Banner User Manual - Oberlin College and Conservatory · Banner User Manual Part 1 of 2 . Section Page . 1. The Banner Main Window 1 . 2. Navigating the Banner Forms 2 . 3. Changing

Banner User Manual Part 1 of 2

Section Page

1. The Banner Main Window 1

2. Navigating the Banner Forms 2

3. Changing Your Password 3

4. Setting Up Your Personal Menu 4

5. Important Keys 6

6. Banner Forms Used to See Budget Status for Operating Orgs. 7

7. Determining Available Balances in Endowed Funds 9

8. Determining Available Balances in Grant Funds and Project Accounts 14

9. Running Reports 16

10. Querying in Banner 27

11. Saving Report Data to a Text File for Importing Into Excel or Word 31

12. Frequently Asked Questions 45

13. Banner Transaction Codes 51

BannerUserManual-Current 1

1. The Banner Main Window

Go to Banner’s opening screen at http://banner.oberlin.edu. Bookmark this address.

When you first log in to Banner, you will see the Main Menu, which looks something like this (you may have to double click “My Banner”):

Important items on the Banner Main Window:

1 – The Exit Button. Always use this button to exit.

2 - Direct Access box: Type in the name of the form you want and hit Enter.

You can add or remove items under “My Banner” using form GUAPMNU.

http://banner.oberlin.edu/


2. Navigating Banner forms.

All of your work in Banner will be done in forms.

Go to form FGIBDST (Organization Budget Status Form).

The form is divided into sections, or blocks. Blocks are separated from one another by boxes or lines on the form.

The top block is called the key block. The key is the first thing to appear on most Banner forms and is the deciding factor for the data that appears on the rest of the form. All the information that is displayed on the form is driven by the information that you enter in the key block.

The white rectangular spaces in the blocks are fields.

Roll back button.

Exit button.

Chart is always L.

Fiscal year 11 is from July 1, 2010 to June 30, 2011.

Next block: Ctrl + PageDown

Enter Query (F7) and Execute Query (F8) buttons.


3. Changing your Banner Password

When you receive your Banner ID you’ll also receive a password. The first thing you should do when you log on to Banner is change your password.

From the Main Menu, type form name GUAPSWD in the Direct Access box. This will take you to the User Password Change form, shown below. There are five fields in the form:

• The first field will automatically fill in with the user ID you used to log on.• Put your cursor in the second field, and type in your current password.• The third field will automatically fill in with the database you're in.• Tab to the fourth field, and type in the new password you’ve chosen.• Tab to the fifth field and re-enter the new password to confirm it.• Hit the Save button, and you’re done!

NOTE: Under no circumstances should you ever give your password to anyone, nor should you ever allow anyone to log in under your name and password. Remember, you are responsible for any false or corrupted data that enters the system under your name and password. Please, help us protect you and the integrity of the system by keeping your password private.


4. Setting up your Personal Menu

You can set up a Personal Menu in Banner that will display only the forms that you enter. To set up a Personal Menu, go to form GUAPMNU, shown below.

1. When you first come into GUAPMNU, your cursor will be located in the Description column.2. Hit your Tab key once. Now your cursor will be in the Name column.3. Type in the seven-letter form name you'd like to have in your Personal Menu and hit the down arrow on

your keyboard. The description of the form you've entered will appear in the Description column. You canclick in the description field if you’d like to change the description.

4. Put the cursor back in the Name column to enter the next item.5. When you have finished entering your form names, click the Save button to save your Personal Menu.

NOTE: make sure that your cursor is not in an empty row when you save; simply click in one of the formnames or descriptions and then save.

6. Exit GUAPMNU to get back to the Banner Main Menu. The next time you log into Banner, in the left-handwindow pane, click on the Personal Menu item. The forms you just entered will now appear in the right-hand window of the main menu. You have to log out and then back in to see your new Personal Menu.


Your menu will probably look something like this.

Notice that I changed the description for the three reports FWRUABS (Account Budget Summary), FYRODTA (Organizational Detail Activity) and FWRODTA (Detail Activity). I put “Report” in the description.


