Beacon Site 'Achieving Best Practice' Guidance

Guidance Document

G1365 .

.

Beacon Site -

‘Achieving Best

Practice’ Guidance

Issue No.: A3

Issue date:

Review date:

August 2014

August 2017

Title: Beacon Site - ‘Achieving Best Practice’ Guidance Doc. No.: G1365

Issue no: A3 Issue date: August 2014

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Contents

1 Purpose ______________________________________________________________________ 3

2 Scope ________________________________________________________________________ 3

3 Guidance _____________________________________________________________________ 3 3.1 Pre Start Planning _________________________________________________________ 3 3.2 Site Set Up and Consideration _______________________________________________ 4 3.3 Environmental ____________________________________________________________ 8 3.4 Cleanliness _____________________________________________________________ 11 3.5 Security ________________________________________________________________ 14 3.6 Safety and Health ________________________________________________________ 14 3.7 Management Procedures and Values _________________________________________ 25 3.8 Site Specific_____________________________________________________________ 26

4 Safety considerations ___________________________________________________________ 29

5 Environmental considerations _____________________________________________________ 29

6 Beacon Application Process ______________________________________________________ 29

7 References ___________________________________________________________________ 30 7.1 Abbreviations ____________________________________________________________ 30 7.2 Person accountable for the document _________________________________________ 31 7.3 Document history ________________________________________________________ 31



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1 Purpose

1.1 The purpose of this Guidance is to develop and spread best practice in terms of site set up and management and site health, safety and welfare. In spreading best practice, we also assist the drive for the economic and efficient approach we need. Beacon Sites should be at the heart of what we do best. This information and picture guide has been prepared to assist everyone in achieving this goal. All the photos are from real LU sites, and show real examples of our achievements, we are sure elements can be improved, and we look to you to help us do so.

1.2 The Beacon Site Standard, is contained in 5 interrelated themes, these are:

• Consideration • Environment • Cleanliness • Safety and Health • Management & Values

1.3 Local site specific issues are also considered. What the pictures show are examples of good practice against each of the 5 categories. There is text and a photo guide relating to each question from the Beacon assessment form.

2 Scope

2.1 This Guidance applies to all LU sites and teams whose aim is to deliver outstanding Health Safety and Environmental performance and achieve Beacon Status.

3 Guidance

3.1 Pre Start Planning

3.1.1 Getting things right on site begins with planning. What we do before we arrive and set up. An assessment of the nature of the site, the environment and community in which it stands, the local challenges, all need to be considered and ranked. Getting this planned in from the start means answering some of these questions below. How well have you prepared for them?

3.1.2 Taking into account the local community and Environment, what are the special challenges for the site and the works within?

3.1.3 Are there any special local conditions, schools, hospitals, and local BTP inspired intelligence, particular local lobby groups, etc.?

3.1.4 What local consultation has taken place with the community links, station staff etc.?

3.1.5 Are there any other LU projects in the area at the same time that we may link with?

3.1.6 How will staff get to and from the site, where will they congregate and change their clothing?

3.1.7 What will the welfare arrangements be like?

3.1.8 What are the materials storage, loading and movement constraints?

3.1.9 What does the noise risk assessment show? From this are there any controls in place?

3.1.10 Is there a water pollution risk and what are the controls and mitigations for this?

3.1.11 Is there any ground contamination and how will the waste residues be managed?



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All this needs to be in place and ready before you get to site and much of what this looks like is shown in what follows.

3.2 Site Set Up and Consideration

3.2.1 This element, in many ways the largest and most important section, looks at how to set the site up and as a consequence minimise the impact of our work on others. All work is to be carried out with positive consideration to the needs of site personnel, site visitors, adjacent parties and the general public. Measures are given against traffic plans, visitor access and security with a focus on creating a safe site for all.

Is the site displaying corporate signage, if hoardings are in use are they graffiti free, is there information on display about company contacts, policies etc.

