Best Conditions for Your . · PDF file+ EDI/Datenmanager + Graf. ... n Partial billing and final invoice support n Retention resp. retention of invoice ... n Intercompany traffic

A C C O U N T I N G & C O N T R O L L I N G

rs2

Best Conditions for Your Success.

2 rs2 BUSINESS SOFTWARE

Completely Integrated.

As one of the most important components rs2.Accounting integrates smoothly into the rs2.ERP Suite. The

main emphasis is on the integration of logistics and production as well as the document management

system regarding documentation of business processes.

The rs2.Accounting contains the rs2.Accounting system and the rs2.Controlling system. The Accounting

system provides the calculation of revenues, expenses and profits of the entire enterprise namely in retro-

spect. Financial accounting and consequently the profit and loss statement plus balance sheet, assets

accounting and consolidation belong to the accounting system. These components are must tools because

every enterprise is legally obliged to use them.

The controlling system supports detailed planning and monitoring of profit and liquidity. The rs2.Controlling

system contains decision oriented instruments: Cost center accouting and cost unit accounting, liquidity

calculation and project calculation namely planning, actual calculation, control account.

Optimized Accounting backs CommercialSuccess

“We have been searching for an integrated solution. rs2 dis-

plays every business process in one system and thus enables

efficient management control.

Dieter KlaussCEO Sikla GmbH

rs2+ Sa les P lann ing+ Capac i ty P lann ing+ Schedu l ing+ Contract Manufactur ing & Ser ia l Product ion+ Pre and Post Ca lcu la t ion+ MES*+ CAQ*

rs2 LOGISTICS

+ Proposa l sys tem + Procurement+ Warehouse Management / Random S torage+ Repa i r Process ing+ Maintenance Contracts+ Leas ing / Rented Goods Management+ Te lephone Sa les

rs2 PPS

+ F inanc ia l Account ing+ Assets D i rectory+ Conso l idat ion+ Cost Account ing+ L iqu id i t y Ca lcu la t ion+ Budget Account ing+ Pro ject Ca lcu la t ion

rs2 ACCOUNTING & CONTROLLING

+ MIS

+ CRM

+ EDI/Datenmanager

+ Graf. Technikerplanung

+ Workflowunterstützung

+ Archiv lösung*

rs2 FEATURES

*integr ier te Par tner lösung

+ CRM/TAPI+ EDI /F i le Manager+ DMS /Arch iv ing+ Workf low Suppor t+ Pro ject and Time System+ MIS+ Personne l Ca lcu la t ion*

rs2 PLUS

* In tegrated par tner so lu t ions

rs2 at a Glance.

rs2 BUSINESS SOFTWARE 3

Modern Financial Accounting for Substantial Decision Making.

The rs2.Financial Accounting supports apart from classical account assignment a multidi-

mensional accounting matrix. Data have to be entered only in one system and are being

transferred automatically to other systems. Thus error while entering or transferring data can

be avoided, the double tracking of accountancy doesn t occur. This provides an overall pro-

ject controll for the user up to payment flow level.

rs2 can easily be adapted to sectoral requirements und provides all legal validation and inter-

face (Finanzonline, ZM, UID Online checks, bank data medium, …). Due to the integrated

drill down functionality data can be analysed down to the single business process. Partial bil-

ling and final invoice allow different proceedings. It s up to you to decide if partial billings

are being cancelled automatically, if it is a question of individual service or how discount

should be booked. It s self evident that tax is due not until payment or partial payment.

Financial Accounting.


Electronic Banking Plus.

From now on you receive your bank statements electroni-

cally. The electronical data transfer doesn t solely limit to

standardized handling of suppliers remittances but estab-

lishes the reverse way of electronic bank data exchange in

case of customer payment. rs2 memorizes essential infor-

mation of data sets transferred from bank to the custo-

mer s system. In further consequence rs2 finds the out-

standing items in accountancy and automatically creates

booking proposals.

Create Transparency in Profit Center.

The profit center accounting and the breakeven analysis

provide answers to the following questions due to the drill

down functionality: What do I earn per customer? Which

products earn high profit margins? Which product field

makes profit? Special issues such as organisational hand-

ling with cash discount and rebate plus bonus calculation

are fully automated which makes you safe time and money.

