Before the Session Begins1.Find someone

you don’t know2.Share… WHY you

chose this session

WHAT you hope to gain

Putting the Power in

PowerPoint

BIG TOP TIPS for designing and delivering powerful presentations

Presenters: Joyce Nelson & Patti Furlano

LINE UP

.5

Bad Color SchemesClashing background and font colors can lead to…

Distraction Confusion Headaches Nausea Vomiting Loss of bladder

control

Text must be readable

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Large room: Dark background bestNever white!

Text must be readable

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Small Room: Light Background can work

Big Top Tip #1 color

Worst color combination black text on white

White text on dark – especially dark blue – for dynamic look

Red – use sparingly -- effective as accent

View slides in grayscale to check contrast

BACKGROUNDS

Simple Background ...

Avoids distractions

• Avoids distractions

• Allows good contrast

Simple Background ...

• Avoids distractions

• Allows good contrast

• Prevents confusion

Simple Background ...

Avoids distractions

Allows good contrast

Prevents confusion

Keeps a clear, clean design

Simple Background ...

Choosing a design

1. Look at the slide handout 2. Answer question

1

PowerPoint Template

What could be better???

PowerPoint Template

What could be better???

PowerPoint Template

What could be better???

PowerPoint Template

What could be better???

PowerPoint Template

What could be better???

Big Top Tip #2 Backgrounds

Keep backgrounds simple

NO distractions

Have good contrast

Eliminate confusion

AVOID Microsoft Templates!

Fonts

What font do YOU use?

Share the font you usually use with the person next to you.

Font Analysis

Let’s analyze your choice!

Courier NewOrganized and Structured

Comic SansYou think you are funny

Times New RomanTechnophobic you always use the default

Font Analysis

GeorgiaYou speak with a Southern

accent

Arial You like the Little Mermaid

Old EnglishYou enjoy malt liquor

Font Analysis

HelveticaYou are a mayonnaise lover

Black Adder You are an African

American accountant

Wing Ding (Wingding)You’re a nerd and have no life

(You’re a nerd and have no life)

Font Analysis

What font should I

use?

MYTH or FACT

Serifs (fonts with feet) are the best for PowerPoint because the little cap or foot makes text easier to read.

MYTH

Font Style

Any Sans Serif font, such as ARIAL, is easy to read on screen

Any Serif font, such as TIMES, is more difficult to read on screen

Font Type

Sans serif fonts (no feet):

more legible in large size

more legible at a distance

more legible in a dimly lit room

To Bold or Not to Bold

Arial

Comic Sans

Papyrus

Arial

Comic Sans

Papyrus

Font Size

• Can you read this? This is Arial 12

• How about this? This is Arial 18

• Can you read me now? This is Arial 24

• Is this easier? This is Arial 32

• What about this? This is Arial 36

• And this? This is Arial 44

Big Top Tip #3 Fonts

ALWAYS use LARGE text size!!

Do NOT use automatic font OR size

Use Sans Serif

If slide is too crowded...

Use TWO slides, do not reduce text size!!!

STYLE

• People tend to put every word they are going to say on their PowerPoint slides. And yet, PowerPoint slides are often cluttered with unnecessary words. This makes the text both harder to see and more difficult to absorb.

• Although using a lot of words eliminates the need to memorize your information, ultimately this makes your slides crowded, wordy, and boring. You will lose your audience’s attention before you even reach the bottom of your . . .

(continued) … first slide.

Maybe use

bullets????

• Avoid• Excessi

ve• Bullet-

pointing• Only• Bullet• Key• Points.• Too• Many

• Bullet Points

• And• Your• Key• Messages• Will• NOT• Stand• Out.• In fact,

• The • Term• “Bullet

Point”• Comes• From• People• Firing• Guns at• Annoying• Presenters.

On each slide …

• Limit the number of items

• Make just one or two points

Use BULLETS to show a list WITHOUT

• Priority

• Sequence

• Hierarchy, …..

Numbers? Bullets?

Use NUMBERS for lists WITH sequenceFor example:

How do you put an elephant into a fridge?1.Open the door of the fridge

2.Put the elephant in

3.Close the door

Numbers? Bullets?

How do you put a giraffe into a fridge?

1.Open the door of the fridge

2.Take out the elephant

3.Put the giraffe in

4.Close the door

3 Word Challenge

Three Word Challenge Directions

1. This is a race!

2. The Challenge: Reduce bullets to 3 words

3. When finished—STAND!

PowerPoint Tips

• Your PowerPoint presentation is an aid not the presentation in itself.

• If you have a slide with more than five bullets include them in a new slide.

• Make just major points with bullets your audience cannot read too much information from a slide, consider using handouts!

• Never read from your presentation.

Minimize numbers

• PowerPoint's lure is the capacity to convey ideas and support a speaker’s remarks in a concise manner.

• That’s hard to do through a haze of numbers and statistics.

• Most effective PowerPoints don’t overwhelm viewers with too many figures and numbers.

• Instead, leave them for more thorough digestion in handouts distributed at the presentation’s end.

• Serif fonts are the most difficult to read on screen

• Sanserif fonts are clearer because they are not fuzzy to the viewer

• Italics are difficult to read on screen because the letters run into each other.

• Underlines may signify hyperlinks so be careful when you use them

• Instead, use colors to emphasise important words or key points you want the audience to remember

Using Fonts

Big Top Tip #4 Style

Empty Space adds IMPACT!

2-3 key points per slide

List WITH sequence—numbers

List without sequence—bullets

3-4 words per line

GRAPHICS

A good picture can be worth a

thousand words.Leadership is about

cultivating a culture of growth and success.

Simplicity Significance Size

Graphics

Work with your team

to determine if the slides meet the criteria.

3

Let’s Share

Big Top Tip #5 GRAPHICS

Support the KEY points

Don’t compete with message

Use appropriate size

Animations and

Animations and

Transitions

Text Animations

Ask yourself...Will this end upjust annoyingmy audience?

WOW!

Great for learning languages…

…or adding a bit of realism!

Animations and Transitions

STAND UP-HANDS UP!Using resources in this room & complete the Animations and Transitions Handout.

2.5

Great for learning languages…

…or adding a bit of realism!

Please....Use Sound Sparingly!

Whoosh

Chime

Cash Register

Drum Roll

Suction

Slide Transitions

Ask yourself…

Great for learning languages…

…or adding a bit of realism!

Slide Transitions

Ask yourself…

Does the transition…

Slide Transitions

Ask yourself…

Does the transition… add to or distract from

Great for learning languages…

…or adding a bit of realism!

Slide Transitions

Ask yourself…

Does the transition… add to or distract from the purpose of the presentation?

Big Top Tip #6 Animations & Transitions

Text Animation-use sparingly

Slide transition-why?

Sound-no… (well almost never)

Focus on message

Your Friend…The Slide Master

View

Slide Master

Edit font and formatting

Save and Close Master View

Now…

Work on Creating Your Own

Slide Master

Big Top Tip #7 Slide Master

Makes universal changes

Works great for long presentations

Create the Slide Master first

One Last Thing …

If it has a red line under it—check it!

• Many people do not use spel cheek before there presentation – BIG MISTAK!!!!

• Nothing maks you lok stupder then speling erors.

Big Top Tip #10 SPELLCHECK

USE IT!

And now …

Something just for you!

Your prescription for ailing PowerPoint

s…

Ailing PowerPoint

CAUTION:• For presentation ONLY

• Don’t administer to sleepy learner

Use the Big Top Ten Tips to resuscitate your PowerPoint!

J. Nelson, MDP. Furlano, MD