5. Important Keys

Next block Control + PageDown Or just click a field in the next block

Roll Back Button (blue – like undo) on screen

Create Query F7 Or drop down menu Query, Enter Or Query Button

Execute Query F8 Or drop down menu Query, Execute Or Query Execute Button


6. Banner Forms used to see budget status and detail transactions for Operating Orgs.

Open form FGIBDST.

The “Chart” field will default to L, which is the only valid entry for Chart. Enter the fiscal year you want to see.

Fiscal year: 11 From July 1, 2010 to June 30, 2011.

10 From July 1, 2009 to June 30, 2010.

Tab over or mouse click to the “Orgn” field and enter the org and fund you want to see.

Hit Ctrl+PageDown to go to the next block (or mouse click in any of the fields in the next block).

To look at detail information for an account, put the cursor on the account line you want detail for. Then under the “Options” drop down menu on the top, choose “Transaction Detail Information”.


The next screen shows detail for the account. The screen, FGITRND, is not wide enough to show all columns in the record. A scroll bar on the bottom of the screen can be moved to the right to show more detail columns.


7. Determining available balances in endowed funds.

To see the status of Fund 22671 (Dorn Golf Endowment Fund), which is an endowed fund, run report FWRUABS (Account Budget Summary).

You must look at this report closely for endowed Funds because of the way Banner Finance handles estimated Revenue.

Notice account 715 “Current Year Estimated Income”. This is a budget entry made at the beginning of the year.

Then, throughout the year on a monthly basis, income is posted to the fund in revenue account 5399 “Income Distributed to Funds”. Therefore, the Fund’s true available balance is the Net total on the report of $6,162.02 less the amount in account 5399 of $2,271.56. This equals $3,890.46.


Open form FGIBDST (Organization Budget Status Form).

Click in the Fund field first and enter the Fund number.

Banner will fill in the Org and Program for you when you tab out of the Fund field.

Next, in the checkbox next to “Include Revenue Accounts”, make sure the checkbox is BLANK.

Banner displays the available balance in the Fund.

It is important to clear the “Include Revenue Accounts” checkbox for Grants and Restricted Endowment Funds because of the way Banner records income throughout the year.


With the “Include Revenue Accounts” checkbox checked, the available net balance is not shown.

Banner does this because estimated income is budgeted at the beginning of the year for the fund.

Then, throughout the year on a monthly basis, income is posted to the fund. Therefore, if you leave the checkbox on, Banner shows BOTH the Current Year Estimated Earnings (account 715) and the Income Distributed to Fund (account 5399). This distorts the true available balance.

So be sure to use this form with the “Include Revenue Accounts” checkbox CLEAR for Grant Funds and Endowed Funds.


Endowed Spending review – End of Year Considerations.

To check the available balance in an endowed fund for the period of time after the end of the fiscal year (June 30) but before the Controller’s office has “closed” the year.

Special consideration must be made in this case because entries to the fund to “roll” balances into the new year have not been made yet. These 2 entries are:

An entry to account 710 – Prior Year Avails and

An entry to account 715 – Current Year Estimated Earnings.

Use form FGIBDST. Enter the current fiscal year, in this case 06. Enter the fund number and then hit the tab key. Banner will fill in the Orgn and Program fields for you. Make sure the “Include Revenue Accounts” box is NOT CHECKED. Go to the next block.

Banner will show you the available balance in the fund in the “Net Total” row under “Avail Bal”.

You’ll see the number may not show all the funds available - no entries have been posted to account 710 (Prior Year Avail) or 715 (Current Year Estimated Earnings).

If you do not see entries to 710 or 715 in the fiscal year you’ll have to estimate the current funds available as shown below.


Look at FGIBDST for last year and see the available balance. Again, be sure the “Include Revenue Accounts” block is NOT checked.

Take the available balance from last year: 850.52

Plus the balance in the fund so far this year: -872.56 (shown on the previous page using FGIBDST for the current fiscal year)

Plus your estimate of current year earnings: 700.00 (in this case we’ll assume the same as last year’s entry to account 715.)

Our current estimated funds available is: 722.04


8. Determining available balances in grant funds and project accounts (orgs used with 12590Project Accounts).

Use form FGIBDST – be sure to UNCHECK the include Revenue Accounts option on the top of the form. With project accounts use FGIBDST to see current year activity. Use report FYRGITD to see activity from inception.