Payment Flow under Control.

rs2 supplies important information about dunning and pay-

ment performance of your customers and suppliers. You

can monitor the historical development by means of the

customer and supplier roundup. Customer s creditworthi-

ness is calculated due to payment performance.

Furthermore a credit assessment system or a assignment

bank can be integrated into the funding process.

Well Built.

Retention resp. retention of invoice on account associated

with the due payment are administered with rs2 and can

be evaluated at any time. Financially rs2 seperates auto-

matically in short-time or long-term liabilities. In order to

keep track of the outstanding items per construction site

an overview of the construction site s open items has been

created. With revision forecasts can be customized to the

actual trend.

Financial Accounting.n Electronic monitoring of incoming

invoice with integrated archiving

n Multi-client capability

n Cash accounting

n Payment by installments

n Multilingual dunning

n Basel II data preparation

n Continous drill down functionality

n Investment monitoring

n Multidimensional accounting

(cost center, project, profit center)

n Standardized output formats

(Electronic banking, Finanzonline,

ZM, Elster)

n Balance confirmation

n Rolling account presentation

n Accounting interface to tax consultants

n Standardized external accounting

interface

n Partial billing and final invoice support

n Retention resp. retention of invoice

on account

n Automated clearance of payments

applied to customer s remittances


rs2.Consolidation.

The rs2 consolditation allows to create and analyse your

consolidated financial statements. It can be performed on

the level of cost center and cost unit for a random time

frame. The consolidated figures can be corrected with an

adjusting entry, the result can be presented in according

reports.

Additionally rs2 provides the presentation of consolidated

data in a corporate overview. Thus you receive more

detailed information about the development of assets and

liabilities.

A preview possibility of the consolidated financial state-

ment enables scenarios and simulations. Financial state-

ments can be retained by automated booking to compen-

sation accounts.

Foreign currency clients can be translated to the accor-

ding closing rate resp. mean rate and subsequently con-

solidated easily.

Consolidation and Assets Accounting.


Consolidation.n Flexible consolidation scope

n Different conversion methods for

currency conversion

n Analysis of individual consolidation levelsn

n Intercompany traffic

n Consolidation of cost centers

n Exclusion of company-internal bookings

n Consolidated data presentation

of a corporation

n Consolidation verification for every

single account

n Juridical consolidation

(HGB, IFRS/IAS and US GAAP)

n Allocation of corporation account numbers

for merging different accounts

of affiliated companies

n Additional bookings for consolidated

financial statement

rs2.Assets Accounting.

Assets accounting gathers and manages a company s sub-

stantial assets. rs2 enables easy handling of entries and

derecognition of fixed assets, the calculation of deprecia-

tion plus the booking of non-scheduled depreciations.

Adjustable asset master data allow technical information

to be adequately filed as assets. Depreciation methods

and revaluation methods included in the rs2 system can

be allocated to the assets.

One Module – Many Depreciation Methods.

Depreciations are being supported by the following valua-

tion regulations: commercial law of the particular country,

fiscal law of the particular country as well as IFRS/IAS

and US-GAAP and imputed (monthly). The functionality

includes data transfer from financial accounting to insu-

rance value and repair costs to managing inventory lists.

Extensive Reporting and Complete Integration.

rs2.assets accounting delivers profound analysis such as

development of the fixed assets, stock register, asset ana-

lysis, entry and derecognition list, or insurance lists.

rs2.assets accounting is fully integrated into rs2.financi-

al accounting and the other rs2 modules. Thus you can

keep track of the asset values and the accrued deprecia-

tions at any time.

Precise Analysis for Ample Scope.

rs2.assets accounting enables a precise view of value,

amount of depreciation and method of depreciation of an

asset. With the asset preview the future development of

the asset overview can be displayed in order to make use

of tax benefits.

