Auto-functions of Daily Activities_sangat

8/8/2019 Auto-functions of Daily Activities_sangat

1/23

A.S. EA.S. ENTERPRISE

INDEXING OF FORMAT ATTACHMENTS FOR SITES (WITH EFFECT FROM 01.10.2010)

# ATTACHMENT NO. DISCRIPTION OF FORMAT REMARK

6 Attachment No.6 TA/DA claim form Travelling staff to submit claim in this with supportings

8 Attachment No.8 Purchase Report Pur.staff to submit this alongwith Inv.copy of vendor

9 Attachment No.9 Format - Invoice forward form from sites Invoice along with format to HO by site

10 Attachment No.10 Format -Labour Attendance/overtime form To be submitted by Sites Incharge

11 Attachment No.11 Format - Labour approved rates For calculation of approved wages

12 Attachment No.12 Format - Daily Expense Statement form To be submitted to HO by Site A/cs. Daily by e-mail

13 Attachment No.13 Format - Daily Work Progress/Target dates To be submitted to HO by Site Incharge

15 Attachment No.15 Format - Weekly stock statement to HO form To be submitted by Site Store Incharge (every Saturday)

16 Attachment No.16 Leave Application format Advance intimation for leave needed at HO for approval

17 Attachment No.17 Imprest Money format Advance need to approve by Admn,A/cs.& CEO

18 Attachment No.18 Previous expense statement of Imprest money

Exp. Statement of previous Imprest needs to attach withsupporting.

Note: All the formats are standardised for all sites in uniform manner. As such, report should be forwarded in the same attachments only,not in the old formats.

Since H.O. is looking up for autoprocess of daily activities without any reminder, Site incharge to ensure timely submission of filled-informats through mail or courier.


2/23


3/23

A.S. ENTERPRISES Attachment

TA/DA CLAIM FORMDate:

Name of Employee :

Grade of employee :

Name of Office/Site :

Number of employees :

Tour Advance taken :

Purpose of Tour :

# Origination Destination TA Amt. DA Amt. Other expenses Inv.No. Date Total claim

From Date To Date Rs. Rs. Expense

1 2 3 4 5 6 7 8 9 10 11 12 13 14

Total Amt (7, 8 & 9) Total Amt. (11)

Grand Total (7+8+9+11)

Verified by: Amt. recommended Approved by Amt. Approved Payment reimb.status Signature of

Mode ofTravel

ActualFare/Petrol

Discription/Purchase


4/23

A.S. ENTERPRISE Attachment No

PURCHASE REPORTDate:

Name of Purchase Staff: :

Procurement for Site: :

Purchase period from date.. Till

# Name of Vendor Address Contact details Product Disc. Invoice No. Date Amou

Cont.Person Tel.No. Mob.No. E-mail ID

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

SIGNATURE OF


5/23

A.S. ENTERPRISESES

INVOICE FORWARD FROM SITE TO HO.Attachment No.9

Following materials have been received at site as per the details mentioned below:- Date:

# Vendor Details Invoice No. Date Product Discriptions Amount Rs. Remark

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

VERIFIED & STOCK INVENTORY UPDATED TOCK INVENTORY CONFIRMATION BY SITE INCHARG

BY STORE INCHAGE AND PAYMENT RECOMMENDATION/REMARK

(Signature of Store incharge) (Signature of Site-Incharge)

Date of receiptof materials atsite

Date of rect.ofMtls.


6/23

Attachment No.10

LABOUR ATTENDANCE/OVERTIME AT SITE

SITE: BIRPIND 2010

S.NO MONTH LABOUR NAME WORK RATE

1 2 3 4 5

OT OT OT OT OT

1 OCT 1 1 1 1 12 OCT 0

3 OCT

4 OCT

5 OCT

6 OCT

7 OCT

8 OCT

9 OCT

10 OCT

11 OCT

48 OCT

49 OCT

50 OCT

51 OCT

52 OCT53 OCT

54 OCT

55 OCT

56 OCT

57 OCT

58 OCT

59 OCT

60 OCT

1 0 1 0 1 0 1

Note: Put 1 in status if person is present or put 0 in status if person is absent

