B. 7i D. - Paynesville, Minnesota Council Ag.pdf · 10/02/2014 · A. Police Department - Office ofTraffic Safety Radar Unit Presentation (page 11) B. CentraCare Health Paynesville

B.C.D.

REGULAR CITY COUNCIL MEETINGPAYNESVILLE CITY HALL

MONDAY, FEBRUARY 10,20146:00 P.M.

AGENDA

I. CALL TO ORDER1.- -- PLEDGE-O~ALLEGIANCE --------III. COUNCIL ACTIVITY REPORTSIV. DEPARTMENT HEAD REPORT - Paul Wegner & Ron MergenV. CONSENT AGENDA

A. Minutes (page 1) - EDAP Board, Airport Commission, Public Safety Committee, SafetyCommittee, Liquor Board, and City Council (2).Vouchers (page 2)7ih Annual Wastewater Operations Conference (page 3)Fire School (page 8)

VI.

VII.

VIII.

IX.

NEW BUSINESSA. Police Department - Office of Traffic Safety Radar Unit Presentation (page 11)B. CentraCare Health Paynesville - Assignment Of Equipment Shed Lease (page 12)C. Gambling Permit - Koronis Ducks Unlimited (page 15)D. Personnel- Resignation/Hiring of Social Media Specialist (page 21)E. Personnel - Resignation/Hiring of Emergency Management Director (page 24)

OLD BUSINESSA. MPCA Former Mid Town Service Station (page 28)B. Building Inspection Services (page 33)C. 2014 Street Improvement Project (page 38)D. Land Rent Bids/Farm Lease - Tim Wegner (page 39)E. Booster Station (page 48)F. Derichs Properties, LLC - Amendment To Letter of Intent (page 51)

INFORMATIONALA. January Police Reports (page 54)B. Mediacom - Rate Increase (page 58)C. The City closed on the property with Stan & Joann Yarmon on January 31 J 2014.

ADJOURN

The agenda has been prepared to provide information regarding an upcoming meeting of the PaynesvilleCity Council. This document does not claim to be complete and is subject to change.

BARRIER FREE: All Paynesville City Council meetings are accessible to the handicapped. Attempts will bemade to accommodate any other individual need for special services. Please contact City Hall at (320) 2433714 early so that the necessary arrangements can be made.

REQUEST FOR COMMITTEE/COUNCIL ACTION

COMMITTEE/COUNCIL NAME: City Council

Committee/Council Meeting Date: February 10, 2014

Originating Department: Administration

Item Number: V - A

ITEM DESCRIPTION:

Prepared by: Staff

COMMENTS:

Minutes

Please review the minutes from the following meetings:MeetingNovember 12, 2013 EDAP BoardOctober 23, 2013 Airport CommissionAugust 27,2013 Public Safety CommitteeNovember 25, 2013 Special Safety CommitteeDecember 3, 2013 Liquor BoardDecember 23, 2013 Special City CouncilJanuary 8, 2014 Regular City Council

ADMINISTRATOR COMMENTS:

COMMITTEE/COUNCIL ACTION:

Motion to approve the minutes from the following meetings:November 12, 2013 EDAP BoardOctober 23, 2013 Airport CommissionAugust 27,2013 Public Safety CommitteeNovember 25, 2013 Special Safety CommitteeDecember 3, 2013 Liquor BoardDecember 23, 2013 Special City CouncilJanuary 8,2014 Regular City Council

Emailed11-27-1310-30-139-12-1312-31-1312-18-132-5-142-5-14

11-27-1310-30-139-12-1312-31-1312-18-132-5-142-5-14

\





Agenda Section: Consent

Item Number: V-B

ITEM DESCRIPTION: Vouchers

Prepared by:

COMMENTS:

Alice McColley

Please review the following vouchers:01/23/2014 Payroll 87670-8767301/23/2014 Payroll Direct Deposit01/23/2014 Payroll Taxes 87674-8767901/23/2014 Payroll - Fed01/23/2014 Payroll - State01/23/2014 Payroll - ING01/23/2014 Payroll - TASC01/23/2014 Payroll - PERA01/23/2014 Payroll - AFLAC01/23/2014 Payroll - SELECT02/05/2014 Vouchers 87684-87773

TOTAL



Motion to approve the following vouchers:01/23/2014 Payroll 87670-8767301/23/2014 Payroll Direct Deposit01/23/2014 Payroll Taxes 87674-8767901/23/2014 Payroll - Fed01/23/2014 Payroll - State01/23/2014 Payroll - ING01/23/2014 Payroll - TASC01/23/2014 Payroll- PERA01/23/2014 Payroll - AFLAC01/23/2014 Payroll - SELECT02/05/2014 Vouchers 87684-87773

TOTAL

$3,735.27$14,348.29

$5,186.04$4,930.65

$912.65$275.00$466.13

$4,472.29$124.46$353.75

$216,916.71$251,721.24

$3,735.27$14,348.29

$5,186.04$4,930.65

$912.65$275.00$466.13

$4,472.29$124.46$353.75

$216,916.71$251,721.24




Agenda .Section: Consent


Item Number: V - C

ITEM DESCRIPTION: 77th Annual Wastewater Operations Conference

Prepared by: Staff

COMMENTS:

Bob Wander is interested in attending the 7ih Annual Wastewater Operations Conference,March 26 - 28,2014 in Brooklyn Park, MN. The registration fee is $300.00 plus hotelaccommodations, mileage, and staff time.



Motion to approve the attendance of Bob Wander to the 7th Annual Wastewater OperationsConference, March 26 - 28, 2014 in Brooklyn Park, MN.

HighlightsA & Bexam refresherTo attend this refresher session you must preregister bychecking the appropriate box on the registration form.There is no additional charge for this session, but classsize is limited to the first 50 people to register. Bring yourcalculator. Although the class will provide a review ofinformation, it is not intended as asubstitute for studying.

Certification examinationsCertification exams will be given Friday morning from9 a.m. -1 p.m. Eligible operators intending to take the exammust complete and mail an exam application and applicationfee on or before March 13. Exam applications are availableat: www.pca.state.mn.us/publications/wq-wwtp8-00.pdf.Questions? Contact Dianne Navratil at 651-757-2599,1-800-657-3864 or [email protected].

Wastewater examination $55.00Certificate issuance after examination $45.00

Operator Awards CeremonyOperator awards will be presented Wednesday morning.You won't want to miss this session!

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Conference at-a-glanceRegistration 7:30 - 8:30 a.m.

Wednesday, March 26 Thursday, March 27 Friday, March 28

8:30a.m. General session with 8:00a.m. • Biosolids 7:30a.m. Operator's breakfastkeynote speakers • leadership 8:00 a.m. Keynote speaker

10:30 a.m. • Operator Awards • New Plants/Upgrades

Ceremony • Microscopes & Bugs 9:00 a.m. Certification exams• AlB Exam Refresher (exams end at 1:00 p.m.)

12:00 p.m. Lunch • C/O Exam Refresher • Emerging Issues

1:00 p.m. • Biosolids 11 :30 a.m. Lunch • Retirement

• Industrial Wastewater 12:30 p.m. • Biosolids• Safety

• eOMRs • Stabilization Ponds• Keep it Running (0 & M)

• Emergency Response • Alternative Energy• Preparing Tomorrow's

Workforce Today• AlB Exam Refresher • Potpourri• C/O Exam Refresher • AlB Exam Refresher 12:00 p.m. Classes adjourn (no lunch)

4:30 p.m. Classes adjourn• C/O Exam Refresher

2:00 p.m. Vendor exhibits begin

3:30 p.m. Classes adjourn

To receive 16 wastewater contact hours ornine Type 4 contact hours and seven wastewater contact hours,you must attend the entire 2 Y2 days.

Keynotes HotelThe Marriott Northwest has reserved a block of rooms at aspecial conference rate of $131.23 (includes tax) untilMarch 4, 2014. Call 763-536-8300 or 1-877-303-1681 tomake reservations. Mention the MPCA Wastewater OperationsConference to get the special rate.

General session

Wednesday

David Brown, P.E., is Senior Manager at Progressive ConsultingEngineers. His presentation "Water for People Impact Tourto Malawi, Africa" will highlight the work of Water for Peoplewhose mission is to build aworld where all people haveaccess to safe drinking water and sanitation.

Friday

Dr. Peter Sorensen is a professor at the University ofMinnesota in the Sorensen Lab. He will discuss biology andmanagement of the common carp and its impact on waterquality.

Registration questions?Contact Tracy Finch at 651-757-2103 or 1-800-657-3864 [email protected].

1-494

Marriott Northwest7025 Northland Dr NBrooklyn Park, MN

~QJCooco

Wastewater Operations Conference Registration for Attendees and Exhibitors

Required information - print clearly

Legal name _

Business/employer _

Business address _

City State __ Zip _

Telephone _

E-mail _

Special needs: (check day and describe) 0 Wed 0 Thur 0 Fri

Check all that apply:

o Sign me up for AlB Exam Refresher (Limit 50)

o Sign me up for C/O Exam Refresher (No Limit)

o Sign me up for the Biosolids Refresher

Postmark by Postmark3/13/14 after 3/13/14 Total

0 Attendee $300 $325

0 Exhibitor $300 $325Exhibitor fee + I door prize

Exhibitor booth 1. 2. 3.choice

Exhibitor information

Payment

Check or government P.O. # made payable toMinnesota Pollution Control Agency.

Mail registration with check/PO payment to:Minnesota Pollution Control Agency ATTN: Fiscal- 6520 Lafayette Road NorthSt. Paul, Minnesota 55155-4194

Credit card D Visa D Mastercard Amount $-------Nameoncard _

Address _

City State __ Zip _

Telephone _

E-mail receipt to _

Card # _

Exp. date 3-digit security code _

Cardholder signature _

Person taking c1ass _

Fax registration with credit card paymentto 651-205-4594.