Assets accounting.n Assignment of an asset to various

cost centers / cost units

n Drill down to master document from

assets account display

n Various depreciation methods

(performance-dependent, declining,

linear, extraordinary depreciation of fixed

assets, low value fixed assets - write-off)

n Integrated into financial accounting

and cost accounting

n Partial disposals, adjusting entry

n Derecognition with and without partial

calculation of depreciation

n Appreciation in value

n Parallel managed invoicing group

n Extensive reporting

n Inventory for assets

n Management of facilities under

construction

n Logging functionality

n During the year handling



Business Planning with Advantage.

Detailed planning and monitoring implies not only bugeting the proceeds and expenses of the enti-

re enterprise but also stating where (in which cost centers) the costs origin, what (for which cost

units) they are utilized for and if they are optimally used. Besides the liquidity is planned and moni-

tored in detail and differentiated by method of payment.

The controlling calculations are „optional instruments“ because they are not mandatory. But they

provide important control information for entrepreneurial decisions. rs2 delivers solid answers to the

following entrepreneurial questions:

Which products, orders, clients, departments make profit?

Which cost unit (product, client, …) is to be included or cancelled from the program?

What is the appropriate prize resp. the acceptable lowest prize limit to cover the variable costs?

Which cost units (such as redirecting of sales) should be supported or neglected?

Controlling as Key to Success.

Cost Center Accounting.

Cost centers are operational subareas (such as depart-

ments, working places, assets, …) that are invoiced inde-

pendently. Cost center accounting serves for detailed plan-

ning and monitoring of the general expense to aim at redu-

cing costs per cost center. Therefor the actual costs are

compared with the budget costs resp. target costs in order

to reveal inefficiency.

The calculation of the cost rate takes place in the cost

center. These cost rates are employed in the area of

costing in order to calculate production costs connected

with work schedules. The calculation of production costs

from a parts list is based on internal cost rates.

Cost Unit Accounting.

It is the task of cost unit accounting to plan and monitor

the proceeds, costs and profit per cost unit (such as per

product, client, order, project, …).

Cost unit accounting serves for planning and monitoring of

direct costs, calculation of sales prices and the determina-

tion of the production program and the sales program.

Breakeven Analysis.

Due to the integrated evaluation tool the structure of the

breakeven analysis can be customized flexibly for various

sectors. Differentiation is made between direct and indirect

costs resp. proceeds. The breakeven analysis can be run in

various hierarchical levels such as profit center, product

segment or the entire enterprise.

Breakeven analysis can be executed with actual value or

budgeted values. Due to deviation assessment discordant

values will be identified at an early stage which enables

efficient counteracting.

Cost Center Accountingn Calculation of cost rates

n Direct cost control

n Optimization of production and

sales program

n Cost unit accounting

n Customizable break even analysis

n Flexible hierarchical levels in area

of cost type and profit center

n Imputed accounting

n Step down allocation procedure

n Interdependence procedure

n Automatic reconcilement of accounting

and controlling

n Integration of interface performance

data (e.g. filling station)

n Operating results accounting

n ABC analysis

n Profit center calculation

n Investment center calculation

n Forecast and budget calculation

n Price limit determination


rs2.Budgeting.

Budget accounting covers profit and loss statement and selected balance positions (e.g.

investment, outstanding money, liabilities, bank balance, …) namely in planning and moni-

toring. Budget accounting allows only global planning and monitoring of profit and liquidity.

According to corporate structure the level of detail for entering plan data is freely selectable.

It can be both on the level of cost center and type of cost. The resulting entries are being

processed automatically in the system per matrix booking. The budgeting can be made year-

ly, quarterly or monthly.

A special module simplifies decentralized planning. Planning is presented as a report und

also shows previous year s results.

Recorded budget values can be explained in more detail in additional reports. Underlying

plans and deliberations can be comprehensibly tracked in the course of monitoring.


Budgeting & Liquidity Statement.


rs2.Liquidity Statement.

from stocks such as deposits of outstanding

money, payments of liabilities or already known

repayments. Partial period is usually a week.

Reliable Basis for Decision Making

The corporate management requires a tool

which enables the liquidity stream to be measu-

red (actual data) and otherwise planned (plan

data). Due to full integration into the financial

accounting the planned liquidity can be ascer-

tained more precisely.

