B: - sadp.gkp.pksadp.gkp.pk/wp-content/uploads/2016/01/QPR-KPSADP-… · Web viewTwo student groups, one each boys & girls visited field area of D.I.Khan district where they have

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Quarterly Progress ReportOctober - December 2018

ContentsTitle Page no

Project Area Map 3Back Ground of KP- Southern Area Development Project 5Project Components 5Executive summary and progress 6Component Wise Progress of the Project as of September 30th2018 8Component A: Community Development Support 8Formation of CBOs, EIGs and CEIGs 8Community Training (Office Bearers of CBOs/EIGs) 9Progress- Result Frame work till September 2018 10Carrying out of Community Action Plan (CAPs) 14Priority of needs in CAPS- Result Frame work October to December 2018 15Registration of CBOs with Social Welfare Department 16Component B: Community Driven Investment Program 17Social Infra Structure 17Productive Infra Structure 17Asset Building for ultra-poor 17Social / Productive Infra Structure 18Component C: Project Implementation Support 23Grievances Redressal Mechanism 23

a. Interactive Voice Response 24b. KP-SADP Website 24c. SADP Facebook Page 25d. SMS Service Activity 25e. Communication Section Activity with University 25f. MIS of KP-SADP 26g. Community Procurement 26h. PMU Procurement 27i. Monitoring & Evaluation 28j. Communication Strategy of SADP 28

Annexure-A: Summary of Status of staff of PMU and DIUs 35

Annexure-B: Status of Training/ Workshop Organized 37

Annexure-C: Financial Statement 38Annexure-D: Success Stories 39Annexure-E: Result Frame work of KP-SADP 43Annexure-F: Community & PMU Procurement Section Time Period Oct to Dec 2018 44Annexure-G: Monitoring Checklist 52Annexure-H: Completion Follow Up Visit Report 55Annexure-I: Skill trainees Post Completion Follow Up 56

Picture Gallery 58DIU D.I.Khan 58DIU Lakki Marwat 69DIU Tank 75

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Project Area Map

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ACRONYMS

BHU Basic Health UnitBTR Black Top RoadCAP Community Action Plan CBO Community Based OrganizationCDD Community Driven DevelopmentCDI Community Driven InvestmentCDS Community Development SupportCEIG Clustered Economic Interest GroupCNIC Computerized National Identity CardDIU District Implementation UnitDWSS Drinking Water Supply SchemesEIG Economic Interest GroupESMP Environment & Social Management PlanFGD Focus Group DiscussionFP Focal PointGRM Grievance Redressal MechanismIVR Interactive Voice ResponseKP Khyber PakhtunkhwaLG&RDD Local Govt.& Rural Development DepartmentMDTF Multi-Donor Trust FundMIS Management Information SystemO&M Operations and MaintenanceOBT Office Bearer TrainingPC-I Planning Commission Performa-IPMU Project Management UnitSADP Southern Area Development ProjectSARAC Sub- Activities Review & Approval CommitteeTBA Traditional Birth AttendantTOPs Terms of PartnershipTOR Terms of ReferenceUC Union CouncilUSD United States DollarVTP Vocational Training ProgramWB World Bank

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Background of KP Southern Area Development Project

KP- Southern Area Development Project is a multifaceted developmental initiative of the Provincial Government for the recovery and rehabilitation and speedy uplift of three least developed and crisis hit Southern Districts i.e. D.I. Khan, Lakki Marwat & Tank, of Khyber Pakhtunkhwa. The Project is funded by the Multi Donor Trust Fund, World Bank (MDTF-WB) grant, Project targeted completion date is December 2018. The Project is 100% funded by the Multi Donor Trust Fund, World Bank (MDTF-WB) with the total Cost of Rs.2304.059 M i.e. (US$ 22 .00M)

Local Government & Rural Development Department is the implementing Agency and it will be executed through Project Management Unit (PMU) with its field offices, i.e. District Implementation Units (DIUs), at District of Lakki Marwat, Tank and DI Khan.

The project’s main objectives are to strengthen the capacity of the targeted communities and to improve their livelihoods through creating opportunities for them and providing them access to social and productive infrastructure through their active involvement. The KP-SADP will reach out to un-served and under- served low income communities in the project operational areas.

a. Project Components

There are three major components of the project which are:

A: - Community Development Support

B: - Community Driven Investment Program

B1– Social Infrastructure

B2 – Productive Infrastructure

B3 – Asset Building for Ultra-Poor

C: - Project Implementation Support

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Executive Summery The progress report covers the activities carried out by the KP- Southern Area Development Project during the reporting quarter that is from October1st, 2018 to December 31st, 2018 and cumulative achievement to end-December 2018.Overview of the activities carried out by the project in the reporting period are as follows.

1. Community Development Support (CDS)

During the reporting quarter the social teams of our respective DIUs were busy in CBOs & EIGs formation in targeted UCs of the project area. Social team was kept engaged to strengthen the already formed CBOs/EIGs, to make capital formation through internal saving system and to mobilize and sensitize CBOs/EIGs for O&M and to derive a mechanism to sustain the system in CBOs & EIGs.

KP-SADP has formed 887 CBOs with the total membership of 28070 out of which 329 are of female which is 37%. Similarly, 406 EIGs are formed with the total membership of 4202 out of which 185 are of female which is 46%. During the current quarter 14 CBOs/EIGs were formed out of which 13 are in DIKhan while 01 in Tank with the total membership of 369

979 CAPs are formed by the project out of which 403 are of female CBOs /EIGs which is 41%. During the current quarter 45 CAPs were developed.

2. Community Driven Investment (CDI) Program:

Completion of Infra Structure Schemes (Social & Productive Infra Structure):

SADP identified 367 infrastructure schemes of different nature were identified, surveyed and approved from the respective forum i.e. SARAC since inception. Out of these 367 schemes 332 are completed up to the current quarter whereas 34 schemes are under progress. During the current quarter schemes completed are 13 out of which 10 are from D.I.Khan, 02 from Lakki Marwat and 01 from Tank.

Sr# District

As of Sept 18 Oct to Dec 18 As of Dec 18Cost Rs ( In Million) of ongoing schemes

CompletedIn

Progress CompletedIn

Progress CompletedIn

Progress

1 D.I.Khan 118 24 10 14 128 14 46.225

2 Lakki Marwat

124 18 02 16 126 16 65.482

3 Tank 77 05 01 04 78 04 12.783

Total 0 319 47 13 34 332 34

It is worth to mention here that community contribution up to 15% in kind is contributed by the community members mainly in shape of labor which is around 1.215 M USD.

Asset Building for Ultra Poor:

Following are the main achievements of the project during the current quarter (Oct to Dec)2018

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Completion of VTP program (12 Centers) in D.I. Khan.

Initiation of VTP program in Tank and Lakki Marwat i.e. 04 centers in Tank and 05 in Lakki Marwat.

Youth Internship program has been completed in the month of November 2018 with 24 interns passed out of which 06 interns were female while 18 were male.

3. Project Implementation Support

This component would include providing capital and incremental operating costs for implementation of the project at provincial and district levels; technical assistance for quality delivery and impact assessments including functional reviews and third party monitoring; and a functional and well-communicated complaints handling system. Additionally, this sub-component would explore introduction of innovative approaches like ICT-based technologies for monitoring and community-led O&M.

Achievements during the reporting period (Oct to Dec)2018 are:

Initiation of procurement process for hiring of Project Director KP-SADP and key positions of KP-SADP

Completion of hiring process of internal Audit firm Development of reporting templates for Post completion follow up of CPIs and trainees. Post completion Follow up of 26 Infra Schemes in three districts and 06 trainees in D.I.Khan

trained under KP-SADP by M&E section

Challenges Faced by the Project during the reporting period:

Absence of full time Project Director Delay in hiring of individuals on key positions like Infra Structure Specialist, Accountant DIU

D.I.Khan etc. Slow pace of disbursement of community payments. Staff deficiency in CD section of DIU Tank.

