B2B GRA Final Draft

RAInt065Working Voluntary Back to Back Shifts

OperationsRisk AssessmentWorking Voluntary Back to Back Shifts

File ref:RAInt065Owner:ACO Operations

Date of Issue:00/00/00Review date:6 monthsIssue No:0.10

If you wish to respond or make comment on this procedure, please contact:SFRS Health and Safety Team/COM/SCC or [email protected]

Major/significant changesNew

Brief reason for change:

Draft

Contents1.Generic risk assessment (HS2)

Number of pages attached

2.Manual handling checklist (HS2A)

Number of HS2As attached

3.Recommendations/Action sheet

Continuation Sheets

4.Other reports/information

5.Equality Impact Assessment

6.Environmental Impact Assessment

COSHH: If any hazardous substances are referred to in the risk assessment, please list substance name(s) here so that any existing COSHH assessment can be checked.

Not applicable

Hazard Identification(List not Exhaustive)Control Measures(List not Exhaustive)

AsbestosUSE PPE (be specific)

AnimalsWear Respiratory Protection

BiologicalCordon off area

Building constructionVentilate for 24 hours

ChemicalIsolate Supplies

Confined spaceTransfer risk

CarcinogenicGuard

DemolitionPrevent access

DermatologicalApply Safe Systems of Work

ElectricalUse Hearing protection

EnvironmentalRe-hydration of personnel

Exposure to extreme HeatNo Lone working

Fall from HeightConsider sun protection

FatigueFall arrest/working at height

Fire/explosionLife jackets

Gas Main/LPG/AcetyleneUtilise Specialist knowledge

Glazing / GlassComplete COSHH RA

Hazardous SubstancesMinimum of 2 personnel

InfectionIsolate

Manual handling/Moving VehiclesAvoid confrontation

NoiseUse gloves

Poor HousekeepingUse PPVF

Insufficient LightingLock safe (prevent use)

Pressure SystemsEnsure good housekeeping

Radiation (ionising/non ionisingUse barriers

SanitaryUse breathing apparatus

Underground Services/Overhead cablesFollow Safe Systems of Work

WaterLone working procedure

OtherAdequate rest & recuperation

A=WholetimeB=RetainedC=Other ServicesD=PublicE=Non uniformed

Severity Rating (S)

1No Injury/No Damage

2Slight/Minor Injury/ Minor DamageFirst Aid onlyUp to 3 days absence

3Moderate Injury/ Damage3 day to 1 Months Absence

4Serious Injury/DamageOver 1 months absence

5Death/Multiple Deaths/Severe Damage

Likelihood Rating (L)

1Probably will not occur

2Very unlikely

3Unlikely

4Likely

5Probably will occur

Likelihood

Severity54321

5252015105

420161284

31512963

2108642

154321

1 6 = LowMonitor

7 - 12 = MediumActions required

13 - 25 = HighUrgent action required

HS 2 Contents page - Hazards

Task 1 - Disruption of internal body clock (Circadian Rhythm).5Task 2 - Working longer hours.7Task 3 - Attendance at protracted or multiple incidents and events over Back to Back shifts.8Task 4 - Hard physical exercise either in itself or in combination with other activities over Back to Back shifts10Task 5 - Detrimental effects to work life balance12

HS2Task 1Working back to back shifts (maximum of two (2) consecutive shifts covering 24 hours).

HazardTask 1 - Disruption of internal body clock (Circadian Rhythm).

RiskLong term ill health.More prone to health problems eg Cardio vascular, gastrointestinal and minor illnesses such as colds/flu etc.Worsening of existing health problems.

Risk GroupsA,B

Level of RiskSLRatingRisk

428M

Control Measures1. The forward rotating duty system helps reduce sleep loss and fatigue. 2. Maintaining existing compensatory rest arrangements, consisting of two (2) unbroken periods of 24 hours free from work each week.3. 3Recuperation time before and following a Back to Back must be a minimum of 12 hours to prevent disruption of the sleep/wake cycle and fatigue.4. Advice and support from the Service Occupational Health Advisor including.5. Annual night working questionnaires and the provision of health assessments on request.6. Systems in place for the early reporting of problems associated with shift work and health assessments every three years.

7.

Task 1Working back to back shifts (maximum of two (2) consecutive shifts covering 24 hours).

Control Measures continued8. A period of stand down time from midnight to 07:00 hrs is provided other than where required to respond to emergency calls or perform other essential activities.9. Adequate and suitable rest facilities to aid sleep, recuperation and relaxation whilst on duty and at work. Recreational and fitness training facilities are provided and maintained to aid relaxation and recuperation.10. During work precautions:Where practicable an appropriate workload with varied activities will be provided with flexibility for Commanders regarding the order of completion of work tasks.11. Periodic refreshment and rest breaks will be provided to assist recuperation.12. The provision of a facility for employees to remain on station and rest prior to travelling home with management approval.

Residual RiskSLRatingRisk

414L

Task 2Working Back to Back shifts (maximum of 2 consecutive shifts covering 24 hours).

Hazard Task 2 - Working longer hours.

RiskFatigue leading to moderate to serious injuries, ill health and detrimental effects on work life balance.

Risk GroupsA,B,C,D,E


5315H

Control Measures1. Controls as per Task 1, plus those stated below.2. Shift pattern complies with requirements of NJC Conditions of Service (average of 42 hours per week over reference period 8 weeks).3. Policy controls on secondary work activities and overtime undertaken during off duty periods.4. Policy controls on compensatory time off in lieu for attendance on training courses during off duty periods.5. During work precautions:Procedures for maintaining records of hours worked by individual members of staff to be monitored by line managers.6. Scrutiny will be provided by the Occupational Health and Wellbeing committee.7. Allowance of members of staff to swap shifts to allow for rest and time off work.