Report FYRGITD will also show the balance available – see next page..



9. Reports

First, a few notes about running reports that will save you time and aggravation.

When you run reports, only 5 items on the screen need to be completed.

These are the Process field (1), the Printer field (2), each of the Parameter Values which vary depending on the report you are running (3), the Save Parameters check box (4) and the Save icon (5).

FWRUABS – Account Budget Summary

This report shows a budget summary for your org. Parameters include a beginning and ending fund, beginning and ending org and an as of date.

FYRODTA – Organization Detail Activity

This report prints detail transaction activity for your orgs. Parameters include beginning and ending funds and orgs and beginning and ending dates.

When entering dates in the parameter fields, be sure to use either the first or last day of a month.

The easy way to enter dates is to type mmddyy (for example 060110 for June 1st, 2010). Banner will then reformat the date as dd-mon-year (for example 01-JUN-2010).

Go to the next parameter using the down arrow key.

After entering the various parameters, click the Save Parameters check box (lower left corner of the screen), then the Save button (the diskette icon in the top left corner of the screen).

1

2

3

4

5


FWRODTA – Detail Activity

This report is similar to FGRODTA, showing detail transactions for your orgs. However, this report is formatted so that the data can be imported into Excel.

FWRSUMM – Account Budget Summary

This report is similar to FWRUABS, showing your current YTD activity vs. your budget. However, this report is formatted so that the data can be imported into Excel.

FYRBDSC – Account Budget Summary

This report is similar to FWRUABS but it has parameters to specify a range of accounts to print and also a range of accounts to exclude. You may want to exclude HR related accounts depending on why you are printing the report.

FYRGITD – Grant Inception to Date Report

This report shows detail transactions for the life of the grant.

To begin printing a report, enter the report code (for example FWRUABS) in the “Go” box on the Banner Menu form.

See the following pages for examples of each report.


FWRUABS – Account Budget Summary

This report prints one line for each account, showing the budget for the account, the current period activity, year to date activity, and the account’s available balance.

Click into the “Printer” box and put your printer name there.


FWRUABS parameters.

Click into the first box under “Values” (or press Ctrl+PageDown) and enter the parameters below. To go to the next parameter just press the “down arrow” key on your keyboard.

Parameters:

1. Fiscal Yr 11 (remember fiscal year 11 starts 7/1/10 and ends 6/30/11). 2. Chart of Accounts L (is always L) 3. From Fund Code Beginning fund to print 4. To Fund Code Last fund to print 5. From Organization Code Beginning org to print 6. To Organization Code Ending org to print 7. From Account Code Beginning account to print 8. To Account Code Ending account to print 9. As of Date the as of date must be the last day of a month.

Easy way to enter dates: 033111 The system will re-format the date as 31-MAR-2011.

10. Include Accrual Period Y 11. Print Report Totals Y 12. Print Net Totals Y 13. Commitment Type Indicator leave this blank

When all parameters are entered click in the “Save Parameters” box on the bottom of the screen.

A pop up box will tell you the parameters are being saved – just click OK.

Finally, click the diskette icon in the upper left portion of the screen – the report will now print.


A note about AVAILABLE BALANCE shown on reports.

When reviewing budgets for your operating orgs remember this:

5XXX Revenue accounts: NEGATIVE Available Balance GOOD POSITIVE Available Balance NOT GOOD

6XXX Labor accounts POSITIVE Available Balance GOOD and NEGATIVE Available Balance NOT GOOD 7XXX Expense accounts


You’ll see totals at the end of the report for Revenue, Labor and Expense.

Revenue: Negative available is good. Remember, with Revenue accounts (5000 – 5999), a positive balance in the right most column (the Available Balance column) means the amount of Revenue gained YTD is less than the amount budgeted. In this example the amount budgeted for revenue was $55,200.00. However, the year to date total is only $36,180.93, showing the amount of revenue gained is less than the amount budgeted. A positive balance on the TOTAL REVENUE line is NOT GOOD.

Labor and Expense: Positive available is good. For both the Labor total (account 6000 – 6999) and the Expense total (accounts over 7000), a positive balance in the right most column means you have more in your budget than year to date expenses. A positive balance on the TOTAL LABOR and TOTAL EXPENSE line is GOOD.