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Component Wise Progress of the Project as of December 31 st , 2018

The followings are the main components for the project:

KP-SADP utilizes social mobilization as its primary means of supporting the marginalized rural communities. The mobilization of communities in terms of formation of CBOs/EIGs is the pre- requisite for the execution of project activities provided in the project documents. The formation and capacity building of office bearers of these CBOs/ EIGs continued during the reporting period in project districts of DI Khan, Lakki Marwat and Tank.

a. Formation of CBOs, EIGs and CEIGs

The quarterly (Oct to Dec)2018 & cumulative progress as of of 31stDecember 2018 is as below:

Sr# Activity Progress as of Sept 2018

Progress

Oct to Dec2018Progress as of

Dec 2018Total

Membership

1 Formation of CBOs-Male

557 1 558 18108

2 Formation of CBOs-Female

316 13 329 9962

Total CBOs formed 873 14 887 887

Sr# Activity Progress as of Sept 2018

Progress

Oct to Dec2018Progress as of

Dec 2018Total

Membership

1 Formation of EIGs -Male

218 3 221 2488

2 Formation of EIGs -Female

185 0 185 1714

Total CBOs formed 0 3 406 406

A total of 1293 CBOs/EIGs have been formed to date, representing 99% of the end project target of 1300 CBOs/EIGs. Out of the 1293 CBOs/EIGs, 17 were established/revitalized during the reporting period. Furthermore, one Clustered Economic Interest Group (CEIG) in District Tank was also formed with 12 members. CEIG formed in district Tank is currently not operational. It is formed before the restructuring and this cluster approach for EIGs was stopped by the bank.

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COMPONENT A: COMMUNITY DEVELOPMENT SUPPORTastructure

It is worth to mention that that youth in project target area are involved by the CBOs/EIGs in different activities like provision of skill trainings, peace fair melas & sports galas etc. In addition to that marginalized segment of the society is also being catered by the CBOs/EIGs through the activities especially designed for ultra-poor / poor like provision of poultry, kitchen gardening, provision of crop nutrients etc.

b. Community Training (Office Bearers of CBOs/EIGs)

Capacity Building of Office Bearers of CBO/EIGs, the next and important step was the capacity building of these office Bearers, so that they shoulder the responsibility to effectively and efficiently run and sustain the Community Based Organizations/ Economic Interest Groups in their respective villages.

The KP- SADP since inception has arranged 40Office Bearer Trainings (OBTs) in which 1020 office bearers participated. This also includes 13 OBT for female and participation was 274 members.

Furthermore, the KP- SADP also arranged capacity building training on procurement Management and Finance Management for the CBOs, in order to acquaint them with the procedure of Procurement and Finance Management on World Bank guidelines. These training were arranged in the respective project operation areas and were conducted by the Procurement, Finance and Infrastructure Specialist of KP-SADP.

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District and gender wise details of activities are categorized in the following results framework:

i. Progress- Results Framework District Wise till December 2018

Community Driven Support by DIU D.I. Khan

(Oct to Dec )2018

S.#

Activity

As of Sept 2018 Oct to Dec 2018 As of Dec 18

M F Total M F Total M F Total

1 CBO (no.) 214 131 345 0 13 13 214 144 358*

2 CBO Membership 6760 3807 10567 0 343 343 6760 4150 10910

3 EIG (no.) 122 136 258 3 0 3 125 136 261**

4 EIG Membership 1357 1193 2550 36 0 36 1393 1193 2586

5 CEIG (no) 0 0 0 0 0 0 0 0 0

6 CEIGs memberships 0 0 0 0 0 0 0 0 0

7 Community training (OBT) 10 4 14 0 0 0 10 4 14

8 Members/ participants (OBT) 244 112 356 0 0 0 244 112 356

9

Fund Admin.& Contract Management Training (Batches)

9 1 10 0 0 0 9 1 10

10

Fund Admin.& Contract Management Training (Participants)

352 24 376 0 0 0 352 24 376

11 CAP (no.) 226 203 429 16 24 40 242 227 469

*Out of 358 CBOs formed in DIU D.I. Khan 56 CBOs were formed in New UCs as additional target

** Out of 261 EIGs formed in DIU D.I.Khan, 02 EIGs were formed in New UCs as additional target.

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Community Driven Support by DIU Tank

(Oct to Dec )2018

S.#

Activity

As Sept 2018 Oct to Dec 2018 As of Dec2018


1 CBO (no.) 89 52 141 1 0 1 90 52 142*

2 CBO Membership 3111 1709 4820 26 0 26 3137 1709 4846

3 EIG (no.) 43 28 71 0 0 0 43 28 71**

4 EIG Membership 400 243 643 0 0 0 400 243 643

5 CEIG (no) 1 0 1 0 0 0 1 0 1




9


9 0 9 0 0 0 9 0 9

10


213 0 213 0 0 0 213 0 213

11 CAP (no.) 93 50 143 1 0 1 94 50 144

*Out of 142 CBOs ,09 were formed in new UCs as additional target.

** Out of 71 EIGs ,01 EIG formed in new UC as additional target.

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Community Driven Support by DIU Lakki Marwat – (Oct to Dec )2018

S.#

Activity

As of Sept 2018 Oct to Dec 2018 As of Dec 2018


1 CBO (no.) 254 133 387 0 0 0 254 133 387*

2 CBO Membership 8211 4103 12314 0 0 0 8211 4103 12314

3 EIG (no.) 53 21 74 0 0 0 53 21 74**

4 EIG Membership 695 279 974 0 0 0 695 279 974

5 CEIG (no) 0 0 0 0 0 0 0 0 0




9Fund Admin.& Contract Management Training (Batches)

11 0 11 0 0 0 11 0 11

10Fund Admin.& Contract Management Training (Participants)

313 0 313 0 0 0 313 0 313

11 CAP (no.) 240 122 362 0 4 4 240 126 366

*out of 387 CBOs of DIU Lakki Marwat, 107 CBOs formed in new UC as additional target.

** Out of 74 EIGs of DIU Lakki Marwat, 8 EIGs formed in new UCs as additional target.

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Community Driven Support by SADP Consolidated

Oct to Dec 2018

S.#

Activity

D I Khan Tank Lakki Marwat Total

M F Total M F To

tal M F Total M F Tota

l

1 CBO (no.) 214 144 358 90 52 142

254

133 387 558 329 887

2 CBO Membership

6760

4150

10910

3137

1709

4846

8211

4103

12314

18108 9962 2807

0

3 EIG (no.) 125 136 261 43 28 71 53 21 74 221 185 406

4 EIG Membership

1393

1192 2585 400 243 64

3695

279 974 2488 1714 4202

5 CEIG (no) 0 0 0 1 0 1 0 0 0 1 0 1

6 CEIGs memberships 0 0 0 12 0 12 0 0 0 12 0 12

7 Community training (OBT) 10 4 14 4 3 7 13 6 19 27 13 40

8Members/ participants (OBT)

244 112 356 138 68 206

366 92 458 748 272 1020

9


9 1 10 9 0 9 11 1 12 29 2 31

10


352 24 376 213 0 213

313 16 329 878 40 918

11 CAP (no.) 242 227 469 94 50 14

4240

126 366 576 403 979

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Carrying out of Community Action Plan (CAPs)

Total CAPs conducted under KP-SADP are 979 in three districts since inception, out of these 979, 45 CAPs were conducted during the reporting period i.e. (Oct to Dec) -2018. Among 979 CAPs ,403 are of female CBOs/EIGs which 41%. Out of 45 CAPs developed during the current quarter, 28 CAPs are of female which is 70% of CAPs formed in current quarter.

District and gender wise details of activities prioritized categorized in the following results framework during the reporting quarter (Oct to Dec) 2018 is:

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i. Priority of needs in CAPS- Results Framework from October to December 2018

S. No ActivityD I Khan Tank Lakki Marwat

Male Female Total Male Female Total Male Female Total

1 CAP (no.)

16 24 40 1 0 1 0 4 4

Top priority identified in CAP

11 CAPs identified Social Infra Structure as top priority having sub types like DWSS, street pavement, roads.

04 CAPs identified productive Infra Structure as top priority having sub types like irrigation tube well, water channel & rodh Kohi Irrigation etc.

01 CAPs identified Asset building for ultra-poor as top priority having sub type provision of crop nutrient

02 CAPs identified Social Infra Structure as top priority having sub type street pavement.

22 CAPs identified Asset building for ultra-poor as top priority having sub type cattle management, goat bucks and small shop.

01 CAP prepared having top need identified as street pavement which is social infra structure.

N/A N/A 04 CAPs identified Social Infra Structure as top priority having sub type street pavement, DWSS etc.