515L

Task 3Working back to back shifts (maximum of 2 consecutive shifts covering 24 hours).

Hazard Task 3 - Attendance at protracted or multiple incidents and events over Back to Back shifts.

RiskFatigue leading to moderate to serious injuries and ill health.



5315H

Control Measures1. Controls as per Task 1 and 2, plus those stated below;2. Operational commanders will be provided with the flexibility to adjust work activities to allow adequate rest and recuperation following repeated, strenuous, traumatic or prolonged incidents.3. Other preparatory precautions detailed in controls for normal or response driving, strenuous training and routine activities over a 24 hr period.4. During work precautions:Length of time individual crews spend at prolonged incidents will be monitored and relief crews will be used where appropriate.5. First attendance pumps / stations will be rotated during spate conditions to manage the number of turnouts by individual crews.

Task 3Working back to back shifts (maximum of 2 consecutive shifts covering 24 hours).

Control Measures Continued6. In extreme conditions individual crews will be taken off the run and second line mobilising will be utilised. Periodic refreshments and rest breaks will be provided including the mobilisation of the welfare unit during prolonged incidents.7. The monitoring of crews and individuals8. at incidents provided by competent9. Managers and JECC.10. Individual responsibility to self monitor wellbeing.11. Ensure progressive implementation and initial monitoring and provide flexibility to adjust periods of stand down / work routines.12. Use of additional staff (off duty) to rotate crew on shift (recall).


515L

Task 4Back to Back shifts (maximum of 2 consecutive shifts covering 24 hours)

Hazard Task 4 - Hard physical exercise either in itself or in combination with other activities over Back to Back shifts

RiskDehydration and fatigue leading to moderate to serious injuries and ill health



5315H

Control Measures1. Controls as per Task 1, 2 and 3 plus those stated below;2. Operational commanders will be provided with the flexibility to adjust training activities to allow adequate rest and recuperation following attendance at strenuous incidents.3. Requirement that appropriate rest be provided on return to station following attendance on physically strenuous incidents where completion of the remaining shift duty period is required.4. Appropriate management of the balance and timing of physical and non-physical training activities, taking account of the timing of breaks and periods of stand down.5. Provision of 3 hours of specified meal breaks subject to operational activities.

Task 4Back to Back shifts (maximum of 2 consecutive shifts covering 24 hours)

Contol Measures Continued6. Adequate meals and fluids will be provided for nourishment and rehydration.7. Other preparatory precautions detailed in other Service Risk assessments for attendance at incidents, normal or response driving and routine activities over Back to Back shifts.


515L

Task 5Working back to back shifts (maximum of 2 consecutive shifts covering 24 hours)

Hazard Task 5 - Detrimental effects to work life balance

RiskPsychological and physiological ill health

Risk GroupsA,B


4416H

Control Measures1. Employees have the ability to pre-plan by agreement with colleagues any back to back shifts they chose to work to maintain work life balance.2. Robust management monitoring to ensure compliance with service policies and procedures.3. Application of service stress management policy.4. Occupational Health referrals and health surveillance.5. Employee Assistance Program (EAP).


414L

Manual Handling Assessment ChecklistHS2AThe load - is it:YesNo

Heavy (State weight if known )L1

Bulky/unwieldy/weight off-centre L2

LDifficult to grasp/slipperyL3

Unstable or with contents likely to shiftL4

Sharp, rough, hot or otherwise potentially damagingL5

The individual - does the operation:YesNo

Require unusual strengthI1

Present a hazard to those who are pregnant I2

IRequire special information or trainingI3

Present a hazard to those with health problemsI4

Are workers aged over 50/under 21I5

The task - does it involve:YesNo

Load held at a distance from bodyT1

Twisting, stooping, other bad movementsT2

Lifting above shoulder height/below knee levelT3

Excessive lifting / carrying distancesT4

A requirement to use protective clothing/equipmentT5

Unpredictable movement of the loadT6

TExcessive pulling or pushingT7

Repetitive handlingT8

Team handlingT9

Handling whilst seatedT10

Insufficient rest and recovery timeT11

Workrate imposed by the processT12

Awkward postures requiredT13

Holding a static posture for long periodsT14

The environment - are there:YesNo

Space constraints preventing good postureE1

Uneven, slippery or unstable walking surfacesE2

ESteps, slopes or changes in level of the walking surfacesE3

Extremes of humidity, temperature or air movementsE4

Poor lightingE5

Work heights that could present risksE6

ReviewThe risk assessment shall be reviewed following:a) Receipt of new information.b) As a result of an investigation.c) When introducing new vehicles, equipment and technology.d) When introducing change to or new working procedures.e) In any event after a period of three years.f) At any other time when the current procedure is deemed to be invalid.Recommendations:1.2.

(for completion by Head of Service Delivery)ActionAllocated to:Completion Date:

1.

2.

Signature

Designation

Date

Name:Signature:Date:

Assessor:M Garrod17/03/15

Rep Body:R Jones17/3/15

SFRS HSM Collins17/03/15

ReferencesNot applicable

Working Voluntary Back to back shifts-RAInt065 v0.10-LizMoore.docx15

Documents

B2B GRA Final Draft