Booths **Vendor exhibit changed to afternoon.**

Vendor exhibits will be held Thursday, March 27, from2:00 p.m. until 4:30 p.m. Exhibit set-up begins at 10:00 a.m.Information is available here and on the MPCA website atwww.pca.state.mn.us/training.

For exhibitors registering and paying by March 13, the cost perbooth is $300 plus one door prize; after March 13, registrationcost is $325 plus one door prize.

All booths have eight-foot tables. If you need electricity,contact the hotel directly at 763-536-8300. Note: the hotelcharges extra for electricity.

Use the diagram at right to select a booth. Indicate your topthree choices on the registration form.

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Agenda Section: Consent

Item Number: V - 0

ITEM DESCRIPTION:

Prepared by: Staff

COMMENTS:

Fire School

Dodi Greeley, Rachel Hoppe, and Roger Torborg are interested in attending the Mankato FireSchool, March 1-2,2014 in Mankato, MN. The registration fee total is $340.00 plus one hotelroom for two nights ($125.82), and mileage.

Tom Fordyce, Jon Kulzer, Shane Schmidt, and Tim Miller are interested in attending theDetroit Lake Fire School, March 8-9, 2014 in Detroit Lakes, MN. The registration fee total is$400.00 plus two hotel rooms for two nights ($339.96), and mileage.



Motion to approve the attendance of Dodi Greeley, Rachel Hoppe, and Roger Torborg to theMankato Fire School, March 1-2,2014.

Motion to approve the attendance of Tom Fordyce, Jon Kulzer, Shane Schmidt, and Tim Millerto the Detroit Lake Fire School, March 8-9, 2014.

Mankato Fire School March 1-2 2014South Central College

Dodi Greeley

The art of reading smoke 4 hrs

How to deal with a community emergency 4 hrs

Highway safety indent management 4 hrs

$120 for 12 hrs of class

Rachel Hoppe

The art of reading smoke 4 hrs

How to deal with a community emergency 4 hrs

Highway safety indent management 4 hrs

$120 for.12 hrs of class

Roger Torborg

Fire Apparatus maintenance 4hrs

$100 for 4hrs of class

Hotel Info

Quality Inn ( Phone #507-388-5107)

131 Apache Place

Mankato Mn, 56001

$125.82 for two nights

Conf. # 323424515

(room is under Dusty Veldkamp at this time)

Detroit Lakes Fire School March 8-9 2014

Tom Fordyce

Relief Assoc. - New trustees and officers 4hrs

Relief Assoc. - By Laws and investments 4hrs

Relief Assoc. -Working with the State Auditor 4hrs

$100 before Feb 21, 2014

Jon Kulzer

Relief Assoc. - New trustees and officers 4hrs

Relief Assoc. - By Laws and investments 4hrs

Relief Assoc. -Working with the State Auditor 4hrs

$100 before Feb 21, 2014

Shane Schmidt

Tactics and Strategy - Rural 12hrs

(Second choice Strategies for Leadership Success)

Tim Miller

Tactics and Strategy - Rural 12hrs

(second choice Fire and Arson Investigation)

Hotel Info

Best Western plus Holland House Phone # 218-847-4483

615 Highway 10 East

Deroit Lakes Mn

$339.96 for 2 rooms for two nights




Agenda Section: New Business


Item Number: VI - A

ITEM DESCRIPTION: Police Department - Office of Traffic Safety Radar UnitPresentation

Prepared by: Chief Paul Wegner

COMMENTS:

Tom Kummrow, Law Enforcement Liason for the Office of Traffic Safety will be in attendance topresent the City of Paynesville and the Paynesville Police Department with a new radar unit forparticipation in the State's TZD program. The value of the radar unit is $2,500.00.








Item Number: VI - B

ITEM DESCRIPTION:

Prepared by: Staff

COMMENTS:

CentraCare Health - Paynesville (CCH-P) - Assignment ofEquipment Shed Lease

Please review the attached Assignment of Equipment Shed Lease between the City ofPaynesville and CentraCare Health - Paynesville. CentraCare Health - Paynesville leases thestorage shed from the City that houses the radio equipment.



Motion to approve the Assignment of Equipment Shed Lease between the City of Paynesvilleand CentraCare Health - Paynesville.

CENTRACARE HealthPaynesville

200 West First Street I Paynesville, MN 56362(320)243-3767 phone I (800) 242-3767 toll-freewww.centracare.com

January 28,2014

Renee EckedyCity Administrator221 Washburne AvePaynesville, MN 56362

Dear Renee,

Enclosed is the Assignment of Equipment Shed Lease with City ofPaynesville and CentraCare Health Paynesville (CCH-P). CCH·P is leasing the storage shed from the City that houses the radio equipment.Since affiliation with CentraCare Health (CCH), a new resolution needs to be signed reflecting the changeofLessor. Please sign and mail an executed copy back to me when completed.

Tammy WilliamsCentraCare Health - Paynesville200 West First StreetPaynesville, MN 56362

If you have any questions, please contact me at 320-243-7717.

Thank you,

j~~~Tammy WilliamsExecutive Assistant

JAN 2 8 2014

ASSIGNMENT OF LEASE

Paynesville Area Hospital District, a duly organized political subdivision of the State ofMinnesota, doing business as Paynesville Area Health Care System, with its principalbusiness address located at 200 First Street West, Paynesville, Minnesota 56362 (the"Assignor") hereby assigns to CentraCare Health-Paynesville, LLC, a tax exemptMinnesota limited liability company, with its principal business address located at 200First Street West, Paynesville, Minnesota 56362 (the "Assignee") all ofAssignor'sinterest in that certain Lease Agreement dated July 10, 2013 relating to the leasedpremises located at 16896-283rd Avenue, Paynesville, Minnesota (the "LeaseAgreement") for the non-exclusive use of the Lessor's shed located on the Lessor'swater tower property as storage and operation of radio equipment.

Dated: October 1, 2013

BY-+-l"-""-=---'-->.L.._'--_Its

Acknowledgment by Assignee

The undersigned Assignee hereby acknowledges the assignment made by the Assignorto Assignee and hereby agrees to assume all the obligations of the Assignor under theterms of the Lease Agreement.

BY'~M~':ft:1J~~~-Crai

Acknowledgment by Landlord

The undersigned hereby acknowledges receipt of the notice of the assignment made bythe Assignor and consents to the assignment made by the Assignor to the Assignee.

CITY OF PAYNESVILLE

BY_=------Jeff ThompsonMayor

BY ------Renee EckerlyCity Administrator

F:ICLIENTI228 CCHSI00021 PAYNESVlLLEAREA HOSPITALIDOCSILEASE ASSIGNMENT (CITY)(SHED ATWATER TOWER LOCATION),DOC

date

date

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Item Number: VI - C

ITEM DESCRIPTION:

Prepared by: Staff

COMMENTS:

Gambling Permit - Koronis Ducks Unlimited

Please review the attached MN Lawful Gambling LG220 Application For Exempt Permit for theKoronis Ducks Unlimited to conduct a raffle on April 10-11, 2014 at the American Legion Post271, 770 West Highway 23, Paynesville, MN.



Motion to approve the MN Lawful Gambling LG220 Application For Exempt Permit for theKoronis Ducks Unlimited to conduct a raffle on April 10-11 ,2014 at the American Legion Post271, 770 West Highway 23, Paynesville, MN.

MINNESOTA LAWFUL GAMBLING

LG220 Application for Exempt Permit1(13 Page 1 of 2

An exempt permit may be issued to a nonprofit organization that:- conducts lawful gambling on five or fewer days, and- awards less than $50,000 in prizes during a calendar year.

If total prize value for the year will be $1,500 or less, contact the licensingspecialist assigned to your county.

Application fee (non refundable)

If application is postmarked or received 30 days ormore before the event $50; otherWise $100.

Organization nameKoronis Ducks Unlimited

Previous gambling permit number'X-73053-13-005

Minnesota tax ID number, if any Federal employer ID number (FEIN), if any

93-0912712Type of nonprofit organization. Check one.

__ Fraternal __Religious __Veterans _X__other nonprofit organization

Mailing address16513 Cross Creek Road

CityPaynesville

StateMn

Zip code56362

CountyUSA

Name of chief executive officer [CEO]Casey Meagher

Daytime phone number320493-1834

E-mail [email protected]

NONPROFIT STATUS

Attach a copy of ONE of the following for proof of nonprofit status.

__ Nonprofit Articles of Incorporation OR a current Certificate of Good Standing.Don/t have a copy? This certificate must be obtained each year from:Secretary of State, Business Services Div., 60 Empire Drive, Suite 100, St. Paul, MN 55103Phone: 651-296-2803

__ IRS income tax exemption [SOl(c)] letter in your organization's name.Don/t have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contactthe IRS at 877-829-5500.

_X__ IRS - Affiliate of national, statewide, or international parent nonprofit organization [charter]If your organization falls under a parent organization, attach copies of both of the following:a. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, andb. the charter or letter from your parent organization recognizing your organization as a subordinate.

Name of premises where the gambling event will be conducted.American Legion Post 271

For raffles, list the site where the draWing will take place.

Address [do not use PO box]

770 West Highway 23City or township

PaynesvilleZip code

56362County

StearnsDate[s] of activity. For raffles, indicate the date of the drawing.

April 10-11, 2014

__ Tipboards*__ Pull-tabs*__Paddlewheels*__ Bingo*

Check each type of gambling activity that your organization will conduct.

_X__ Raffle

*Gambling equipment for bingo paper, paddlewheels, pUll-tabs, and tipboards must be obtained from a distributorlicensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devicesmay be borrowed from another organization authorized to conduct bingo.

To find a licensed distributor, go to www.gcb.state.mn.us and click on Distributorsunder the WHO'S WHO? LIST OF LICENSEES, or call 651-539-1900.

