AY 2013 Unit Review ProcessAY 2013 Unit Review Process

Process – TimelineProcess – Timeline

Rev. 10-25-13Rev. 10-25-13

Covered in today’s session…Covered in today’s session…Quick review of Program and Unit Review websiteQuick review of Program and Unit Review website

Navigating the Annual Reports from Program Data (ARPD) websiteNavigating the Annual Reports from Program Data (ARPD) website

Overview of our local program and unit review process on campusOverview of our local program and unit review process on campus

What are we doing to improve our process?What are we doing to improve our process?

What is different this year?What is different this year?

Navigating the ARPD online reporting tool – Step by stepNavigating the ARPD online reporting tool – Step by step

The ProcessThe Process

Process OwnersProcess Owners

TimelineTimeline

Assessment with James KileyAssessment with James Kiley

New Annual Review and Budget Process with Dean of CTE Joyce HamasakiNew Annual Review and Budget Process with Dean of CTE Joyce Hamasaki

New CERC/Comprehensive Review Process with VCAA Joni OnishiNew CERC/Comprehensive Review Process with VCAA Joni Onishi

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PurposePurpose

The purpose of this presentation is to describe the process we follow for our local Comprehensive Unit Reviews, and the system required Annual Unit Reviews.

We have been asked to produce an annual program review for each and every one of our instructional programs and non-instructional units. They are required of each community college in the system and will be taken to the U of H Board of Regents for their purview.

UHCC Annual reviews have been developed by our UHCC Vice Chancellors. Therefore, specific training on these reviews should come from the VC’s that created them. For example, Jason Cifra will work with his Student Support Services team, Joni Onishi will work with her Academic Support team, etc.

You will need to complete a comprehensive review this year this year if you are scheduled for one. Every program and unit is required to complete a comprehensive review once within 5 years time.

Click on the link below to find out if you are scheduled for a comprehensive review this year.

Comprehensive Program-Unit Review Cycle and Schedule

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Reason for Unit ReviewReason for Unit Review

The review of your unit should be an on-going, year-round, reflective process. The review of your unit should be an on-going, year-round, reflective process. 

Unit review processes assure educational quality and help programs to evaluate and improve their services.Unit review processes assure educational quality and help programs to evaluate and improve their services.

Unit review is an opportunity for self-study, self-renewal, and an opportunity to identify the need for improvement. Unit review is an opportunity for self-study, self-renewal, and an opportunity to identify the need for improvement.

Your unit review may be one of the few opportunities you have to showcase the accomplishments of in your Your unit review may be one of the few opportunities you have to showcase the accomplishments of in your area. Take this opportunity to shine.area. Take this opportunity to shine.

A robust unit review process is one mechanism available to the college to improve student success.A robust unit review process is one mechanism available to the college to improve student success.

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What are we doing to improve our unit review process?What are we doing to improve our unit review process?

Upon conclusion of every program/unit review cycle, the IR Office takes extra care to ensure that we are improving our program/unit review process on campus. This is accomplished by sending out questionnaires specific to the groups, and then meeting with those groups across campus and collecting their feedback. The feedback is reviewed and an action plan is put into place, which is used in the planning phase for our next review cycle. Your suggestions, and the actions taken for improving this process, are then published to the Program Review website and have been linked here for your convenience.

2012 Program-Unit Process Improvement Summary

To drive accountability in the organization, the Vice Chancellor for Academic Affairs will ensure that all of the work we commit to as part of this process, is completed every year. Based on the feedback we received from everyone last year from our program-unit review process improvement focus groups, the following changes have been made and have been incorporated into the planning of this year’s review:

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In order to assure the best possible communication and attendance for our annual training, the IR Office developed the Program-Unit Review Campus Communication Plan. We found out that information about our program and unit review process on campus was not always getting to the people that need it, availability of faculty, lecturers and staff were not taken into consideration when scheduling meetings/training, and using email alone was not sufficient to reach everyone on campus.

