BACK TO SCHOOL PLAN - FALL 2020Classes will begin as scheduled on Monday, August 24, 2020; however, all classes after Thanksgiving break (November 26 27) will transition to an online

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FALL 2020BACK TO SCHOOL PLAN

BACK TO SCHOOL PLAN - FALL 2020UPDATED SEPTEMBER 2020

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Return to Campus ......................................................................................................................................3

Calendar ......................................................................................................................................................3

COVID-19 Training and Self-Certification ...................................................................................................3

Classes and Office Hours ............................................................................................................................4

Travel ...........................................................................................................................................................5

Designated COVID-19 Administrator ..........................................................................................................6

Sanitizing Campus.......................................................................................................................................6

Facilities ......................................................................................................................................................6

Athletics and Student Recreation ...............................................................................................................7

University Housing and Residence Life .......................................................................................................8

Food Service ...............................................................................................................................................8

Event Check-Ins and Visitors to Campus ....................................................................................................9

Student Health and Wellness ......................................................................................................................9

COVID-19 ....................................................................................................................................................9

Contact Tracing .........................................................................................................................................12

Metrics for Future Adjustments ..................................................................................................................12

Campus Events .........................................................................................................................................14

General Guidelines for All Campus Events ...............................................................................................16

Contents

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This document provides a framework for the Texas A&M University-Kingsville campus amidst the on-going response to the COVID-19 pandemic. This plan reflects guidance from state and federal authorities, the Texas A&M University System, and public health best practices. Protecting the health and safety of the campus community is crucial to the continued success of our university. COVID-19 response measures are intended to ensure a safe living and learning environment through proper risk assessment and mitigation, treatment, and training. Changing public health conditions may require revisions to this document. All updates will be communicated to students, faculty, staff and community. Please direct questions to [email protected].

The University initiated a phased-in approach to return to campus, with approximately 50 percent of employees returning May 29 and most of the remaining employees returning on or by July 20. Events that are typically held on-campus each summer, including orientation for new students, international students and new faculty are being conducted virtually. Academic college and department meetings will be conducted virtually on August 21.

Prior to returning to campus this fall, all faculty, staff and students must complete mandatory COVID-19 training. Faculty and staff may access the training through Single Sign-on / TrainTraq. Students will be required to complete training on Blackboard. All will be required to complete the training again prior to the start of the spring semester.

COVID-19 Self-Certification All employees and students are required to self-certify by August 15 and in January 2021 via electronic certification that the individual:

• is not COVID-19 positive; • is not experiencing fever, cough or other COVID-19 symptoms as identified by the CDC; • has not been in close contact with anyone known or suspected to have tested positive for COVID-19 in the

previous 14 days; • has not traveled to or through an area with state or local travel restrictions that mandate quarantine upon arrival

home in the previous 14 days.

COVID-19 TRAINING

RETURN TO CAMPUS

Classes will begin as scheduled on Monday, August 24, 2020; however, all classes after Thanksgiving break (November 26-27) will transition to an online delivery. Final exams will also be online.

CALENDAR

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If an individual fails to meet any of these criteria, that person will be required to notify the applicable University official-students should contact the Dean of Students and faculty/staff should contact the Executive Director of Human Resources. The individual must not report to campus and should follow CDC self-quarantine guidance. The individual will only be allowed to return to campus upon receiving appropriate medical clearance from their healthcare provider.

Non-Pharmaceutical Interventions (NPI) and Face Coverings The University community will practice non-pharmaceutical interventions in all public spaces. Social distancing must be observed throughout campus, including in learning spaces, during campus events, and in food service facilities. Everyone is strongly encouraged to practice sound hand hygiene.

Face coverings must be worn in any enclosed public space or any outdoor space where 6 feet of physical distancing is not reliably maintained. A public space is any indoor space on the Texas A&M-Kingsville campus/property other than your own, single-occupant private office, residence (including residence hall room or apartment), or personal vehicle. Public spaces include lobbies, restrooms, retail space, dining hall, classrooms, common spaces of residence halls, conference rooms, hallways, stairwells, and break rooms. Individuals working in cubicles will be required to wear proper face coverings.

