Ateneo  Mathematics  Society  Elections  2013        Minutes  for  Balagtasan:  Miting  de  Avance  January  22,  2013  |  Faura  304  |  4:30  –  8:00pm  

 I. Opening  prayer  by  Benetz  Branzuela  II. Program  briefing  by  Carlo  Mallari  

A. Each  candidate’s  speech  will  last  four  (4)  minutes  B. After   each   candidate’s   speech,   the   incumbent   officer   for   the   candidate’s  

aspired  position  will  ask  them  a  question  C. If   the   incumbent  officer   is  not  present,   they  will   choose  a   random  question  

prepared  by  the  electoral  board    

III. Program  Proper  –  Speeches  A. Alicia  Ragos  –  Candidate  for  Deputy  for  Special  Projects  

1. “SPAm  is  about  HAM”  a. H  –  Handling  New  Projects  

i. To   creatively   develop  more   ideas   of   new   projects   and  tie-­‐ups  with  other  orgs.  

ii. Possible  projects:  Fun  Run,  Donate-­‐a-­‐Mathbook  project,  Camp  Math-­‐like  project  for  PSMO  

b. A  –  Active  SPAm  Members  i. Goal:  To  lessen  inactive  SPAm  members  ii. Ways:   to   assign   two   project   ambassadors   per   project  

early  in  the  year  iii. Have  two  (2)  SPAm  meetings  per  month  

c. M  –  Maintain  i. Continue  existing  SPAm  projects  ii. Maintain  strong  tie  with  PSMO  iii. Expand  fitness  program  to  be  year  round  

 B. Rad  Novales  –  Candidate  for  Deputy  for  Special  Projects  

1. Expose  AMS’s  vision  within  and  outside  AMS  a. Partnership  with  banks  for  finance  literacy  and  training  

i. This   would   help   with   future   job   opportunities   for  members  

b. Push  PSMO  even  further  i. PSMO   is   an   avenue   for   AMS  members   to   interact  with  

other  math  majors  through  parties  and  interactions  ii. This  would  create  more  active  members  in  projects  

   

   

   

       

C. Jeanne  Pineda  –  Candidate  for  Deputy  for  Documentations  1. “Train,  Retain,  and  Sustain  AMS”  

a. Train    i. Improve  existing  PH  Kit  ii. Create  a  new  Sec  Kit  containing  various  templates  and  a  

Sec  guidebook  b. Retain  

i. Create  a  member  database  where   they  can  check   their  retention  status,  and  the  projects  they  have  participated  in  

c. Sustain  i. Continue  DPoolong  ii. Constantly  remind  DPool  members  about  their  tasks  

 D. Tenten  Obillo  –  Candidate  for  Deputy  for  Documentations  

1. Wants   to   take  advantage  of  all   the   information  gathered   from  the  past  

2. Vision:  to  create  a  fully  informed  and  mobilized  AMS  3. “HOT”  

a. H  –  Historical:  Project  Blackbook  i. Put  three  years’  worth  of  project  evaluations  in  a  file  to  

better  inform  core  team  ii. Synthesized  manual  containing  all  recurring  problems  

b. O  –  Organized  i. Prevention  is  better  than  cure:  early  dissemination  and  

spreading  of  info  especially  in  the  PH  Kit  ii. To   start   preparing   documentations   while     instead   of  

after   project   implementation   (especially   for   long  projects)  

c. T  –  Taoful  i. DPoolong  as  a  member  mobilizer  ii. More  waves  for  sign-­‐ups  iii. Continue  training  and  recognition  of  members  through  

watermarks    

E. Jara  Amin  –  Candidate  for  Member  Relations  Department  Head  1. The  heart  of  AMS  is  the  people  2. “CO  –  KNOW  –  GO”  

a. COactive  members  i. Through  a  new  project  called  “Project  UBE”  ii. Thrice  per  sem  bonding  with  members  

   

   

       

iii. Conducting  informal  snackouts  b. KNOWledgable  members  

i. A-­‐Peer   System   –   a   partnership   between   members   to  relay  information  easier  

c. GOalward  i. Establish  MemRel’s   identity  as  the  glue  that  holds  AMS  

together    

F. Nyl  Tumambing  –  Candidate  for  Member  Relations  Department  Head  1. HOME  

a. To  pursue  MathExplosion  i. For  math  majors  to  be  more  aware  of  the  life  of  a  math  

major,  and  future  career  paths  b. To  provide  more  member  needs  and  benefits  