NET: Negative available is good. The last line of the report – the NET line shows an available balance on the right of $10,143.43. This org is OVER budget by $10,143.43. A positive balance on the NET line is NOT GOOD.

The GOOD TOTAL LABOR net expense total of $10,362.76, less the TOTAL REVENUE shortfall of ($19, 019.07) and less the higher than budgeted TOTAL EXPENSE of ($1,487.12) leaves an unfavorable (BAD) NET available balance shown as $10,143.43.

In summary: On the bottom line of the report, Good number Bad number

Total Revenue 5XXX accounts Negative Positive

Total Labor 6XXX accounts Positive Negative

Total Expense 7XXX accounts Positive Negative

Total Transfers 8XXX, 9XXX accounts Positive Negative

Net Negative Positive


FYRODTA – Organization Detail Activity.

This report prints detail transactions for each account. You can exclude accounts if you like (for example if you do not want to print HR related accounts from 5000 to 5999).

Parameters:

1. Fiscal Yr 11 (remember fiscal year 11 starts 7/1/10 and ends 6/30/11). 2. Chart of Accounts L (is always L) 3. From Organization Code4. To Organization Code5. From Fund Code6. To Fund to print7. From Account Code to print all accounts just leave blank 8. To Account Code to print all accounts just leave blank 9. Exclude From Account to exclude certain accounts – enter the beginning one here – otherwise, blank 10. Exclude To Account to exclude certain accounts – enter the end one here – otherwise, blank 11. From date enter as mmddyy (enter the 1st of a certain month) 12. To date enter as mmddyy (you must enter the last day of a month to get totals) 13. Include Accrual for last period Y14. Print Organization totals Y 15. Commitment type C 16. Fin MGR id to exclude leave blank

When all parameters are entered click in the “Save Parameters” box on the bottom of the screen.

A pop up box will tell you the parameters are being saved – just click OK.

Finally, click the diskette icon in the upper left portion of the screen – the report will now print.


FWRODTA – Detail Activity.

This report is designed in a format more easily imported into Excel spreadsheets. It has detail transactions in a data range.

Save the report to DATABASE instead of your printer to import to Excel.

See page 26 for instructions on importing to Excel.

Parameters:

1. Fiscal Yr 11 (remember fiscal year 11 starts 7/1/10 and ends 6/30/11). 2. Chart of Accounts L (is always L) 3. Fund number from4. Fund number to5. Org number from


6. Org number to7. Account number from for all accounts leave this blank 8. Account number to for all accounts leave this blank 9. Exclude accounts from10. Exclude accounts to11 Prog number from 00 (2 zeros) 12. Prog number to 99 13. Processing date from The from date must be the first day or a month.

The easy way to enter dates is just 030111, Banner will then reformat it 01-MAR-2011.

14. Processing date to The to date must be the last day of a month. The easy way to enter dates is just 033111, Banner will then reformat it 31-MAR-2011.

When all parameters are entered click in the “Save Parameters” box on the bottom of the screen, then the diskette icon at the top of the screen.


FYRGITD – Grant Inception to Date Report.

The report lists activity for a grant since inception.

Parameters:

1. Chart of Accounts - L (the chart is always L) 2. As of Date enter as mmddyy must be the last day of a month 3. Enter Grant Option S 4. Grant from5. Grant to6. Grant Wildcards7. Specific Grants Enter the Grant number 8. Fund Information Y 9. Organization from 0000 10 Organization to 9999 11. Exclude Account From12. Exclude Account To13. Exclude Terminated Funds/Orgs Y


FYRBDSC – Account Budget Summary

This report allows you to exclude certain accounts.

Parameters:

1. Fiscal Year 11 2. Chart of Accounts L 3. From Fund Code4. To Fund Code5. From Organization Code6. To Organization Code7. From Account Number for all accounts leave this blank 8. To Account Number for all accounts leave this blank 9. As of Date enter as mmddyy must be the last day of a month 10. Include accrual period Y 11. Print report totals Y 12. Print net totals Y 13. Commitment Type Indicator leave Blank 14. Beginning Account to Exclude15. Ending Account to Exclude16. Fin Mgr ID to Exclude leave Blank


10. Querying in Banner

A useful feature in Banner is the ability to query for information.