The University requires the use of face coverings in all public spaces, including: • Classrooms, • Public Offices • Health Care Clinic • Common spaces of residence halls • Conference rooms • Cubicles • Break rooms • Halls, stairways and public restrooms • Dining Hall • Outdoors when social distancing is not possible

Members of the campus community who are not in compliance with the face covering requirement will be reminded to wear one and may be directed to where they may find a face covering. Employees who are not compliant with the requirement may face disciplinary actions through existing procedures and students who are not in compliance will face disciplinary procedures through the Dean of Students.

Restructured course schedules allow for the most flexibility for our students, while maintaining physical distancing capacity in our learning spaces. This fall, we will offer:

• face-to-face courses and labs with priority given to freshman-level courses; • online courses, many of which will allow students to follow at their own pace for much of the semester; • web conference courses, which will be online, but held at a specified date and time, and • Covid-Flex (Co-Flex) courses, which will allow students to meet in person one class day and then attend class

virtually or complete an assignment the next class day. Some labs in some departments may only be offered

CLASSES AND OFFICE HOURS

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face-to-face. Most face-to-face courses will also be available simultaneously via Blackboard Collaborate. This means students who register for a face-to-face course will be able to participate in the class either in-person or remotely.

Regardless of the method by which classes are offered, students may be able to view saved lectures if they are unable to attend class for any reason. Students are encouraged to reach out to academic advisors or graduate program coordinators to determine which courses are most appropriate for them. All courses with face-to-face instruction have been designed to pivot to remote instruction if necessary given local, state or national directives or conditions.

Faculty will be available for in-person office hours. Students must schedule office hours visits with individual faculty mem-bers while practicing physical distancing.

Class Attendance Class attendance will be monitored through a QR code system developed for each classroom to record attendance of the faculty member and students, with time and date logged in a central database. Signs with the appropriate QR code for each space will be posted in each room before the start of the fall semester. When the faculty member and students meet for a face-to-face course, each individual will scan the code through their smartphone using either their camera or a free QR code reader application. Upon scanning the code, individuals will be prompted to enter their University email address and pass-word. Information from the scan will be collected in a database managed by Enterprise Risk Management. As needed, the information from the database can be used in the University preliminary contact tracing process.

Faculty, staff, and students should always be aware of the potential for virus exposure once they leave the University environment. Individuals who may have come in contact with a COVID-19 positive case off-campus should alert the appropriate University officials and voluntarily quarantine. All employees who may have been exposed to COVID-19 while traveling for business or personal matters must report the possible exposure to their supervisors and be prepared to quarantine for 14 days.

All university student travel must be limited only to that which is mission critical. Such travel must be approved by the appropriate Vice President and the University President.

TRAVEL

The University will provide regular communication related to COVID-19. Communication will be through campus email, the COVID-19 website, social media and/or the Emergency Notification System. The Office of Marketing & Communications, in coordination with Student Affairs, Human Resources and Enterprise Risk Management, will notify the campus weekly of on-campus COVID-19 cases. These notifications will contain limited information in an effort to respect the personal medical information of our community.

COMMUNICATION

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Each University in the Texas A&M System has designated a COVID-19 administrator. Chief of Staff Randy Hughes will coordinate the University’s response to the pandemic.

DESIGNATED COVID-19 ADMINISTRATOR

Classrooms and Learning Spaces A classroom sanitizing schedule has been developed to allow for classrooms to be sanitized twice a day Monday-Friday. The first cleaning will be done in the early hours prior to the first-class meeting at 8 a.m. A second cleaning will be done at midday or the afternoon based on the schedule. No class will meet in a classroom during the hour at which a cleaning for that classroom is scheduled. In addition, sanitizing wipes will be available to students upon entering each learning space.

Custodial Plan for General Campus Sanitization All buildings on campus are sanitized once daily using a broad-spectrum EPA-approved disinfectant. Rooms and high-traffic areas including the Student Recreation Center and Steinke Physical Education Center, may be disinfected using electrostatic sprayers. Custodial staff will disinfect all touch point areas in all facilities twice daily. Touch point areas include light switches, door handles, desks, entire bathrooms, chairs and handrails.

SANITIZING CAMPUS

Learning Spaces All learning spaces on campus have been assessed for the maximum capacity that allows for proper physical distancing-typically 1/3 of the normally assigned room capacity. New room capacities will be clearly labeled outside each space classroom and laboratory.