The new communication plan includes: managing a scheduling request for meetings, using the campus-wide email distribution to include faculty, lecturers and staff, and a hardcopy reminder will be printed off and placed in division/department mailboxes and posted in break areas.

Additionally, the Vice Chancellor for Academic Affairs will work with the Admin Team and the DC’s to ensure that we are adequately communicating program and unit review activities across the campus.

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What else are we doing to improve our unit review process?

What else are we doing to improve our program review process?

There were some issues that came up last year from folks that were unable to find their assessments, which they needed in order to write their reviews. It turns out that the assessments had all been moved from the assessment website to the Intranet, but instructions were never sent out to communicate the change. All assessments can now be found in the assessment folder on the Intranet. Click here to log in and view your assessments: Intranet Assessments

Your suggestions for improving our unit review process at the system level were taken to the Instructional Program Review Committee (UHCC IPRC) by our UHCC IPRC Representatives on campus. Results of that meeting are published here: 2012 UHCC IPRC Responses

A special “Mahalo” goes out to our local UHCC IPRC representatives for helping us improve this important process!

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What else are we doing to improve our unit review process?

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What is different this year?What is different this year?

All Units this year will be making a justification for their asks in the annual review—not the All Units this year will be making a justification for their asks in the annual review—not the comprehensive. More details to follow after this presentation.comprehensive. More details to follow after this presentation.

All Units this year submitting an annual review using the ARPD web submission should All Units this year submitting an annual review using the ARPD web submission should first complete their annual template. Joni will ensure that someone will copy and pastes first complete their annual template. Joni will ensure that someone will copy and pastes the template information into the ARPD tool.the template information into the ARPD tool.

The following elements are all new this year for the The following elements are all new this year for the Academic Support UnitAcademic Support Unit::

Review updated to include 4 separate pages, one for each major area: Library, Review updated to include 4 separate pages, one for each major area: Library, Technology Resources, Testing Services, and Tutoring Services.Technology Resources, Testing Services, and Tutoring Services.

Published a new revised Glossary.Published a new revised Glossary.

Providing several new data elements to enable a more robust review.Providing several new data elements to enable a more robust review.

Developed new Student and Faculty Satisfaction measures using the common survey Developed new Student and Faculty Satisfaction measures using the common survey questions.questions.

The The Student Services UnitStudent Services Unit::

Student Services is using the same data elements this year, as in the last 2 years.Student Services is using the same data elements this year, as in the last 2 years.

Student Services VC’s across the system are working on a revised review now.Student Services VC’s across the system are working on a revised review now.99

Navigating the ARPD Web Submission Tool

If you have attended the training session in-person today you can skip the next few slides that deal with Navigating the ARPD site. I’ve included the slides here for those that may not have been able to join us today.

The Annual Reports of Program Data Web Submission Tool (or ARPD for short), is a repository for Annual program and unit reviews for: Instruction, the Academic Support Unit, and Student Support Services. Much of the data that you will need to complete your review has been provided by the Office of the Vice President for Community Colleges.

The ARPD is a home-grown tool, developed in-house, and was developed specifically to meet the needs of the community college system.

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Navigating the ARPD Web Submission Tool cont…Navigating the ARPD Web Submission Tool cont…

Your units data table is available on-line within the tool by August 15Your units data table is available on-line within the tool by August 15 thth every year. You every year. You should have everything you need to begin writing your review within the web submission should have everything you need to begin writing your review within the web submission tool. tool.

Plan to save your work often—especially when switching between screens, and plan to Plan to save your work often—especially when switching between screens, and plan to do most of your formatting within the tool if you are copying and pasting in from Word. do most of your formatting within the tool if you are copying and pasting in from Word. Also plan to spell check and save your review in Word before starting. Also plan to spell check and save your review in Word before starting.

One of the nicest features about the ARPD is that you can go back and look at reviews One of the nicest features about the ARPD is that you can go back and look at reviews from previous years. You can also enhance your own review by leveraging off similar from previous years. You can also enhance your own review by leveraging off similar reviews at other institutions.reviews at other institutions.

