines
The intent of the credit card is to enable teachers to easily make supply purchases for their
classroom. Below are a few guidelines to keep in mind when making a credit card purchase: Supply Purchases Large ticket items (file cabinets, chairs, bulletin boards, technology support items, etc) may not be
purchased using the credit card, unless you have specifically received approval to do so. Travel Use Can be used for meals, shuttles / cab fare. Hotel charges, gasoline, personal expenses are not
permitted. Receipts
Receipts must be itemized.
Please sign the receipt, make a copy (for your records), & forward to Christina Rucker.
The credit card billing cycle ends on the 10th of each month. Receipts must be submitted in
a timely manner to accommodate the short reconciliation window. By sending receipts in
weekly you can help keep the reconciliation process manageable.
For those with assigned credit cards, you will be required to come into the CTE office
each month to sign a credit card envelope. This validation process is for your own
protection. It will ensure that all charges are your own.
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INVENTORY
Inventory will be completed in the spring of each school year.
Inventory may be conducted more than once due to state and school guidelines,
interruptions to the classroom will be kept to a minimum as much as possible.
You will be notified prior to inventory being conducted in your classroom.
You are responsible for any and all items checked out to you in your classroom.
Instructors who check out equipment to students Instructors are expected to have an adequate process for checking out equipment to students
that includes the following:
Name of student
Barcode of equipment
Make and model of equipment
Date of checkout
Student signature
Date when returned
*You are responsible for all items checked out to you. If equipment is unaccounted for at
inventory time, you could be charged the replacement cost.
SURPLUS
The surplus process is performed twice a year, the first is over Winter break and the second is
over summer break. The cutoff time for paperwork to be submitted is typically 3-4 weeks
prior to the surplus pickup. We must conform to this schedule and turn in surplus paperwork
in accordance to dates that will be set by the business office.
The steps for surplus are as follows:
1. Decide what items are being surplused.
2. Complete official form that is sent out by the business office. This is the only form
that will be accepted. All others will be returned and surplus may not be picked up.
3. Submit paperwork to your school surplus official and send a copy to the CTE office
prior to the cutoff date (this will be decided by the business office).
4. Make arrangements to have all surplus items moved to designated area for your
school.
If these steps are not followed, your item(s) may not be picked up.
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TRAVEL FOR CTE
Procedures Checklist:
Complete travel request form (CTE Website under ‘forms’)
Form must be signed by your school administrator
Submit signed request form to the CTE office 30 days prior to travel (60 days prior for out
of state)
All travel requests and substitute requests are first approved by the building principal or
designated administrator and forwarded to the CTE office. The CTE Director will
approve travel based on need, relevance to program, substitute availability and available
funds.
Compliance with District Policy #6213.1 is required. (listed below)
For all forms associated with travel, please see: CTE Webpage www.bethelsd.org/programs/cte or
www.bethelsd.org District; Finance; Resources and Tools; Finance Forms
Upon receipt of your request the CTE office will provide you with:
Travel authorization
Advanced registration (if requested)
Approved expenditures
Upon return from travel, the instructor will:
Submit a complete Claim for Expenses form (CTE Website under ‘forms’)
Submit receipts signed and dated for all expenses within sixty (60) days following the
event (Article 27, BEA Collective Bargaining Agreement.
o Itemized food receipts are required for reimbursements.
o Please sign the front of all receipts. If more than one person’s items are on a
receipt, all participants must sign the front of receipt.
o Please use current forms as they are updated regularly. Forms can be found on the
CTE website, www.bethelsd.org/programs/cte.
Additional Information:
Only one professional development/conference opportunity will be supported during the
school year. Summer WA-ACTE conference opportunities will be provided in the spring
of each school year. Attendance at the summer conference will be determined on a first
come and funds available basis.
Priority will be for conferences that are endorsed by OSPI, WA-ACTE, HSTW or other
district endorsed initiatives. Other conference may be approved depending on relevance,
prior attendance, and availability of funds.
When more than one employee is attending the same activity, carpooling or use of the
CTE vans will be required unless scheduling differences make sharing transportation
impractical. The carpool driver can claim full reimbursement for mileage. Individuals
who choose to drive independently when a carpool is available may not be approved for
reimbursement.
“Member only” registration fees will be paid for attendance at any conference where
membership is an option for a reduced registration fee. Instructors are expected to either
become a member or pay the additional cost of the nonmember registration fee.
If the instructor is not having the CTE office or district pay for travel related expenses, a
Travel Authorization must still be in place before traveling or to receive any district pay.
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TRAVEL AUTHORIZATION AND EXPENSE REIMBURSEMENT
District Policy #6213.1 Any employee who is authorized to travel at district expense is expected to obtain prior approval, keep
costs as reasonable as possible, and comply with the following procedures.
All claims for reimbursement of expenses shall be submitted, using a district approved claim form,
no later than sixty (60) calendar days following the incurrence of the expense. Travel Requests – Travel requests must be approved by the employee’s immediate supervisor. The
immediate supervisor must determine whether the travel, workshop, or conference relates to that staff
member’s individual job goals or professional responsibilities, or to the building or district goals. Out-
of-state travel, other than to the Portland, Oregon area or the Vancouver, B.C. area, must be approved
by the board.