• All new capacities are reflected in the AdAstra room scheduler. Classes have been assigned rooms based on physical distancing requirements and section enrollment.

• All superfluous room furnishings have been removed. • Signs will designate available seating. Not every seat in a room will be available.

General spaces • Public health campaign signage encouraging social distance, proper hygiene and general COVID-19 education is

displayed across campus. • Barriers, signage, and decals mark appropriate social distance and available seating in addition to encouraging

the appropriate separation of individuals. • Individuals are encouraged to bring their own water bottles or refillable water bottles to minimize touch/use of

water fountains. All water fountains will be sanitized frequently by SSC custodial staff. • Effective Monday, August 17, foot traffic in and out of buildings will be guided by directional signage. Each building

will have designated entries and exits.

FACILITIES

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Use of facilities by outside groupsAll requests for use of any University facility by an outside group must be directed to the University Event Planning Office in the Memorial Student Union building. MSUB Office #212, Telephone 361-593-4173. A Point of Contact (POC) person must be identified on this form. Requests for use of University facilities by an outside group will be reviewed for approval by a committee appointed by the President and will include the Dean of Students, the Associate Vice President for Academic Affairs, and the Executive Director of Enterprise Risk Management.

Visitors to campus must complete COVID-19 certification to affirm their COVID-19 status. Visitors who will be on campus for more than five days will be required to complete COVID-19 online training. Use of facilities by outside groups will only be approved if:

• the use advances the mission of the University and/or is mission critical • Outside groups who are collaborating with the University in academic, artistic, university outreach, advancement

or scholarship sponsorship-related activities may be considered as mission critical. • The needs of the outside group based on the projected attendance, nature of scheduled activities and other

factors that comprise the event, can be held in the proposed location in compliance with social distancing and facility use guidelines.

• Other identified safety or compliance issues are appropriately addressed or mitigated.

To provide the safest environment for student-athletes to return to campus for the Fall 2020 semester, the Texas A&M University-Kingsville Department of Athletics will uphold the very best care possible for our student-athletes. Javelina Athletics will follow CDC, state guidelines, local public health officials, and the National Collegiate Athletics Association (NCAA) protocols.

The NCAA developed a contact risk assessment rating for respective sports in the association. Javelina Athletics programs are categorized as follows:

– High-contact Risk: men’s/women’s basketball, football, volleyball

– Medium Contact Risk: baseball, beach volleyball, cross-country, softball

– Low Contact Risk: golf, tennis, track and field

Each program will maintain an inner bubble comprised of personnel deemed essential to the conduct of competition for purposes of pre-competition and includes coaches, medical staff, administrators, officials and other essential personnel. Athletes and inner bubble personnel will be required to meet NCAA testing protocols weekly and prior to competition based on their contact risk assessment.

ATHLETICS AND STUDENT RECREATION

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Prior to any athletic-related activity, daily screenings will be a mandatory requirement for all student-athletes, coaches, and staff within each program.

The Student Recreation Center is open and observing strict sanitization and usage protocols.

Residence Halls on campus will remain open for the fall semester. Standard room assignment procedures will be followed. Increased sanitization, social distancing and the use of face coverings in public spaces are among the tools used to mitigate the spread of COVID-19 in the residence halls. Students living in the residence hall will receive an email before moving in instructing them to complete the required COVID-19 training. Moving-In will be done by scheduled appointment to allow for social distance.

Sanitization will be increased in public spaces and high touch areas. Residents are strongly encouraged to supply their own cleaning and sanitizing products for their personal areas.

Students registered in online courses only are exempted from the University’s residence policy that requires students with less than 30 completed semester credit hours to live on campus. Students with compromised immune systems should discuss their health situation with their medical provider before deciding to return to campus residence halls.Read more about Residence Life’s Fall 2020 plan: https://www.tamuk.edu/housing/index.html

Personal Responsibility Students living in the residence halls are strongly encouraged to do their part to help mitigate the spread of the virus. • Students will receive a welcome packet that includes a thermometer and educational materials to encourage self-

monitoring. • Social distancing must be practiced at all times. The number of in-room/suite visitors at one time will be limited and

all guests must be Texas A&M-Kingsville students. No non-student guest will be permitted. No overnight guests will be allowed. Family members may be allowed as guests for brief visits. Changes in local public health conditions may necessitate the further limiting or suspension of visitations.