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c. Registration of CBOs with Social Welfare Department

Sr# District Files submittedas of Sept 18

Files submitted between

Oct to Dec 18

Total Files submitted as of Dec 18

Files in process at DIU for registration as of Dec

18

1 D.I. Khan 157 46 203 50

2 Tank 80 0 80 04

3 Lakki Marwat 191 0 191 0

Total 0 428 46 474

Since inception till date out of 1293 CBOs/ EIGs formed, case of 474 CBOs / EIGs have been submitted in the office of District Social Welfare Officer for the purpose of registration of CBOs/EIGs under the Khyber Pakhtunkhwa Societies Registration (Amendment) Act, 2017. 54 files of CBOs/EIGs are currently under process in the District Implementation Units of SADP.

In the month of Oct 2018, meeting in the Directorate of Social Welfare was conducted (Minutes shared with the bank) in which the directorate issued instruction to the District Social Welfare Officers of D.I. Khan, Tank &Lakki Marwat to expedite the process of registration of CBOs/EIGs formed under SADP Project. The District Officers of SADP are in close liaison with the district Social Welfare Officers for earliest disposal of cases for the purpose of registration. The detail progress of the subject of registration of CBOs/EIGs is already being shared with the Bank.

Reason for delay in registration of CBOs/EIGs:

Following are the main reasons for delays in the registration of CBOs/EIGs:

Ban from the govt for the registration of CBOs/EIGs due to certain security threats. Cumbersome registration process.

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Community Driven Development component consist of following 03 sub components which are:

Social Infrastructure

Productive Infrastructure

Asset Building for ultra-poorSADP will provide support to the targeted communities in three districts with special support to the elderly groups, women headed HHs and person with special abilities.

Social Infra Structure:

This would include rebuilding and improving pre-crisis social service infrastructure. The project would finance social infrastructure identified in the CAPs that are public-good sub-projects for example local schools, feeder roads, culverts, bridges, drifts and stock routes, street pavement schemes, boreholes (with or without pumps), community healthcare facilities, potable water supply facilities, sanitation schemes, viral electrification, and community water storage tanks. The villages could be organized into community-based organizations for the development and implementation of the CAPS.

The sub components contain rehabilitation / construction of social infra structures like Schools, culverts, street pavements, DWSS, water storage etc.

Productive Infra Structure:

This sub-component will operate on an open menu and will provide small-scale infrastructure as an engine of growth in the affected communities. The project would finance small scale physical and socio-economic infrastructure, income-earning assets and extension service-type sub-projects. But most of the subprojects will revolve around livelihood related activities in agriculture and livestock sectors and focus on farm activities, youth income generation and sustainable livelihoods. The examples may include vocational training/skill development centers, community grain storage facilities, community ago-processing facilities, cattle trough, small to medium irrigation schemes, check dams, flood protection bunds, land development / land levelling, resting points (along stock trading routes), and livestock water pools and ponds, etc. Additionally, on-farm technology improvement such as solar convergence of water pumps, drip and sprinklers for small scale irrigation, agricultural machines (power tillers and processing equipment e.g. maize thresher, oil press, rice Sheller’s, drying platforms, fruit processing/packaging equipment, etc.) would also be financed.

This sub component contains infra structure schemes contribute to the increase in the agriculture yield of the targeted communities like construction / lining of water courses, livestock ponds, FMR etc.

Asset Building for ultra-poor:

This sub-component would focus on recognizing the need to specifically address the development needs of the ultra-poor and most vulnerable groups in the targeted villages. Emergency assistance to vulnerable groups (who will be determined as part of the community mobilization process and wealth ranking exercises) would include re-acquisition of the lost assets e.g. home/shelter or income source (livestock, poultry, etc.). The objective would be to relieve stress from the vulnerable groups in order to regain their lost assets and rejoin the economic activities. Community-led identification,

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COMPONENT B: Community Driven Investment Programastructure

prioritization, decision-making and implementation will remain the guiding principles in implanting all parts of the Components A and B particularly agreeing on safety nets for the ultra-poor.

The sub component includes activities which provide support to improve the livelihood opportunities for the marginalized targeted groups in our three districts. Activities includes skill training,VTPs , provision of poultry / livestock etc.

Progress of Social / Productive Infra Structure:

Total schemes initiated under those 02 sub components are 367 out of which 01 scheme in DIU Lakki Marwat dropped due to water quality issue while out of 366 schemes completed till Dec 18 are 332 while 34 schemes are in progress. In the current quarter 13 schemes are completed out of which 10 are of D.I. Khan, 02 of Lakki Marwat and 01 of Tank.

S.# DistrictApproved

from SARAC

Completed as of Sept

18

Completed (Oct to Dec)18

Completed as of Dec 18

In progress Remarks

1 D.I. Khan 142 118 10 128 14 14 ongoing scheme progress ranges from 70% to 90%

2 Lakki Marwat 143 124 2 126 16

03 ongoing schemes yet to be initiated.

13 ongoing scheme progress ranges from 30% to 95%.

3 Tank 82 77 1 78 4 04 ongoing scheme progress ranges from 30% to 40%

Total 367 319 13 332 34

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District & Nature wise Break up of CPIs (Social & Productive) Under Implementation as of December 2018

SchemeD I Khan Tank Lakki Marwat

Total No. Measure Total No. Measure Total No. Measure

Village Access Road 1 1.26 –km - 1 1.1 –Km

Drainage facility & Street: Pavement 13 35717- ft 4 9360- ft 11 31625- ft

Drinking water supply system (solar system) - - 3 No

Protection Wall - - 1 1300ft

District wise schemes 14 4 16

Total schemes 34

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Detail Break up of Sector/ Type wise schemes under SADP as of December 2018

S.# Sector Total Schemes

CompletedIn

progress

Remarks

As of Sept 2018

Oct to Dec

2018

As ofDec 2018

1 DWSS

(Drinking Water Supply Schemes)

42 37 1 38 3

01 scheme dropped due to

WQ issue in LakkiMarwat

2 School 10 10 0 10 0

3 Roads 66 63 1 64 2

4 BHU 2 2 0 2 0

5 Veterinary Centers 3 3 0 3 0

6 Street Pavement with Drainage 176 137 11 148 28

7 Irrigation Channels 35 35 0 35 0

8 Livestock water pool 14 14 0 14 0

9 Protection Bunds 4 3 0 3 1

10 Rehab of Pipeline 4 4 0 4 0

11 Irrigation Tube well 3 3 0 3 0

12 Water Storage Tanks 5 5 0 5 0

13 Smart School 1 1 0 1 0

14 Culverts 2 2 0 2 0

Total 0 367 319 13 332

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Asset Building for Ultra Poor:The activities under taken under this sub component are following:

S.# Activities Completed In Progress

(Dec 18)

Total Remarks

As of Sept

2018

(Oct to Dec)

2018

As of Dec 2018

1 Skill Training for youth 2013-14 115 0 115 0 115

2 Procurement of Tool Kits for youth trainees 2013-14

115 0 115 0 115

2 Distribution of Crop Nutrients 2013-14 (67) and 2014-15 (65)

132 0 132 0 132

3 Vocational Training Centers 17 0 17 0 17

4 Distribution of betal goats 2014-15 370 0 370 0 370

5 Youth Internship Program during 2014-15 (22), 2016-17 (37) & 2017-18(28)

59 24 83 0 83 24 interns (06 females and 18 males)

6 Vocational Training Program- 2018(24)

0 12 12 9 12 21 VTPs established, 12 VTPs of D.I. Khan completed in the month of Dec 18 while 04 in Tank and 05 in Lakki are currently in progress.

Each VTP has trainees ,05 each in the trade of tailoring, beautician & TBA.

7 Distribution of Grain Storage Containers (2018)

0 22 22 157 179 In progress files are awaited for disbursement

8 Kitchen Gardening (2018) 0 47 47 50 97 In progress files are awaited for disbursement

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Other Activities:

Other activities under taken during the current quarter are:

Submission of final report on Livelihood framework study by M/s Mera Maan Pvt Ltd to SADP. Field visits conducted by LDS (Livelihood Development Specialist) of VTPs in three districts.

During which focus on issues/ challenges with proposed solutions as well as analysis of progress is done. In addition to that engage the community focal persons & DIU field staff for devising future sustainability strategy for these centers. LDS has given the feedback of his visits to the DIU staff during de brief sessions and reports.

Plantation of 131370 no of plants out of which 4550 plants were planted by the three DIUs till Sept 2018 while during the current quarter 126820 plants were planted out of which 126500 were planted in Lakki Marwat while 160 each in D.I.Khan and Tank.