The following slides will take you through the process for completing the ARPD for both The following slides will take you through the process for completing the ARPD for both Academic Support and Student Services Unit Reviews. The next set of slides is Academic Support and Student Services Unit Reviews. The next set of slides is specifically for Academic Support. Jump to slide #17 for Student Services.specifically for Academic Support. Jump to slide #17 for Student Services.

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Navigating the ARPD Web Submission Tool Navigating the ARPD Web Submission Tool Academic SupportAcademic Support

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Navigating the ARPD Web Submission Tool Navigating the ARPD Web Submission Tool Academic SupportAcademic Support

While you are on the Analysis screen, click on the “Edit” button, then scroll to the bottom of While you are on the Analysis screen, click on the “Edit” button, then scroll to the bottom of the page, under the data sheet. There are 3 sections for you to edit here: Analysis of your the page, under the data sheet. There are 3 sections for you to edit here: Analysis of your Program, Action Plan, and Resource Implications. Simply click on the “Edit” link and you will Program, Action Plan, and Resource Implications. Simply click on the “Edit” link and you will be taken to a screen very similar to MS Word, where you can begin typing in your analysis. be taken to a screen very similar to MS Word, where you can begin typing in your analysis. (Note the Save button in the left hand corner!)(Note the Save button in the left hand corner!)

In the Action Plan section you will need to include the actions you plan for your unit going In the Action Plan section you will need to include the actions you plan for your unit going forward, based on your analysis.forward, based on your analysis.

Also very important this year…Also very important this year…if you are requesting additional people, services, or equipment if you are requesting additional people, services, or equipment for your unit, you will need to make the justification in the “Resource Implications” section. for your unit, you will need to make the justification in the “Resource Implications” section. Asks for your unit are no longer part of the comprehensive review as they have been in the Asks for your unit are no longer part of the comprehensive review as they have been in the past.past.

Now click on the Now click on the “Description tab” “Description tab” and input the year and web address of your last and input the year and web address of your last comprehensive review. You should be able to copy and paste the link right off the program-comprehensive review. You should be able to copy and paste the link right off the program-unit review website for the year of your last review. Finish this tab off by typing in a brief unit review website for the year of your last review. Finish this tab off by typing in a brief description of your program and mission.description of your program and mission.

Now, click on the Now, click on the “P-SLOs tab” “P-SLOs tab” and go to the next slide…and go to the next slide…

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What to enter on the “P-SLO” tab in ARPD Web Submission Tool What to enter on the “P-SLO” tab in ARPD Web Submission Tool Academic SupportAcademic Support

Indicate which PLOs were assessed during the reporting year’s assessment(s).Indicate which PLOs were assessed during the reporting year’s assessment(s).  

Expected Level of AchievementExpected Level of AchievementDescribe the different levels of achievement for each characteristic of the learning outcome(s) Describe the different levels of achievement for each characteristic of the learning outcome(s) that were assessed.  What represented “excellent,” “good,” “fair,” or “poor” performance using a that were assessed.  What represented “excellent,” “good,” “fair,” or “poor” performance using a defined rubric and what percentages were set as goals for student success (for example: “85% of defined rubric and what percentages were set as goals for student success (for example: “85% of students will achieve good or excellent in the assessed activity.”)students will achieve good or excellent in the assessed activity.”)

Courses AssessedCourses AssessedList the courses assessed during the reporting period.List the courses assessed during the reporting period.

  Assessment Strategy/InstrumentAssessment Strategy/InstrumentDescribe what, why, where, when, and from whom assessment artifacts were collected.Describe what, why, where, when, and from whom assessment artifacts were collected.

Results of Program AssessmentResults of Program AssessmentThe % of students who met the outcome(s) and at what level they met the outcome(s).The % of students who met the outcome(s) and at what level they met the outcome(s).

Other CommentsOther CommentsInclude any information that will clarify the assessment process report.Include any information that will clarify the assessment process report.

