BENAZIR BHUTTO SHAHEED GUIDELINES (VERSION-VII)bbsydpsindh.gov.pk/Gallery/Documents/Annexure-PGL-VII.pdfBenazir Bhutto Shaheed Youth Development Program, (Mega Initiative Addressing

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BENAZIR BHUTTO SHAHEED YOUTH DEVELOPMENT PROGRAM

AN ORGANIZATION UNDER

BENAZIR BHUTTO SHAHEED

HUMAN RESOURCE RESEARCH AND

DEVELOPMENT BOARD

GUIDELINES (VERSION-VII)

Book

of Annexure

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ANNEXURE –I

Notification of Board Steering Committee of BBSYDP

To be replaced with

notification of B.SC

Page 3 of 24

To be replaced with Organogram

of B.SC

Page 4 of 24

ANNEXURE –II

Notification of Board Technical Committee

To be replaced with notification of

B.T.C.

Page 5 of 24

To be replaced with Organogram

of B.T.C

Page 6 of 24

ANNEXURE –III

Page 7 of 24

Terms of References of Provincial Coordination Unit

a. To implement policy, guidance, procedure and leadership etc from Steering

Committee-BBSYDP for implementation of program.

b. To launch training program under BBSYDP through Public and Private Sectors.

c. To monitor the overall implementation of youth development programs under

BBSYDP and maintain an up to date record of all trainings.

d. To receive, release and disburse funds under BBSYDP to all stakeholders engaged as

per approved PFT in training programs through Fund Flow Mechanism approved by BOD

and Finance Department.

e. To facilitate all the departments and TEVTs’ institutions in preparation of proposals.

f. To initiate a centralized media campaign for the program.

g. To maintain a centralized data pool for Provincial Government.

h. To coordinate with Program Management Units on implementation, sharing of data

and two way transfer of knowledge.

i. To maintain a website for the Program carrying data about training programs and

information on employment opportunities etc.

j. To conduct surveys of all existing Public / Private Sector training Institutions (viz –

TNA and Trainers) and analyze for discrimination.

k. To arrange and conduct stakeholder’s seminars for disseminating the idea and getting

a proper buy in.

l. To prepare and present periodical and annual report for Steering Committee,

BBSYDP and the Government of Sindh.

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ORGANIZATIONAL STRUCTURE-

BBSYDP/BBSHRRDB

(all matter will be changed accordingly)

Page 9 of 24

ANNEXURE –IV

TRAINEE PLACEMENT ALGORITHM

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ANNEXURE – V

Terms of References of Project Management Unit

1. Based on employment prospects in public and private

sector, plan, prepare, implement and monitor the Proposal for

Training (PFT) as per program guidelines.

2. To maintain accounts as per NAM and make payments as

per program guidelines.

3. To prepare the training institutes as per the proposed

training and number of trainees.

4. To invite trainees application as per approved PFT.

5. To conduct test and select trainees. Inform the selected

trainees the place, time and date of reporting for training.

6. To maintain a database of trainings, trainees and training

institutes.

7. To submit reports to the PCU as required and mentioned

in the program guidelines.

8. To maintain program website and provide updated

information regarding ongoing activities/ training programs.

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SALARY PACKAGE OF CONTRUCTURAL STAFF UNDER PMU

Sr. # Post

Salary

Per Month

(Rs.)

1 Deputy Project Director 40,000

2 Assistant Project Director 30,000

3 Accounts Officer 30,000

4 Program Assistant 12,000

5 Data Processing Assistant 10,000

6 Driver 8,500

7 Office Boy 6,000

8 Sanitary Workers 6,000

ALLOWANCES FOR REGULAR STAFF OF PMU DRAWN FROM PUBLIC SECTOR1

The Other Officers / Officials of PMU on Deputation from Department shall be entitled to Project

Allowance at the following rates;

Designation Allowance PM

Project Director of BPS 18/19 Rs: 30,000/-

Deputy Project Director Rs: 25,000/-

Head of the Training Institution Rs: 7,000/-

Officers in BPS – 17 Rs: 20,000/-

Officials BPS 14 – 16 Rs. 5,000/-

Officials BPS 13 and Below Rs. 3,000/-

The PMU staff would not be more than 6-7 in case of PFT is for less than 600 trainees

In case of more than 600 trainees, the PMU staff salary should be within the 5% of the

total administrative cost.