LG220 Application for Exempt Permit 1/13 Page 2 of 2

COUNTY APPROVALfor a gambling premises

located in a township

__The application is acknowledged with no waiting period.

__The application is acknowledged with a 30 day waitingperiod, and allows the Board to issue a permit after 30days.

__The application is denied.

Print county name _

LOCAL.lJNIT OF GOVERNMENT' ACKNOWlEr>GMEN-J- ..•..............;.,. ""'" -,. -." .',', -'-' ," ',' ", .-. -""'-":::,:f;:":'''''-'-''

CITY APPROVALfor a gambling premiseslocated within city limits

_The application is acknowledged with no waiting period.

_The application is acknowledged with a 30 day waitingperiod, and allows the Board to issue a permit after 30 days[60 days for a 1st class city].

_The application is denied.

Print city name

Signature of city personnel Signature of county personnel

Title _ Date _ Title _ Date _

TOWNSHIP. If required by the county.On behalf of the township, I acknowledge that the organization

is applying for exempted gambling activity within the townshiplimits.

[A township has no statutory authority to approve or deny

an application, per Minnesota Statutes 349.166.]

Print township name _

Signature of township officer _

Title Date

CHIEF EXECUTIVE OFFICER'S SIGNATURE

The information provided in this application' complete and accurate to the best of my knowledge. I acknowledge that the financialreport will be completed and returned to t . Board hin days of the event date.

'---b<(&.::L..."7-I-~""='tI'-'-<'4--------Date (j t -:14-1 '-/

Complete a separate application for:• all gambling conducted·on two or more consecutive days, or

• all gambling conducted on one day.Only one application is. required if one or more raffle drawingsare conducted on the same day

Sen.d application with:_ a copy of your proof of nonprofit status, and_ application fee (non refundable). Make check payable to

"State of Minnesota."

To: Gambling Control Board1711 West County Road B, Suite 300 SouthRoseville, MN 55113

Financial report and recordkeeping requiredA financial report form and instructions will be sent with yourpermit, or use the online fill-in form available atwww.gcb.state.mn.us.

Within 30 days of the event date, complete and returnthe financial report form to the Gambling Control Board.

Questions?Call the Licensing Section of the Gambling Control Boardat 651-539-1900.

This form will be made available In alternative format (I.e. large print, Braille)upon request.

Data privacy notice: The information requested on thisform (and any attachments) will be used by the GamblingControl Board (Board) to determine your organization'squalifications to be Involved in lawful gambling activities inMinnesota. Your organization has the right to refuse tosupply the Information; however, If your organizationrefuses to supply this Information, the Board may not beable to determine your organization's qualifications and,as a consequence, may refuse to issue a permit. If yourorganization supplies the information requested, the Boardwill be able to process the application. Your organization'sname and address will be public information when receivedby the Board.

All other Information prOVided will be private data about your organization until theBoard Issues the permit. When the BoardIssues the permit, all Information prOVidedwill become public. If the Board does notissue a permit, all information prOVidedremains private, with the exception of yourorganization's name and address which willremain public. Private data about yourorganization ·are available to: Board members, Board staff whose work requiresaccess to the Information; Minnesota'sDepartment of Public Safety; Attorney

General; Commissioners of Administration,Minnesota Management & BUdget, andRevenue; Legislative Auditor, national andinternational gambling regUlatory agencies;anyone pursuant to court order; other individuals and agencies specifically authorizedby state or federal law to have access tothe Information; IndiViduals and agenciesfor which law or legal order authorizes anew use or sharing of Information after thisnotice was given; and anyone with yourwritten consent.

Intamal Revenue service Department of the Treasury

DistrictDlrecler

230 S. Dearborn St, CIIlcago. '"InOla GOOO4

1lIICIuI ValUd.ted. b.- ••0. loa WOOCldeqo, llUao18 60666

Person to Contact: A. S&JRl'lIId

Telephone NumbGr: 353.31i31

Reier f!eply Ie:~

Oale:

FEB 241978

%111. 1. 1" repl,. t.o JOlIt' l.tter of r.bnal7 16,_ 1978.

Our ncoreb 1l1dl.cat. that Duck. Vnls.-ited, Inc.... «rated a" "",UOQf%Oll-Federal 1*_ tax ll; 1956, lindait' Coda S~tiOft101(6) .w.ch llOlf

conupoacb to S.etlon SOl(c)(J) of the lIltemal a.nnu. Code of 1954.

Our record. further di.clo.. that we c1,..if1.ed JOGI' oqlllllz't1.on ..OIl. tlaat i.e daeed.bed 10 s.eUoa 509(,)(1) ad 17O(b)(l)(A)(rl).

w. O. ~lua'Crou-p~.r

Mi'EiM'M¥W

Ina.mal RevenuctServln~N~I- ctpIr ..,., '"10..aO·10.;....:~ .L- _

DUCKS UHlINITIlD INCP 0 OOX 89UCHICAGO' IL 60666

.... 011 \tie lAfor..llon yoII FlIltnlly .lMlltod, WI hi.. ol...lIIed you II '" IJIIltRlullOl1'hil I. lIOl ...IYI" ~Iun II *llMd In He"un &0911\ of tItt In',,naI ft;vo_ Codt.

V_ cl...ltlcll\oll II blIted on \tie "".lorIlhIl yout lIpClfiIlDtl' wlllllt II II"ad InYOW-IIOIHIceIlOfl. ,."" ..... III yMIr ....,......1Il1.,. or IIOIlhooI ell uporatlm .11 ".tpcIft" .. yow OI.ttlat Dlreclor •• he 1liiy CIIll.llIef ,he elltelOll yow .,.,...

Chllf, lIul. 8ectlun~ ()genlllllOl1lllr.ncIl

li_, L j- J::l ril:l; JU: SI MI DUCKS UNLi 11lTED F0X NO, 901 758 3886 p, J4

DUCKS lIt{J,HJ[n~D, (NC., CIlAl''J'r-:R Cll/\RTEn...... '" ._ _.._ .. _ _-..l._._ ~_._. , .. __ __ ._ ,. _

DUCK::' UNU,\!r'll~D, INC .., .:~ ULt.;trict of COl.UfllbL1 not .. for-pi~oEit

C:'.l,pOUll.iou doc::, IIf>rcbj' officiilLly r('cogni.:~G ''lnd ChaTt"el- the

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Duckn l.rnlin1i.r.,:~d, lnc, 'fllLs ctlaru~r shflll. remain in [Ol'ce anet

fncl.h

Uillin-,-j,L"C'd, Inc., h,l\JIl: CL111sr,~1.1 l:u he I::xecucccl t:hj~; Loc.'11 Co:nmtL:l0u

:. inil C' t' ;.' n L hi:..; j fJ Q,/'.. t.t',

DUCKS LJNLl~1nr:1"J, INC.

U ....-/A C'ny j~..... -Q\ _.JTr-l--.. --.. _..... ,..-------_... .~--- ..._.._... --,,-~.__..... _-_._-

FelcH' H. ConI's> Pre:ndent

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.tile.! l() inc.:h.1de s,l(cl ChaptiC"" in ail appli cation fOl" group J.1\conw

.'C(i>;' e}~l'~n~j)tL("'Jl urlt:le)~ S2,~tlotl 5Ul,.(c.) (.'3) of th(~ lIlt.ernal HcveolJe

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Item Number: VI- D

ITEM DESCRIPTION: Personnel - Resignation/Hiring of Social Media Specialist

Prepared by: Renee Eckerly, City Administrator

COMMENTS:

Amber Young, part-time Social Media Specialist, has submitted her resignation from the City ofPaynesville. Her last day was January 27,2014.

Renee Eckerly, City Administrator has made a change to the job description, which requiresCouncil approval. That change is on page 2 under Desirable Training Eckerly added experienceor training in marketing.

Eckerly is requesting approval to start the hiring process to create an eligibility list for the part-timeSocial Media Specialist.



Motion to accept the resignation of Amber Young, part-time Social Media Specialist, effectiveJanuary 27,2014 and to start the hiring process to create an eligibility list for the Part-time SocialMedia Specialist position.

Motion to approve the job description for the Social Media Specialist.

1/\

Proposed 2-5-14 Policies & Procedures; Council 2-10-14

POSITION:

DEPARTMENT:

Description of Work

Social Media Specialist

Administration

June, 2013

General Statement ofDuties: Perform skilled clerical work and coordinate all social media,publications and cable access station activities and assist with customer service at the Motor Vehicleand City counter.

Supervision Received: Works under the general and technical supervision ofthe City Administrator.

Supervision Exercised: None.

Duties and Responsibilities

*

*

*

**

***

*

*

**

Work with City staff, citizens and community groups to maintain and update public accessstation, social media, advertising, and newsletter.Create weekly, bi-weekly, and monthly programming on public access station. Videotape,schedule, and run programs to be seen on public access station.Attend and video record all City Council meetings and other Board and Committee meetingsas directed by the City Administrator.Attend Cable Committee meetings.Prepare all promotional, marketing, and advertising materials for the Liquor Store uponapproval from the Manager.Create box ads and other advertising for general City announcements.Answer telephones and provide customer service to the public.Assist the Public Works Director with annual events such as Water festival, Spring Clean Up,Household Hazardous Waste Collection & Scavenger days including creating advertising,posters, and annual reports.Transcribe minutes of City Council and committee meetings and work with AdministrativeAssistant on preparing agendas.Attends City Council meetings in absence of Administrative Assistant, take and type minutesand work with the Administrative Assistant to prepare agenda packets when needed.Responds to complaints and/or refers as appropriate.Other duties as assigned or apparent.

Essential Knowledge, Skills and Abilities

Communications: Must have the ability to actively listen to others for understanding of their needsand situations; ability to speak and write English clearly. Must be able to assertively controlconversations in order to quickly and accurately gather pertinent information and be able tocommunicate this information professionally and precisely to the proper recipient. Be able to readand understand correspondence, memoranda, and directives.