• Students are not required to wear a face covering when alone in their dorm rooms; however, they must place one on if someone joins them in their room.

• Residents are expected to check their temperature daily and self-assess for symptoms. • If a student has been in close contact with a positive case and even if they are not presenting symptoms, they

must notify a residence hall advisor immediately and stay in their room until further instruction.

UNIVERSITY HOUSING AND RESIDENCE LIFE

University food service provider Aramark will continue to operate the Javelina Dining Hall and retail food areas. All Aramark employees will be required to check into a health check station where they will sanitize their hands, have their temperatures checked and be inspected for personal protective equipment. Sanitization of dining areas will be increased. Dining will remain to-go only. Self-serve stations will remain attended stations.Read more about food service preparations: https://tamuk.campusdish.com/COVID19Information

FOOD SERVICE

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The Student Health and Wellness Department will continue to provide services to students through face-to-face visits, telemedicine (telephone consultation and audio-visual telemedicine), telemental health, and video conference meetings and workshops. To protect patients and staff and to mitigate possible transmission of COVID-19, the Student Health and Wellness Department will implement changes to entrance/exits, services and appointments.The following CDC webpage outlines what to do if someone is sick: https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html

STUDENT HEALTH AND WELLNESS

COVID-19

All persons attending on-campus events will be required to use an application that will allow attendees to check-in to events using a QR code. This is the same system as the QR code attendance system in place for tracking participation in classes and labs. Event hosts will provide an alternative method for check-in to those participants unable to log in at the event through their devices.Visitors to campus will be required to certify their negative COVID-19 status, affirm that they are familiar with our pandemic protocols and provide contact information. Departments or groups hosting visitors to the campus must register their event in advance through the Event Planning Office, MSUB 212, Telephone 361-593-4173. An event link will be created in SimplyBook.me to allow event attendees to register virtually for the event and complete the visitor certification process. Event hosts will provide a paper copy of the COVID-19 self-certification form to those visitors unable to complete it online.

EVENTS CHECK-INS AND VISITORS TO CAMPUS

The CDC lists COVID-19 symptoms as the following: • Fever or chills • Cough • Shortness of breath or difficulty breathing • Fatigue • Muscle or body aches • Headache • New loss of taste or smell • Sore throat • Congestion or runny nose • Nausea or vomiting • Diarrhea

This list does not include all possible symptoms.

Emergency warning signs include: • Trouble breathing • Persistent pain or pressure in the chest • New confusion • Inability to wake or stay awake • Bluish lips or face

*When you call 911, notify the 911 operator of your COVID-19 symptoms.

If you have any emergency warning signs for

COVID-19, seek emergency medical care immediately

by calling 911.

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If you are not having an emergency, then the symptom checkers on the CDC website or on the Texas Department of State Health Services website can be used as guides to help you to make decisions and seek appropriate medical care.

The Health Care Clinic, within the Student Health and Wellness department, will provide students with a combination of face-to-face visits and telemedicine (telephone consultation and audio-visual telemedicine). To protect patients and staff and to mitigate possible transmission of COVID-19, the Health Care Clinic (HCC) will implement changes to entrance, services, and appointments. Walk-ins are not allowed at this time. Call the Health Care Clinic at 361-593-3991 from 8:00 a.m. to 5:00 p.m. Monday- Friday to schedule an appointment.

TestingFree COVID-19 testing for students, faculty and staff experiencing symptoms will be available on the Texas A&M-Kingsville campus beginning August 10. The Texas A&M University System will provide monthly tests to each System institution thanks to an agreement Chancellor John Sharp negotiated with Curative Inc., a national testing company based in California. Curative has committed to turning around test results within 30 hours from when the sample arrives at their labs.

The on-campus testing will be available Tuesday-Thursday in a designated area near the Student Health & Wellness building on the northwest side of campus. Priority will be granted to those experiencing COVID-19 symptoms, those identified as a close contact of a positive case, and individuals who must be tested for programmatic requirements. Sample collection involves an easy self-swab process. All testing is by appointment only.