2. IMPACT  a. Fixed  dates  for  events  b. High  attendance  c. Improve  Family  System  d. Require   each  project   to  have  one   (1)  project  head   that  was   a  

core  member  the  previous  year  e. More  efficient  system  concerning  the  Pool  of  Hosts  

3. RECOGNITION  a. Revive  KYAM  (Know-­‐Your-­‐AMS-­‐Member)  

i. Per  month,  one  (1)  member  per  department  and  one  (1)  random  member  will  be  featured  

ii. ICs  with  members  at  least  once  per  sem    

G. Bee  Sison  –  Candidate  for  Member  Relations  Department  Head  1. She   used   her   first   year   in   AMS   to   observe   what   AMS   has   to  offer  

2. Goals  a. Establish  MemRel’s  role/identity  as  a  department  

i. Remove  the  notion  of  it  being  a  passive  department  ii. Create   an   AMS   for   all   math   enthusiasts,   not   just   for  

math  majors  b. More  ICs  

i. Between  Dept  Heads  and  members  ii. Between  PHs  and  core  team  

c. Establish  a  better  functioning  department  i. Improve  overall  visibility  ii. Improve  family  system  

   

   

       

i. Integrating  the  Execom  ii. More  continuous  and  consistent  families  through  

bucketlists    

H. Russell  Virata  –  Candidate  for  Academics  Department  Head  1. Appropriate   a   more   balanced   distribution   of   tasks   among  members  

a. Stricter  requirements  for  Tutor’s  Pool  b. Separate  pool  for  Problem  Solving  Seminar  c. Creating  a  pool  for  NSTP  modules  

2. An  AMS  more  known  by  opening  more  projects  to  more  people  a. Expanding  Sipnayan  College  b. Informing  more  on  Problem  Solving  Seminar  c. Opening  to  all  Problem  of  the  Week  d. Tutor’s  Pool  tie-­‐ups  with  other  orgs  

3. Stimulate   more   interaction   with   members,   heads   and   Math.  Dept.  

a. Members  are  generally  shy  and  discouraged,  therefore:  i. More  GA’s  ii. Individual  consultations  

 I. Micole  De  Vera  –  Candidate  for  Academics  Department  Head  

1. Vision:   an  Acads   department   that   is   geared  more   towards   its  members  

2. Better  accessibility  of  resources  like  LT’s  3. Conduct  study  group  sessions  4. Create   an   AMS   hotline   to   give   suggestions   to   the   Acads  department  

 J. Regine  Villanueva  –  Candidate  for  Academics  Department  Head  

1. “3Ps”  a. 1st  P  –  Pledge  more  LTs  

i. Especially   for   non-­‐math   track  Maths   like  Ma11,  Ma19,  Ma20  

ii. Improve   perception   of   organization   because   of   more  updated  LTs  

b. 2nd  P  –  Prep  course  i. For   Ma18,   Ma21,   Ma122   and   other   pivotal   Maths   for  

Math  majors  i. To   inform  math  majors  what   they  have   to   focus  on  and  to  help  them  develop  study  habits.  

   

   

       

c. 3rd  P  –  Propose  i. AMS  members  as  NSTP  Area  heads  

i. To   create   bridges   to   2nd   year   AMS   members  because   they   would   be   “close”   to   a   fellow   AMS  member  through  NSTP  

 K. Noel  Clemente  –  Candidate  for  Academics  Department  Head  

1. “Continuity,  Quality,  Specialization”  a. Continuity  

i. To   prioritize   experience   when   it   comes   to   choosing  project  heads  

ii. Train  younger  core  members  iii. More  rigid  training  for  pool  members  

b. Quality  i. Enforce  tutor  grade  requirements  ii. Have  year  level  specificity  in  tutoring  iii. To  have  tutorial  demos  

c. Specialization  i. To   create   mini-­‐pools   for   NSTP   and   Problem   Solving  