Decision Making: Must act in a decisive manner, using good judgment. Must be able to assessproblems and situations and able to anticipate needs and evaluate alternatives. Must have knowledgeof the utilization of appropriate resources and the willingness to initiate use of available resources.

Proposed 2-5-14 Policies & Procedures; Counci12-10-14

POSITION: Social Media Specialist PAGE 2 OF2

Interpersonal Relationships: Must be consistent in dealing with people, must have the ability toaccept criticism and/or discipline, must have tact and diplomacy, must strive to promote acooperative atmosphere in the department, and must have a positive attitude.

Professional Attitude: Must have commitment to the organization, willingness to take initiative,dependability, maturity in relationships with others, and self confidence. Must represent theorganization to other agencies and citizens with a courteous, helpful, accurate, and professionalattitude.

Quality ofWork: Must be able to produce quality, accurate work. Must be able to detect and correcterrors. Must be able to prioritize and perform multiple tasks simultaneously. Must be able to utilizework time properly and productively. Must be able to coordinate and follow through on projects tocompletion. Must be able to work independently on a wide variety of projects and assignments.

Physical Abilities: Must have the ability to read and discern visual images on a variety of media.Must have the ability to remain seated or stand at the same work station during the work period withappropriate breaks within that time frame. Must have the ability to type accurately on a computerkeyboard. Must have ability to hear while answering the telephone, listening to video playback, andreceiving visitors at counter. Must have ability to bend to set up recording equipment andmicrophones. The employee must occasionally lift and/or move up to 50 pounds.

Desirable Training and Experience

• Experience with video camera, digital camera, sound boards, and program switchers.• Experience with the operation of a computer, credit card machine, computerized cash register, 10-

key adding machine, and scanner.• Experience in dealing with the public.• Experience with Microsoft Office Professional.• Experience or training in marketing - This is the only addition or change.

Minimum Qualifications

Minimum job requirements include high school diploma or equivalent and one year of clericalexperience including public contact or equivalent.

Key job characteristics include knowledge of camera and video equipment, knowledge of socialmedia, ability to be creative, ability to keyboard at least 50 wpm, ability to multi-task and prioritizework, strong detail skills, ability to work effectively with others, and good grammar skills.

The duties listed above are intended only as illustrations of the various types of work that may beperformed. The omission of specific statements of duties does not exclude them from the position ifthe work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer andemployee and is subject to change by the employer as the needs of the employer and requirements ofthe job change.






Item Number: VI - E

ITEM DESCRIPTION: Personnel - Resignation/Hiring of Emergency ManagementDirector

Prepared by: Renee Eckerly, City Administrator

COMMENTS:

Denise Czech-Schwandt, Part-Time Emergency Management Director, has submitted herresignation from the City of Paynesville. Her last day was February 3, 2014.

Renee Eckerly, City Administrator has made a change to the job description, which requiresCouncil approval. That change is on page 2 under Minimum Qualification; Eckerly added "and beable to arrive at City Hall within 10 minutes."

Eckerly is requesting approval to start the hiring process to create an eligibility list for the PartTime Emergency Management Director



Motion to accept the resignation of Denise Czech-Schwandt, Part-Time Emergency ManagementDirector, effective February 3, 2014 and to start the hiring process to create an eligibility list forthe Part-Time Emergency Management Director position.

Motion to approve the job description for the Part-Time Emergency Management Director.

Proposed to Policies & Procedures 2-5-14; Council 2-10-14

POSITION:

DEPARTMENT:

Emergency Management Director

Emergency Services

February 22, 2013

DESCRIPTION OF WORK:

General Statement of Duties: The City Emergency Management Director shall have directresponsibility for the organization, administration and operation of the emergencypreparedness organization, subject to the direction and control of the City Council. TheDirector shall carry out all orders, rules, and regulations issued by the Mayor or CityAdministrator with reference to emergency management.

Supervision Received: Works under the general and technical supervision of the CityAdministrator,, - -( Deleted: 11Supervision Exercised: None. '-----"---------~

TYPICAL DUTIES PERFORMED

The listed examples may not include all duties performed by all positions in this class. Dutiesmay vary somewhat from position to position within a class.

*Preparation of Comprehensive Emergency Management Plan - The Emergency ManagementDirector will work with the Public Safety Committee regarding the timely modifications of theplan which includes, but it not limited to, mutual aid agreements with other politicalsubdivisions of the State for reciprocal emergency management aid and assistance in anemergency too great to be dealt with unassisted and pandemic flu. Documents would becreated consistent with Federal, State, and Stearns County Emergency Plans. All agreementsand plans will be presented to City Council. The Director shall prepare and submit reports onemergency preparedness to the Public Safety Committee and/or Mayor.

*Training - which includes, but not limited to, instituting training programs, public informationprograms, coordinate and conduct practice warning alerts and emergency exercises as maybe necessary to assure prompt and effective operation of the Emergency Management Planwhen an emergency or disaster occurs. The Director will utilize the personnel, services,equipment, supplies, and facilities of existing departments of the City to the maximum extendpracticable. The Director shall, in cooperation with those City departments affected, assist inthe organizing, recruiting, and training of emergency management personnel, which may berequired on a volunteer basis to carry out the emergency plans of the City. To the extent thatemergency personnel are recruited to augment a regular City department of emergencies, theyshall be assigned to the department and shall be under the administration and control of thedepartment. These trainings will be consistent with the State emergency services law.

*Community Evaluation - which includes, but is not limited to, studies and surveys of thehuman resources, industries, resources, and facilities of the City as deemed necessary todetermine their adequacy for emergency management and to plan for their most efficient usein time ofan emergency or disaster. The Director shall establish the economic stabilization systems andmeasures, service staffs, boards, and sub-boards required, in accordance with State and

Proposed to Policies &Procedures 2-5-14; Council 2-10-14

Page 2 Emergency Management Director

Federal plans and directions subject to the approval of the Council.

*Meetings - the Director shall represent the City by attending Stearns County EmergencyManagement meetings (4), any regional or state conference for emergency management andthe monthly Public Safety Committee meetings.

Performs all other duties required of the position by ordinances or resolutions adopted by theCity Council.

KNOWLEDGE, SKILLS AND ABILITIES

* Considerable ability and skills:• to read, understand, analyze and interpret ordinances and technical journals.• to prepare emergency management plans, ordinances, resolutions, policies,

reports, correspondence, and give oral presentations.• to communicate effectively both orally and in writing.• to make arithmetic computations, understand governmental accounting

standards, and oversee administration of department's budget.• to deal with a variety of abstract and concrete variables.• to posses considerable knowledge in community development activities.• knowledge of computer programs and technology.• to posses strong leadership abilities, organizational, public relations,

communication, and people skills.• to work closely with City Council, boards, commissions, and staff.

MINIMUM QUALIFICATIONS

High School diploma or general education degree (GED), desire for training in emergencymanagement, computers, filing, strong leadership skills and administration. The employeemust be readily accessible in short notice and be able to arrive at City Hall within 10 minutes.The City has the expectation that staff will respond when notified. Individual must be able tobecome and maintain full National Incident Management System (NIMS) certification.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by anemployee to successfully perform the essential functions of this job. Reasonableaccommodations may be made to enable individuals with disabilities to perform the essentialfunctions.

While performing the duties of this job, the employee is frequently required to sit and talk orhear. The employee is occasionally required to walk; use hands to finger, handle, or feelobjects, tools, or controls; and reach with hands and arms. The employee must occasionally liftand/or move up to 20 pounds. Specific vision abilities required by this job include close visionand the ability to adjust focus.

Proposed to Policies & Procedures 2-5-14; Council 2-10-14

Page 3

WORK ENVIRONMENT

Emergency Management Director

The work environment characteristics described here are representative of those an employeeencounters while performing the essential functions of this job. Reasonable accommodationsmay be made to enable individuals with disabilities to perform the essential functions.

The duties listed above are intended only as illustrations of the various types of work that maybe performed. The omission of specific statements of duties does not exclude them from theposition if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer andemployee and is subject to change by the employer as the needs of the employer andrequirements of the job change.

*Job duties with an *(asterisk) are essential duties necessary to fulfill the job requirements.




Agenda Section: Old Business


Item Number: VII-A

ITEM DESCRIPTION:

Prepared by: Staff

COMMENTS:

MPCA Former Mid Town Service Station

Ron Mergen will give a verbal report. Please review the attached letters regarding the RequestFor Variance for at-grade wells from the Department of Health. The well at 419 Lake Ave. wasgranted a variance with conditions and the well at 121 Mill St. was denied a variance.



Protecting, maintaining and improving the health ofall Minnesotans

January 28, 2014

Refer to: License Number 1404 (TN 5046-1)

Mr. Jeff ThompsonCity of Paynesville221 Washburne AvenuePaynesville, Minnesota 56363

Mr. David W. TrautMark J Traut Wells, Inc.141 28th Avenue SouthWaite Park, Minnesota 56387

Dear Messrs. Thompson, Kanner, and Traut:

Mr. Michael KannerMinnesota Pollution Control Agency520 Lafayette Road NorthSt. Paul, Minnesota 55155

Subject: Request for a Variance from Minnesota Rules, Chapter 4725, for Construction of anAt-Grade Monitoring Well, on the City of Paynesville Property at 419 Lake AvenueSouth, Paynesville, Located in Section 16, Township 122 North, Range 32 West,Paynesville Township, Stearns County, Minnesota

This letter is in response to your request for a variance from Minnesota Rules, chapter 4725, toallow the subject monitoring well to be terminated at-grade in grass covered areas on the subjectproperty. The monitoring well is part of an investigation of a petroleum release. Informationprovided in the variance request indicates that the monitoring well needs to be completedat-grade because conventional above-grade well completion may produce a collision hazardwith snow plows and vehicle traffic.