Using form FGIBDST, we’ll do a query to find a Fund.

The form will already have the Chart and Fiscal Year filled in. The Chart code is always “L”.

Notice that most of the field titles in the Key Block are blue. Since they are blue we can do a query on that field if we are not sure of the Fund or Org we need to see.


Double click in the Fund field.

This screen will come up showing a list of Funds.

Say you need to look for a Fund with the word “Mathematics” in the title.

Hit the F7 key or click the “Enter Query” button on the top of the screen.


The screen will clear.

There are two useful wildcard characters to use when running a query.

The % character represents any number of unspecified characters.

The _ character represents one occurrence of an unspecified character.

Now we can define our Query. We could search using %Mathe%.

Capitalization matters. Banner will search for the capital M just as we entered it.

%Mathe% will return all funds with “Mathe” anywhere in the title.


Ma% will return all funds with titles beginning with “Ma”.

%ma will return all funds with titles ending in “ma”.

_m% will return funds having “m” as the second character in the title.

Since we don’t know if the M should be in uppercase, let’s just search using %athematic%

Press F8 or click the Execute Query button to run the query.

We’ll get the following results.

Now double-click the L in the row with the Fund you want to look at and Banner will select that record and go back to the previous form.


11. Saving Report Data to a Text File for Importing Into Excel or Word (see Word instructionsbeginning on page 40).

Run report FWRODTA. In the printer field put: database

Note the sequence number at the bottom of the page after you save the report.


Make sure any browser Pop-Up blockers are turned off.

Click Options, then Review Output.

The next screen should show the sequence number in the Number field, just double click the Number field to bring up the report.

If the file is not listed in the next pop up Window, the report is not done running yet.

Just click OK to bring up the report.


After the document is shown, click Options, then Show Document (Save and Print File) in the upper right corner.

Just click Yes when this pop up window appears.


The information will now be displayed in a browser window like a web Page.


Click File, Save As to save the file.

Be sure to put the file name you want in the File Name box and change the Save as Type to Text File.

Navigate to the folder you want to save the file in and click the Save button.

Then close the browser window and open either Excel or Word.

With Word, just open the text file.

You’ll have to change the Page Setup to print LANDSCAPE instead of Portrait and set all the MARGINS TO .5 INCHES.

You also have to select all text and change the font to COURIER NEW and the POINT SIZE to 8.

With these settings the report will fit on the page.

Go on to the next page to import into Excel.


In Excel, Choose File, Open. Change the Files of Type box to All Files. Navigate to the text file you saved above, and open the file.


Use Excel’s import Wizard to load the data.

In step 1 below, “Fixed width” should be checked, click Next.

In step 2, put the column breaks as shown.


For dollar amount columns, be sure to place the column break one character to the right of the dollar amount on the report.

In step 3 below, just click Finish.


This is the next screen showing how Excel has imported the data. Now you can sort and total the rows any way you want.


To import the text file into Word

Run the Banner report, putting DATABASE in the printer name.


Click Options, then Review Output.

This screen below will appear. Click the 7 digit number in the Number field.

Then double click the same number in the list of saved reports. There are 2 lines for each report, click on the file with the larger number in the record count column. If you don’t see the number, cancel this screen and wait a few seconds – the report is not done running.


The screen below will show the report. Click Options, then Show Document (Save and Print File).l


The file will be shown in your browser.


Click File, Save As

Make sure you change the “Save as Type” option to Text File and change the file name to the name you want.

Also, change the Save In box if required.

Now open Word, navigate to the text file just saved and open the file.

Change the document setup to print Landscape and set margins to 0.4 inches left, right, top and bottom.

Click Edit, Select All and change the Font to Courier New, size 8.

The report should now be formatted so you can print it on your regular Windows or Mac printer.

Don’t forget to save it as a MS Word document if you want to keep it.


12. Frequently Asked Questions Has a purchase order been issued? You need to know the fund/org the purchase order is for. This form will show you All the purchase orders found for the Fiscal Year for that fund/org. FGIOENC Need Org, Fund Next block

Highlight the item you want to see, then click Options / “Query Detail Encumbrance Info” for more information shown on the next page..