Are hoardings / fences appropriate to the environment? E.g. not visual eyesores, block out substantial light to neighbouring properties etc.? Does the site run any form of programme to ensure that the facilities, hoardings and public areas are kept clean and graffiti free?

3.2.2 Has suitable consideration been given to parking for operatives, staff and visitors?

If the site provides a car park does it have suitable pedestrian segregation? If the site provides no dedicated parking are operatives parking considerately i.e. away from pedestrian crossings, not on grass verges or pavements and not in residential bays. Are engines switched off when vehicles are parked?



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3.2.3 How well are access points to site identified and are they well lit?

Does the site access have appropriate signage displayed? If the access is other than at a station is the area suitably lit?

3.2.4 Are there restricted times for deliveries, loading/ unloading and how effectively do these work?

Is the site subject to any local authority Section 61 requirements that limit deliveries and if so how well are the requirements managed and communicated to the workforce including third party contractors? Are deliveries done during engineering hours where possible?

3.2.5 Are operatives encouraged to behave and dress appropriately when interfacing with the public?

If staff are congregating in public areas at the commencement of shift or during breaks are they causing congestion to any public area, are staff discouraged from sitting on pavements, bus stops etc., are staff using public facilities and local shops behaving appropriately? Does the induction / site briefing deal with shouting or abusive language in and around the site?

3.2.6 To what level are precautions in place to minimise any negative effect caused by plant?

If there is noisy plant in use has the site made any attempt to reduce noise via mechanical means such as noise screens? Is plant situated with consideration for neighbours or residents? If the site has multiple vehicles entering and leaving are precautions in place to ensure control of debris, mud, etc. contaminating the local roads.



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3.2.7 Are there adequate welfare facilities on site e.g. changing facilities, storage for clothing and PPE and adequate toilet facilities for the work force including separate male and female toilets? Does the site provide adequate drinking water which is clearly identified and sign posted? In multi-level sites where access to drinking water may require an excessive walking distance, has the site made provision for water to be available at other levels? Has any consideration been given to excessive heat that may increase the need for drinking water? Does the site have an adequate number of toilets for both male and female staff? Are the toilets well kept, monitored, cleaned and maintained with lockable doors, working lights and consumables? Is there hot water available for washing and hand towels? If the site provides showers are they working and in a clean condition? Do staff have somewhere away from public view to sit when changing clothes and is there somewhere for staff to store clothing or bags whilst at work? Does the site provide a drying room with heaters? Is there suitable accommodation for messing with adequate tables and chairs? If the site is using station welfare facilities, has agreement been obtained with the station?



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3.2.8 Are provisions made to combat the negative effects of smoking (e.g. designated smoking areas)? Does the site have a designated smoking area equipped with suitable waste receptacle?

3.2.9 How clear, effective and enforced is the site traffic plan? Are the pedestrian areas and vehicle areas clearly marked and is there suitable segregation? Are banks men available for plant movements? Is the site traffic management briefed out to all staff?



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3.3 Environmental

3.3.1 Noise from construction operations and all other sources is to be managed and kept to a minimum at all times. Efforts must be demonstrated and performance measured in the areas of, waste, management of local wildlife, recycling and site specific energy initiatives.

3.3.2 Have sensitive plants, trees, etc., been suitably protected?

If the site contains any sensitive plants, trees or protected wildlife, have suitable precautions been taken to protect them? Are the staff aware of the protection requirements?

3.3.3 Is material waste monitored and records kept? Are the consignment & waste transfer notes kept on

record? If the site is large enough to warrant a site waste management plan, is it available at site and being adhered to? Does the site recycle any of its waste?

3.3.4 Are environmental issues included adequately in the site induction and are site personnel aware of

the issues?



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If the site has any particular environmental issues such as Japanese knot weed or protected species, were these covered in the site induction? Does sampling of site operative’s knowledge reveal an awareness of any environmental issues relevant to the site?

3.3.5 How well have environmental issues been included in the Safe System of Work?

Is the site compliant with the requirements of the Safe System of Work?