Seminar    

L. Jayhan  Regner  –  Candidate  for  Math  Applications  Department  Head  1. Empower  MathCon  

a. Have  it  year  round,  every  4-­‐6  weeks  i. To  continually  deepen  interests  and  to  remind  members  

why  they  joined  AMS  2. Empower  CMJ  

a. Release  2-­‐3  issues  per  sem  3. Hold  monthly  snack-­‐outs  for  MathApp  

a. To  foster  bonds  between  members  b. To  hopefully  make  members  volunteer  more  in  projects  

4. Revolutionize  CampMath  and  MathSaya  a. Volunteers  must  also  be  able  to  benefit  from  the  event,  not  only  

the  participants    

M. Rehli  Francisco  –  Candidate  for  Math  Applications  Department  Head  1. “MAGIS”  

a. MA  –  Mathemagis  i. Appreciate  math  applications  more  by  creating  a  Camp  

Math  or  MathSaya  type  event  for  AMS  members  b. G  –  Get  togethers  

   

   

       

i. To   inform   members   about   the   status   of   MathApp  projects  

ii. Avenue  for  suggestions  and  comments  from  members  c. I  –  Involvement  of  Department  Heads  

i. The  dept  heads  must  be  more   involved   in   the  building  and  execution  of  each  project  

d. S  –  Sustain  i. Keep   MathSaya   and   CampMath   to   enrich   math  

appreciation  in  High  School  Students  ii. Revive  Financial  Literacy  Seminar  iii. Continue  MathCon,  minus  the  finance  to  focus  on  other  

more  interesting  applications    

N. Jasmin  Fernandez  –  Candidate  for  Math  Applications  Department  Head  1. Member  Empowerment    and  Strengthening  Familial  Relations  

a. Giving   members   of   MathApp   responsibility   outside   of   being  core  or  PH  by  expanding  pools  

b. Hold  regular  snackouts  and  focus  group  discussions  c. Start  of  sem  and  mid-­‐sem  ICs,  group  consultation  

2. Improvement  of  project  management  system  a. ICs  for  core  team  to  gauge  willingness  and  hesitation  b. CMJ   team   empowerment   by   starting   early   and   holding  

workshops  c. Centralized  Dry-­‐Run  system  to  better  predict  project  flow  and  

outcomes  d. Hold  TNT  pool  meetings  

3. Knowing  the  roots  of  what  we  do  a. Informing   members   about   the   whats,   whys,   and   hows   of  

MathApp  projects  4. Strengthening  social  relevance  of  MathSaya  

a. Start  planning  earlier  b. More  tie-­‐ups,  sponsors,  and  fund-­‐raising  activities  

O. Iversen  Vasquez  –  Candidate  for  Deputy  for  Marketing    1. Problems  this  year:  

a. Lack  of  meetings  in  MaFiA  b. Lack  of  hands  on  assignments  and  training  for  members  

2. Resolve  these  by  giving  earlier  assignments  to  MaFiA  members  3. More  skills-­‐based  training  4. Serious  fundraising  assignments  for  more  capital  output  

P. Rex  Zhang  –  Candidate  for  Deputy  for  Marketing  1. AMS’s  DCB  is  depleting  

   

   

       

2. Plans  to  address  this:  a. Aggressive  hunt  for  sponsors  

i. Be  more  critical  in  accepting  and  declining  offers  b. A  more  efficient  T-­‐Shirt  project  and  raffle  c. Implement  new  projects  by  getting  a  specialized  team  

i. New   project   ideas:   rummage   sale,   Official   AMS  merchandise  

3. Divide  MaFiA  into  2  subpools  a. Ma  for  Marketing  b. Fi  for  Finance  

 Q. Angelica  Purisima  –  Candidate  for  Chief  Finance  Officer  

1. “3Fs”  a. 1st  F  –  Fundraising  

i. All  plans  are  useless  without  money  ii. Therefore,  a  yearlong  student  enterprise  project  will  be  

implemented  b. 2nd  F  –  Financial  System  

i. Offer   hands   on   training   to   Finance   core   on   how   to  handle  financial  statements  

ii. To   produce   hardcopies   of   financial   statements   and  receipts.  