There are no more options at this point.


What is the status, balance, or F.O.A.P. on a purchase order? Use this form when you know the purchase order #.

FGIENCD Need Purchase order # Next block

No further options at this point.


I need to trace a Purchase order or voucher number to a check number.

FOIDOCH Need Doc.Type (PO or INV), Doc Code (P####### For Purchase order # or V####### for voucher #) Next block

If a check has been listed it will be shown here.


What are detail transactions for a month (Specific period) or for the Year?

FGITRND Need Fund, Org, Prog, Period Next block

If you don’t know what org the transaction is under you can leave the Org field blank in the key block (the top block).

The system will display transactions for all orgs you have access to. This may take 1 or 2 minutes to search.

You can also leave the fund blank in the top block. The system will display all transactions for fund / org combinations you have access to. This may take a few minutes to execute.

You can query on the Document or amount field. Example Type: PORD Amount: %2.15%

You can not search on the Description field – all records will be returned no matter what you search on.


What are Purchase Orders, Vouchers, or journal entry charges for a specific period? FGITRND Need Fund, org, prog,period Next block Tab to document field and enter wildcard search (P%, V%, etc..) F8 What is a Vendor ID? FTIIDEN Next block. Tab to last name, type inquiry, (R%). Remember Banner is case sensitive. F8


13. Banner Transaction TYPES

BD01 Budget amounts

CHGA Student Charges Line A CHGB Student Charges Line B

CNNI Check cancelled CNNC Cancel check – credit memo without encumbrance CNEI Cancel check – invoice with encumbrance CNEC Cancel check – credit memo with encumbrance

CORD Change orders

CR05 Cash receipts

DNEI Check payment of invoice DNEC Check – credit memo with encumbrance DNNI Check – invoice without encumbrance DNNC Check – credit memo without encumbrance

HGNL Payroll HGRB Benefits

ICNI Invoice cancelled ICNC Cancel credit memo without encumbrance ICEI Cancel invoice with encumbrance ICEC Cancel credit memo with encumbrance INEI Invoice entered - Related to purchase orders

Transaction activity column = invoice amount paid Encumbrance activity column = amount of purchase order relieved Difference between amounts may be a small pricing difference or shipping charges.

INEC Credit memo with encumbrance INNC Credit memo INNI Invoice - direct payment - no purchase order

IPNC Zero Payment Credit Memo IPNI Zero Payment Invoice

JE16 Journal entry

L AR Misc Transaction

PCRD Purchase order cancelled PORD Purchase orders POLQ Purchase order – request liquidation PCLQ Cancel PO – reinstate request

REQP Requisition – reservation. RCQP Cancel requisition RENC Roll encumbrance (from previous year)


THIS PAGE NEEDS TO BE CHANGED BECAUSE THE #’S ARE BASED ON TRANSACTIONS JUST FOR THE STUDENT FINANCE COMMITTEE.

Doc Codes: 42470 Various BUD001234 Budget entries C0106310 only 2 F0002545 PR, SAO, credit card, etc. (feed files) FM001016 Famis entries IN001231 Inventory J0036929 Journal entries 1000’s K0050930 Purchase orders with an invoice MM050630 Mail room postage MP010731 Business reply (10’s) MS010531 Student mail P0018174 Purchase orders (1000’s) R0000398 Just one of these. SG Misc (100’s) SR SFC allocations ST Stockroom SU Staples SV Transportation T0042478 Just 1 of these TA001001 Entries for phone charges TM050832 phone charges V0091420 Vouchers (1000’s of these) YT050630 just 10 of these

DOC REF CODES 177394 K0103373 Purchase order numbers V0080223 Voucher numbers YT050630 Year end entries


15. Set saved output options.

Set the Client Server path to write data extract file (.csx) option to default value c:\temp and user value c:\.