3.3.6 How well is site waste segregated? E.g. Into hazardous / non-hazardous etc.? Is it clearly signed? If the site has segregated waste skips, is the waste actually segregated? Does the site make any effort to recycle both construction and office waste?

3.3.7 Are energy saving measures in place and is there a monitoring procedure in place? Does the site have any energy saving measures such as low energy bulbs, motion sensors, reminder notices or timers on lights?

3.3.8 Are chemicals and fuels appropriately stored with clearly marked bunds, signage etc.? Does any bunding have suitable capability to contain spillage e.g. 110% of the contained volume? Are COSHH substances stored with due consideration for other items within the storage area i.e. fuel and oxidisers suitably segregated.



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3.3.9 Is fuel/oil spillage clean up equipment available and suitable? Have personnel be shown how to use it? Are suitable spill kits available and can staff demonstrate competence in how to use them?

3.3.10 Is noise being monitored on site, readings taken regularly and records kept on site to demonstrate

as such? Does the site have access to a noise metre and can it provide evidence of regular monitoring?

3.3.11 How well are the measures for preventing dust and air pollution being managed and have all operatives been face fit tested? Is the site taking suitable steps to contain dust that it may generate? Is there suitable suppression equipment available? Check to see if all operatives using dust masks have undergone face fit testing for their mask.



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3.3.12 How is the prevention of water pollution managed? How are staff disposing of waste water, is there a bowser or suitable container for contaminated water? If an allocated disposal point exists do staff have knowledge of where it is? Do all plant items have suitable drip trays beneath them? If the site is producing contaminated water are suitable measures being taken to contain and remove this waste?

3.3.13 Have Environmental toolbox talks been delivered, do personnel have a good awareness of the issues at site? Can the site provide records of environmental toolbox talks? Does sampling of site operative’s knowledge reveal an awareness of any environmental issues relevant to the site?

3.3.14 Is the site meeting section 61 and adhering to the Control of Pollution Act 1974 requirements?

Is any section 61 document available for inspection at site and is the site compliant with the requirements contained therein? Were residents advised/notified in advance of the works and was the letter approved by TfL communications?

3.4 Cleanliness

3.4.1 The working site and its boundary areas are to be kept clean and in good order at all times. Safety barriers, lights and warning signs are to be maintained in a clean and safe condition. Materials and storage areas must be managed in a safe and compliant manner with required licences and permits in place. The impression of the site should reflect and enhance the corporate profile. Staff dress standards, public image and behaviour are monitored in this element. Getting the site clear and tidy for the start of work is crucial and making sure it is clear at the end of the work equally necessary.

3.4.2 How clean does the site, including office and waste areas, appear?



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Is the site free of litter and waste material? Are under foot conditions suitable and safe? Does the site run any form of programme to ensure that the facilities are kept clean, are there dedicated cleaners? Is the site office promoting a suitable image? Is it clean and tidy and meeting all appropriate regulations such as fire access?

3.4.3 How well are the site welfare facilities being maintained and is there a documentation available? Is there a documented/ signed cleaning rota/ schedule available? Are the welfare facilities clean and maintained, i.e. are doors lockable and lighting operational? Are the toilets stocked with consumables?

3.4.4 Are all walkways and access points to the site clean, well maintained, mud free and unobstructed? If the site has direct road access and undertakes multiple deliveries, is suitable consideration given to the cleaning of vehicles entering the public thoroughfare?



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3.4.5 How clean and well maintained are company vehicles used by site? If the site has use of any company vehicles, are they being kept clean and suitably maintained? Are records of servicing and maintenance available?

3.4.6 Is the housekeeping on site good, are materials stored appropriately and required licenses displayed? Are storage areas accessible with suitable segregation of items? Is lighting available? Is racking available or fire proof storage bins? Are the stored items detailed on the displayed licence? Are the fire regulations being complied with?



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3.5 Security

3.5.1 The first person representing the business that many staff may come across will be the security personnel. Therefore getting this right makes a big impression. The security staff need to be clearly briefed on their role and the expectations upon them. In addition a visible management presence when people arrive is very important too.