c. 3rd  F  –  For  AMS  i. Improve  perception  of  AMS  within  LS  community  ii. Use  other  4  shirts  as  an  avenue  to  improve  AMS’s  image  iii. To  do  things  for  the  greater  community  

 R. Rica  Doroteo  –  Candidate  for  Chief  Finance  Officer  

1. A   more   visible   financial   state   by   creating   stringer   finance  associates  

2. Transparency  in  information  a. Make  projects  more  accountable  for  money  

i. Make  them  feel  worth  what  they  cost  3. Information  is  power  

a. Mid-­‐semester   bulletin   to   inform   members   of   AMS’s   financial  state  

4. Financial  System  a. Conduct  a  semestral  budget  hearing  b. Earlier  submission  of  financial  documents  c. Simplified  financial  documents  

 

   

   

       

S. Sam  Cruz  –  Candidate  for  Secretary-­‐General  1. Communication  -­‐>  Formation  -­‐  >  Excellence    

a. Improve  documentations  system  i. Revise   documentations   template   and   deliverables  

deadline  b. Develop  strategies  

i. For   easier   communication   between   core   team   and  members  of  AMS  in  general  

c. Maintain  AMS  Site  i. Keep  it  alive  through  KYAM,  Math  Mania  

d. Create  an  alumni  database  i. In  partnership  with  MafiA  to  gather  funds  

e. Create  avenues  for  formation  i. Specialized   strategies   for   communication   within   core  

team    

T. Len  Patrick  Garces  –  Candidate  for  Executive  Vice  President  1. Focus  on  excellent  project  management  

a. Continue  sustainable  yet  innovative  projects  2. More  specific  evaluation  process  3. More   efficient   and   effective   internal   and   external  communications  system  

4. Increased  awareness  for  the  organization’s  services    

U. Marianne  Fontanilla  –  Candidate  for  Executive  Vice  President  1. “SYSTEM,    INVOLVEMENT,  RELATION”  

a. System:  i. Conduct   consultations   with   previous   core   teams   to  

know  their  processes  ii. Reasonable  rules  for  a  more  “boom”  effect  

b. Involvement:  i. Better  complaint  and  question  asking  system  ii. Conduct  ICs  and  group  consultations  with  members  iii. More  “Tambayan,  HOHOLs”  etc.  

c. Relation:  i. Tie-­‐ups   with   the   Performing   Arts   Cluster   to   discover  

and  foster  talents  within  the  organization’s  members    

V. Elly  Reserva  –  Candidate  for  President  1. Create  a  Representative  and  Consultative  AMS  

   

   

       

a. Conduct  FGDs  and  consultations  to  ask  how  to  better  integrate  AMS  in  member’s  daily  lives  

2. “We  can’t  do  it  alone”  a. Tap  into  PSMO,  Math  Department,  AMS  Alumni,  COA,  and  OSA  

to  better  spread  the  organization’s  vision  and  mission  b. In   hopes   that   AMS   members   grow,   to   promote   a   better  

paradigm  in  project  management  system  3. “Inform  -­‐>  Form  -­‐>  Transform”  cycle  

a. This   cycle   as   a   platform   to   improve   project   management  system  

b. Inform  i. Better  equip  core  members  for  their  work  

c. Form  i. Core  members  don’t  know  each  other  well  ii. Have   more   bonding   activities   to   increase   closeness  

within  the  core  team  d. Transform  

i. To   translate   one’s   idea   of   mathematical   excellence  through  efficient  project  execution  

4. A  more  synergized  and  visible  Execom    

IV. Open  Forum  Discussion    

V. Final  Reminders  by  Benetz  Branzuela  A. Promotions  period  ends  on  January  25  B. Important  dates  and  venues:  

1. Executive  Board  elections:  January  28-­‐30,  Colayco  Pavillion  2. Department   Heads   and   Deputy   elections:   Febuary   6-­‐8,   AMS  Room    

 Quotable  Quotes:       “Since  crammer  naman  ang  mga  Atenista,  why  not  cram  earlier?”  –  Iversen  Vasquez  

“Mawala  na  ang  lahat  sa  AMS,  wag  lang  ang  members  at  ‘yung  math.”  –  Elly  Reserva