Faculty and staff with private insurance are encouraged to arrange for COVID-19 testing with their primary care physician. Testing will not be available for the family of faculty, staff or students.

Students who test positive for COVID-19 must immediately notify the Dean of Students; faculty and staff who test positive must inform their supervisor. Supervisors will notify the Executive Director of Human Resources.

Faculty, staff, and students who have been diagnosed as COVID-19 positive, have been identified as a close contact of a COVID-19 positive individual, or are experiencing symptoms of COVID-19 but have not yet tested for the virus must self-report through the Texas A&M University System COVID-19 portal. Supervisors who have been notified by an employee experiencing any of the previously mentioned scenarios are also required to submit a report through the portal. The Dean of Students will submit a report upon notification from a student.Learn more about campus COVID-19 testing

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Self-quarantine and self-isolationThe University will follow Centers for Disease Control (CDC)- recommended guidelines for self-quarantine and self-isolation.

Students who test positive for COVID-19 or who have been identified as a close contact of a positive case will be strongly encouraged to return home to self-quarantine or self-isolate. The University will utilize space within Bishop Turner Halls for students who are unable to return home or to an off-campus location. Separate sections will be designated for students who have tested positive and those who are awaiting test results and/or have tested negative but must still complete their 14-day self-quarantine period. Designated rooms will be assigned as single occupancy. University representatives will check with individuals quarantining or isolating in Bishop Turner Halls at least once a week and regular food service will be provided.

The University is committed to mitigating disruption to classes. Students who must self-quarantine or self-isolate will be able to access class lectures online since lectures will be recorded and available via Blackboard. They may also attend the live class lectures virtually via Blackboard Collaborate.

Stay Home*

Self Reporting Portal

Self- Quarantine

14 Days** 10 Days

Self- Isolate

Results PositiveNegative

Get Tested

Notify Supervisor or Dean of Students

Make a test appointment

online to get tested on campus

Make an appointment

with your healthcare provider

OR

Seek MedicalClearance

I have been identified as a close contact of COVID-19 positive individual or I’m experiencing COVID-19 symptoms.

Make an appointment to get tested at least 7 days after you were notified of exposure

*You must stay home while awaiting your test results andfollow neccesary protocol based on results.

** From notification to exposure.Once a positive case recovers, if they are identified as a

close contact of another positive case within 90 days of their recovery, they are not required to self quarantine.

10 Days

Self Reporting Portal

Stay Home*

Notify Supervisor or Dean of Students

Seek MedicalClearance

Self- Isolate

I AM CONFIRMED COVID POSITIVE

*You must stay home while awaiting your test results and

follow neccesary protocol based on results.

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CONTACT TRACING Preliminary Tracing Contact tracing has proven to be an effective tool in slowing the spread of COVID-19. Through contact tracing, individuals who may have been in close contact (within 6 feet or less for more than 15 minutes two days before illness onset or, for asymptomatic individuals, two days prior to test collection) with a positive COVID-19 case will be notified by a university representative and may receive follow-up instructions from the Texas Department of State Health Services (TDSHS). Texas A&M University-Kingsville is partnering with the Texas A&M University Health Science Center to assist with contact tracing when a member of the university community tests positive for COVID-19. Operations center staff at the Health Sci-ence Center, as well as members of our campus administration and staff, will be working to communicate with individuals who have come into contact with a positive case and will include any steps that individuals could or should take. All positive cases will be reported to the TDSHS Region 11.

University officials will be monitoring local public health trends daily and will be prepared to adjust appropriately in accordance with changing conditions. A COVID-19 Metrics Committee will produce a weekly report to the University President for the purpose of possible adjustments in face-to-face instruction, co-curricular activities, athletics, research and residential life. The Committee will consider the following:

• Guidance and coordination from the Governor, Chancellor and Board of Regents, local authorities, the CDC, regional health departments, and athletics associations and conferences;

• Sufficiency of supplies and personnel; • Evaluation of local and university conditions, including available capacity of quarantine of on-campus students,

level of virus spread on campus and local available hospital capacity.

Stages of OperationThe University has identified four stages of operations. Any transition between the stages must be coordinated through the University President.

