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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
Bank Reconciliation Statement FF67
Purpose
Processing of Bank Statement in order to clear the Open Items in the Clearing Accounts and transfer the same to the Main Bank Account. Running the statement on daily basis ensures that the balance as per the bank’s statement and the balance as per the books of accounts are always reconciled.
Trigger
Bank Statement received from Banks in physical or soft copy.
Prerequisites
Bank Statement (soft copy / hard copy), House bank, Account ID, Statement Number and Statement Date
Menu Path
Use the following menu path(s) to begin this transaction:
Select Accounting Financial Accounting Banks Input Bank Statement Manual Entry to go to Initial screen.
Transaction Code
FF67
Helpful Hints
Press F1 for help
Press F4 for getting input values
R – Required
O – Optional
C – Conditional
CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSdocument.doc Version: 0
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
Procedure
1. Start the transaction using the menu path or transaction code FF67
SAP Easy Access
2. Double-click to start the transaction.
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FF67
Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
3. Enter information in the fields as specified in the following table.
Field Name Description R/O/C User action and valuesComments
Company Code
Company Code for which you want to the run the Bank Statement
R Select the Company Code
Defaults
House Bank House Bank in the Company Code
R Select the house Bank Defaults
Account ID Account ID defined for the bank account defined in the House Bank for which you want to run the bank statement
R System will list down the Account IDs under the House Bank. Select the Account ID for which you want to run the statement
Defaults from the first screen
Statement Number
Number by which the system will record the bank statement
R Enter the number mentioned on the statement if any, or enter your own number
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
Statement Date Bank Statement date
R Enter the date mentioned on the statement
Control dataOpening Balance
Opening Balance as per the Bank Statement
R Enter opening balance from the statement
Closing Balance
Closing Balance as per the Bank Statement
R Enter Closing Balance from the Bank Statement
Posting Date O
Further Processing
Bank posting session
Session name for Bank Postings
R Enter any name for the Session
Sub-ledger session
Session name for sub-ledger postings
O If checked, Select one of the three options.
Press Enter
4. In the subsequent screen select the variant for entering the bank Statement.
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Enter the opening balances as per the bank statement.
Note: As the fields in the Standard SAP are right aligned, incase you want to copy and paste the figure from excel file, it is requested to make the field left aligned using arrow keys.
Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
5. Enter information in the fields as specified in the following table.
Field Name
Description R/O/C User Action and Values Comments
Transaction Determines how and to which account the system is to Post the payment
R Select the proper transaction from the drill down list.
List of transactions defined in the system are shown below in the next table
Value Date Value date of the item to be cleared
R
Amount Amount in account currency
R Enter the amount as per the bank statement
For check issue transaction enter amount with negative sign
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
Document No.
Accounting Document Number. Using this the system tries to find in a customer, vendor or G/L account the item that is to be cleared by the payment.
R From the Clearing Accounts enter the document no.
Applicable for check deposit transactions
Bank Reference
Bank reference for amount debited / credited
R Enter the Bank reference against the amount debited / credited.
Applicable while posting items like Interest, Bank Charges etc.
Reference Reference number of the item to be cleared
O Enter the Check number against which the amount has been debited in the bank statement
Applicable for check issue transactions. See note below
The following is the list of transactions defined :
IN01 - Cheque IssuedIN02 + Cheque issued ReversalIN11 - Transfer out to other bank A/cIN13 - Cash WithdrawalIN21 - Unresolved (Credit bank in our books)IN31 - Interest PaidIN32 + Interest Paid ReversalIN33 - Bank Chargeslkk bi cvilIN34 + Bank charges ReversalIN51 + Cheque depositsIN53 + Direct Deposit Customer knownIN54 - Direct Deposit Cust known ReversalIN61 + Transfer in from other bank A/cIN63 + Cash DepositIN71 + Unresolved (Debit bank in our books)IN81 + Interest ReceivedIN82 - Interest Received ReversalIN82 + Interest Received ReversalIN91 + Cheque deposit via interim A/cIN93 + Direct cheque depositIN95 - Deduction by Customers
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
CAUTION : ENTER BUSINESS AREA IN ALL TRANSACTIONSdocument.doc Version: 0
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Ensure that the balances match
Amount field in Standard SAP Bank Statement program is right aligned. Hence to copy and paste from Excel file, first make the field left aligned using arrow keys and then copy and paste.
Enter Check No. for checks issued and cleared.
Enter FI document number from the Cheque Deposit Clearing A/c for checks deposited and cleared as per Bank Statement.
Select Transaction
Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
Save the transaction by clicking on “Save button” or pressing “Ctrl + S”.
6. Post Bank Statement
In the main menu go to Bank Statement Post Individual processing or click on Save button once again.
This will create a Session in the name of “List1” in the current case for posting the transaction to G/L Accounts.
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
The system will show the details of the session to be posted.
7. Process Session
Transaction Code : SM35
Select the Session to be processed and click on Process.
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
In the pop-up screen select “Display errors only” and “Dynpro standard size”.
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
Click on Process
After process the system will pop-up a message saying that “Processing of batch input Session completed”
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
In case of amounts to be debited to expense accounts like interest and bank charges, the system will stop the processing. The user has to enter the cost center.
Press enter and enter the cost center.
Press Enter.
Click on “Session overview” to check whether the batch has run in Error. Incase the batch has run successfully, the same will not appear in the Session list.
8. Check Accounting Entry
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
Transaction code : FB03
a. Entry for check deposited document number 2000000020:
Similarly entries have been passed for other Check deposit transactions.
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
b. Entry for Check Issued and cleared.
If you want to see all document then select the posting date in FB03
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
Then Execute
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
9. You have completed this transaction.
Result
Entries have been posted from Clearing Accounts to Main Bank Account
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Title: Bank Reconciliation StatementmySAP: ECC 6.0SAP Module: FI-FINANCIAL ACCOUNTING
Comments
The above procedure ensures that you’re the balance as per your bank account and the main bank account in your books of account always match, thus ensuring reconciliation through Clearing Accounts at any given point of time.
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