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This component would include providing capital and incremental operating costs for implementation of the project at provincial and district levels; technical assistance for quality delivery and impact assessments including functional reviews and third-party monitoring; and a functional and well-communicated complaints handling system. Additionally, this sub-component would explore introduction of innovative approaches like ICT-based technologies for monitoring and community led O&M.

a. Grievances Redressal Mechanism (GRM)

The Grievance Redressal Mechanism of a project is an institutional arrangement to provide an avenue to address complaints and issues raised by stakeholders. It also provides important feedback on the operational activities of the project. The main purpose of the Grievance Policy of KP-SADP is to put in place an appropriate mechanism whereby the aggrieved or affected individual(s) or community (s) who believe(s) that he/ she has been wronged by any act of the management or connected implementation system, is afforded a fair opportunity to redress his/ her grievance.

KP-SADP lays down the basic principles of grievance redressal mechanism and defines all essential processes and procedures for the registration of complaint(s) by the local individuals or the communities on any matter related to the projects’ interventions in all sectors i.e. community physical infrastructure development, Skill Trainings, environment & social safeguards and livelihood schemes that pertains to project in the selected districts by the aggrieved party/individual. This provides an opportunity and a forum for the local people including all beneficiaries/Community Organizations (CBOs/EIGs) members and other people of the area, a complete mechanism as how to officially launch any complaint against any project related activities or issues whereby, their complaints are heard, registered and properly addressed to the entire satisfaction of the aggrieved parties/individual’s by the project at different tiers i.e. complaint registration/monitoring steps at District Implementation Units (DIUs), Project Management Unit (PMU) and World Bank/firm.

The KP-SADP laid down different options for the aggrieved person’s convenience to register his/her complaint, take information or to give any suggestion for the betterment of the project. These options include Complaint Boxes at project offices & planning mechanism to extend placement of these boxes at CBO offices level, by post to Project Director & District Officers, IVR system, and a separate email address is created for complaints and social media. Since the project’s official Facebook page created, visitors regularly post their comments for information, suggestions and sometime even complaints.

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COMPONENT –C: Project Implementation Support

a. Interactive Voice ResponseOctober – December 2018

(IVR) system was launched in September 2014 to redress the grievances of the community of project area. The IVR system is successfully working and community is regularly calling on official number (0800-222-00) not only from the three target districts but also other parts of the province and merged districts.

b. SADP Website

The SADP official website (http://sadp.gkp.pk/) has been updated and all the project activities are uploaded on the site. The information about job vacancies, recruitment policy, TORs, quarterly progress reports, HR Manual, graphical presentation of MIS, Youth Internship Program Manual, Livelihood portion added, SAPIA Award Report, developmental activities in all the three target districts (D.I.Khan, Tank &Lakki Marwat) were placed in specified categories with photographs. The photographs in the website slider are also updated.

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http://sadp.gkp.pk/

c. SADP Facebook Page

The SADP has created project’s official Facebook page (https://www.facebook.com/pages/Southern-Area-Development-Project-SADP/304785076399301 ) which is meant to increase outreach of the project and is updated on regular basis. This activity increased the outreach and people not only visiting the Facebook page to view the project activities but also share their comments. The Facebook page is also used as a part of GRM where face book visitors not only seek information but also express their concerns if they have regarding project activities. Such comments were properly replied.

Since October 2018 to December 2018, total 50 relevant comments were recorded on FB, seeking information regarding updates of vacant positions & project activities especially VTPs. People were very much interested regarding VTP centers and also demanded to establish more centers in their areas as well. The trainers of VTP centers established by the project also recorded their complaints about delay in their monthly salary and intern’s stipend.

All the quality photographs of project developmental activities, success stories, etc. are uploaded on the page with relevant details.

d. SMS Service Activity

SADP has launched initiative of SMS service for effective communication with community people and at the same time to inform and make them aware of project presence. SMS service is an effective tool which is efficient to improve communication with community. The project’s SMS Service for the community is that people get information on their mobile numbers regarding different project activities/programs like grievances redressal mechanism awareness and its use, key messages regarding state-citizen trust, project interventions, public service messages (PSMs), etc. So far 28245 SMS sent to the community and staff of SADP on test basis including 2500 messages during this quarter period (Oct-Dec, 2018). For SMS service, a firm has been hired after completing procurement process for the message dissemination & registration of interfaces.

e. Communication Section Activity with University

Communication section of the project initiated a joint activity with Gomal University, D.I.Khan and arranged field visits of students of Mass Communication & Media Studies Department to its field area. Two student groups, one each boys & girls visited field area of D.I.Khan district where they have recorded video documentaries of VTP centers and construction of street. Later, these documentaries were uploaded by the students on their own Facebook pages, local media organization and project uploaded on its official Facebook pages. Main objective of this activity is to facilitate university students in their practical work after getting theoretical studies. The university department not only showed its full interest but also asked for more such visits of students in future as well.

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https://www.facebook.com/pages/Southern-Area-Development-Project-SADP/304785076399301



f. MIS of KP-SADP

Management Information System (MIS) is the back bone of any project and it gives strength as well as provide support to the management team of the project to take timely decisions in order to ensure the quality of program on ground. In addition to that the system also provides different kinds of updated reports which is being needed by the management time to time in order to take accurate decisions.

The MIS of KP-SADP project will have three tiers which are:

Users at the PMU level. Users at district level. Data backup, Authorization & Report Generation at PMU level (MIS Administrative

Rights)

The main objective for the development of MIS and its launch in the project is to enhance the efficiency level of the project as well as provide support to monitoring system so that accurate and efficient results can be fetched from the system.

The activities under taken during the current quarter (Oct to Dec)2018 are:

Development of livelihood module.

Orientation of DIU staff on livelihood module.

Updating CD & Infra Module.

915 entries in the livelihood sector including 543 entries of D.I.Khan , 177 entries of Tank & 195 entries of Lakki Marwat respectively.

Quality assurance/ data cleaning of CD section module by Tank & Lakki Marwat.

g. Community Procurement:

In KP-SADP infra-structure schemes are being executed by the communities as the project is designed on CDD approach. For this Communities /CBOs/EIGs are being trained to whom the scheme is awarded in the Fund Admin and Contract Administration which include the following parts:

Social Sector by Community Development Specialist Procurement Sector by Procurement Specialist Financial Sector by the Financial Team of KP-SADP Infrastructure Sector by the Infrastructure Team of KP-SADP Livelihood Sector by the Livelihood Specialist

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During the current quarter (Oct to Dec) 2018, procurement section has done the procurement review of the community procurements in order to ensure the compliance of community procurements as per WB procurement guideline/ Community Procurement SOPs.

District wise detail is given below:

D.I.Khan

Reviewed 5 infrastructures schemes for District D.I.Khan, all the schemes were in compliance with the revised Procurement SOP, however delivery period was not mentioned in some of the Quotations. 9 livelihood VTP Schemes were checked, out of which 8 schemes were found with similar hand writing, and returned back to the DIU for rectification in the matter. (Detail of review is annexed)

Lakki Marwat

Reviewed 7 infrastructures schemes for District Lakki, all the schemes were in compliance with the revised Procurement SOP, however one Scheme namely MCBO Comprehensive Society was found with similar hand writing, which was returned to the District and was rectified later on. Four livelihood Schemes were without any procurement activity (Detail of review is annexed).

Tank

Reviewed 4 infrastructures schemes for District Tank, the schemes were in compliance with the revised Procurement SOP, however one scheme namely AL- Khidmat were having similar hand writing issue, which was returned to the DIU. Rest 21 livelihood Schemes were checked, which include 6 home based shops and 15 grain storage activities, however procurement activities were not available in any one of them (Detail of review is annexed).

Major Findings:

Major Findings Recommendations Action taken by PMU/DIU Outcome

Similar Handwriting Missing of Delivery

period on some Quotations

DIUs need to check the community files properly before sending to PMU.

Procurement Orientation Training is recommended for DIUs staff and Community as well.

Request has already made to all the DIUs to use to check the files through the Procurement checklist properly before sending them to the PMU.

Procurement Orientation Training is planned to be given in coming two weeks to the DIUs staff, similarly procurement training to the Community training is in the pipeline.

Files which were returned to the DIUs have been rectified, while some files are still under rectification.

h. PMU Procurement: Signing of Contract with internal Audit firm is under process. Hiring of position of Project Director is under process. Hiring of position of Infrastructure Specialist is under process. Hiring of position of Sub- Engineer, Accountant and Computer Operator is under process.

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i. Monitoring & Evaluation:

The M&E section of the project will provide continuous support to the project management in the implementation of project activities so that gaps can be identified in time in order to do all type of mid-course correction where ever it is required.