Initial COVID-19 Operations– Precautionary measures in place at the beginning of Fall 2020 semester including face coverings, physical distancing, and

enhanced cleaning

Heightened Awareness– On-site work for faculty and staff levels above 50% but less than 100%– Face to face instruction, co-curricular activities, research, and athletics may or may not be scaled back depending on need– Residential living continues with precautions

METRICS FOR FUTURE ADJUSTMENTS

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Extreme Caution– On-site work locations for faculty and staff would reside between 25% and 50%– Face to face instruction, co-curricular activities, research, and athletics should be limited but may continue under

additional limitations the institution may implement– Residential living continues with heightened precautions

Remote Operations– On-site work limited to personnel essential to support functions such as maintenance, food service, public safety,

residential living, etc.– F2F instruction temporarily suspended; all instruction is offered remotely, exceptions may be granted by the President.– Co-Curricular activities may continue remotely– Research suspended except as needed for animal care and those projects excepted by the Vice President for Research.– Athletics status to be determined by state, conference, athletic associations.– Students living in the residence halls may be encouraged to return to their permanent residence. Residence hall, food

service, computer labs will remain open, as needed, to support students who choose to remain on campus.

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CAMPUS EVENTSPreliminary Tracing All individuals intending to host or sponsor an event at Texas A&M University-Kingsville must follow the appropriate steps for requesting and securing advance approval to schedule and hold the event. An event can be defined as a group of invited individuals gathering for an occasion, such as meetings, lectures, performances, presentations, banquets, luncheons, workshops, fairs, exhibitor tables, etc.Indoor events may not exceed the number of the posted occupancy level for the room in use. Event sponsors will be required to confirm the plans they have in place to follow University guidelines related to facility use, physical distancing, use of face coverings, group size restrictions / limitations, food handling, and other health and safety regulations in place at the time of the event to limit the spread of, and exposure to COVID-19. The approving entity may consult with Dr. Shane Creel, Enterprise Risk Management, [email protected] the exception of athletic competition events, the Reopen Team’s Events Review Committee must approve all outdoor events in excess of ten persons. A request to hold the outdoor event must be made through the Event Planning Office, which will coordinate the request for review. Requests for athletic competition events such as High School UIL competition, meets, tournaments, etc., must be requested through the Texas A&M University-Kingsville Athletics Department.The university reserves the right to make a decision that may alter event/facility use guidelines if circumstances require such a change. In such instances, it is possible that previously approved events may be cancelled or additional mitigation steps may be needed to conduct the event.

Process for Hosting an Event on Campus1. University departments or offices must follow their College or Division’s protocol for hosting an event in their

respective program’s facilities. Indoor events may not exceed the posted room capacity. Outdoor events exceeding ten persons will be referred to the Events Review Committee for final approval. Regardless of venue, events that will involve attendance by visitors must also register their event through the Event Planning Office, MSUB 212, Telephone 361-593-4173, so the event can be created in SimplyBook.me to allow event attendees to register for the event. Through the attendee registration, visitors will self-certify that they are not COVID-19 positive and have not been in contact with a COVID-19 positive case in the past 14 days. Event hosts will provide a paper copy of the COVID-19 self-certification form to those visitors unable to complete it online.

2. For events under the sponsorship of a university department or office requesting use of the Memorial Student Union,Jones Auditorium, Mesquite Grove, the Pavilion, and any outside university courtyards and spaces, the facility request must be made through the Event Planning Office, MSUB 212, Telephone 361-593-4173. Indoor events may not exceed the posted room capacity. Outdoor events exceeding ten persons will be referred to the Events Review Committee for final approval.

3. Recognized student organizations must initially request and obtain approval for their meetings or events throughMariselda De La Paz, Coordinator, Leadership & Special Projects, Office of Student Activities, 361-593-2760, prior to reserving space for their event with the Event Planning Office, MSUB 212, Telephone 361-593-4173. Indoor events may not exceed the posted room capacity. Outdoor events exceeding ten persons will be referred to the Events Review Committee for final approval.