Minnesota Rules, part 4725.6850, subpart 1 requires that a monitoring well must terminate atleast 12 inches above the established ground surface unless the commissioner ofhealthdetermines that no location exists for such a well to provide monitoring information equivalentto an at-grade well. Minnesota Rules, part 4725.6850, subpart 2 specifies that a monitoring wellcasing may terminate at-grade only on a roadway, sidewalk, driveway, or parking area.

Minnesota Rules, part 4725.2250, subpart 11 requires that a well casing must extend verticallyat least 12 inches above the established ground surface. Minnesota Rules, part 4725.6850,subpart 2, allows a monitoring well casing to terminate at-grade only on a roadway, sidewalk,driveway, or a parking area.

On December 20,2013, Mr. Curtis Wunderlich of the Minnesota Department ofHealth (MDH)St. Cloud district office met with Mr. Michael Kanner ofthe Minnesota Pollution ControlAgency along with officials from the city ofPaynesville and inspected the subject site.

General Information: 651-201-5000 • Toll-free: 888-345-0823 • TTY: 651-201-5797 • www.health.state.mn.usAn equal opportunity employer

Mr. Jeff ThompsonMr. Michael KramerMr. David W. TrautPage 2January, 28, 2014

Mr. Wunderlich reported that the proposed monitoring well location was in a 3 foot wide grassmedian between a sidewalk and the curb of South Street. Placing a well in the narrow medianpresented a potential collision hazard to plows and road traffic.

Based on the information provided in the variance request and obtained during the MDH review ofyour request, and in accordance with Minnesota Rules, chapter 4725, your request for a varianceis granted to allow a monitoring well to be completed at-grade in the green area adjacent toSouth Street.

The variance is granted with the following conditions:

1. You must notify MDH district hydrologist Mr. Wunderlich at 320-223-7329 atleast 24 hours prior to beginning construction to the well so that an inspector may be presentduring this work.

2. The top of the well casing must terminate no lower than the ground surface.

3. The monitoring well at-grade completion must be made in accordance with the requirements inMinnesota Rules, part 4725.6850, subpart 3. A copy of these requirements is attached for yourconvenience.

4. The well must otherwise be constructed in accordance with Minnesota Rules, chapter 4725.

Alternative measures or conditions attached to a variance have the force of law and effect ofapplicable rule. If a party violates the alternative measures or conditions attached to the variance,the party is subject to enforcement actions and penalties provided in the applicable law or rule.

This variance is conditioned upon the applicable acceptance ofand compliance with the conditionsof the variance. Failure by the applicant to comply with the conditions prescribed in the variancewill result in the immediate expiration of the variance.

If you have any questions or require further information, please contact Mr. Wunderlichat 320-223-7329 or Mr. Ed Schneider at 651-201-4595.

Sincerely,

c~!~~um, P.G., ManagerWell Management SectionEnvironmental Health DivisionP.O. Box 649,75St. Paul, Minnesota 55164-0975

CDE:ECS:dg

Protecting, maintaining and improving the health ofall Minnesotans

January 28,2014

Refer to: License Number 1404 (TN-5046-2)

Mr. Jeff ThompsonCity of Paynesville221 Washburne AvenuePaynesville, Minnesota 56363

Mr. David W. TrautMark J Traut Wells, Inc.141 28th Avenue SouthWaite Park, Minnesota 56387

Dear Messrs. Thompson, Kanner, and Traut

Mr. Michael KannerMinnesota Pollution Control Agency520 Lafayette Road NorthSt. Paul, Minnesota 55155

Subject: Request for a Variance from Minnesota Rules, Chapter 4725, for Construction of anAt-Grade Monitoring Well, on the City of Paynesville Property at 121 Mill Street,Paynesville, Located in Section 16, Township 122 North, Range 32 West, PaynesvilleTownship, Stearns County, Minnesota

This letter is in response to your request for a variance from Minnesota Rules, chapter 4725, toallow the subject monitoring well to be terminated at-grade in a grass covered area on the subjectproperty. The monitoring well is part of an investigation of a petroleum release. Informationprovided in the variance request indicates that the monitoring well needs to be completedat-grade because conventional above-grade well completion may produce a collision hazard withsnow plows and vehicle traffic.

Minnesota Rules, part 4725.6850, subpart 1 requires that a monitoring well must terminateat least 12 inches above the established ground surface unless the commissioner of healthdetermines that no location exists for such a well to provide monitoring information equivalent toan at-grade well. Minnesota Rules, part 4725.6850, subpart 2 specifies that a monitoring wellcasing may terminate at-grade only on a roadway, sidewalk, driveway, or parking area.

Minnesota Rules, part 4725.2250, subpart 11 requires that a well casing must extend verticallyat least 12 inches above the established ground surface. Minnesota Rules, part 4725.6850,subpart 2, allows a monitoring well casing to terminate at-grade only on a roadway, sidewalk,driveway, or a parking area.

On December 20,2013, Mr. Curtis Wunderlich of the Minnesota Department of Health (MDH)St. Cloud district office met with Mr. Michael Kanner of the Minnesota Pollution ControlAgency along with officials from the City of Paynesville and inspected the subject site.

General Information: 651-201-5000 • Toll-free: 888-345-0823 • TTY: 651-201-5797 • www.health.state.mn.us ~.\An equal opportunity employer I

Mr. Jeff ThompsonMr. Michael KannerMr. David W. TrautPage 2January 28,2014

Mr. Wunderlich reported that the proposed monitoring well location was in a grassy area next toMill Street. Mr. Wunderlich observed a tree and signage in this same area. Extending the wellcasing above-grade at this location does not appear to create a risk in excess of otherobstructions. Mr. Wunderlich discussed the proposed work with Mr. Kanner and was informedthat this monitoring location does contain enough flexibility to move the well away from MillStreet.

Based on the information submitted in the variance request and obtained during the MDH reviewof your request, and in accordance with Minnesota Rules, chapter 4725, your request fora variance to construct an at-grade monitoring well at 121 Mill Street, Paynesville, isdenied. The request is denied because of the presence of other obstructions and the ability torelocate the well.

If specific remedial actions are scheduled for this site, and evidence is provided that theabove-grade welles) prevent access necessary to accomplish the proposed remediation, the MDHwill reconsider your variance request.

The decision to deny this variance is based on the information gathered during our investigationof your variance request. If you believe that any information in our reasons for denial isincorrect, or if you have other information that indicates that our decision should be modified,please respond in writing to this department within 15 days of receipt of this letter and we willfurther consider your request. You may mail a response to Mr. Edward Schneider, WellManagement Section, Environmental Health Division, Minnesota Department of Health,P.O. Box 64975, St. Paul, Minnesota 55164-0975.

If our information is correct and complete, but you wish to formally appeal this denial, you mayrequest, in writing, a contested case hearing under the Administrative Procedures Act,Minnesota Statutes, chapter 14. The request for hearing must be made within 30 days of receiptof this notice, or within 30 days of receipt of a subsequent notice of denial, should you seekreconsideration as described in the preceding paragraph.

A contested case hearing will require an appearance by you and/or your legal counsel before anadministrative law judge. If this variance request denial is not appealed within the 30 day timeperiod, it shall become final.

If you have any questions regarding this letter, please contact Mr. Schneider at 651-201-4595.

Sincerely,

Cb~D~' P.G., ManagmWell Management SectionEnvironmental Health DivisionP.O. Box 64975St. Paul, Minnesota 55164-0975

DW:ECS:dg





Originating Department Administration

Item Number: VII-B

ITEM DESCRIPTION:

Prepared by: Staff

COMMENTS:

Building Inspection Services

Renee Eckerly will give a verbal report on the status of Building Inspection Services. Pleasereview the attached Notice of Designation Or Vacancy Of Certified Building Official. Thisdesignates Jim D. Tews as the certified building official accepting responsibility for codeadministration for the City of Paynesville.

Please review the attached Building Official job description. This is being reviewed by thePolicies & Procedures Committee on February 5,2014.



Motion to approve the Notice of Designation Or Vacancy Of Certified Building Officialdesignating Jim D. Tews as the Certified Building Official for the City of Paynesville.

Motion to approve the job description and start the hiring process to create an eligibility list for theBuilding Official position.

Notice of Designation or VacancyOf Certified Building Official

Minnesota Department of Labor and IndustryConstruction Codes and Licensing DivisionBusiness Unit443 Lafayette Road North, St. Paul, MN 55155-4341Phone: (651) 284-5068 Fax: (651) 284-5749www.dILmn.gov nv: (651) 297-4198PRINT IN INK or TYPE your responses.

To the Commissioner of Labor and Indsutry:

According to M.S. §326B.133, Subd. 1, which states:

Each municipality shall designate a building official to administer the code. A municipality may designate no morethan one building official responsible for code administration defined by each certification category established inrule. Two or more municipalities may combine in the designation of a building official for the purpose of administeringthe provisions of the code within their communities.

and further, according to M.S. §326B.133, Subd. 7, which states in part:

In the event that a designated building official position is vacant within a municipality, that municipality shalldesignate a certified building official to fill the vacancy as soon as possible. The commissioner must be notified ofany vacancy or designation in writing within 15 d.:::.,ayL::.s:..:.... --,

The administrative authority of the municipality of IL.7C7.it~Y-'o:...:.f-=-p-...:a'_";y..:....:n..::..es.::...:vc.:..:i1~le:_';_1~M..:..:.N~---;--;--;----::--'-;-;;---:::-__:_--Hereby notifies you, pursuant to M.S. §326B.133, that it has made one of the following designations (A or B selected):

A.

lZl Municipality has designated I_J---eim-'--D_T_e_W_s \-::-B=:O=:2::::2::::43:-- _NAME (INCLUDE MIDDLE INITIAL) CERTIFICATION NUMBER

DATE Jan. 22, 2014Buildin Official

as the municipality's buildri-'n"---'-_---'- --"_""--_L...-...<-_--"-_.,-- ,- ---J

will be known as the

MUNICIPALITY CONTACT INFORMATIONMUNICIPALITY STREET ADDRESS (do not provide a PO Box)

City of PaynesvilleCITY STATE ZIP

221 Washburne Ave MN 56362PHONE FAX E-MAIL

320-243-3714 320-243-3713 [email protected] BUILDING OFFICIAL CONTACT INFORMATIONBUILDING OFFICAL STREET ADDRESS (do not provide a PO Box)

City of LitchfieldCITY STATE ZIP

126 North Marshall Ave MN 55355PHONE FAX E-MAIL

320-693-7201 ext 1012 320-693-9134 [email protected].