  Next StepsNext StepsDescribe what the program will do to improve the results.  "Next Steps" can include revision to Describe what the program will do to improve the results.  "Next Steps" can include revision to syllabi, curriculum, teaching methods, student support, and other options.syllabi, curriculum, teaching methods, student support, and other options. 1414

What to enter on the “Academic Support Metrics” tab in ARPD What to enter on the “Academic Support Metrics” tab in ARPD Web Submission Tool Web Submission Tool Academic SupportAcademic Support

Click on the Academic Support Click on the Academic Support Metrics tab then the “Edit” button. tab then the “Edit” button.  

For each of the 4 sub units that comprise the Academic Support Unit there will be 2 For each of the 4 sub units that comprise the Academic Support Unit there will be 2 data sections; the Student and Faculty Information Section, and the Sub unit data sections; the Student and Faculty Information Section, and the Sub unit indicators (like Technology Resources Indicators).indicators (like Technology Resources Indicators).

The Student and Faculty Information section at the top of the page will give you The Student and Faculty Information section at the top of the page will give you annual student headcount, and faculty, staff and student fte. The data has been annual student headcount, and faculty, staff and student fte. The data has been provided for you.provided for you.

  In the lower section of the form you will find the sub unit Indicators.In the lower section of the form you will find the sub unit Indicators.

  To add the data for your sub unit, simply click on the “Edit Section” button on the right To add the data for your sub unit, simply click on the “Edit Section” button on the right hand side of the form and begin to enter the required data. Be sure to click the hand side of the form and begin to enter the required data. Be sure to click the “Save” button at the bottom of the page before leaving the screen.“Save” button at the bottom of the page before leaving the screen.

If you have any questions about the data that you are being asked to provide, please If you have any questions about the data that you are being asked to provide, please consult the glossary. If you still have questions after reviewing the glossary, contact consult the glossary. If you still have questions after reviewing the glossary, contact the VCAA.the VCAA.

Don’t forget to set your health calls prior to closing out.Don’t forget to set your health calls prior to closing out.1515

““Help” tab in ARPD Web Submission Tool Help” tab in ARPD Web Submission Tool Academic SupportAcademic Support

The “Help” screen is a very useful resource for some of the documentation needed to The “Help” screen is a very useful resource for some of the documentation needed to support your unit within the review process. It contains all of the glossaries and support your unit within the review process. It contains all of the glossaries and health call scoring rubrics for each year we have used the online tool.health call scoring rubrics for each year we have used the online tool.

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Navigating the ARPD Web Submission Tool Navigating the ARPD Web Submission Tool Student ServicesStudent ServicesUHCC Annual Report of Program Data Web Submission Tool

Begin by clicking on the link above. To enter information on your review, click on the button in the lower part of the screen called, “2013 Student Services Submission”. You will be asked to log in by typing in your UH username and password, in order to get to the web submission site. The default will take you to the “Status” tab, where you will be able to view whoever was the last user to modify the information in your review.

Clicking on the “Users” tab will take you to a screen that shows all of the people that have permission to update your program. For each program there is a list of people with specific roles. For Student Services there is only one role, “Support Staff”. The VCSS determines who can update your program. If there is someone you’d like to add to the list, contact the VCSS with your request.

You can enter the information about your program in any order you wish, but moving from left to right across the tabs at the top of the screen follows the same logical path we used when we were filling out the templates in the past. Start by clicking on the “Analysis” tab.

On the Analysis screen you can either preview what has already been inputted by clicking on the “Preview” button, or you can go to the edit screen and begin entering or updating information.

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Navigating the ARPD Web Submission Tool Navigating the ARPD Web Submission Tool Student ServicesStudent Services

While you are on the Analysis screen, click on “Edit” button then scroll to the bottom While you are on the Analysis screen, click on “Edit” button then scroll to the bottom of the page, under the data sheet. There are 3 sections for you to edit here: Analysis of the page, under the data sheet. There are 3 sections for you to edit here: Analysis of your Program, Action Plan, and Resource Implications. Simply click on the “Edit” of your Program, Action Plan, and Resource Implications. Simply click on the “Edit” link and you will be taken to a screen very similar to MS Word, where you can begin link and you will be taken to a screen very similar to MS Word, where you can begin typing in your analysis. (Note the Save button in the left hand corner!)typing in your analysis. (Note the Save button in the left hand corner!)