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4. All sorority and fraternity events must initially request and obtain approval for their meetings or events through JessicaMontenegro, Fraternity and Sorority Life Coordinator, 361-593-2760, prior to reserving space for their event with the Event Planning Office, MSUB 212, Telephone 361-593-4173. Indoor events may not exceed the posted room capacity. Outdoor events exceeding ten persons will be referred to the Events Review Committee for final approval.

5. Non-recognized student groups must initially request and obtain approval for their meetings or events throughErin McClure, Student Activities Director, 361-593-2760, prior to reserving space for their event. Indoor events may not exceed the posted room capacity. Outdoor events exceeding ten persons will be referred to the Events Review Committee for final approval.

6. Other department-sponsored student groups (SGA, RHA, CAB, etc.) must initially request and obtain approval fortheir meetings or events through their advisor, prior to reserving space for their event with the University Event Planning Office, MSUB 212, Telephone 361-593-4173. Indoor events may not exceed the posted room capacity. Outdoor events exceeding ten persons will be referred to the Events Review Committee for final approval.

7. All requests for use of any University facility by an outside group must be directed to the University Event PlanningOffice in the Memorial Student Union building. MSUB Office #212, Telephone 361-593-4173. A Point of Contact (POC) person must be identified on the application form. Requests for use of University facilities by an outside group will be will be referred to the Events Review Committee for final approval.

8. Use of facilities by outside groups will only be approved if: • The use advances the mission of the University and/or is mission critical; • Outside groups which are collaborating with the University in academic, artistic, university outreach,advancement or scholarship sponsorship-related activities may be considered as mission critical;

• The needs of the outside group based on the projected attendance, nature of scheduled activities and otherfactors that comprise the event, can be held in the proposed location in compliance with social distancing and facility use guidelines; and

• Other identified safety or compliance issues are appropriately addressed or mitigated.

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GENERAL GUIDELINES FOR ALL CAMPUS EVENTSHosts of campus events must take steps to comply with university guidelines during their event.

1. The event must be properly registered and approved. 2. The event requestor is responsible for implementing required COVID-19 health and safety measures in effect at the

time of the event (mandatory face covering, physical distancing, etc.) and have sufficient personnel in place to monitor compliance. Signage communicating university and event expectations must be prominently posted at the event.

3. Participation at all events must be tracked through a QR code system developed for each university location or eventto record attendance at the event or meeting, with time and date logged in a central database to assist with COVID-19 contact tracing. Signs must be posted prominently displaying the appropriate QR code for each event space. Event hosts will provide an alternative method for check-in to those participants unable to log in at the event through their devices.

4. Provisions must be made for visitors attending the event to also complete a COVID-19 Certification Form. Regardlessof venue, events that will involve attendance by visitors must also register their event through the Event Planning Office, MSUB 212, Telephone 361-593-4173, so the event can be created in SimplyBook.me to allow event attendees to register for the event. Through the attendee registration, visitors will self-certify that they are not COVID-19 positive and have not been in contact with a COVID-19 positive case in the past 14 days. Event hosts will provide a paper copy of the COVID-19 self-certification form to those visitors unable to complete it online.

5. Organizers must anticipate and plan for ways to promote safe social distancing (attendees waiting in line to enter;discouraging group pictures, lingering or congregating before and after the event; promoting exiting the venue in an orderly manner, etc.)

6. Items to be distributed during an event should be placed in a manner for participants to take without touching multipleitems. Avoid the sharing of paper, laptops or pens. Gloves must be worn if distributing promotional items.

7. Due to the risks associated with food sharing and cross contamination, no food or beverage may be served atcampus events other than food served by ARAMARK food service. In venues where outside food is allowed, only prepackaged food is permitted, or attendees may provide their own snacks and beverages. Avoid communal items such as pizza, trays of food or cookies, family size bags of chips, cheese platters, etc. If an outside caterer is permitted, the caterer must comply with all COVID-19 safety protocols.

8. For large events, staggered attendance/participation times are encouraged.9. Events that encourage attendees to gather closely or touch shared objects such as inflatables, carnival rides, and

games are suspended for the fall 2020 Semester.10. When engaging in activities with physical exertion, dancing, increased vocal projection, shouting and acting, the

physical distance between individuals should be increased to 12 feet and face coverings should be continued to be worn.