M&E Officer develop a monthly plan on the basis of the monthly plan of activities to be under taken by each DIU in order to do the process or progress monitoring.

A monitoring checklist is developed by the M&E section of the project to do the reporting of the on-ground progress or issues. After the completion of the visit a debrief is conducted with the District Officer for the required rectification so that necessary rectification can be done.

In addition to that in the current quarter (Oct to Dec)2018, post completion follow-up of 26 CPIs & 06 trainees is done by the section.

The data is captured and shared with Bank through Quarterly Progress Reports- QPRs. The M&E section is also providing support in the development and improvement of MIS system of SADP for quick decision making.

The templates developed for M&E section are annexed.

j. Communication Strategy of SADP:

The Communication Strategy aims to increase awareness, change attitudes and bring a positive change in socio-economic uplift of the community. Communication Strategy means sharing information and ideas in a way that is culturally sensitive and acceptable to the community, using appropriate channels, messages and methods. This strategy includes both interpersonal and mass communication for information sharing/awareness. The communication activities have been developed for the rural community of three least developed districts of Southern Khyber Pakhtunkhwa i.e.; D.I. Khan, Tank and Lakki Marwat who are benefitting from the project interventions.

Communication Essentials:

The communications essentials identified as:

Lack of Government-Citizen trust

Inadequate knowledge about the project, its objectives, activities and the progress

No awareness of the role of the community in the success of the project

Communications objectives:

The objectives of the Project Communications Strategy are:

Create awareness amongst the stakeholders on opportunities provided for supporting the rehabilitation/construction of new basic infrastructure and services, and livelihood options in the targeted districts of Khyber Pakhtunkhwa; D.I. Khan, Tank and Lakki Marwat.

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Create awareness amongst the policy makers about the importance of CDD (Community Driven Development) approach and the intended changes it will inspire to provide necessary support for it.

Ensure effective outreach of the Project supported actions to the targeted beneficiaries.

Instill transparency and accountability to the process through continued dissemination of information and engagement with stakeholders.

Ensure beneficiary feedback about the impact and effectiveness of the Project implemented actions.

Inform stakeholders on the successes of the Project in the context of CDD approach and its role in restoring trust and building peace through a community-led development.

Ensure implementation of Gender Action Plan in the project

Educating people to actively participate in decision making as and when required.

Educating people to play an active role in overseeing implementation and supporting the maintenance of the project assets.

Communicating the mechanism through which people can participate, actions they can take, and how they can register their grievances.

Key Messages:

The communication strategy of KP-SADP is based upon the “MDTF Key Messages for Field-Based Project Staff” that all project personnel interacting with beneficiaries should communicate at every opportunity possible: -

This project is implemented by the Provincial Government and is guided by project’s development needs and priorities.

This project is part of the response to the crisis in 2009 that displaced over 2 million people and the floods of 2010

The Provincial Government mobilize and empower communities to own and manage their development

The World Bank Administered Multi Donor Trust Fund (MDTF) supports the government to build state-citizen trust through this project

11 countries have pooled their resources for the MDTF which supports the government to implement this project

This project is guided by WB’s procurement and fiscal guidelines and ensures transparency in the use of funds

In case of any complaints on this project, please inform on its Interactive Voice Response (IVR) and other tools of Grievance Redressal Mechanism (GRM)

For Implementing Partners, Provincial Government/FATA Secretariat/Line Department/Local Government have been to implement this project

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Audience:

Demographics of D.I. Khan District:

The population of D.I.Khan is a mix of ethnic Jats, Baloch and Pashtun segments, with a significant minority of Urdu-speaking immigrants. Urdu, the national language, is understood and spoken by the majority of residents, while Saraiki is the major language of the district. Pashto is also spoken, primarily within the Pashtun community. Natives of Dera Ismail Khan are known as Derawals. The residents of the entire district are not against the development of their area. They not only welcome any uplift initiative but also participate in the development process. Moreover, the people are hardworking and an asset for the socio-economic development of the area. There are total 49 union councils of D.I.Khan district.

Demographics of Tank District:

Tank is also a southern district in the Khyber Pakhtunkhwa province of Pakistan. The city of Tank is the capital of the district, which consists of Union Council City I and Union Council City II. There are totally sixteen Union councils of district Tank.

Tank is bounded by the districts of Lakki Marwat to the northeast, Dera Ismail Khan to the east and southeast, and South Waziristan to the southwest, west, and northwest. Pashto and Saraiki are the main languages spoken in Tank. The vast majority of people are conversant in Urdu whereas English is understood by the educated. People make their livelihood by farming, land ownership, gun running, falcon catching, migration for employment to the Persian Gulf, or by ownership of shops and businesses in Tank.

Demographics of Lakki Marwat District:

Lakki Marwat is one of the Southern Districts of Khyber Pakhtunkhwa in Pakistan. It was created as an administrative district on July 1, 1992, prior to which it was a Tehsil of Bannu District.

Pashto is main language spoken in a specific dialect, but significant number of people speaks in Hindko dialect). Urdu being national language is also spoken and understood.

The district is a combination of hills and sandy plains. The hilly areas are along the boundaries of the district especially in the east, southeast, southwest and northwest. In the southeast, the Marwat range separates Lakki Marwat from Dera Ismail Khan District while in the east the Karak range separates it from Mianwali District. It is surrounded by Baittani range on the west and southwest, which separates it from Tank District and the tribal Area adjoining Tank District and South Waziristan.

Target Audience:

Targeted communities of the 25 union councils of three selected districts of Southern KP; Dera Ismail Khan, Tank and Lakki Marwat.

Public representatives, local power structures, religious leaders and other opinion leaders

Provincial and regional level Civil Society Organizations (CSOs)

Local Government and Rural Development Department & Planning and Development (P&D) Department (for internal communication)

Donors, development partners and other MDTF/World Bank funded projects

KP Provincial Government.

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http://en.wikipedia.org/wiki/South_Waziristan

http://en.wikipedia.org/wiki/Tank_District

http://en.wikipedia.org/wiki/Mianwali_District

http://en.wikipedia.org/wiki/Dera_Ismail_Khan_District

http://en.wikipedia.org/wiki/Urdu_language

http://en.wikipedia.org/wiki/South_Waziristan

http://en.wikipedia.org/wiki/Dera_Ismail_Khan_District

http://en.wikipedia.org/wiki/Lakki_Marwat_District

http://en.wikipedia.org/wiki/Derawal

http://en.wikipedia.org/wiki/Pashto

http://en.wikipedia.org/wiki/Saraiki_language

http://en.wikipedia.org/wiki/Urdu

http://en.wikipedia.org/wiki/Pashtun_people

Youth of the area.

Communication Awareness:

The messages to create awareness among the targeted population will be as follows:

What do the people need to do to participate in the project? This is a project that needs the involvement of the people at all stages, especially once they have been developed. The people need to have a sense of ownership and support the oversight /implementation of the assets/ facilities

What do the people need to do as part of their civic duty to preserve, protect and maintain the project assets and facilities? Civic duties are those activities that people need to perform as responsible citizens of a place.

The activities to be carried out and the assets to be created will be decided in consultations with target community

What do people need to do to report damage? They should report any damage immediately and protect/guard the assets as their own property

SADP is being implemented for the rehabilitation and development for a better living environment

Methodology and Approach:

Methodology:

Nowadays in rural development, it is common to talk about media categories which are taken to include broadcast (television and especially radio), group (video, tape-slides, sound film-strips, audio-cassettes, overhead projections, flip-charts, posters, pamphlets, and leaflets; as well, traditional folk media such as puppets and live-theatre may be included), and Interpersonal channels (target community, community leaders, contact farmers, extension workers). And Development Support Communication (DCS) strategies have been hierarchically ranked, in terms of complexity, from interpersonal Communication through radio and television broadcasting, and group media, to multi-channel campaigns. This ranking also includes the notion that each strategy can be made more effective by incorporating that which precedes it. Radio broadcasts, for example, have much more impact if they are backstopped with authoritative, village based interpersonal sources, and group media can benefit from both radio and interpersonal communication support.

In light of the low literacy level, rural community and the relatively large project area (three districts) to be covered, the Communication Strategy chalked out as: interpersonal communication, mid and mass media methodologies.

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Interpersonal Communication (face-to-face)

Mid – Mass Communication

(The percent share within the three approaches with 50% on interpersonal, 15% on mid media, and 35% on mass media)

Approach:

Interpersonal

Community discussions at different steps with community organizations CBOs/EIGs, Focal Group Discussions (FDGs), Community Action Plans (CAPs), etc.