3.5.2 How well are security measures being managed on site?

Does the site maintain a security presence at the access point and if so does the security operative challenge staff when entering site for identification and encourage compliance with other site rules?

3.5.3 Can the site be secured? Are there suitable fencing / hoardings around the site?

Are there suitable fencing / hoardings around the site to prevent unauthorised access? Are gates and access points being closed, locked or manned where necessary? In the case of track sites where no security operative is used, are the station gates or trackside gates closed after entry?

3.5.4 How well is the process of signing in/out of site personnel and visitors operating?

Are all visitors to the site asked to sign in? Do the times and dates in the entry logs accurately reflect attendance of the staff at site?

3.6 Safety and Health

3.6.1 We have already covered some of the aspects of safety above, however this element reinforces aspects of site activity and the promotion of care, consideration and safety of all personnel, visitors and the general public. Safety training and its impact is measured. Safe plant and equipment, safe systems of work and how safety is communicated, H&S files, risk management procedures, incident management and surveillance.

3.6.2 How well are staff inducted and how well is the site induction process being managed?

Is there a site specific or a general induction? If so does it adequately cover all local risks and issues?



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3.6.3 Is there safety signage at key locations instructing personal of site rules and requirements including

telling all visitors to report to the SPC and where? Is there safety signage at key locations outside hoarding / main gate entrance instructing personnel of site rules and requirements? E.g. Mandatory PPE; unauthorised access prohibited etc. Is the site displaying appropriate mandatory PPE signage and site rules at ALL of its entry points including tunnel headwalls at track level and all worksite entry points?

3.6.4 Are there adequate Fire points on site relevant to QUENSH requirements? Are the Fire points easily identifiable, easily located, clean and well maintained? Do all fire extinguishers have readable test or renewal dates, are all extinguishers complete with operating pin? Are other required firefighting items i.e. fire blankets / alarm system available on site?



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3.6.5 Is there adequate task / personal lighting? Is site lighting shielded from neighbours?

Is there adequate task lighting for the work taking place? Are operatives equipped with personal emergency lighting such as head lamps?

3.6.6 Is all electrical equipment PAT tested?

Are all stored electrical equipment / tools PAT tested and within date? Do all electrical items have a legible PAT sticker or certificate?

3.6.7 How fit for the task are the tools / plant on the site?

Are operatives using the correct tools and equipment for the job i.e. are club hammers being used with bolsters, are workbenches in use?

3.6.8 Is the safety information displayed appropriate to the nature of the site?

a) Statutory HSE poster (completed accurately and up to date)

b) Identification of first - aider on site with contact

c) Relevant LU safety alerts where space allows

d) Safety communications

e) Evacuation procedure / SAP / Nearest Hospital

f) HSE F10 notification

g) Asbestos registers / Risk Assessments / Permits

h) LU Policies and Behaviours

i) Occupiers Liability Insurance Certificate

Are all relevant safety communications on display and up to date? Does the site have a copy of knowledge of the latest safety alert?

3.6.9 Are safety tool box talks being given and a register kept?

Does the site maintain a register of tool box talk attendance that demonstrates a regular delivery of tool box talks?



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3.6.10 Are Method Statement(s) being briefed and SPC checklist (F3705) registers being kept? Are Method Statement briefings given by SPC, signed Method Statement briefing register kept and F3705 (SPC Checklist) briefed out and recorded as per the agreed frequency for the delivery group?

3.6.11 Are the PICER forms filled out correctly, signed and a record kept? Does the information contained on the PICER form accurately reflect the number of staff at site? Are names, permit numbers and times legible?

3.6.12 Is there a record of site booking in / out sheets?

If the site maintains a separate booking in sheet in addition to the PICER form, does it accurately reflect the number of staff at site, are names, permit numbers and times legible?

3.6.13 How well are occupational health hazards managed on site?

Does the site maintain any regime aimed specifically at managing occupational health issues such as rodent control, air monitoring, water ingress testing?