In financial accounting the duration of payment

will be calculated over the past few years based

on personal accounts. Thus the ins and outs of

liquidity according to terms of payment or to

actual payment performance can be ascertai-

ned. If large investment projects are budgeted

in project calculation, you can operate with

planning calculation and the related plan pay-

ment.

Efficient Surveillance of Liquidity.

For the entrepreneurial continuity it is of cruci-

al importance to ensure the balance of finances

in a corporation. With the integrated liquidity

statement every process within a certain timef-

rame can be recorded. Namely processes that

have a direct impact on the stock of liquid

assets that is regardless of a period the pay-

ment refers to.This allows a detailed overview of

the expected deposits and payments.

Specify Cash Requirements in Advance.

Thus your company can react in time and e.g.

reallocate finances to improve the short term

liquidity. Through targeted elimination of inter-

company revenues within consolidation your

company will be presented as an entity.

Various Ways of Evaluation.

IIn annuity all deposits and payments of the fol-

lowing year are displayed. Partial period is a

month. In short term payment calculations only

those deposits and payments are being conside-

red which result


Redundance-free by High Level of Integration.

Theory and practice increasingly criticize the traditional controlling systems. The planning process

takes too long. Budgets are inflexible and obsolete shortly after adopting them. Inevitable modifi-

cations within a year can only be considered with a certain effort. In short: High resource binding

with marginal benefit.

These deficiencies have prompted us to develop a more efficient controlling method. The rs2.con-

trolling system is fully integrated, all actual and plan data are being entered only once in a cen-

tral accountancy. Thereof not only the profit and loss statement and balance derive but also bud-

geting, cost accounting, and liquidity statement namely in planning and monitoring. This saves

effort and minimizes possible errors especially because of the Doppik monitoring.

The integration succeeds because of the to a great extent automated allocation of cost and pay-

ment codes. Accountancy (plan and actual) in this sense can be seen as a basic calculation that

allows the creation of special calculations. In conventional accountancy only actual profit and loss

statement and the actual balance can be deduced. Any other calculation has to be established indi-

vidually.

The New Method of Planning and Monitoring.


Booking Automatism.

In planning all expected investments, transacti-

ons, expenses, proceeds, bonus payment and

capital payment are to be entered in a plan

accounting namely differentiated in partial

periods. Practice shows that the entry of budget

figures implies a vast amount of bookings. 50

activity accounts, 20 cost centers and 12 parti-

al periods require a minimum of 12.000 entries

on activity account.

This high amount of entries motivated us to

introduce „planning charts“. Here all plan data

have to be entered. The booking in plan accoun-

ting and the exchange of data between account

and cost center happens automatically.

Plan Simulation.

Planning won t succeed at one go. To find a

satisfying option several simulations are requi-

red. Conventional controlling systems don t

have a plan simulation. EDP-aided automatized

planning and simulation of different plan versi-

ons are not possible.

The most work-intensive operational partial

plans that is plan of sales and cost of sales plan

can be automatically created and immediately

imported into the planning charts (for automa-

tic booking). With support of rs2 simulations

you can simulate plans as long as you have

found an appropriate solution.

Rolling Plan and Revision.

Upon expiry of every partial periode (such as

month, quarter) the adjustment of planning that

is budgeting, planned cost calculation, and

planned liquidity calculation can be adapted to

reality (to the actual) and up until the end of

the year be projected anew.

The adjustment is important because in rs2 the

„leading“ system is planning (not the actual

calculation) and therefor the basis for many

operational decisions. Thus it has to be kept up

to date until the end of the year.

If the adjustment only effects the cost units we

refer to a rolling plan. In rs2 the rolling plan is

generated at the push of a button. This is made

possible because we use key variables such as

the actual quantity of sales, sales prize, purcha-

se prize, etcetera. By means of these key varia-

bles plans that is sales plan, cost of sales plan

resp. input plan can be recalculated at any time

without effort.


rs2.project calculation manages different projects such as development projects, large investment projects

and the necessary capacities. The project can be structured over several free definable stages. For every

stage appointments, costs, proceeds, and detailed information can be planned und managed. Actual data

are automatically compared to plan data due to the linking to the rs2 modules financial accounting, pro-

curement or production.