Interaction with community at inaugurations of interventions and facilities, meeting/training workshops, Events (peace fairs, sports galas, Meena Bazars), etc.

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Youth outreach

Mid Media

SMS messages, (corporate SMS)

Posters/Banners/Standees

Illustrated Pamphlets

Promos on cable TV

Social media

Mass Media

Radio Magazine Programs

Radio Promos

SMS message campaign

A/V Promos on cable TV

Campaign on social media

Public Service Messages

Monitoring and Evaluation

All activities will be monitored regularly for execution and evaluated on quarterly basis for impact. Quick surveys on recall of message, and prescribed actions taken will help analyze the efficacy of the messages and reach of the interventions. The results will guide the re-adjustments within the strategy accordingly.

k. Accountability Frame work of SADP:

SADP is a project designed under CDD (Community Driven Development) approach. In order to ensure accountability following 05 modes are available which are:

IVR (Interactive Voice Response) Installation of Complaint Boxes (SADP Offices) By Post to Project Officers (Project Director & District Officers) Use of Facebook Use of email ([email protected])

l. Achievement on Gender Action Plan of KP-SADP:

The achievement of KP-SADP under gender action plan is following:

Out of total beneficiaries of 877944 individuals, 456089 are female which is 52%. Out of 887 CBOs, 329 are female which is 37% with the total membership of 9962. Out of 406 EIGs, 185 are female which is 46% with the total membership of 1714.

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mailto:[email protected]

Out of 979 CAPs, 403 CAPs are of female CBOs/EIGs which is 41% Establishment of 21 VTPs for the provision of skill training to female trainees in 03

trades i.e. Tailoring, Beautician & TBAs with the total 315 trainees. It is worth to mention that 17 VTCs established by KP-SADP during round I are excluding that having 170. These VTPs are exclusively run by the female CBOs.

Out of 367 Infra schemes, 55 schemes have been awarded to female CBOs/EIGs which is 15%. This show active participation of women in the implementation of project activities along with the O&M.

Training of project staff especially social team of three DIUs on gender sensitivity by TPMA (AID Global).

Proposed Actions:

Creation of new position PMU based CDO (Community Development Officers)- Female

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Annexure-A

Summary of Status of staff of PMU and DIUs

KP-SADP

Project Staff Detail

Sr# Position PMU/DIU

Status

Filled Position

Vacant Position

Total

Positions

Tentative date for filling up of position

1 Project Director PMU 1 1 0 Jan 2019

2 Procurement Specialist PMU 1 0 1

3 M&E Specialist PMU 1 0 1

4 Community Development Specialist PMU 1 0 1

5 Communication Specialist PMU 1 0 1

6 Livelihood Development Specialist PMU 1 0 1

7 Finance Specialist PMU 1 0 1

8 Infra-Structure Specialist PMU 0 1 1 Feb 2019

9 Environment Specialist PMU 1 0 1

10Social Safe Guard/

Gender SpecialistPMU 0 1 1

Mar 2019

13 NRM Liaison Office Liaison Office 1 0 1

14 Internal Auditor PMU 1 0 1

15 MIS Officer PMU 1 0 1

16 Admin &HR Officer PMU 1 0 1

17 Accountant-PMU PMU 1 0 1

18 Office Assistant-PMU PMU 1 0 1

19 Computer Operator-PMU PMU 2 0 2

20 Machine Operator PMU 1 0 1

21 Naib Qasid PMU 4 0 4

22 Driver PMU 3 0 3

23 Naib Qasid- Liaison Office Liaison Office 1 0 1

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24 District Officer , Community Development DIU 3 0 3

25 District Field Engineer DIU 3 0 3

26 M&E Officer / District FP for ESMP DIU 3 0 3

27 Community Development Officer DIU 3 0 3

28 Male Field Facilitators DIU 15 1 16 Feb 2019

29 Female Field Facilitators DIU 12 0 12

30 Sub Engineers DIU 8 1 9 Feb 2019

31 Accountant DIU 2 1 3 Feb 2019

32 Assistant DIU 3 0 3

33 Computer Operator DIU 2 1 3 Feb 2019

34 Drivers -DIUs DIU 6 0 6

35 Naib Qasid- DIUs DIU 6 0 6

Total 0 0 91

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Annexure –B

Status of Training/Workshop

As of December 2018

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S.# Training/Workshop

No. of Participants

Male Female Total

1 Orientation of interns inducted in YIP 17 11 28

2 Training and Exposure visit of SADP Staff with M/s MeraMaan 50 06 56

Total 0 67 17

Annexure-C:

FINANCIAL STATEMENT

As of December 2018

Revised PC-1 Cost

(USD in M)

Releases

upto December 2018

(USD in M)

Expd: till December

2018

(USD in M)

Allocation

2017-18 &

2018-19

(6 months)

(USD in M)

CFY Releases (2018-19)

(USD in M)

%age against

PC-I cost

22.00 16.133 12.411 5.750 0.00 56.41%

Component wise Financial Utilization of the Progress of the as of December 2018 are as under:

S.# ComponentUSD

(In Million)

Utilization Since commencement to December 2018

(USD in Million)

A. Community Development Support 1.62 0.485

B. Community Driven Investment Program* 15.71 7.654

B1 Social Infrastructure 7.47 6.472

B2 Productive Infrastructure 8.07 1.119

B3 Asset Building for Ultra Poor 0.17 0.063

C. Project Implementation Support 4.65 4.272

Total Project Costs 22.0 12.411

The total Disbursements as well as Expenditures of the Project as of December, 2018

Activity PKR(In Millions)

US $(In Millions)

Disbursement 1,682.334 16.133

Expenditure 1,249.252 12.411

Balance 433.082 3.722

*The community contribution that has been mobilized by the project in kind since inception till September 2018 is 1.205 M USD.

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Annexure-D:

Success storiesConstruction of Cattle Pond

(CBO Waseb (Gara Shahbaz UC Ranwal–Tank)

(By: Saad Bin Abi Waqas, Social Organizer DIU Tank)

“KP-SADP’s effective social mobilization campaign sensitized we community people to find out resources by ourselves for the resolution of our problems”.This was stated by ShoukatJaved (Chairperson Community Based Organization (CBO) Waseb) resident of village Gara Shahbaz, Union Council Ranwal, district Tank.

The village comprised of around 1400 households where mostly people deprived of many basic necessities of life. Residents of GaraShabaz showed interest in getting organized and requested SADP for CBO formation and as result of their struggle there CBO with the name of WASEB was formed in June 2017.

Shoukat said “project’s social team created awareness among us that first we gather on a platform, identify our own problems, discuss these issues with each other and find a possible way how to solveour problems”.

He continued that “We sensitized that our miseries cannot be resolved by sitting and waiting for government or any other institution that they will come to us. After prioritized our need, the CBO members got mobilized and we started a campaign to convince community members to initiated construction of Cattle Pond on self-help basis. As a result, we were successful to construct a livestock pond in our village”.

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Shoukat Javed proudly disclosed that “the cost on the construction of cattle pond was estimated around PKR. 60,000/- For this cause we started to collect funds from CBO members and later on the whole community members/villagers supported and helped in the shape of finance, labour and also donated land for cattle pond”.

Success Story: “Single goat changed lifestyle of family”(Suria Bibi FSO DIU Lakki Marwat)

“Single goat brought prosperity and changed lifestyle of our family”, the happiness now comes back to our house”, this was stated by Ms. Bibi Gula, resident of village Mughal Manji Wala, Union Council Marmandi Azim district Lakki Marwat.

Bibi Gula, (48) is member of Women Community Based Organization (WCBO) Mughal Awaz Forum and lives with her three children whereas herhusband is paralyzed. “I was very depressed after my husband got paralyzed and all family responsibilities were laid on my shoulders and the life become miserable. Seeing my children in such a state was horrible,”she remembered. “We waited for an angel to descend and help us. At that time Khyber Pakhtunkhwa- Southern Area Development Project (KP-SADP) team approached in our village and due to their social mobilization, I was encouraged how to face the challenges and motivated to become member of WCBO,”she narrated.

She said “After sometimes KP-SADP provided a goat for livelihood through MCBO Saiban in 2015. The goat started producing milk and we became able by selling of this milk in nearby homes besides fulfilling our own milk requirements”. The life which was once miserable for us, but after getting goat the living condition had gradually improved as we got income generation tool (goat) from SADP”.