In the Action Plan section you will need to include the actions you plan for your unit In the Action Plan section you will need to include the actions you plan for your unit going forward, based on your analysis.going forward, based on your analysis.

Also very important this year…Also very important this year…if you are requesting additional people, services, or if you are requesting additional people, services, or equipment for your unit, you will need to make the justification in the “Resource equipment for your unit, you will need to make the justification in the “Resource Implications” section. Asks for your unit are no longer part of the comprehensive Implications” section. Asks for your unit are no longer part of the comprehensive review as they have been in the past.review as they have been in the past.

Now click on the Now click on the “Description tab” “Description tab” and input the year and web address of your last and input the year and web address of your last comprehensive review. You should be able to copy and paste the link right off the comprehensive review. You should be able to copy and paste the link right off the program-unit review website for the year of your last review. Finish this tab off by program-unit review website for the year of your last review. Finish this tab off by typing in a brief description of your program and mission.typing in a brief description of your program and mission.

Now, click on the Now, click on the “P-SLOs tab” “P-SLOs tab” and go to the next slide…and go to the next slide…

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What to enter on the “P-SLO” tab in ARPD Web Submission Tool What to enter on the “P-SLO” tab in ARPD Web Submission Tool Student ServicesStudent Services

Indicate which PLOs were assessed during the reporting year’s assessment(s).Indicate which PLOs were assessed during the reporting year’s assessment(s).  

Expected Level of AchievementExpected Level of AchievementDescribe the different levels of achievement for each characteristic of the learning outcome(s) Describe the different levels of achievement for each characteristic of the learning outcome(s) that were assessed.  What represented “excellent,” “good,” “fair,” or “poor” performance using a that were assessed.  What represented “excellent,” “good,” “fair,” or “poor” performance using a defined rubric and what percentages were set as goals for student success (for example: “85% of defined rubric and what percentages were set as goals for student success (for example: “85% of students will achieve good or excellent in the assessed activity.”)students will achieve good or excellent in the assessed activity.”)

Courses AssessedCourses AssessedList the courses assessed during the reporting period.List the courses assessed during the reporting period.

  Assessment Strategy/InstrumentAssessment Strategy/InstrumentDescribe what, why, where, when, and from whom assessment artifacts were collected.Describe what, why, where, when, and from whom assessment artifacts were collected.

Results of Program AssessmentResults of Program AssessmentThe % of students who met the outcome(s) and at what level they met the outcome(s).The % of students who met the outcome(s) and at what level they met the outcome(s).

Other CommentsOther CommentsInclude any information that will clarify the assessment process report.Include any information that will clarify the assessment process report.

  Next StepsNext StepsDescribe what the program will do to improve the results.  "Next Steps" can include revision to Describe what the program will do to improve the results.  "Next Steps" can include revision to syllabi, curriculum, teaching methods, student support, and other options.syllabi, curriculum, teaching methods, student support, and other options. 1919

What to enter on the “Cost per Student” tab in ARPD Web Submission Tool Student Services

  

Click on the Cost per Student tab then the “Edit” button.Click on the Cost per Student tab then the “Edit” button.

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There are 3 different values that need to be added on the Cost per Student screen in There are 3 different values that need to be added on the Cost per Student screen in ARPD. Basically, all of the fund amounts that will be entered are used in the ARPD. Basically, all of the fund amounts that will be entered are used in the calculation for the Cost per Student for your unit. The costs that need to be entered calculation for the Cost per Student for your unit. The costs that need to be entered are:are:

General Funds General Funds = actual personnel costs + b budget expenditures

Federal Funds = dollars from federal grantsFederal Funds = dollars from federal grants

Other Funds = any other funding sourcesOther Funds = any other funding sources

Once the values are loaded and saved in the tool, the values for “Overall Program Once the values are loaded and saved in the tool, the values for “Overall Program Budget Allocation” and “Cost per Student” will auto-calculate into your datasheet.Budget Allocation” and “Cost per Student” will auto-calculate into your datasheet.