3.6.14 Are site personnel kept informed of TfL initiatives and current HSE issues?

How well are site personnel kept informed of TfL initiatives, safety communications & alerts and current HSE issues? Does sampling of the site staff reveal knowledge of the most recent safety communications and current safety initiatives?

3.6.15 Is scaffolding well maintained? Is scaffolding boxed in or taped where likely to affect pedestrians? Does the site maintain records

of scaffold inspections? Is adequate lighting in place?

3.6.16 Are emergency escape routes and rendezvous points (RVP) clearly identified?

Does site signage and relevant site briefings contain the details of the emergency escape routes and RVP? Does sampling of the staff at site demonstrate a suitable knowledge of these details?

3.6.17 Do site personnel know the procedure for reporting incidents and are they encouraged to report near misses?



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Does the site display suitable posters encouraging reporting of incidents? Does sampling of the staff demonstrate a suitable knowledge of how to report accidents and incidents? Do they feel comfortable raising issues?

3.6.18 Following an incident on site are suitable mitigations in place and actions closed out?

If the site has had any recent accidents or incidents does sampling of the site staff demonstrate a suitable knowledge of any remedial actions and changes to procedures?

3.6.19 Are regular fire / evacuation drills carried out and documented for both day and night shifts?

Can the site demonstrate evidence of regular fire evacuation drills in accordance with the appropriate fire risk assessment?

3.6.20 Is PPE well maintained, managed suitably and compliant?

Are spare items available in the event of damage etc.? Are staff using suitably clean and undamaged PPE equipment, does sampling of PPE items provide evidence of a suitable maintenance or replacement regime? Are gloves suitable for the task and undamaged?

3.6.21 How well are tripping hazards managed on site? Is the site managing all tripping hazards regardless of whether they were created by the team actually working in the area, i.e. have they taken steps to remove any inherited tripping hazards that may have already been in situ?

3.6.22 Is there any process to establish that operatives can read and/or understand briefings /

communications? How are processes managed on site to establish that operatives can read and/or understand briefings/ communications? If non English speakers are present, what measures are in place to ensure comprehension of instructions?

3.6.23 Is appropriate training provided for all tasks on site and evidence available for all site operatives? Can operatives using power tools or specialist equipment, specialist tasks demonstrate suitable

training and competency via certificates or training cards?



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3.6.24 Is the required HSE information available/displayed on site and understood by site operatives? Is the required HSE information including method statements, Safe System of Work, COSHH and assessments available on site? Does sampling of the work groups reveal that the relevant method statement for the works is being used? Does sampling amongst the staff demonstrate understanding of the risks involved in the task being undertaken?

3.6.25 Are the required personnel in place i.e. Protection Master / Protecting Workers on the Track / Train

Master / SPC / Fire Watchman? Can all the specifically trained staff demonstrate competency via appropriate certification?

3.6.26 Are all safety critical staff in possession of a valid DAMSP cert? Do those who require safety critical licenses have a valid drugs and alcohol screening certificate

and medical assessment? 3.6.27 Has a fire risk assessment been carried out for the site compound and is it available on site?

Is the fire risk assessment relevant to the locations and have all requirements contained therein been met?

3.6.28 Is safety signage in place for specific hazards (e.g. escalator A-frames)?

Is the site providing specific signage over and above the normal mandatory signs where required?



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3.6.29 Are LU assets protected with approved sheeting or other materials (e.g. gate lines covers,

passenger help points, advertisement panels, CCTV, floors, walls, TBTC cable / equipment etc.)? Has the site completed an asset survey with photographs prior to commencement of work and are all assets that could potentially be damaged appropriately protected?

3.6.30 Are controls measures in place to protect the workforce from excessive heat?

Are fans available in extreme heat conditions and is drinking water freely available within a suitable distance?

3.6.31 Are all third parties entering or transiting the site compliant with the site rules?

Are site managers, SPCs and security staff making every effort to ensure third parties are not at risk when working in or transiting the site? Are they aware of what to do in cases of repetitive non-compliance?