LABOUR MATENAME

STATUS

STATUS

STATUS

STATUS

STATUS


7/23

7 8 9 10 11 12 13 14 15 16 17 18

OT OT OT OT OT OT OT OT OT OT OT OT

0 1 1 1 1 1 1 1 1 1 1 1

0 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS


8/23

0 21 22 23 24 25 26 27 28 29 30 31

AmOT OT OT OT OT OT OT OT OT OT OT OT

1 1 1 1 1 1 1 1 1 1 1

0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS


9/23


10/23

LABOUR DETAILS AT SITE Attachment No.11

SITE: . 2010

S.NO MONTH LABOUR NAME WORK RATE

1 2 3 4

OT OT OT OT

1 AUG AMIT KUMAR AMIT KUMAR MESSON 200 1 34 1 1 1 1

2 AUG AMIT KUMAR AJAY MANDAL MESSON 200 0 45

3 AUG AMIT KUMAR ANUJ MESSON 200

4 AUG AMIT KUMAR MANIKANT MESSON 210

5 AUG AMIT KUMAR PAWAN MESSON 2156 AUG AMIT KUMAR PARDEEP MESSON 200

7 AUG AMIT KUMAR FEKAN MESSON 200

8 AUG AMIT KUMAR RAM PARVESH MESSON 200

9 AUG AMIT KUMAR RANJIT MESSON 200

10 AUG AMIT KUMAR RINKU MESSON 210

11 AUG AMIT KUMAR RAJESH MESSON 200

48 AUG AMIT KUMAR KAILASH LABOUR 130

49 AUG AMIT KUMAR MAHESH LABOUR 130

50 AUG AMIT KUMAR AKLESH LABOUR 130

51 AUG AMIT KUMAR KAMALNATH LABOUR 130

52 AUG BALRAM PARMOD MESSON 200

53 AUG BALRAM ARVIND MESSON 200

54 AUG BALRAM RAMESH MESSON 20055 AUG BALRAM PAWAN MESSON 200

56 AUG BALRAM BHOLA LABOUR 145

57 AUG BALRAM SURINDER LABOUR 145

58 AUG BALRAM JAIPRAKASH LABOUR 145

59 AUG BALRAM PAPPU LABOUR 145

60 AUG BALRAM PARMANAND LABOUR 145

1 79 1 0 1 0 1 0

Note: Put 1 in status if person is present or put 0 in status if person is absent

LABOUR MATENAME

STATUS

STATUS

STATUS

STATUS

STATUS


11/23

2 13 14 15 16 17 18 19 20 21 22 23 24

OT OT OT OT OT OT OT OT OT OT OT OT OT

1 1 1 1 1 1 1 1 1 1 1 1

0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS

STATUS


12/23

31

AmountOT

1 6650

1125

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

00

0

0

1 0

STATUS


13/23

A.S. ENTERPRISE

Attac

Name of Site:

DAY BOOK STATEMENT OF ACCOUNT

# DATE

PAYMENT RECEIVED

FROM AMOUNT

1 0.00 0 0.00

2 0.00

3 0.00

4 0.00

5 0.00

6 0.007 0.00

8 0.00

9 0.00

10 0.00

11 0.00

12 0.00

13 0.00

14 0.00

15 0.00

16 0.00

17 0.00

0.00 0 0.00

PAYMENT RECEPIENT & PURPOSEAMOUNT

RECEIVEDEXPENSEINCURRED

BALANCEAMOUNT


14/23

A.S. ENTERPRISE

DAILY WORK DETAILSName Of Site: Birpind Attachment No.13

S.NO. DATE PARTICULARS LOCATION UOM QTY REMARKS

1 RCC M20 BOILER CUM

2 RCC M25 TG CUM

3 RCC M30 COOLING TOWER CUM

4 PCC CUM

5 SHUTTERING SQM

6 STEEL MT

7 BRICK WORK SQM

8 ANY OTHER WORK


15/23


16/23

A.S. ENTERPRISE Attachment # 15

Name of site Week Date from. Till.. 2010

WEEKLY STOCK STATEMENT

Sr.No. Item Discription Existing stock Inward entry Current stock Remarks

Date Qty. Date Qty. Date Qty.

Unit ofMeasurement

(UOM)

Material requirement fornext week (mention date

on which they arerequired at site)


17/23

(Name & Signature of Store Keeper) (Name and Signature of Supervisor) (Signature -


18/23

A.S. ENTERPRISE

Date:

LEAVE APPLICATION FORM

I, . (designation) Deptt.

would like to avail leave (from)..till(total days)- due to (reason)

.. Kindly grant me leave for the above days.

(Signature of

(Mob. No

For Official remark only

Leave due in his crediSick Leave

Casual Leave (Approved

RecommendationRecommended . Days leave

with pay/without pay.

Name :

Signature (Approved by

A.S. ENTERPRISE

Date:

LEAVE APPLICATION FORM

I, . (designation) Deptt.

would like to avail leave (from)..till(total days)- due to (reason)

.. Kindly grant me leave for the above days.

(Signature of

(Mob. No

For Official remark only

Leave due in his credi

Sick Leave

Casual Leave (Approved

Recommended . Days leave


19/23

with pay/without pay.

Name :

Signature (Approved by


20/23

employee)

..)

by Admn.)

Project Head)

employee)

..)

by Admn.)


21/23

Project Head)


22/23

A.S. Enterprise

IMPREST MONEY

Date:

Name of Project Site :

Amount of Imprest required :

Purpose (Attach details) :

Imprest previous Balance in hand, if any. :

Total Cash in hand

Total Expesnse (From /)

Detailed statement with supporting attached.

ADMINISTRATION

(Recommendation for advance) (Name and signature of employee)

(ACCOUNTS) (APPROVAL BY CEO)


23/23

A.S. Enterprise

Name of Site

ADVANCE AGAINST WEEKLY EXPENSES FOR THE PERIOD

FROM TILL

Sr.No. Description Amount paid Remark

Total Amount

Site expenses

Room Rent

Grand Total

Verified by Admn. Approved by CEO

Accounts

Documents

Auto-functions of Daily Activities_sangat