1 Note: Allowances for regular staff of PMU drawn from Public Sector will as per Finance Department Notifications & as per the approved PFT

from Competent Forum (PSC).

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ANNEXURE –VI

District Placement Plan

Based on District Index of Multiple Deprivations (IMD) – Sindh Province

[Estimated from PSLM Survey 2008-09]

Sr. # District

IMD (%)

[SPDC

Data]

Rank

[Lowest

to

Highest]

Estimated

District

Total

Population

[SPDC Data]

Estimated

Deprived

Population

(Backward

Population)

[SPDC Data]

Deprivation

Weights

(Backward-

ness)

Population

Weights

District

Share (40%

Population

and 60%

Backwardn

ess) in

Percentage

1 Badin 50.88 19 1288261 655467 0.058465812 0.041817176 5.18%

2 Nawabshah 44.55 10 1056834 470820 0.041995819 0.034305016 3.89%

3 Dadu 41.66 5 1027031 427861 0.038163997 0.033337605 3.62%

4 Ghotki 46.18 14 1257170 580561 0.051784408 0.040807957 4.74%

5 Hyderabad 25.11 2 1707760 428819 0.038249448 0.055434187 4.51%

6 Jaccobabad 51.58 20 895106 461696 0.041181984 0.029055297 3.63%

7 Jamshoro 49.74 17 519454 258376 0.023046412 0.016861567 2.06%

8 Shahdadkot 49.16 16 1040711 511614 0.045634529 0.03378166 4.09%

9 Karachi 14.18 1 8490953 1204017 0.107394928 0.275617813 17.47%

10 Kashmore 45.02 13 791841 356487 0.031797637 0.025703297 2.94%

11 Khairpur 42.45 6 1714167 727664 0.064905581 0.055642159 6.12%

12 Larkana 44.99 12 1175868 529023 0.047187363 0.03816888 4.36%

13 Maitari 43.77 8 569969 249475 0.022252468 0.018501293 2.08%

14 Mir Pur Khas 48.09 15 1608478 773517 0.06899554 0.052211476 6.23%

15 Nowshero

Feroze 33.91 3 911535 309102 0.027571029 0.029588585 2.84%

16 Sanghar 43.92 9 1300496 571178 0.05094747 0.042214327 4.75%

17 Shikarpur 44.71 11 1117327 499557 0.044559079 0.036268629 4.12%

18 Sukkur 41.48 4 1033629 428749 0.038243204 0.033551777 3.64%

19 Tando Allah

Yar 43.4 7 541522 235021 0.020963212 0.017577898 1.96%

20 Tando Muda

khan 49.87 18 506248 252466 0.022519257 0.016432898 2.01%

21 Tharparkar 58.74 23 512316 300934 0.026842466 0.016629867 2.28%

22 Thatta 55.56 21 1369319 760794 0.067860684 0.044448333 5.85%

23 Umerkot 58.74 22 370987 217918 0.019437672 0.012042303 1.65%

Total 30806982 11211116 1 1 100.00%

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ANNEXURE –VII

GOVERNMENT OF SINDH

PCU-BBSYDP

PROPOSAL FOR TRAINING (PFT)

(PC-1 FORMAT)

SOCIAL SECTOR

1. Name of the Project

2. Location

3. Authority responsible for:

i. Sponsoring

ii. Execution

iii. Operation and maintenance

iv. Concerned federal ministry

4. Plan Provision

5. Project objectives and its relationship with Sectoral objectives

6. Description, justification and technical parameters

7. Capital cost estimates

8. Annual operating and maintenance cost after completion of the Project

9. Demand and supply analysis

10. Financial Plan and mode of financing

11. Project benefits and analysis

i. Financial

ii. Social benefits with indicators

iii. Employment generation (direct and indirect)

iv. Environmental impact

v. Impact of delays on project cost and viability

12. a) Implementation schedule

b) Result Based Monitoring (RBM) Indicators.