D Municipality has a vacancy in the bUilding official position. effective IDATE.=...:..:.=...._------------Statutory definitions from M.S. §326B.103, Subd. 6 Designate "the formal designation by a municipality'sadministrative authority of a certified building official accepting responsibility for code administration."

Administrative authority "a municipality's governing body or their assigned administrative authority."

Please have person with administrative (appointing) authority sign. Form must be signed.

TURE OF ADMINISTRATIVE AUTHORITY TITLE DATE

L-JL.:-~..::::...::.....= ...!=~~q..-__.,....-- ..LC~it~A~d~m~i~ni~st~ra~to~r ~1~-2::::9~-.!.:14!...- __.:lI~~

BU 01 (6/09)

POSITION:

DEPARTMENT:

Description of Work

Building Official

Administration

DRAFT January, 2014

General Statement of Duties: perform a variety of activities in the processing and issuance ofbuilding permits and the administering and enforcement of the Uniform, Building Code andrelated codes, along with the Zoning Ordinance of the city.

Supervision Received: Works under the general and technical supervision of the CityAdministrator/Zoning Administrator.

Supervision Exercised: None.

Duties and Responsibilities

• Provides general zoning, building and related code information and application forms· topermit applicants and the general public.

• Explains, interprets and provides guidance regarding building codes and land userequirements within area of responsibility to architects, engineers, contractors, developersand other interested parties.

• Conduct on-site inspections of all types ofconstruction for conformity with requirements.• Reviews and evaluates proposed building plans and specifications blueprints to insure that

proposed construction complies with applicable codes and Ordinances.• Applies valuations and permit costs for new projects based on codes, regulations and

policies.• Processes permit applications, monitors application progress for status reports, and

preparing permits for issuance; issues routine permits within scope of authority andresponsibility assigned. Pursue closure of issued permits.

• Administers the permitting function, including application, fee assessment and collection,permit issuance, inspection, and occupancy. Enforces building related codes and issuescorrection notices and citations.

• Review proposed subdivisions for code compliance.• Advises and assists property owners and contractors as to local zoning ordinances and the

State building code. Acts to resolve questions of affected parties Meets with architects anddevelopers to review code requirements for construction design and local zoning codes.

• Prepares and records daily transactions including but not limited to permits granted andbuilding inspections into the software PermitWorks. Coordinates with the AdministrativeAssistant to prepare monthly reports of all permits information for the PlanningCommission. Maintain complete and accurate records of approved plans.

• Additional inspections conducted may include: septic systems, plumbing, mechanical, gaspiping, handicap and flood plain regulations.

• Responds to complaints of potential code and zoning ordinance violations.• Attending Planning Commission meetings and work with the Zoning Administrator.• Performs other duties as apparent or as delegated.

DRAFT 1-14-14

POSITION: Building Official PAGE20F3

Essential Knowledge, Skills and Abilities

Communications: Must have the ability to actively listen to others for understanding of theirneedsand situati()l1~;a.bilitytospeak,alld write English clearly. Mustbe able to assertivelyconirolconversations in order to quickly and accurately gather pertinent information and be ableto communicate this information professionally and precisely to the proper recipient. Be able toread and understand correspondence, memoranda, and directives.

Decision Making: Must act in a decisive manner, using good judgment. Must be able to assessproblems and situations, able to anticipate needs and evaluate alternatives. Must haveknowledge of the utilization of appropriate resources and the willingness to initiate use ofavailable resources.

Interpersonal Relationships: Must be consistent in dealing with people; must have the ability toaccept criticism and/or discipline; must have tact and diplomacy; must strive to promote acooperative atmosphere in the department; must have a positive attitude.

Professional Attitude: Must have commitment to the organization; willingness to take initiative;dependability; maturity in relationships with others; and self confidence. Must represent theorganization to other agencies and citizens with a courteous, helpful, accurate and professionalattitude.

Quality ofWork: Must be able to produce quality, accurate work. Must be able to detect andcorrect errors. Must be able to prioritize and perform multiple tasks simultaneously. Must beable to utilize work time properly and productively. Must be able to coordinate and followthrough on projects to completion. Must be able to work independently on a wide variety ofprojects and assignments.

Physical Abilities: Must have the ability to read and discern visual images on a variety of media.Must have the ability to remain seated or standing at the same work station during the workperiod with appropriate breaks within that time frame. Must have the ability to type accuratelyon a computer keyboard. Must have ability to record names and numbers accurately (e.g., nottranspose numbers and/or letters). Must have ability to hear while answering telephone andreceiving visitors at counter. Must have ability to bend to file items regularly. The employeemust occasionally lift and/or move up to 50 pounds.

DRAFT 1-14-14

POSITION: Building Official PAGE30F3

Desirable Training and Experience

• Ability to read and understand complicated construction plans and blueprints.• Knowledge of the stages in construction when possible defects in building, electrical,

plumbing, various heating work and zoning violations as well as violations of codes andstandards.

• Ability to understand and interpret zoning ordinances and their application to municipalbuilding construction.

• Knowledge of code enforcement principles, practices and methods.• Knowledge of Uniform Building Codes, general land use development and zoning

regulations.• Ability to establish and maintain effective working relationships with public, property

owners, contractors, skilled workers, and other in inspection and regulatory matters.• Ability to prepare clear and concise reports.• Experience with Microsoft Office Professional and PermitWorks applications.• Certified by the International Code Council (ICC) as a Building Inspector or be willing to

obtain certification within six months.• Considerable knowledge of environmental issues, demolition laws, and processes of MPCA

regulations.

Minimum Qualifications

Minimum job requirements include must have a high school diploma or equivalent and at leasttwo years of post-high school education in Building Inspection Technology (BIT), Architecture,or Structural Engineering, Minnesota State Building Official certifications, two years experiencerelated to inspection, building inspection, land use or a related field and a two years experienceready blueprints and complicated construction plans. Must be able to work independently withminimal supervision. Must possess a valid Minnesota Class D drivers' license.

The duties listed above are intended only as illustrations of the various types of work that may beperformed. The omission of specific statements of duties does not exclude them from theposition if the work is similar, related or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer andemployee and is subject to change by the employer as the needs of the employer andrequirements of the job change.

DRAFT 1-14-14






Item Number: VII- C

ITEM DESCRIPTION: 2014 Street Improvement Project

Prepared by: Staff

COMMENTS:

Chuck DeWolf will give a verbal report on the project.








Item Number: VII-D

ITEM DESCRIPTION:

Prepared by: Staff

COMMENTS:

Land Rent Bids/Farm Lease - Tim Wegner

Ron Mergen will give a verbal report. Please review the attached bid results for land rent withthe apparent high bid from Tim Wegner in the amount of $277.50 per acre. Also forconsideration is the Farm Lease, Cash Rent agreement between the City of Paynesville andTim Wegner.



Motion to approve the Farm Lease, Cash Rent agreement between the City of Paynesville andTim Wegner.

___~CII_

City of Paynesville - Land RentBid Results

February 23,201411:00 a.m.

_.-.- ..._-'----- _._---_._--- ------ -- ---_. __..... .-.- ... ..

NAME ADDRESS BID

1 Jack Hennen

2 Steve &Judy Gottwaldrpo~\ V'Jl..-~J\\\ e.- ll\ ~'\ 00

~ -",'•3 Gerald &Mary Jo Buermann

4 Alan Eblen

5 Doug Voss

J Tim Wegnerr?C1I"1,,j\'J)J'~.J \\Le.. $ Z77,50

7 David Ampe,

?Q\+,N/.l\)\\\~ n" S'~

8 Mark HerdingYa.,'·\N.~\il\ \ '€...

IlJ ,-\-S, QQ

9 Bill Pflipsen 1$

tv\-e..\if\.'S e.. 2.-:S \ ,00

10 Richard Lahr

11 Nathan Magendanz

12 John Mueller

13 Jim Mages D:::o..\L...' l;'~ \l\~~~V'f'-<" ~14 ,

\(: {~"'(Y'..04'""lJl lA\15~\V\~q et~ e" '"'- t:>O"l~ w\ y,.ll'(''I~115 v

~"tv-.~Vl\.\~ ~"'l. <G \tl ~.;;~ o"c.\d, lc,,"V-~ ( . y •

CITY OF PAYNESIVLLEIRRIGATION LAND RENT BID

The City of Paynesville will be accepting bids for land rent. The property is located just north ofthe City Ponds and south of 19Sth Street. The Rental Agreement will be for cash rent payableby December 31 st of each year and will be a three (3) year contract, cropping seasons 2014,

---201-S-and2016;Any-applicablegovemmental-pregrams-will-be-payable--to-the-renter.-Tl:lereare three parcels for a total.of 112 acres. Each parcel is described as follows:

1. 33 acres in the NE % of the SW % in Section 3 of Paynesville Township of which16 acres are under irrigation.Conditions: 33 feet or a 2 rod field road has been established along the eastboundary line of this property; this acreage has been deducted from the total.