Reimbursement for Use of Private Vehicles – Mileage reimbursement is based on the employee’s
district-assigned building to location of travel (or vice versa) not the employee’s home to location of
travel (or vice versa), unless it is the lesser miles traveled. Mileage claims shall include dates of travel,
starting and ending points, purpose, and mileage. When more than one employee is attending the same
activity, reimbursement will be provided for only one vehicle unless schedule differences make
sharing transportation impractical. When private vehicles are used for travel and standard airfare is
less costly than mileage (including travel to and from airports) airfare will be paid in lieu of private
vehicle mileage. Mileage will be reimbursed at the rate established by the state.
Reimbursement for Lodging – Reimbursement for lodging will be made to individuals, when
verified by a hotel or motel receipt, at the conference room rate. Additional charges for an employee’s
spouse, personal telephone calls, and other unnecessary room charges shall not be reimbursed.
Reimbursement for Meals – Receipts are required for meals unless they are included in registration
charges. Meal charges will be reimbursed when the employee is required to be away from the district
during normal meal time. Meal charges submitted should be limited to the actual cost of breakfast,
lunch, or dinner in the location of the activity not to exceed the state Office of Financial Management
(OFM) guidelines. The OFM national per diem schedule for travel outside the state of Washington
will be used as a guideline for out-of-state meal reimbursements...
Expenses Paid on Behalf of Other District Employees – Receipts are required with the justification
for the expenditure stated on receipt and each district employee’s signature.
Registration Fees – District purchase orders or purchasing cards will be used for registration fees
when accepted by the vendor. Receipts are required for registration fees when paid directly by the
claimant. Costs of entertainment, even though offered as an option in the registration, are not
reimbursable. A copy of the registration form is required for payment.
Other Reimbursable Charges
Ferry, parking, air porter, taxi, or similar charges. (A receipt or schedule of charges is
preferred for reimbursement of these charges.)
Reasonable gratuity for baggage assistance.
Reasonable gratuity for meals.
Luggage/Internet charges
Non-reimbursable Expenses
Alcoholic beverages.
Personal telephone calls and postage.
Mileage to and from home for normal work days.
Mileage for school levy promotions and other non-official school functions.
Entertainment.
Side trips.
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APPROVED CONFERENCE LIST
The conferences listed below have been approved in general however, you must still
complete all travel request paperwork and have your individual conference approved by
your school and CTE.
Program Areas Association /
Conference Conference Month (see website for each
association for exact dates
Business WSBEA October
Careers/WBL WADOT October
FACSE FASCE October
Marketing WAME October
Skilled and Technical
Sciences WASTS WITEA
October March
Computer Science NCCE March
Agriculture WAAE June
All CTE WA-ACTE August
Business and IT NCCE March
CAREER AND TECHNICAL EDUCATION VANS
The Career and Technical Education Department has two seven (7) passenger vans available
for teacher use. The vans are located at the ESC next to building #2 and are numbered 13 and
14.
Van usage will be encouraged and may be required depending on different circumstances.
In order to transport children you must:
Have a current first aid and CPR card
Have a class type II drivers license ( course opportunities will be provided )
Have a current driving abstract on file with the transportation department. Abstracts
must be re-submitted yearly.
Please email van requests to the Doris Hominda [email protected] . Please reserve as
far in advance as possible in order to insure availability. For assistance, please call the CTE
Office at x6950.
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SUBSTITUTE REQUEST
Substitute requests will be honored based upon availability of substitutes and timelines
meeting pre-approval requirements. If approved, the following activities qualify for substitute
coverage through CTE:
1. Program related field trips
2. Program related conferences and workshops
3. Program related non-paid industry visits
4. Advisory meetings (when held at advisors’ place of business during school hours; no
more than two per school year; ½ day maximum per visit)
5. Related visitation of exemplary programs
TO REQUEST A SUB
Submit a travel request form to the CTE Office two weeks in advance of the date the
substitute is being requested.
Submit a completed hard copy Substitute Request Form (obtained from your school
secretary)
Put your sub request in the AESOP system.
If no substitutes are available, travel plans, with few exceptions – approved by the
Director of CTE – will not be supported.
Please contact the CTE office (x6950), with questions regarding substitute requests.
DIRECTIONS FOR CTE SUBSTITUTES
Substitutes are NOT to utilize or allow students to use power tools, equipment,
chemicals, and/or items that increase safety risk.
Please ensure that your sub packet includes the following statement;
CTE certified teachers require unique and specific training in the operation of power tools,
equipment, and safety procedure for each CTE Lab Environment. Substitutes are not to
utilize or allow students to use power tools, equipment, chemicals, and/or items that
increase safety risk. Please follow the lesson plans provided by the instructor.
Also, please be sure your sub packet includes clear alternative lesson plans for the duration of
your absence.
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SAMPLE FORMS
Forms can be found on the CTE webpage http://www.bethelsd.org/programs/cte
Travel Request
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Claim for expenses (including mileage) associated with travel.
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Claim for mileage NOT associated with travel.
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Requisition Form
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Syllabus
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Syllabus page 2
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