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13. Management structure and manpower requirements including specialized skills during

execution and operational phases.

14. Additional projects/decisions required to maximize socio-economic benefits from the

proposed project.

15. Certified that the project proposal has been prepared on the basis of instructions provided

by the Planning Commission for the preparation of PC-I for Social Sector projects.

Prepared by ___________________________

Name, Designation & Phone #

Checked by ___________________________


Approved by __________________________


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ANNEXURE –VIII

INCEPTION REPORT (to be filled in by Training Partners)

Concept:

This report should focus on the training venues, duration commencement and completion date. The department will summarize venue wise approved training programs showing date of approval.

Project Title: ____________________________________ Reporting Period:

__________________

Prepared by (Designation): ________________________ Date of Submission:

_________________

Detail of Project Activities:

Sr.

#

Name of

Trade

and ID

Duration

of course

Name of

Institute

and ID

Prescribed

Qualification

for Trade

Date of

Start

Trainees Trainers

Available

Trainers

Required

Remar

ks Selected Joined

1 2 2 3 4 5 6 7 8 9 10

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

(Please attach a separate list in case of exceeding nos)

Government of Sindh

Chief Minster’s Secretariat, Sindh

Benazir Bhutto Shaheed Youth Development Program,

(Mega Initiative Addressing Poverty and Unemployment Through Skill Development)

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MONTHLY PROGRESS REPORT IN RESPECT OF TRAININGS

UNDER BBSYDP, CHIEF MINISTER SECRETARIAT, SINDH

(To be compiled by PMU for PCU)

Name of Institute Address ________

Contact No ______

Project Title: __________________________________________ Reporting Month:

_______________

Monthly Progress report from Institute

Sr.

No Name of Course

Duration of

course

Lecture/

Practical

Trainer/

Instructor Expenditure Statement

Remarks

Sch

edu

led

Co

nd

uct

ed

Req

uir

ed

Av

aila

ble

Sti

pen

d

Tra

inin

g

cost

Ad

mn

1 2 3 4 5 6 7 8 9 10 11

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

______________erutangiS

_______________eSaS

________eanS

Page 17 of 24

BBSYDP TRAINEE FEEDBACK FORM AFTER COMPLETION OF

TRAINING

Government of Sindh

PCU-BBSYDP/BBSHRRDB

Instruction to Fill-in Project Completion Report From PC-IV

Revised 2005

To be furnished immediately after completion of Project regardless of whether or not

the accounts of the Project have been closed.

1. Name of the Project:

2. Implementation period:

Commencement Completion

a) As per PFT:

b) As per actual:

3. Capital cost:

Million Rs.

4. PFT phasing/allocations, releases & expenditure: (Million Rs)

Planned Actual

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Year Phasing as

per PFT Allocations Releases Expenditure

Total :-

5. Trade-wise Trainees Targets and Achievements:

S.

No Trade

PFT

Estimates Actual Achievements

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6. Planned & Actual Expenditure: (Million Rs)

Sr.

No Trade

Budget

PFT Actual Expenditure

7. Quantifiable Benefits of the Project:

a) Financial :-

b) Economic :-

c) Social :-

d) Employment Generated :-

8. Financial / Economic Results Based on Actual Cost:

a) Financial

b) Economic

9. Whether the Project has been implemented as per approved scope of the project. If not

provide details justification of variation.

10. Whether employment has been provided to the graduates as per requirement laid down

in the Guidelines of the Program. If yes please mention in detail.

11. Impact of the Project on Target Group:

12. Lessons Learned In:

13. Suggestions for Planning & Implementation of similar Projects:

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ANNEXURE – IX

PROGRAM MONITORING REPORT (for Official Use Only-Kept Secured and be returned to the PCU after full utilization)

1. Profile of Institute

Name of Institute Address Name & Contact Number of

Focal Person/Principal

Total #of

Trades

Total # of

Trainees

2. Attendance & Stipend (Trainees/Trainers) NB:*Attach list of absent trainees

Sr.