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3.6.32 Does the SPC/ Protection Master / Protecting Workers on the Track brief all new persons entering their work site? Did the SPC or site manager brief you when entering his site and identify specific hazards?

3.6.33 Is there effective communication in place with other contractors working in the area i.e. permit

system in place, pre start meeting? Are site managers, SPCs and security staff making efforts to ensure third parties are not at risk when working in or transiting the site? Is a permit system in place, were other contractors working in the area included in the briefings? Are they aware of what to do in cases of repetitive non-compliance? Are work groups demarcating their work area?

3.6.34 If the site has a nominated SPC, has the person received the appropriate training?

Does the SPC have a suitable training certificate? 3.6.35 Are operatives in possession of the required minimum certification for site access?

Does sampling of the workforce demonstrate possession of suitable identification and training competence?

3.6.36 Are all Hi visibility vests fastened and reasonably clean?

Are vests clean, undamaged and displaying the correct company details? 3.6.37 Is best practise being observed for staff accessing the track where applicable i.e. access steps? Has the site adopted track access steps and bridges or is it using the approved pit platform?



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3.6.38 Are there clear and unobstructed routes around access towers / equipment?

Are the various work groups, including third parties, suitably segregated? Are people able to pass by the work group without impacting upon them?



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3.6.39 Is all access equipment in use suitably maintained and fit for purpose? Are there any damaged sections on access equipment? Do Youngman boards have self-closing

hatches, are toe boards fitted correctly, is the unit signed off for use by a suitably qualified individual?

3.6.40 Are best practice models in use for transporting access equipment?

Is there evidence that duct tape is being used, are tower sections soiled from debris stuck to tape residue?

3.6.41 If swarf is being created from cutting metal, is it being contained / removed adequately?

Is the workforce ensuring that any swarf created is collected via best possible means? 3.6.42 Are all excavations adequately protected?

Are excavations barriered off adequately, are deep excavations supported or are the edges battered suitably? Is there suitable access to deep excavations?

3.6.43 Have safe and unsafe acts been communicated to operatives?

Does sampling of the workforce reveal if these have been communicated? Is there evidence that senior management have reviewed issues raised on site?



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3.6.44 Are issues raised by operatives being captured and acted on?

Is there a mechanism in place and being used to report and record issues and the actions taken? Sample operatives to ask if they are comfortable raising issues.

3.6.45 Is feedback given on issues raised?

Check with operatives that have raised issues to confirm they have had feedback. Are positive acts and behaviours re-enforced and recognised?

3.6.46 Do site supervisors / managers respond appropriately to unsafe acts?

Do they understand the difference between an error and a violation? How does their action differ between the two?

3.6.47 Are operatives aware of the natural aspects of being human that can get in the way of working

safely? How accurate is their perception of risk and hazards? Are they aware of the limits on the number of things we can remember? We naturally day-dream/have other things on our mind and can be overly optimistic. Are they aware of actions that can be taken to counter-act these aspects? Are they encouraged to speak up if they observe an unsafe act and look out for their colleagues?

3.6.48 Is the site taking any steps to reduce manual handling and mechanise such tasks where possible?

Are there any best practise examples in place to reduce manual handling risks?

3.6.49 Has the site taken due consideration of hazards during inclement weather periods e.g. grit, de-icer?

Is there sufficient supply of de-icer and grit and anti-slip coatings on external staircases?



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3.6.50 Does security posted at the site/ compound/ station / entrance enforce the PPE Procedure?

Are staff allowed to enter site without the correct kit? Are security operatives briefed to encourage compliance with site rules and given instruction on how to deal with repetitive non-compliance?

3.7 Management Procedures and Values

3.7.1 The Management element of the scheme monitors how well the elements we have covered already are put into place, how the welfare, first aid provisions, reporting of incidents, environment, cleanliness, safety and health of staff and working methods, materials management, staff competence and licensing, Drug & Alcohol management, document management, QUENSH and other compliance issues are put into practice. This element will consider the safety culture and behaviour of the site personnel.