What to enter on the “CCSSE” tab in ARPD Web Submission Tool Student Services

  

Click on the CCSSE tab.Click on the CCSSE tab.

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You will see that the results of our CCSSE reports have been pre-populated going You will see that the results of our CCSSE reports have been pre-populated going back to 2008. (2008, 2010, 2012)back to 2008. (2008, 2010, 2012)

Since we run the CCSSE survey every other year, there is no requirement to edit Since we run the CCSSE survey every other year, there is no requirement to edit (add) any data this year.(add) any data this year.

The “Help” screen is a very useful resource for some of the documentation needed to support your unit within the review process. It contains all of the glossaries and health call scoring rubrics for each year we have used the online tool.

“Help” tab in ARPD Web Submission Tool Student Services

Process for Completing the Academic Support and Student Support Services Process for Completing the Academic Support and Student Support Services Unit Review Unit Review

COMPREHENSIVE REVIEWSCOMPREHENSIVE REVIEWS

If you are on the schedule to complete a comprehensive review this year, follow this simple 2-step process:If you are on the schedule to complete a comprehensive review this year, follow this simple 2-step process:

Step 1:Step 1: Complete your review in the ARPD online submission tool.Complete your review in the ARPD online submission tool.Step 2: Step 2: Move to the Comprehensive Review Process for further instructions.Move to the Comprehensive Review Process for further instructions.

ANNUAL REVIEWSANNUAL REVIEWS

If you are on the If you are on the NOTNOT on the schedule to complete a comprehensive review this year, follow this simple 2-step on the schedule to complete a comprehensive review this year, follow this simple 2-step process:process:

Step 1:Step 1: Complete your review in the ARPD online submission tool.Complete your review in the ARPD online submission tool.Step 2: Step 2: Move to the Annual Review & Budget Process for further instructions.Move to the Annual Review & Budget Process for further instructions.

The comprehensive review process, and annual review and budget process, and their associated templates, The comprehensive review process, and annual review and budget process, and their associated templates, are brought to you this year by the VCAA and Interim Dean of CTE Programs. The template and instructions are brought to you this year by the VCAA and Interim Dean of CTE Programs. The template and instructions should be part of their presentation today.should be part of their presentation today.

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Process for Completing the Unit Review for all other unitsProcess for Completing the Unit Review for all other units

COMPREHENSIVE REVIEWSCOMPREHENSIVE REVIEWS

If you are on the schedule to complete a comprehensive review this year, follow this simple 2-step process:If you are on the schedule to complete a comprehensive review this year, follow this simple 2-step process:

Step 1: Step 1: Go to the Annual Review & Budget Process for instructions and templates.Go to the Annual Review & Budget Process for instructions and templates.

Step 2:Step 2: Go to the Comprehensive Review Process for instructions and templates. Go to the Comprehensive Review Process for instructions and templates.

Note: Units that are submitting a comprehensive review are still required to submit an annual.Note: Units that are submitting a comprehensive review are still required to submit an annual.

ANNUAL REVIEWSANNUAL REVIEWS

If you are on the If you are on the NOTNOT on the schedule to complete a comprehensive review this year, follow this simple 1-step on the schedule to complete a comprehensive review this year, follow this simple 1-step process:process:

Step 1: Step 1: Go to the Annual Review & Budget Process for instructions and templates.Go to the Annual Review & Budget Process for instructions and templates.

The comprehensive review process, and annual review and budget process, and their associated templates, The comprehensive review process, and annual review and budget process, and their associated templates, are brought to you this year by the VCAA and Interim Dean of CTE Programs. The template and instructions are brought to you this year by the VCAA and Interim Dean of CTE Programs. The template and instructions should be part of their presentation today.should be part of their presentation today.

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Process OwnersProcess Owners

The graphic below depicts who is responsible for each part of the unit review process—from The graphic below depicts who is responsible for each part of the unit review process—from ARPD through CERC. For more information please use the contact list below.ARPD through CERC. For more information please use the contact list below.

