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AXLR8 Demo
Spectatix Event management System
System Benefits
• Saves staff time
• Saves money £££
• Provides Audit trail
• Record keeping & data store
• Performance reporting tools
• Compliance issues
• Provides “back up” to key personnel
• No infrastructure expenditure
Sales & Marketing• CRM Contact and telesales• HTML Mailers – Newsletter,
confirmations, scheduling, notifications. T’ware
• Templates• Remote telesales (outsource) Bs
• Callcentre
• Searches and profiling
• Quotations
• Mail merge - table place names etc
• Call reporting (who’s done what)
• Planned calls report
• Sales forecasts
• Trigaware™ / autoresponders
Event Management• Calendar; designate staff, allocation of resource• Publish events and details to website (addresses, contact No’s,
pictures) T Bates
• Client / Staff Portals linked to events Broadbase
• Knowledge bank of event info (through portal)• Single or multiple event organisers A C
• Single or multiple event locations• Online seat booking • Ticketing (concerts, sports, theatre, festivals)• Training class or session bookings
Theatre
Staff Management• View Staff allocated to Events (Broadbase demo info)• Staff profiling and cataloguing • Staff searches on attributes (Juggler, Blue eyes, HNC1)• Recruitment & Selection functionality• Staff Portal with past & present bookings, holidays,
sickness• Payroll & Payslips• Expenses• Performance measurement and management tools
(rankings, no shows etc)• Client portal reporting on performance or the event• Client relationship management CRM Broadbase
Staff Management
Staff Recruitment
An online application form will gather necessary information
• Personal details, Work history, NI / Passport Number
• Physical characteristics, Health
• Qualifications, Education, Skills
• References and background
• CRB, and other “hygiene” factors
• Etc
Upload images: Photo, CV, Driving Licence etc
Automated emails/txt : Applicant rejection / interview, Staffupdates, event notices, warning of visa expiry
Staff RecruitmentThe system automates the administrative tasks of recruitment, freeing up time for people and team communications. Allows rapid filtering of applicants, captures staff details and captures acceptance of employment terms.
Also records all applications for compliance and litigation issues.
Website Integration
• Website data exchange – enter into CRM, upload onto website (Actors centre) pricing, pictures
• Portals – Client, Staff & Supplier (transaction history, data share, job info etc)
• Room availability and booking• Resource Booking (Tent, Tool, Car,
etc)• Control over public and private information
Financial• Invoicing• Publish live pricing to website• Online payment capture• Cash reconciliation• Subscriptions donations & memberships• Payroll, payslips & expenses• Integration to Accounts packages• Sales Forecasts• Job budgeting• Job profitability• Asset / Resource Tracking
Job Tracking
• Job status (in progress, completed)• Tasks within jobs (delegation)• Handles simple tasks or complex projects• Quotes• Events schedule (what’s booked)• Supplier/engineer/consultant portals• Client portals• Costs estimates and budgets• Timescales and deadlines
Client project example
Knowledge Management
• Document store for files, letters, pictures designs, videos, etc.
• Project library• Company standard documentation & Templates• Contracts & Briefs• Message boards & Forums • Intranet and extranet• Email archive• Search
Email archiving
• Automatic archiving of parallel emails
• Accessible immediately
• Automatically stored and searchable – by contact– By company– By employee– By job, etc
Case Studies• Tristan Bates Theatre• Actors Centre• Broadbase UK• Bovingdons• Opulent Opals• Floorplanz• Royvon• Adax• Biddles• Seekers• Quay Marinas• LB Tower Hamlets/Horsham DC/Leicestershire CC/etc.
Tristan Bates Theatre
Actors Centre
Broadbase UK
SFAWin business from clients
New
clie
nt p
roje
cts
Recruit great people
Schedule events
SelectPeople
Shedule people and
assign roles
Assess Performance
CS
V H
ou
rs and
rate
s
Calculate and process
payments
Report to clients
Report to clients
Report to clients
Communicate with staff
Communicate with staff
Communicate with
staff
Feedback
Feedback
MIS budgeting accounts
Pay
me
nts
se
rvic
e
AX
LR
8 S
pect
atix
Acc
ou
nts
syst
em
Feedback to account managers
Build and Maintain
Staff Bank
Broadbase UK
Bovingdons
Opulent Opals
Floorplanz• Services to Estate Agents
– Cyclical market recent down cycle (90%)– Service diversification strategy– Automation to save staff costs
• Client Portal – saves hundreds of calls and staff hours– Cross selling services
• Trigaware™ autoresponders• Operator Portal
– Essential economy and control
Floorplanz• See job
progress• Order new
work• Search old
jobs• Automatic
unique job numbers
• Drill down for more detail
• Cross sells new services
• News• Account
reports
Royvon
MPG Biddles
Seekers
LB Tower HamletsHorsham DC
Leicestershire County Council
• Trigaware™ Autoresponders
• Customised for your organisation
• Personalised to the recipient
• Provide details of the specific activity / request
Trigaware™• Sends automated
emails and alerts• “Thanks for your claim
number 432111…”• Alerts & warnings when
deadlines and SLA’s are missed.
• Confirmations of progress stages reached: “Your claim for £100 has now been reviewed and….”
Trigaware™
Trigaware™ looks for problems or just automates tedious correspondence.
Trigaware™ alerts the relevant people:• Customer/investor/introducer/dealers kept informed of job progress• Management/Internal quality level warnings• Saying “Thanks” or “Congratulations”• Outlying data• Registering receipt of an order, enquiry, etc.
Trigaware™ takes account of media preferences:
• email most common SMS (text messages) are growing in popularity
Trigaware™ Examples
Customer/investor/introducer/dealer• Your job is ready for collection at our ABC depot…• You are booked on the XYZ course at 09:30 on 21st June. Please find attached your joining
instructions.• Thank you for your order. Our engineer will ….• Your account is overdue……• You enquired about our training a few days ago and we sent you a CD to illustrate our methods.
Did you find it useful?....• We await your electrical report so that we can close our file on this.• You have five more days to respond to this request but it is still at the “collection” status. Please
could you let me know if there is a problem.
Management/Internal• Job 3456 is two hours from deadline. Please expedite and call the client to manage expectations
if you feel it is going to …• A new order has come in from….• XYZ has 3 people booked on it with 2 days to go. Break even is 8. • New Job Instruction: Please would you perform an asbestos inspection on Unit 33, broadwick
Ind.Est..…... The contact is Mrs….• I have not received your expenses from• You have three outstanding support calls in your section which have not been allocated to a
consultant.