#

Name of

Trade

Trainer(s)

Allocated

Trainer(s)

Present

Total

Trainees

Enrolled

# of

Trainees

Present in

the last

visit with

date

# of

Trainees

Present

during

current

visit

# of

Trainees

Absent*

# of

Trainees

Received

stipend

# of Trainees

having/issued/

displayed ID

cards

Comments, if any

1

2

3

3. Academic-Course Progress as per Weekly Activity plan Availability of: i. Training Activity Plan : Yes / No ii. Training Manual/Literature: Yes

/ No

Sr.

# Name of Trade

Date of

Commencement

# of Week

Completed Scheduled/ Planned

Activity (as per Tr. plan)

Topic of current

activity

Progress on Training

Course (in %)

Comments, if any

Completed Remaining

1

2

3

4. Facilities {Gradation: “0-5- 0 stands for the worst & 5 stands for the best”}

Sr. # Name of Trade Trainers’

Capacity/

Delivery

Training

Manual/

Book/

Literature

Training Material,

Machines &

Equipment

Learning

Climate

(Building,

Electricity, Fans,

Furniture)

Facilities

(Washroom,

Power backup,

Water,

Cleanliness etc)

Grand

Total of

Rating

(25)

Comments, on grading if any

1

2

3

5. Test/Examination (Mention “W” for Weekly & “M” for Monthly)

S. # Name of Trade Number of

Test/Exam(s)

Planned

Number of

Test/Exam

Conducted

No. of Trainees

Appeared in the

Last Test/Exam

No. of Trainees

Passed in the

Last Test/Exam

Comments, if any

1

2

3

6. Concluding comments on overall assessment/monitoring, if any!

Name & Signature with seal

(Focal Person/Principal) Name & Signature of Monitoring Officer

(PO/DPC) [A copy of the report will be given to the Institute / Organization for record & to take corrective measures( if required). The compliance be reported to the

PMU & PCU within one week]

Government of Sindh




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ANNEXURE –X

E-REGISTRATION (ELECTRONIC OFFER LETTER)

Page 22 of 24

ANNEXURE –XI

Name of Institute ______________________________ District ______________________ Address ______________________________________

Contact no. __________________

Form-I Course Completion Report in respect of Trainings under

BBSYDP, PCU Chief Minister’s Secretariat, Sindh

1. Total number of Courses:-----------------------------------------------

2. Total number of trainees allotted:--------------------------------------

3. Total number of trainees enrolled--------------------------------------

4. Date of Commencement of Course------------------------------------

5. Date of Completion of Course-----------------------------------------

6. Date of Submission Report:---------------------------------------------

S. #. Name of Course Duration No. of Trainees

Registered

No. of Trainees Appeared in

Test (also attach list) Passed Failed

No. of trainees who

received certificates

Reasons of

failure /

nonappearance

of trainees

1

2

Government of Sindh




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Form-II

Employment Status of Graduated Trainees of BBSYDP2 .

CNIC Trainee

name

Status (both in number & %)3 Name and address of

firm if employed

Phone #

of trainee

Remarks

(salary if

employed)

Employed Self Employed Continuing

Training/Educ

ation4

Status

Unknown

Date _______________ Signature __________________

Seal ______________

2 BBSYDP Program Officer verifications will select a minimum of 10% graduates from the Completion Reports and verify for each program/course, the status of graduates via the most appropriate

method (i.e. SMS, telephone, on-site visits to trainees and/employers) within one week of issuance of the completion report. If there are significant unexplained differences (i.e. 3 or more) between

this staff(BBSYDP) verification and the original service provider completion report the providers will be required to update and resubmit the Completion Report, then the employment be verified by

TPV firm, before final payments are made.

3 Full time employment or self-employment means over 30 hours or more a week, part time less than 30 hours a week

4 I.D card of Educational Institute required for continuing education

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