2. 39 acres in the NE % of the NE % in section 3 of Paynesville Township of which34 acres is under irri ation.

3. 40 acres in the SW %of the NE 1A in section 3 of Paynesville Township of which29 acres are under irrigation.

Bids will be accepted by the City of Paynesville, 221 Washburne Ave., Paynesville, MN 56362,until 11 :00 a.m. on Thursday, January 23, 2014 at which time they will be opened and readaloud. Bids shall be directed to Ron Mergen, Public Works Director in a securely sealedenvelope and endorse upon the outside wrapper "IRRIGATION LAND RENT BID". If you haveany questions or would like bid specifications, contact Ron Mergen at 320-243-3714 ext. 230.The City reserves the right to reject any and all bids, to waive irregularities and informalitiestherein and to award the contract in the best interest of the City.

Name 7i wto tky C· hie{} /It e.;

Address '22'6: q 6 --:L q S ref IA lie "

CityU?i Vie" v j') Ie: State jI)u._'fl/__ Zip 56? 6'~Telephone No. 3< t> -. 2.5"'D '- , t () 6

Price Per Acral£2n ·5"tJ (for all three parcels combined, this also includes irrigation water)

Signatur~' C~.-e.,. _ Date I - 1(-- 11/J

Jennifer Welling

From:Sent:To:Subject:Attachments:

Jen

Ron MergenWednesday, January 29,2014 1:48 PMJennifer WellingFW: Tim Wegner Land LeaseFARM.LEASE.TIM.WEGNER.doc

For council, can you change the signature to the mayor, thanks Ron

From: William Spooner [mailto:[email protected]]Sent: Friday, January 24, 2014 11:52 AMTo: Ron MergenSubject: Tim Wegner Land Lease

Ron:

- Attached is a Lease I have drafted between the City of Paynesville and Tim Wegner.

I have assumed that we still have approximately 112 acres and I have modified the legal description to reflectthe marking up that was done on the last lease. You will have to let me know if that was done correctly or ifthere are other changes there that should be made. Otherwise, I have set this up the way it has been done in thepast. I know a lot of farm leases now don't allow for the payments at the end of each year of the lease, but ifyou remain comfortable with that we can leave it the same. I know a lot of farm leases now provide that eachyear's rent is payable before the farmer gets into the field, but the City has never done it that way and unless youare uncomfortable with the Lessee, I don't have a problem leaving it the same.

Let me know if there are any changes that we should be making.

William Spooner

1

FARM LEASE, CASH RENT

City of Paynesville, a municipal corporation, as Lessor, hereby leases to TimWegner, 22896 - 293rd Ave., Paynesville, MN 56362, as Lessee, the land lying inStearns County, Minnesota, to-wit:

SEE AlTACHED.

to have and to hold said premises unto Lessee, his heirs and assigns, subject tothe conditions and limitations hereinafter mentioned, for the term of three (3)years, from the 1st day of January, 2014, for the sum of $277.50 per acre payableas follows, to-wit: The sum of $31,080.00 on or before December 31, 2014; thesum of $31,080.00 on or before December 31, 2015; and the sum of $31,080.00on or before December 31, 2016;

and, in consideration thereof, Lessee covenants with the Lessor, his heirs andassigns, as follows:

RENT: That he will pay rent for said land as above specified;

OPERATION: That he will farm the land according to the best farmingpractices in its locality and provide all tools, implements, machinery and hired helpnecessary to that end;

SEED HARVESTING: That he will use on said land only the best seedavailable and will promptly pay all harvesting bills during said term;

WEEDS: That he will keep all land on which the buildings are located andland adjoining fence lines and highways free from weeds, and destroy same beforeseeds ripen by spraying or otherwise, and will use herbicides to eradicate weedson tillable land;

PLOWING: That as soon as possible after removal of crops each year he willplow all parts of said land for crops of the ensuing year;

ASSIGNMENT AND SUBLElTING: That he will neither assign this Lease norsublet any part of said land without consent of said Lessor;

SECURITY AGREEMENT: That, to secure performance of the terms andconditions herein, Lessee hereby grants to Lessor, his heirs and assigns, a securityinterest in all crops of every kind which have been planted or are growing, orwhich may hereafter be planted or growing on the above-described land.

THIS SECURITY AGREEMENT IS SUBJECT TO THE TERMS PRINTED ON THEFOLLOWING PAGES HEREOF, WHICH ARE MADE A PART HEREOF.

LESSEE'S RECEIPT FOR COpy

The undersigned Lessee hereby acknowledges the receipt from the Lessor ofa true, correct and complete copy of the foregoing Security Agreement and Lease.

WITNESS or hands this __ day of , 2014.

CITY OF PAYNESVILLE:

By: _

Jeff Thompson, Mayor

STATE OF MINNESOTA):SS

COUNTY OF STEARNS)

Tim Wegner

The foregoing instrument was acknowledged before me this __ day of_______, 2014, by Jeff Thompson and Tim Wegner.

Notary Public

Subscribed and sworn to before me this__ day of ,2014.

Notary Public

LESSEE HEREBY AGREES THAT:

A. UNTIL DEFAULT. Lessee may retain possession of the collateral andharvest, process, store and use it in any lawful manner not inconsistent with theagreements herein.

--B..DErAULT. LesseesJ:lall be in default under tJ:lisAgreement61~ontRe

happening of any of the following events: (a) nonpayment, when due, of anyamount payable on any of the liabilities or failure to observe or perform any termhereof; (b) any Lessee becomes insolvent or unable to pay debts as they matureor makes an assignment for the benefit of creditors, or any proceeding is institutedby or against any lessee alleging that such lessee is insolvent or unable to paydebts as they mature; (c) the entry of any judgment against any lessee; (d) deathof any lessee who is a natural person or of any partner of any lessee which is apartnership; (e) dissolution, merger or consolidation, or transfer of a sUbstantialpart of the property of any lessee which is a corporation or a partnership; (f) loss,theft, substantial damage, destruction or encumbrance of any of the collateral; or(g) if the lessor deems him(her)self insecure for any reason.

C. REMEDIES. In the event of a default, Lessor shall have the right, athis(her) option and without demand or notice, to declare all or any part of theobligations immediately due and payable; and, in addition, Lessor may exercise, inaddition to the rights and remedies granted hereby, all of the rights and remediesof a secured party under the. Uniform Commercial Code or any other applicablelaw. Lessee agrees in the event of a default to make the collateral available toLessor at a place to be designated by Lessor which is reasonably convenient.Lessee further agrees to pay all costs and expenses of Lessor, includingreasonable attorney's fees, in the collection of any of the obligations or theenforcement of any of Lessor's rights. If any notice of sale, disposition or otherintended action by Lessor is required by law to be given to Lessee, such noticeshall be deemed reasonably and properly given if mailed to Lessee at the homeaddress of Lessee, or at such other address of Lessee as may be shown onLessor's records, at least ten (10) days before such sale, disposition or otherintended action. Waiver of any default hereunder by Lessor shall not be waiver ofany other default or of a same default on a later occasion. No delay or failure byLessor to exercise any right of remedy shall be a waiver of such right or remedyand no single or partial exercise by Lessor of any right or remedy shall precludeother or further exercise thereof or the exercise of any other right or remedy atany other time.

Initials

D. TERMINATION. This Agreement and the security interest in the collateralcreated hereby shall terminate when the obligations have been paid in full. Nowaiver by Lessor of any default shall be effective unless in writing nor operate as awaiver of any other default or of the same default on a future occasion.

E. ATTORNEY-IN-FACT. Lessor is hereby appointed Lessee's attorney-in. ····faGt-to--do--all-tt:llngs--and--G1cts--necessary-to--perfect-and--to--continue-to--per:feGtthe

security interest and the collateral.

F. ADDITIONAL PROVISIONS.

Any applicable government program funds will be payable to therenter/Lessee.

Also, the conditions set forth on attachment hereto are specificallyincorporated into the agreement of the parties.

G. The Security Agreement contains the entire agreement between theparties, and no oral agreement shall be binding.

Initials

LEGAL DESCRIPTIONS

Three (3) parcels of land totaling 112 acres, which parcels are described asfollows:

Parcell:

33 acres of the NE V4 of the SW V4 in Section 3 of Paynesville Township, ofwhich 16 acres are under irrigation.Conditions of Rental: 33 feet or a 2 rod field road has been establishedalong the East boundary line of this property. This acreage has beendeducted from the total.

Parcel 2:

39 acres of the NE V4 of the NE V4 in Section 3 of Paynesville Township, ofwhich 34 acres are under irrigation.Conditions: It is understood that there are several low areas on this sitewhich are subject to flooding in the event of heavy rainfaH, and the Lesseetakes the property "as is" with no deductions for crop loss in these areas inthe event of flooding.

Parcel 3:

40 acres of the SW V4 of the NE V4 in Section 3 of Paynesville Township, ofwhich 29 acres are under irrigation.

Initials




AgendaSection:OldBusiness


Item Number: VII-E

ITEM DESCRIPTION:

Prepared by: Staff

COMMENTS:

Booster Station

Chuck DeWolf will give a verbal report. Please review the attached preliminary layout of aproposed booster station at an approximate cost of $630,000.00. A site for the station willneed to be explored.



S;O;L-TQ~f ·~... IVI'~N'K, IN'C:::®GQr:lS\JUih'g.Sngin,eers,& Su.rveyors

2040 HighwdY 12:E(7I$! It Willmdl',MN59201-5818Phoite (320}. 231-3956·FQx(320)23h9710

www;bolton~me.rlk.<,:om

January 27~ 2014

Mr. Ron Mergen, Public Works DirectorCity ofPaYllesville221 Washburne AvePaynesville, MN 56362

RE: Booster StationCity ofPaynesville, Minnesota

DearRon~

Attached please find a preliminary layout of a pl'opQsed booster station. This station would boost thepressure in the water distribution system forthe Project 55 area, which will increase the water pl'essure forthe properties in that arewand create~uaJpn~ssurtl~QnesintheCitY. This station wouldaUowthe inhome pressure stations thatsonie residentshaveinstalltldtobe removed iromtheir homes.