3.7.2 Are personnel aware of the company’s Drug & Alcohol policy?

Does sampling of the workforce reveal an adequate understanding of the company’s D & A policy? 3.7.3 Has there been a recent HSE inspection and how well have any points raised been dealt with?

Are recent inspection results available and have appropriate remedial actions been taken for any sub-standard conditions?

3.7.4 Are site personnel aware of the TfL behavioural values?

Does sampling of the workforce reveal an adequate knowledge of TfL behavioural values (Accountable, Active, Collaborative, Direct & Fair and Consistent)?

3.7.5 Are the site management aware of the site’s HS&E performance? Are the site management aware of the site’s HS&E performance, recent incidents, accidents, near

miss and issues? Does sampling of the management team reveal a suitable knowledge of any recent incidents or accidents and remedial actions for sub-standard conditions?



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3.8 Site Specific

3.8.1 Are hot works taking place? Is a red stamped copy of their Hot Works Permit available at site where applicable? Has an exclusion zone been set up either side of the work site / area where burning or welding is taking place? Is the site compliant with the details of the hot works authority; is there suitable fire isolation in place, is a fire watchperson available on site?

3.8.2 Are scotch and clips available at site when moving track trolleys over points or switches?

Is the Trolley operator installing appropriate scotch and clips during movements of track trolleys through points and switches?

3.8.3 Are cattle grids / track bridges in place on the four foot area for loading track trolleys?

Are staff crossing the track or suicide pit in a safe manner and not stepping on the heads of the rails? Are cattle grids being maintained?



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3.8.4 Are all rail ends painted white if stored in the four foot?

Are ALL trip hazards within the work site suitably identified and any that can be removed, dealt with appropriately?

3.8.5 Are walk boards in good condition and stored correctly?

Are walk boards affixed in a suitable manner that will ensure no risk to the passage of trains during traffic hours?

3.8.6 Is there adequate provision for control of dust and soiling during removal of ceiling panels?

Are staff engaged in this operation suitably equipped with appropriate PPE? Do they have wet wipes and spare PPE equipment available? Is the area suitably segregated to ensure people without specific PPE do not transit the area?

3.8.7 Are machine room permits available and valid?

Is the work group able to demonstrate competence to enter controlled work areas? Is the appropriate permit in place and completed correctly?

3.8.8 Have floor / floor plate’s openings been properly secured / protected?

Are any open floor plates suitably guarded with barriers and an exclusion zone in place? 3.8.9 Is there evidence that Behavioural Safety Programme is being implemented effectively on the site?

This could be TfL Behavioural Safety Programme or contractor’s Behavioural Safety Programme. Ask operatives at random about elements of the Behavioural Safety Programme, their understanding of it and what it means to them.

3.8.10 Is there a first aid box with enough equipment to cope with the number of workers on site?

Check that there are plasters, bandages, tape, slings, safety pins, swabs etc. Checks should include suitability and numbers of eye wash stations (check that all are in date).

3.8.11 Is there an appointed person and / or first aider on site to take charge of first aid arrangements?

Sites with less than 5 operatives should have at least 1 appointed person, they will call ambulances and take charge in event of injury. For every 50 employees there should be at least one first aider,



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however depending on nature of work more may be required. First aider can undertake duties of appointed person also, check for evidence of training.

3.8.12 Are toolboxes properly secured?

Are toolboxes stored trackside properly secured to prevent movement from wind turbulence or theft?

3.8.13 Is there an effective means for communicating between shifts?

Does the site maintain open channels between all shifts? Is there a face to face handover or a recognised formal process in place?

3.8.14 Has the start on site checklist been completed and signed off?

If the project is using the STARRT process has the card been completed prior to commencement of the work?

3.8.15 Is the tools checklist being completed for works on or about track? Are track walks completed as per correct process? Check to confirm the tools checklist is being filled out correctly and all tools and equipment being taken onto track are listed. Are the Protection Master and SPC walking the entire length of the booked track or demarcated area?