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TablingTabling or reserving a space on campus where information about a club, events or services is distributed to passersby is limited to certain locations to allow for social distancing and minimizing crowd density. Multiple tables must also be spaced at least 6 feet apart. Reservations for the Memorial Student Union, and commonly used outside spaces must be made through the Office of Event Planning.

Phase 1 August 24-September 13Display tables may only be set up by departments and student organizations, but no one may be at the table to talk or interact. The display of posters and fliers is encouraged so passersby may take photos or read the posted materials. No items may be left on the table for pick-up.

Phase 2 September 14-End of SemesterDisplay tables may only be set up by departments and student organizations. Each table may be attended by one person standing behind the table. The display of posters and fliers is encouraged so passersby may take photos or read the materials. Items to be distributed such as printed materials or promotional giveaways should be placed for participants to take without touching multiple items. Prepackaged snacks may be handed out only in venues where outside food is permitted. Host if present must wear a face covering. Gloves must be worn if distributing items. Hand sanitizer should be available.

FundraisersFundraisers should operate similar to a tabling activity, allowing for one host at the table and one guest at a time. The host must wear a face covering and gloves. Only prepackaged food items are allowed. No home-cooked food or food cooked on site is permitted. Hand sanitizer should be available. If a credit card reader is used, it should be wiped clean between transactions.Use of the Memorial Student Union for Student Organizational Meeting SpaceDue to the need to keep all classrooms properly sanitized in between classes, student organization meetings or events may not be scheduled in academic classrooms. Student organizations should request meeting space for the Memorial Student Union through the Event Planning Office. Special setups are not permitted Monday through Friday due to classes being held in the MSUB during the day. Events can be scheduled starting at 4:00 p.m., 6:00 p.m. and 8:00 p.m. Sunday through Friday, and must end by 9:30 p.m. Weekend events may have more flexibility with set up, but Sunday events must end by 9:30 p.m. in order for the rooms to be set up and cleaned in preparation for classes the next morning.

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Enterprise Risk Management Standard Administrative Procedures24.01.01.ERM.03Coronavirus Disease 2019 (COVID-19)Effective: 07/24/13 | Revised: 02/01/19 | Author: ERM

IntroductionProtecting the health and safety of the campus community at Texas A&M University-Kingsville (TAMUK) is crucial to the continued success of our mission. COVID-19 poses an imminent threated to the health and safety of our campus community. The TAMUK COVID-19 response measures are intended to ensure a safe living and learning environment through proper risk assessment, medical surveillance, treatment, and training provide the necessary preventative measures to protect our campus community.

Purpose This procedure outlines TAMUKs response initiatives for COVID-19.

DefinitionsCOVID-19 - the viral infectious disease caused by the most recently discovered coronavirus.Active Monitoring - you’re the Texas Department of State Health Services (DSHS) or university representative will check on you at least once every day to review your temperature and any symptoms you might have. You will record your temperature and symptoms on the enclosed COVID-19 14-Day Symptom Monitoring Log form. Your activities will be restricted.

Asymptomatic – an individual producing or showing no symptomsClose Contact - any individual who was within 6 feet of an infected person for at least 10 - 15 minutes starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to positive specimen collection) until the time the patient self-isolates.Secondary Contact – an individual in contact with a Close Contact. The risk of exposure is low.Contract Tracing - an effective disease control strategy that involves investigating cases and their contacts and then interrupting disease transmission.COVID-19 Transmission - spreads mainly from person to person, typically through respiratory droplets from cough-ing, sneezing, or talking.COVID-19 Symptoms - https://www.cdc.gov/coronavirus/2019-ncov/symptoms-testing/symptoms.htmlEnd of infectious period – 10 days after the onset of the illness AND symptoms improve AND no fever within the past 3 days. Face-coverings – face coverings are part of a comprehensive package of non-pharmaceutical interventions (NPI) for prevention and control measures that can limit the spread of certain respiratory viral diseases.Incubation period – is 5 – 8 days for COVID-19. Being tested before the day 7 may result in a false negative result. Infectious Period – Individuals are considered infectious (2) two days before the onset of COVID-19 signs and

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Documents

BACK TO SCHOOL PLAN - FALL 2020Classes will begin as scheduled on Monday, August 24, 2020; however, all classes after Thanksgiving break (November 26 27) will transition to an online