The booster station willoriginaHy pump 45 to 60gl1Uonspel' minute (gpm) to serve the residences in theProject 55 area. In addition, the facility would containhydl'o-pn.eumatic tanks so the pumps do not n.eedto run constantly. The building has adequate size to accommodate larger pumps (approximately 1,000gpm) that would be used in the future to fill a future water tower that would serve the upper elevations ofthe community to the south and east. The masonry building is approximately 500 square feet in area andwould need to be located in the vicinity of the Project 55 area. We will need to explore and evaluatepotential sites for the station that are available. The total estimated costofthe booster station is $630,000.

If and when the Council wants to move forward with this project, we CQuid explore potential fundingprograms to help fund the project.

If you have any further questions, please feel free to contact me at any time.

Enclosure

cc: Renee Eckerly, City Administrator

DESI:GNtNG FOR A@ETTER TOMORROWBolton &'N1enkis an equalopportttnity .employer;






Item Number: VII- F

ITEM DESCRIPTION:

Prepared by: Staff

COMMENTS:

Derichs Properties, LLC - Amendment To Letter Of Intent

Please review the attached Amendment To Letter Of Intent between the City of Paynesvilleand Derichs Properties, LLC.



Motion to approve the Amendment To Letter Of Intent between the City of Paynesville andDerichs Properties, LLC.

S\

~ .. ~ .. ~~ ~._._ __ _----_ .. - -_ _--_ .•.. ----

AMENDMENT TO LETTER OF INTENT

------ ---.--..__ ...

This Amendment to Letter of Intent is dated the _ day of ,2014, by andbetween City of Paynesville ("Seller"), and Derichs Properties, LLC, a Minnesota limited

~----------liabi1ity-compaiJ.y,(MBuyer~7;- -~- .. - - ---------------------------

WHEREAS, on December 23, 2013, Seller and Buyer entered into a Letter of Intentwhereby Buyer would purchase property located in Paynesville, MN as further described in theLetter ofIntent ("Letter of Intent"); and

WHEREAS, Seller and Buyer desire to make changes to the terms and conditions of saidLetter of Intent.

NOW, THEREFORE, for valuable consideration, the sufficiency of which is herebyacknowledged by the parties, the parties agree to amend tlie Letter of Intent as follows:

1. The second to the last paragraph of the Letter of Intent is hereby stricken in itsentirety and replaced with the following:

"This letter is intended only to express the interest of the parties topurchase and sell the Property. Except as hereinafter set forth, neitherBuyer or Seller shall be legally obligated to purchase or sell the Propertyunless and until the Purchase Agreement is executed by the parties.Notwithstanding the foregoing, Seller hereby agrees not to solicit,entertain or accept any formal or informal offers to purchase the Property,or any part thereof, until the fIrst to occur of (a) mutual written revocationof this letter by both Buyer and Seller; or (b) one hundred twenty (120)days after the last party executes this letter."

2. All other provisions of the Letter of Intent shall remain in full force and effect.

GP:3594485 vl

I

II)

......~ ·~----BU¥ER·:~··

IN WITNESS WHEREOF, this Amendment to Letter of Intent was executed on theday of ,2014.

-_ ...-_..... -------- •• _._ ..•.•__•••_. .".~.__• . ~ •••_ •• M'." .,.

I

IIIII

DERICRS PROPERTIES, LLC

By:?Ni4&John Derichs, President

SELLER:

CITY OF PAYNESVILLE

BY:_---------Its:, _

GP:3594485 vI 2

INFORMATIONAL

", . . .

LAWENFORCEMENT CENTERNumber Of Calls Report by Department - Complaint (All Units)

Jurisdiction: LEC

Complaint

First Date: 01/01/2014

Last Date: 01/31/2014

Number-_._--~-~--------

1014 ESCORT 11050 ACCIDENT 51053 ACCIDENT AMBULANCE ENROUTE 11057 INTOXICATED PERSON 1911H 911 HANGUP CALL 1ABU ABUSE AGAINST CHILD 1ADORD APPREHENSION & DETENTION ORDER 2AL ALARM 3ALMED ALARM MEDICAL 1ANI ANIMAL COMPLAINT 4ARSON ARSON 1ASEX SEXUAL ASSAULT 2ASLT ASSAULT 2ASSTA AGENCY ASSIST 7ASSTB BUSINESS ASSIST 34ASSTP PERSONAL ASSIST 6CC CITIZEN CONTACT 20CHK BAD CHECKS 1CIVIL CIVIL MATTER 1DATA DATA REQUEST 3DOG DOG COMPLAINTIBARKING 1DOM DOMESTIC 2DOORCHK DOOR CHECK(S) 7DRIVE DRIVING COMPLAINT 3OWl DRUNKDRNERARREST 2FIREAL FIRE ALARM 2FPATROL FOOT PATROL 38FUP FOLLOW UP 14GAS GAS LEAK 1HSREFER HUMAN SERVICES REFERRAL 3INFO MATTER OF INFORMATION 2LPROP LOST PROPERTY 1MA MOTORIST ASSIST 2MED MEDICAL EMERGENCY 7MEETING ATTEND MEETING 4MISSP MISSING PERSON 2NOISE NOISE COMPLAINT 1NOPAY NO PAY CUSTOMER 1PAPSV PAPER SERVICE 1PARKV PARKING VIOLATION 15PERG GUN PERMIT 1PHONE PHONE COMPLAINT 1POC PREDATORY OFFENDER CHANGE OF I 2PORCC PREDATORY OFFENDER REGISTRATIC 8POSSD DRUGS-PARAPHERNALIAlPOSSESSlor 1SCHOOLP SCHOOL PATROL 26SO SPECIAL DETAIL 1SHOP SHOPLIFTER 2SLUMP SLUMPER 1 r;'l.SNOW SNOWMOBILE COMPLAINT 1

0210312014 13:27:34 Page 1 of 2

LAW ENFORCEMENT CENTERNumber Of Calls Report by Department - Complaint (All Units)

Jurisdiction: LEC

Department

First Date: 01/01/2014

Last Date: 01/31/2014

Complaint Number

STALLSUSASUSPSUSVTHEFTTRAFFIC STOPTRAINVDITCHVERBWARRANTWARRSWELFXPAT

STALLED VEHICLESUSPICIOUS ACTIVITYSUSPICIOUS PERSONSUSPICIOUS VEHICLETHEFTTRAFFIC STOPTRAININGVEHICLE IN THE DITCHVERBAL DISPUTEWARRANTWARRANT/SEARCHWELFARE CHECKEXTRA PATROL

12122

442

441212

Group Total: 318

Report Total: 318

A call with multiple Departments assigned will be counted in the group total for each of these Departments, therefore suchcalls will be counted more than once. For this reason, the total number of calls may not equal the sum of the group totals

0210312014 13:27:34 Page 2 of 2

MONTH: January YEAR: 2014

POLICECALL OUT AND OVERTIME REPORT

----~----------·--eITY-eF-PA¥NESVI\;;;LE---····· - - -- -. - _. - - - - - - -- - . -. _.. - _ - .- _ .

DATE TIME IN TIMEOUT OVERTIME OFFICER REASON

1/2/2014 1700 2030 3.5 7102 Department Meeting and Photos

1/2/2014 2000 2030 .5 7103 Shift Extension- Department Meeting

1/3/2014 0430 0445 2 7103 Call Back- Alarm H & LOCA # 14300009

1/5/2014 1700 1715 .25 7103 Shift Extension- AccidentOCA # 14300017

1/13/2014 0300 0515 2.25 7103 Shift Extension- Warrant ArrestOCA # 14300057

1/25/2014 0400 0700 3 7103 Call Back - ArsonOCA# 14300089

1/25/2014 1700 1830 1.5 7103 Shift Extension - ArsonOCA# 14300089

Year to Date Total: 13 Hrs

Vehicle Mileage FormMonth of January 2014

--- ------ ---- ------ ---~----------(Reallingta7ienFebruaryl;-ZOT4r----- --------

101Ford

Squad 2SUV

81,590

17,009

82,731

18,982

84,442 81,442 12/30/2013 1,141

21,825 18,825 1/27/2014 1,973

Year to Date Mileage: 3,114

MediaconvVia Certified Mail

January 20, 2014

Dear Community Official:

Theresa SundeGovernment Relations Manager

At Mediacom, the customer experience is important. In recent years, Mediacom has improved thecustomer installation experience by implementing night and weekend appointments and offering 30minute arrival windows1

• These innovations and improvements, as well as associated business costs,necessitate adjustment in our installation rates. Accordingly, on or about February 22, 2014, thefollowing rate changes will be implemented:

Current Fee New FeePrewired TV installation $27.50 N/AUnwired aerial TV installation $41.99 N/AUnwired underground TV installation $41.99 N/AStandard phone installation $39.95 N/AStandard Internet installation $59.95 N/AWired Ultra Internet installation $99.00 N/AWireless Ultra Internet installation $149.95 N/AService installation fee for single service N/A $49.99Service installation fee for two services N/A $74.99Service installation fee for three services N/A $99.99

In addition, on or about February 22, 2014, Mediacom will begin to charge all new customers anactivation fee of $10.00 to help offset back office and provisioning costs associated with setting up anew customer in our system.

We look forward to continuing to serve you and your community's telecommunications needs. If youhave any questions, please contact me directly at [email protected].

Sincerely,

J~.f.\ 2 2 2014

1 30-minute arrival windows are not available in all areas and available on a limited basis.

Mediacom Communications Corporation1504 2 nd Street SE. Waseca, Minnesota 56093