3.8.16 Is Hand Arm Vibration being monitored on site? Are HAV metres / paper monitoring supported by a risk assessment in use to monitor the

operatives’ exposure to HAVS? Is the data being analysed? Is action being taken on site when the limit values are being reached?



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4 Safety considerations

4.1 To support the LU CPD vision of world class delivery at Zero Harm by achieving outstanding Health and Safety Performance from site set up.

5 Environmental considerations

5.1 To Support delivery of outstanding environmental performance

6 Beacon Application Process

The Beacon Site or Beacon Team application starts with the following process;

1. Site self-assessment

The Construction or Project Manager will confirm that they have read and understood the beacon

best practice guide (G1365) before informing their Health, Safety & Environment (HSE) Manager

about their intention to apply for a Beacon award using the Beacon application form (F5371).

Capacity Optimisation Programme (COP) Projects: For the Projects under the COP

Directorate, the HSE Manager will set up a Beacon assessment on Maximo 7.5 and the site

team will complete the assessment form and input the findings into Maximo.

All other Project Areas: For other project areas, the site team will complete the assessment

checklist and provide the findings to their responsible HSE Manager who will input their finding

using their inspection process.

All actions raised during the inspection must be rectified and closed out.

2. Joint assessment

Once the Construction or Project Manager is happy that the site is to an acceptable HSE level and

any previous non-compliance rectified, the Construction or Project Manager and HS&E Manager

will carry out a joint Beacon assessment.

For COP directorate, this will also be undertaken using Maximo 7.5.

For other project areas, this will be completed using the checklist.

During the inspection the site team must demonstrate several good practices across the inspection

which will be recorded on Maximo for COP and other inspection process for other project areas.

Site teams must rectify any actions raised during the joint inspection.

3. Final Assessment

Once all of the actions from the joint assessment have been satisfactorily closed the Construction

or Project Manager will request a final Beacon assessment.

For COP directorate, this request should be sent to Denice Moss (Days) or Jon Anderson

(Nights)

For other project areas, this request should be sent to their responsible HS&E manager.

A suitable and recognised independent final Beacon assessor will be nominated to carry out the

final inspection and on successful completion of this inspection Beacon Status will be granted.



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Note: For a Beacon Team award, two final Beacon assessments will be conducted on the team at

two separate locations as a minimum. The HSE Manager in consultation with the Project or Construction Manager will arrange and send out the invitation for the Beacon award presentation/ceremony. The HSE Manager will arrange and obtain the Beacon Site or Beacon Team award plaque.

7 References

Document no. Title

F5371 Beacon Application Form

F5389 Beacon Inspection form

S1552 QUENSH

F3705 SPC Checklist

7.1 Abbreviations

The following abbreviations are created:

a) from within the glossary b) from other, identified published sources.

Abbreviation Definition Source

COSHH Control of Substances Hazardous to Health a

MAXIMO 7.5 Maximo Enterprise Suite (JNP Site Inspection Tool) a

PGI Planned General Inspection a

MST Management Safety Tour a

JNP Jubilee Northern Piccadilly (programme) a

TfL Transport for London a

LU London Underground a

CPD Capital Programmes Directorate

COP Capacity Optimisation Programme

HSE Health Safety & Environment a

SSoW Safe System of Work a

SAP Staff Assembly Point a

PPE Personal Protective Equipment a

PAT Portable Appliance Testing a

PICER Person in Charge Evacuation Register a

SPC Site Person in Charge a

PM Protection Master a

PWT Protecting Workers on the Track a

TBTC Transmission Based Train Control a

HAVS Hand Arm Vibration a

HWP Hot Works Permit a



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7.2 Person accountable for the document

Person accountable for the document

Denice Moss

7.3 Document history

Issue no Date Changes Author

A1 16/5/14 Amendments to reflect Tube Lines integration into TfL

Damian Wright

A2 August 2014

Incorporation of application process and amendment of wording for use throughout CPD as per DRACCT No. 03042. A new associated form F5389 has also been produced and published on the MS library as part of this change.

Chukwuka Maduekeh

Documents

Beacon Site 'Achieving Best Practice' Guidance