Contact ListContact List

Assessment = James KileyAssessment = James Kiley 934-2649934-2649IR = Shawn FloodIR = Shawn Flood 934-2648934-2648Dean CTE = Joyce HamasakiDean CTE = Joyce Hamasaki 934-2522934-2522VCAA = Joni OnishiVCAA = Joni Onishi 934-2514934-2514

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ASSESSMENTIR Dean CTE

PublishReviews

VCAAARPD Web Submission SS and AS

Annual Review & Budget Process/Template

Done!

ARPD Web SubmissionSS and AS

Comprehensive Review Process/Template

CERC

Annual Review

Comprehensive Review

Does my unit have to complete an Annual Review?

Joyce’s “Annual Review and Budget Process” document has been defined as the one source for Joyce’s “Annual Review and Budget Process” document has been defined as the one source for the list of programs and units that are due this year. Please consult her process to see if you are the list of programs and units that are due this year. Please consult her process to see if you are scheduled.scheduled.

Joyce has worked with all of the unit heads to ensure that everyone knows which groups need to Joyce has worked with all of the unit heads to ensure that everyone knows which groups need to produce an annual review.produce an annual review.

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Comprehensive & Annual Unit Review TimelineComprehensive & Annual Unit Review Timeline

Develop training materials for All programs/ Data Validation

Provide Program Review Training to Units

Publish all Comprehensive Unit Reviews to Program-Unit Review Website

Unit reviews are due to your VC/Director and/or UHCC ARPD website by EOB Wednesday November 27th.

Follow up on last year’s list of suggested improvements for completion

Review ARPD glossaries and provide suggestions for improvements to system office

Plan this year’s program review based on suggested improvements from last year’s review

Evaluate ARPD online web submission site for functionality and report bugs to system office

Administer PR Process Improvement Sessions (Develop questionnaire, schedule sessions, collect feedback)

Work with Process Improvement Team to determine what feedback needs to be taken back to UHCC IPRC

Develop/update documentation for website needed for program review

Sept

OctAug-Sept Jan 27th

Dec 20th

Jan 25th

Sept

SeptAug Nov 27Sept-Oct

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Send Campus-wide update on program review process with link to data and due date

Sept

Summarize PR Process Improvement Feedback, communicate results to groups, publish to web.

Jan 5th

VCAA collects all annual Unit reviews and forwards on to IR to submit to system office as required.

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Questions?Questions?

The intention of this presentation was to provide a single source for all of the The intention of this presentation was to provide a single source for all of the documentation related to the Annual Reports for Program Data —specifically for our documentation related to the Annual Reports for Program Data —specifically for our non-instructional units. All of the documents you should need for your ARPD review non-instructional units. All of the documents you should need for your ARPD review have been linked directly into this presentation.have been linked directly into this presentation.

As always, your feedback regarding this process is essential in making improvements As always, your feedback regarding this process is essential in making improvements year over year. Please take a moment to provide feedback at the end of this process.year over year. Please take a moment to provide feedback at the end of this process.

Those wishing to print this presentation without color may set their printer settings to Those wishing to print this presentation without color may set their printer settings to print in “grayscale,” and set to print in portrait orientation, if desired.print in “grayscale,” and set to print in portrait orientation, if desired.

If you need more information on this process please feel free to contact me:If you need more information on this process please feel free to contact me:

HawCC Institutional Analyst HawCC Institutional Analyst Shawn FloodShawn Flood 934-2648934-2648

Mahalo!Mahalo!

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Annual Report of Program DataAnnual Report of Program DataSLOs AssessmentSLOs Assessment

If you need assistance with the If you need assistance with the P-SLO TabP-SLO Tab information please contact: information please contact:

James KileyJames KileyInstitutional Assessment CoordinatorInstitutional Assessment Coordinator Email: kileyj@hawaii.eduEmail: kileyj@hawaii.eduPhone: 934-2649Phone: 934-2649

Mahalo!Mahalo!

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