“Later on, the goat gave birth to three baby goats in first year and further three babies in next year, and had became a total of seven-member goat family”. Bibi Gula said and continued that “as the resources increased in shape of big goat-family, I sold out these seven goats in 2018 and purchased a cow for more milk production. The cow gives seven-kilogram (Kg) milk daily. We keep one-kilogram milk for domestic use whereas remaining six kg milk is for selling purpose. I earn Rs. 500/- per day and around Rs.15000/- per month”.

Gula said “in rainy days she was not able to send her children to school but now as her financial resources improved, she is sending them to school to get education. The single goat given by SADP not only improved my income resources but also brought happiness to our family”.

“The confidence given to me by SADP team helped me to stand on my own feet and resolve even domestic issues. Now I also participate to play my role in resolving collective issues of my village. This attitude brought a positive change in our lives”, Bibi Gula concluded.

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Success story –Construction of Cattle Pond, Koru Khan

(WEIG Livestock, Arriba – Tank)

“Newly constructed cattle pond fulfills water need of our livestock”, Zarina Bibi

(By: Habiba Noureen FSO DIU Tank)

Zarina Bibi (Housewife) member of WCBO Areeba and Female EIG Livestock village Koru Khan Union Council Shah Alam district Tank said that “newly constructed cattle pond fulfills the water neet of our livestock and now we bring water nearest place in our village. She said earlier we were facing great hardships to feed water to cattle because there were sever scarcity of water in this area whereas even there is no water for drinking purpose”. She said “cattle pond serves clean water for our livestock throughout the year. Even if it doesn’t rain, we fill it with other water resources like irrigation channels of Tank & Gomal Zams. This newly built pond has reduced most of diseases in animals which caused due to stagnant water of mud-pond in the past. The death ratio in animals also reduced now”, she concluded.Village Koru Khan is one of the most backward and deprived village of District Tank. It is situated at around four kilometer from Tank city with a population more than 4,500 individuals and 800 households.

Mostly people of Koru Khan rare livestock to meet their daily expenses by selling the milk in the nearby markets. The people face problems in raring the livestock i.e. provision of clean drinking water, fodder arrangement and vaccination. In order to gratify the needs of the community; the female members of the WEIG Livestock prioritized their need of “Construction of Cattle Pond” for their livestock to meet the drinking water needs.

Sartaj Bibi (Housewife)resident of village Koru Khan said that “I have two cows and few goats. Before construction of cattle pond in our village I used to go far off areas to bring water from mud-made-ponds containing stagnant water. When our livestock used to go for grazing outside the village, our livestock used to drink such stagnant water which caused different diseases in them and we used to spend

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lot of amount on their treatment. But now, by construction of this pond, it has made easy for us to get clean drinking water for our livestock.”

Gull Begum (Housewife)another resident of the same village said that, “I have eight sheep and two goats and I use their milk for domestic-use. Like other women of the village, I faced difficulties in getting water for my livestock before construction of this pond. But now I feel easy way to bring water for cattle as the new pond is near to my home. Earlier, we had to use stagnant water in the past from mud-ponds outside our village for our livestock. I am very thankful to SADP who facilitated us in provision of cattle pond for our livestock”, she concluded.

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Annexure-E

Result Frame work of KP-SADPResult Frame work of KP-SADP

Result / Indicator As of Sept 18

As of Dec 18

End Target

Project Development Objectives1 Project beneficiaries: Support at least 260,000 project beneficiaries of

which 30 percent women 862,712 877944 260,000

2 Establish and/or revitalize 1,300 CBOs and EIGs 1,276 1293 13003 At least 60 percent of CAPs have arrangements for community engagement

in post-project sustainability or O&M 43% 42% 50%

4 At least 80 percent of CBOs/EIGs use participatory planning to develop CAPs and use them for implementation 72% 74% 80%

5 Change in percent of population accessing productive infrastructure and services provided through this project 44% 44% 60%

6 Number of CBO/EIG members (gender disaggregated) benefitting from productive infrastructure 10,056 10,056 8,000

7 Number of CBO/EIG members (disaggregated by gender) benefiting from social infrastructure 97,596 97,596 100,000

1 70 percent of grants disbursed timely to EIGs/CBOs out of the total approved CAP 43% 42% 70%

2 At least 70 percent of project staff, disaggregated by gender, utilized knowledge and skills gained through capacity development activities 86% 86% 70%

3 Number of EIG members benefiting from livelihoods support 5,059 5,059 5,0004 Number of EIG female members benefiting from livelihoods support 2,575 2,575 1,9625 Number of EIG male members benefiting from livelihoods support 2,484 2,484 3,0386 Number of female CBO members benefiting from social and productive

infrastructure 1,589 1,589 6,722

7 Number of CBO male members benefiting from social and productive infrastructure 9,467 9,467 23,278

8 60% of approved CAPs completed in time after receipt of grant, and published in the project website 43% 42% 60%

9 100 percent of CAPs approved by the SARAC 43% 42% 100%10

Monitoring system established and functioning: timely reporting against activity and output indicators

MIS developed launched for pre testing and will be finalized after the approval of the Bank.

100%

11 1245 community members received training through the project (OBT + Fund Admin &contract Mngtt) 1,922 1,922 1,245

12 Number of community female members received training through the project (OBT + Fund Admin &contract Mngtt) 296 296 272

13 Number of community male members received training through the project (OBT + Fund Admin &contract Mngtt) 1,626 1,626 973

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Annexure-F

Community & PMU Procurement Section

Time Period (Oct to Dec)2018

D.I.Khan

Sr#

Type of scheme

Files reviewed

(Up to Sept 18)

Files reviewed (Oct to Dec)18

Total files reviewed up to Dec 18

File cleared and submitted for further process

File returned back to DIU/ community for

rectification

1 Street Pavement N/A 10-01-18

Total 14 file were reviewed (5 files of Infrastructure schemes while 9 for VTP schemes) out of which 8 files of VTP were returned back to DIU due to having similar hand writing issues

The file is satisfactory as per the Procurements prospective and is in 100 % compliance with the revised SOP, file is forwarded to the other sector specialist to be checked on their prospective.

2 Street Pavement

N/A 10-01-18 The file is satisfactory as per the Procurements prospective and is in 100 % compliance with the revised SOP, file is forwarded to the other sector specialist to be checked on their prospective.

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3 Street Pavement N/A 24/10/2018

The file is satisfactory as per the Procurements prospective and is in 100 % compliance with the revised SOP, file is forwarded to the other sector specialist to be checked on their prospective.

4 VTP N/A 05-Dec-18

File contains procurement issues i.e similar hand writing, has been returned to the DIU for rectification

5 VTP N/A 05-Dec-18


6 VTP N/A 05-Dec-18


7 VTP N/A 05-Dec-18

The file is satisfactory as per the Procurements prospective and is in compliance with the revised SOP, file is forwarded to the other sector specialist to be checked on their prospective.

8 VTP N/A 05-Dec-18

File contains procurement issues i.e. similar hand writing, has been returned to the DIU for rectification

9 VTP N/A 05-Dec-18 The file is satisfactory as per the Procurements prospective and is

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in compliance with the revised SOP, file is forwarded to the other sector specialist to be checked on their prospective.

10 VTP N/A 05-Dec-18 All the three activities are in similar writing, file retuned to DIU for rectification.

11 VTP N/A 05-Dec-18 Two activities are in similar writing, file retuned to DIU for rectification.

12 VTP N/A 05-Dec-18 All the activities are in similar writing, file retuned to DIU for rectification.

13 VTP N/A 05-Dec-18 Two activities are in similar writing, file retuned to DIU for rectification.

14 Street Pavement N/A N/A

Delivery period not mentioned in the Quotations, rest file is in compliance with revised SOP, file is forwarded to the other sector specialist to be checked on their prospective.

15 Street Pavement N/A N/A

Delivery period not mentioned in the Quotations, rest file is in compliance with revised SOP, file forwarded to the other sector specialist to be checked on their prospective.

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16 VTP N/A 28-Dec-18

The file is in line with the revised Procurement SOP, info regarding standard Parlor kit were needed which have been provided. File forwarded to the other sector specialist to be checked on their prospective.

17 VTP N/A 28-Dec-18

The file is in line with the revised Procurement SOP, info regarding standard Parlor kit were needed which have been provided. File forwarded to the other sector specialist to be checked on their prospective.