Depending on favored point of view a customized project tree develops. Trade represents the bottom level

within a construction project. In this level skilled craftsmen, placing of orders, budget plan figures, plan-

ned time, planning calculation plus target figures and terms such as discount and VAT analysis are sto-

red. The integrated rs2 financial accounting refers to the crafts level. If an incoming invoice is entered into

financial accounting the assignment takes place directly on the project stage. Double entries belong to the

past.

Due to flexible structure analyses can be shaped individually. You can decide in which condensation and

time period (spanning more than a year) the variance analysis should be presented. rs2 will reveal any

project deviation in order to react accordingly.

Project Calculation and Time System.

Keep Track of Your Projects.

Time System.


Management of Travel Expenses made Easy.

The rs2 time system enables expense accoun-

ting and travel expense accounting. Travel

expenses include daily allowance, overnight

allowance, mileage, and further expenses such

as hotel expenses, train tickets, and so on.

Employees s holidays, sick leave, official chan-

nels, call on customers can be entered, too. The

enty of travel expenses automatically takes

place in financial accounting.

Attendance Time Registration.

rs2 time clock enables simple registration of

attendance time and absence time. Transparent

interpretation garantuees maximum efficiency

in the operational process. The touch of a but-

ton provides an overview of absent and present

staff. Project time registration can be combined

with the integrated time stamp clock. RFID

chips or card reader can be used as technical

basis. Only the genuine attendance time will be

entered and assigned to the projects. The entry

of personal identification (name or personnel

number) can be effected on your own or a spe-

cial PC provided for time clock. Different time

frames can be set up. The use of variable or fix

pauses guarantees accurate calculation of wor-

king hours.

The rs2 time system serves for planning, moni-

toring and project billing as well as billing of

travel expenses and transparency of employee s

hours.

Efficient Management of Project Time.

rs2 time recording in combination with rs2 pro-

ject calculation enables employees to enter

working hours onto projects, project stages, and

activities. rs2 provids easy management for

every employee s working time. For every pro-

ject the accrued hours can be analyzed at the

touch of a button. You will know for a fact which

projects are being worked on and how much

time has been spent by the employees. Flexible

definition enables the employee s view only to

the assigned projects or to an complete over-

view of all projects. The productivity statistics

present the employee s project hours separated

into different categories such as call on custo-

mers, administration, vacation, training.

Team leaders obtain for every employee a capa-

city preview by projects or clients. They can

react accordingly to possible low or high capa-

city. In order to evaluate the hours worked an

hourly rate is assigned to the employee. In com-

bination with invoicing results a breakeven

analysis on project or employee level. Working

hours can be assigned to your clients. Provision

of services contracts, maintenance contracts,

and service contracts can thus be easily invoi-

ced. The planning of capacity can be effected

per employee or per project. Data will be pre-

sented in a random time pattern.

Clients – a Selection.

In good hands.With Competent Partners.

Ramsauer & Stürmer was founded in Salzburg in 1984 by Univ.-Doz. Dr. Helmut Ramsauer with focus on business

software for medium sized enterprises. The university background shapes the basis of the software philosophy.

Markus Neumayr was named executive partner in 1999. Committed and business focused programmers, consulting

teams with branch knowledge as well as experienced and well trained project managers garantuee the successful

realization. We focus on the individual user when we develop our business solutions.

The rs2 business software covers the whole ERP range and excels by its maximum flexibility plus the modular and

platform independent structure. With implementation of the .Net technology Ramsauer & Stürmer confirms its

innovative orientation. rs2 is unicode enabled, service oriented and supports the integration of web platforms. Above

all the easy customization to user specific demands and the short lead time make rs2 a perfect example of busi-

ness software.

Ramsauer & Stürmer Software GmbH

5101 Bergheim bei Salzburg | Dorfstraße 67

Tel.: +43 (0)662/63 03 09-0 | Fax: +43 (0)662/63 03 09-9

E-Mail: [email protected] | www.rs-soft.com

Further information about our clients on demand.

Documents

Best Conditions for Your . · PDF file+ EDI/Datenmanager + Graf. ... n Partial billing and final invoice support n Retention resp. retention of invoice ... n Intercompany traffic