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City of Phoenix;
Phoenix Sky Harbor International Airport
Runway 8-26 Keel Reconstruction and Panel Replacement Project
Project No. AV08000078 FAA
Design and CMAR Services
November 16, 2015
Pre-Submittal Meeting
• Liz Blakley, Contract Specialist,
Street Transportation Department
• Sam Hanna, Project Manager, Design & Construction
Services, Aviation Department
• Candace Huff, Special Projects Administrator, Design
& Construction Services, Aviation Dept.
• Joanne McLaughlin, EO Programs Assistant,
Equal Opportunity Department
• Valerie Churchwell, Small Business Engagement
Manager, Aviation Department
Welcome and Introductions
Meeting Overview
� Sign-in please…copies of sign in sheet will be
available on website:
http://phoenix.gov/streets/procurement/
current-opportunities
� Please hold questions until the Q&A period.
� This is the ONLY opportunity to discuss this
project with City staff.
• Project Description
• Project Scope of Work
• Design
• CMAR
• DBE Participation
• SOQ Criteria
• Submittal Requirements
• Selection Schedule
• Questions?
Agenda
Project Description
• Replace approximately 450 concrete panels on
the Keel section of Runway 8-26.
• The first area is from west of B4 to B6. The
second area is from B9 to east of B11.
• Both sections are in the aircraft touch-down
areas and each measure approx. 2000 feet long
by 40 feet wide
• There are also approximately 50 additional
panels that contain cracks & spalls requiring
replacement
• Time is of the essence … Runway will be closed only for 30 days.
Project Description
B4 B5 B6 B9 B10 B11
Project Scope of Work - Design
• Design in accordance with all applicable FAA AIP and
Advisory Circulars requirements
• Design appropriate depth of Portland Cement Concrete
Pavement (PCCP) to replace the panels to be removed
• Pavement markings and striping
• Construction estimates, construction safety and phasing
plans & construction management plan
Project Scope of Work - Design
• Geotechnical investigation to validate structural
pavement requirements
• Electrical elements include existing FAA Runway
Status Lights system and lead off lights that may be
affected by replacement the PCCP
• Investigate utility conflicts
• Provide updated plan/profile design
• Advise city on “green building/recycling” options
Project Scope of Work - Design
• Update the design of appropriate airside barricade plan
and service road detours, if needed
• Possible Construction Administrative services that meet
all project requirements including the quality assurance,
testing and certifications for structural subgrade per AIP
and FAA compliance and requirements
• Utilize the City’s web based project management
system, Unifier
I- Pre-construction Services
• Coordinate efforts with project Engineer, designer,
various City of Phoenix Departments, Aviation
Divisions and other stakeholders
• Address all Federal, State and Local requirements
• Provide project planning, scheduling and estimating
for the various phases of the project - minimizing
impacts to airport operations
• Investigate utility conflicts
• Arrange/manage procurement of materials and long-
lead items, as needed
Project Scope of Work - CMAR
I- Pre-construction Services (cont.)
• Prepare construction estimates, Guaranteed Maximum
Price(s) (GMP) and schedules for the various phases of
the project
• Advise the city on ways to gain efficiencies in project
execution and delivery
• Perform constructability reviews of the plans and
specifications
• Utilize the City’s web based project management
system, Unifier
Project Scope of Work-CMAR (cont.)
II- Construction Services
• Manage all construction related contracts while
meeting city bid requirements including DBE program
requirements
• Provide quality control
• Maintain a safe & secure work site for all project
participants
• Schedule and manage site operations
• Coordinate with various City of Phoenix Departments
and other stakeholders.
Project Scope of Work-CMAR (cont.)
• The Designer and CMAR shall have comprehensive
and extensive Aviation experience
• Flexibility
• Availability
• Promptness
Project Expectations
Questions?
.
The City of Phoenix strives to advance the economic
growth of local businesses through its Disadvantaged Business Enterprise (DBE) Program.
Through a coordinated effort among several city
departments, the DBE Program provides DBE
certification, procurement opportunities, construction
subcontracting utilization, small business management
and technical assistance and educational services and
networking opportunities.
The City encourages the participation of DBE firms
whenever possible, and throughout all phases of this
contract.
DBE Requirements
� Project is in part funded by FAA and is subject to 49 CFR Part 26 and USDOT DBE Program.
� Attachment A - Statement of Outreach Commitment All Submitters must provide at the time of submittal.
� Attachment B - Documentation of Outreach Efforts Successful Submitter must provide within 30 days following the award of contract, along with the related supporting documentation.
� Attachment C – Small Business Utilization Commitment Successful Submitter must provide within 30 days following the award of contract.
DBE Requirements
DBE Requirements
� Current focus is Small Business Outreach
� The FAA approved a triennial DBE goal of 7.42 percent for fiscal years 2013-16, to be achieved through fostering Small Business participation and outreach requirements.
� The City has not established a race- and gender-conscious DBE participation goal.
DBE Requirements• To participate in this opportunity as a DBE,
only firms certified by the City or another AZUCP member in the specified scopes of work shall be considered in calculating DBE participation.
• All eligible DBEs can be found at:
www.phoenix.diversitycompliance.comor
www.adot.dbesystem.com
QUESTIONS?
The selection of the Design Professional will be based on
the following qualifications:
� General Information
� Experience of the Prime Firm
� CA Experience of Prime Firm (Design Only)
� Experience of Key Personnel and Subconsultants
� Project Understanding and Approach
� Overall Evaluation
Statement of Qualifications
� Each page side with criteria information will be counted.
� Pages that have photos, charts, and graphs will be
counted toward maximum number of pages.
� Front and back cover, Table of Contents and tab dividers
will NOT be counted toward the maximum page limit,
UNLESS they include information that may be
considered by the selection panel.
Statement of Qualifications, Cont.
� Submit 7 copies of the SOQ
� SOQ due:
� 12:00 p.m. Noon – Arizona Local Time
� Friday, December 4, 2015
City Engineer
CITY OF PHOENIX
200 W. Washington Street, 6th Floor
Phoenix, AZ 85003
c/o Liz Blakley
Statement of Qualifications, Cont.
� Grounds for Disqualification:
� Receipt of submittal after specified cut-off date and
time
� Too few copies of the submittal
� Deposit of submittal in the wrong location
� Missing DBE Attachment A (Submit in a separate
sealed envelope)
Statement of Qualifications, Cont.
� Cover Letter (company name, address and contact
information)
� Evaluation Criteria (including project organizational chart)
� Additional Content (resumes or other information)
� MAXIMUM pages permitted is 12 pages:
+ Evaluation Criteria (including organizational chart)
+ Additional Content (resumes or other information)
= 12 MAXIMUM pages permitted
Submittal Requirements
• SOQs due at 12:00 p.m. December 4, 2015
• Scope Meeting January 2016
Selection Schedule
�Request for Qualifications
�Notifications
�Power Point Presentation
�Plan Holder List
�Award
http://phoenix.gov/streets/procurement/bid-results
Streets Transportation Webpage
Questions?