Lakki Marwat

1 Street pavement N/A 18 Oct, 2018

Total 12 file were reviewed, 7 files of Infrastructure schemes while 5 of livelihood schemes, out of which 1 files of Infrastructure schemes were returned back to DIU due to having similar hand writing issues, while the other livelihood schemes were not having procurement activities and were forwarded

Did not find procurement related issue, the file further forwarded to the relevant sector specialist to be checked on their prospective.





4 Street pavement

N/A Oct, 2018 Please check its status from Qayyab sb, I did not note it in my

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record


The file was being returned to the DIU having issue on procurement aspects.



7 Bio Gas Plant N/A 19 Oct, 2018 No Procurement activity,

forwarded


forwarded


forwarded


forwarded

11 Access Road N/A 26 Oct, 2018

File usually do not contain procurement activity in the final installment, here in the final installment no procurement activity was noticed.

12 Street pavement N/A 20-11-18

Procurement activities having issues have been rectified and forwarded to FMS for payment of 2nd installment, the file was earlier forwarded on 19/10/18 to DIU and, rectified on 19/11/18. It took a month in rectification of the issue and receiving the file

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back in the PMU.

Tank

1 Grain Storage N/A 18/10/18

Total 25 activity were reviewed, 4 files of Infrastructure schemes while 21 of livelihood schemes ( 15 of Grain Storage 6 of Home based shops) out of which 1 files of Infrastructure schemes were returned back to DIU due to having similar hand writing issues, while the other livelihood schemes were not having procurement activities and were forwarded

No Procurement activity, forwarded

2 Grain Storage N/A 18/10/18 No Procurement activity,

forwarded


forwarded


forwarded


forwarded


forwarded


forwarded


forwarded


forwarded


forwarded

11 Grain Storage

N/A 18/10/18 No Procurement activity, forwarded

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forwarded


forwarded


forwarded


forwarded

16Home Based Shops

N/A 18/10/18No Procurement activity, forwarded

17Home Based Shops


18Home Based Shops


19Home Based Shops


20Home Based Shops


21 Home Based Shops

N/A 18/10/18 No Procurement activity, forwarded

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22 Street Pav N/A 20/11-18

The file do not have any new procurement activity, overall the file is fine as per the Procurement prospective. File forwarded to the other sector specialist to be checked on their prospective.

23 Street Pavement N/A 12-Dec-18

The file is in compliance with the revised procurement SOP. File forwarded to the other sector specialist to be checked on their prospective.


The file is in compliance with the revised procurement SOP. File forwarded to the other sector specialist to be checked on their prospective.


Similarity of hand writing found file returned to DIU for rectification in the matter.

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Annexure-G

Monitoring Checklist

Date: ___________________

Basic Information:

Name of CBO/EIG

Village

UC

District

Purpose of visit

Date of formation of CBO Name of Scheme/ Intervention:

Record Keeping:

Sr# Issues

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Project Intervention Visit:

Sr# Issues/ Observations

General Discussion:

Community knowledge about SADP Yes/No

Date for start of saving: Total saving done till date:

Did the community know about IVR: Yes/No

If yes , community used IVR Yes/No

Response of community regarding IVR

Poor Fair Good Excellent

Fund & Admin Contract Mngtt Training of CBO: Yes/No

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Number of CBO/EIG member present in the meeting:

Are the O&M committee members present: Yes/No

Are the O&M committee members know about the O&M of the scheme: Yes/No

OBT: Yes/No Year of OBT:

De brief Session at district level:

Sr# Point under discussion Way forward Date for rectification

______________________________ ______________________________

M&E Specialist District Officer

KP-SADP DIU_____________________

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Annexure-H

Completion Follow Up Visit ReportDate: _____________

CBOs/EIGs introduction/ basic details

Name of CBO/EIGDate of formationUC & VillageType of SchemeDate of Fund Admin TrainingAttainment of Maturity Criteria

Introductory MeetingRegular Meeting by CBO/EIGElection of Office bearersIssuance of Registration certificate by DIUActive Bank A/cCAP formedOBT ConductedObservation

Knowledge of IVRKnowledge of Community about their ToRsScheme completion date and saving up till nowUtilization of saving with evidencesIs the O& M committee active?Physical condition of schemeCleanliness & maintenance of schemeAny initiative that community has taken at their own# of visits DIU staff has conducted after the completion of schemeBenefits community are taking through this scheme especially womenReceptiveness of the CBO/EIG is seenPresent issues/ problems of the community Vs Need prioritization tableRole of scheme in the improvement of livelihood of the local community

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Annexure-I

Skill trainees Post Completion Follow UpDate: _____________

General InformationName of Trainee

F/H Name

CNIC# DOB

Gender Contact #

Name of CBO/EIG

Village

UC Tehsil

District Marital Status

Education/Training Related InformationEducation Level Training taken if any

before SADPEvidence seen Trait (trained by

SADP)Certificate of SADP training

Tenure of SADP training

From To

HH income before SADP training

HH income after SADP training

Impact / Benefit of the training

Post completion support provided by SADP (if any)

Trainee established his/her business / working with USTAD for further improvement of his skill Any other benefit/ support needed by the trainee from SADP

# of individuals trained by SADP trainee after the completion of training program

Market linkages established by trainee with suppliers / clientage

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Satisfaction of training regarding the training program of SADP.

1 for Excellent 2 for Good 3 for Fair 4 for Need

Improvement 5 for Poor

What type of value addition SADP can do if such type of training program continues in futureRemarks by the interviewee / interviewer ( If any)

Recommendations from M&E section

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Picture Gallery

District Implementation Unit Dera Ismail Khan

1.

Description:Ongoing Scheme Monitoring Visit. Street Pavement & Drainage SystemMCBO Gilani Abad Dated: 15.10.18

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2.

Description:Ongoing Scheme Monitoring VisitStreet Pavement & Drainage System MCBO Pir AsabDated: 3.10.19

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3.

Description:Post Completed Follow-up VisitVillage Access RoadMCBO Long JanubiDated: 3.12.18

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4.

Description:Post Completed Follow-up VisitVillage Access RoadWCBO RoshaniGerbiDated: 3.12.18

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5.

Description:Ongoing Scheme Monitoring VisitMCBO InsafGhulamay WalaStreet Pavement & Drainage SystemDated 5.11.18

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6.

Description:Ongoing Scheme Monitoring VisitMCBO Kat ShahaniStreet Pavement & Drainage SystemDated 5.11.18

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7.

Description:Ongoing VTP Monitoring VisitWCBO ChahParatiDated 6.12.18

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8.

Description:Ongoing VTP Monitoring VisitWCBO Sanghat BalochDated 7.12.18

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9.

Description:Post Completed Follow-up Visit of Skill TraineesDated 24.12.18

10.

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Description:Ongoing Scheme Monitoring VisitMCBO WasaibRuknaoStreet Pavement & Drainage SystemDated 26.11.18

11.

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Description:Ongoing Scheme Monitoring VisitMCBO ShaheenStreet Pavement & Drainage SystemDated 27.11.18

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District Implementation Unit Lakki Marwat

1.

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Description:MCBO Youth Welfare SocietyUC Tattar Khel1st October 2018

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2.

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Description:MCBO Comprehensive Society UC Mela Shahab Khel 2nd October

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3.

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Description:MCBO AwamiKhidmatgarBachakan AhmadzaiUC Kot Kashmir13th August 2018

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District Implementation Unit Tank

1.

Description:Environment Specialist KP-SADP inaugurates plantation campaign in village Kot Allah Dad UC Ranwal for WCBO Fatima &Hina on 03/10/2018

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2.

Description:CDS KP-SADP interacting with community focal persons during his visit to WCBO Inqilab in village Koru Khan on 11/10/2018

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3.

Description:DIU Tank core team inspect Vocational Training Program after its inauguration for WCBO Gulshan in village Safdar Ali Shah UC Ranwal on 12/11/2018.

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4.

Description:M&E Specialist and DIU Team visit different completed schemes in village KotMitho UC Jattatar during follow up visits on 06/12/2018.

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5.

Description:VTP inauguration of WCBO Ariba in village Koru Khan UC Shah Alam on 20/11/2018.

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6.

Description:VTP inauguration of WCBO Gulshan in village Safdar Ali Shah UC Ranwal on 12/11/2018.

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Documents

B: - sadp.gkp.pksadp.gkp.pk/wp-content/uploads/2016/01/QPR-KPSADP-… · Web viewTwo student groups, one each boys & girls visited field area of D.I.Khan district where they have