What reports are available to all Banner users? FGRBDSC – Budget Status Current Period Parameters: Fiscal Yr, chart of accounts (always L), from fund, to fund, from org, to org, from account, to account, as of date, include accrual period (Y), print report totals (Y), print net totals (Y), commitment type indicator (leave blank). FYRBDSC – Account Budget Summary Parameters: Fiscal Yr, chart of accounts (always L), from fund, to fund, from org, to org, from account, to account, as of date, include accrual period (Y), print report totals (Y), print net totals (Y), commitment type indicator (leave blank), exclude account from, exclude account to. FGRODTA – Organization Detail Activity Parameters: Fiscal Yr, chart of accounts (always L), from fund, to fund, from org, to org, from account, to account, from date, to date, include accrual for last period (Y), print organization totals (Y), commitment type indicator (leave blank). FYRODTA – Organization Detail Activity Parameters: fiscal year, chart of accounts (always L), from org code, to org code, from fund, to fund, from account, to account, exclude from account, exclude to account, from date, to date, include accrual for last period (Y), print organization totals (Y), commitment type (leave blank). FWRODTA – Detail Activity Parameters: fiscal year, chart of accounts (always L), from fund, to fund, from org, to org, from account, to account, exclude accounts from, exclude accounts to, program number from, program number to, processing date from, processing date to. FWROLSM – Operating Ledger Summary Parameters: fiscal year, fiscal period, from fund, to fund, from org, to org, grant option (N). FYRGITD – Grant Inception to Date Report Parameters: chart of accounts (always L), as of date, grant option, grant from, grant to, grant wildcards, specific grants, fund information, org from, org to, exclude account from, exclude account to. FYRGLTA – General Ledger Detail Transactions Shows detail transaction for a fund. FWR3YBC – Budget / Activity Summary for 3 year period. Other Banner Reports for purchasing activity. FPROPNP – Open Purchase Orders Report. Parameters: PO #, vendor number, PO Print option (Regular, Standing or Both). FPROPNR – Open Requisitions Report. Parameters: As of date, requisition number (optional), Org Code (optional). Can be run for all orgs or just one and one requisition number or all. FPRPURA – Purchase Order Activity Report. Parameters: From activity date, to activity date, user ID (optional), vendor ID (optional). For data extract – setup change for Internet Explorer needed: In the Internet Explorer menu, select Tools -- and then select Internet Options From the popup window, select the Security tab, and then click the "Custom Level..." button.


Scroll down the list of options to the "Downloads" section. Make sure that Automatic Prompting for Downloads is enabled, and that File Download is enabled.


New URL for newer versions of Internet Explorer. Follow the url here, and you can use Banner from IE 7. Caveat: You must type live in as the DB, and not leave it blank. This memo is about getting to Banner INB with the Sun Java Plug-in instead of using JInitiator. For testing yoda, use: https://anubis.cc.oberlin.edu:4443/forms/frmservlet?config=YODA_jpi For LIVE, use: https://anubis.cc.oberlin.edu:4443/forms/frmservlet?config=LIVE_jpi These are the urls that you would enter in the address bar of IE (either 6 or 7) on a Windows XP box. The first time you you use these Plug-ins, you'll be asked to give ActiveX permission to install the Java Plug-in software. After that, you'll be asked to trust the signed applet from 'Developer'. It's okay to select Yes or Always.

Add'l Comment: The first time thru, you might get 'hung up' after login. This should not happen once you've launched IE __after__ installing the JPI and accepted the 'Developer' applet. Note: Whenever you go to banner.oberlin.edu and select Live or Yoda, you'll be using JInitiator. You can retreat to this if the Java Plug-in gives you any grief. But please let me know whenever you find a difference between JInitiator and Java Plug-in behavior. Thanks, Cathe

https://anubis.cc.oberlin.edu:4443/forms/frmservlet?config=YODA_jpi

https://anubis.cc.oberlin.edu:4443/forms/frmservlet?config=LIVE_jpi

http://banner.oberlin.edu/


Banner 8 setup for Windows users

As part of the upgrade to Banner 8, we will be switching to a different piece of Java software to run Banner forms. Instead of using JInitiator, Banner will use a Java Plug-In, often referred to as JPI. Some of our Windows users have already been running Banner with JPI, and won’t have to do anything special to run Banner 8.

For the rest of us, here’s how to enable JPI on your pc – after July 31st:

1. Open Internet Explorer 6 or 7, and go to the Banner home page – banner.oberlin.edu - click on the Loginbutton.

2. The browser’s pop-up blocker should appear, just under the toolbar, and prompt you to allow anActiveX control to install a Java Runtime Environment. Allow the Active X control to run.

3. Accept the license agreement for the Java installation

4. Another screen appears, asking if you want the Yahoo Toolbar installed. The checkbox will already beset to ‘Yes’. Turn off the checkbox; do not install the Yahoo Toolbar. This toolbar causes sporadicand unpredictable problems with Banner.

5. Another message will say the application’s digital signature cannot be verified – do you want to run theapplication? Select the checkbox for ‘Always trust content from this publisher’ and click on the Runbutton.

6. The Banner login screen should be the next item to appear.

That’s it. This is a onetime setup and you should be good to run Banner 8.

If you’d like to prepare your pc with JPI this week, then go to the Banner home page, banner.oberlin.edu, select Test Instances from the right hand side of the page, and then click on the Login button for Yoda. This is a test version of Banner 8, and it also uses JPI. Follow instructions 2 thru 6 above to install JPI.


Banner User Manual Part 2 of 2

Section Page

1. The Banner Main Window 1

2. Navigating the Banner Forms 2

3. Changing Your Password 3

4. Setting Up Your Personal Menu 4

5. Important Keys 6

6. Banner Forms Used to See Budget Status for Operating Orgs. 7

7. Determining Available Balances in Endowed Funds 9

8. Determining Available Balances in Grant Funds and Project Accounts 14

9. Running Reports 16

10. Querying in Banner 27

11. Saving Report Data to a Text File for Importing Into Excel or Word 31

12. Frequently Asked Questions 45

13. Banner Transaction Codes 51


Introduction to Banner

Change password.

Look at FGIBDST. Search for Men’s Football – org 2405.

Explain search procedures – look up %Football%

Use Options menu to see detail for supplies account.

Explain transaction types (in manual also).

Print FYRODTA for 7001 to 7015, org 2405.

Print FWRUABS for 2405, all accounts.

FWRODTA to show columnar format of the FYRODTA report. Used to import data into Excel.

Go over some of the frequently asked questions.

Show Organize My Banner routine.

Show part of Chart-L Master.

10010 – General Operating Fund

12590 – Project Accounts

20000’s and 40000’s – Endowment Funds

29000’s Grant Funds

60000’s Plant funds for buildings and maintenance.

90000’s Student Organization funds.

90200’s Shansi Funds.


A more extensive Personal Menu based on the frequently asked questions section of the manual.


Notes on Banner Procedures.

Some forms abide by Fund / Org security which makes looking up purchase orders difficult.

On form FGIENCD they can authorized to use the drop down button to find an Encumbrance number


On form FGIOENC they can not only bring up one org at a time. So if they don’t know the org for a PO they can not search for it here.

Form says org is invalid.

The only way they can find a PO if they don’t know the org is to use FGITRND. If they query on fund 10010 and next block, only their orgs will be shown.

This query takes a minute or two to come back.

See the Frequently Asked Questions section.

They could also run FYRODTA to database, then do searches in the browser window.


If they are only printing a couple reports, just print pages

1 - 22

31 to 44 for explanation on saving to excel and word

And

45-51 which is the frequently asked questions section.


To print a report to a text file so you can print it to any printer (not just a Banner printer).

Run your report with “database” as the printer name. This will tell Banner to print to a text file instead of to a printer.


Give the system a minute to prepare the file, then click “Options” and the “Review Output”.

Double - Click on the Number field below.


Banner will show reports that you’ve saved to text files. The one you just printed will be at the bottom. Double click the file with the greater number in the “Record Count” column.


Once the text file is shown, click Options and then “Show Document (Save and Print).


Banner will show you the file as a web page. At this point you can print it to any printer, not just a Banner printer. However the pagebreaks will not be correct.

To correct the formatting you import it into MS Word. Then - change the page layout to “landscape”. Set the font to Courier New, 8 points.

It will then print exactly as the report would have printed if you had sent it to a regular Banner printer.

Documents

Banner User Manual - Oberlin College and Conservatory · Banner User Manual Part 1 of 2 . Section Page . 1. The Banner Main Window 1 . 2. Navigating the Banner Forms 2 . 3. Changing