Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi11 CHAPTER 1

Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya

& Prof.Abdelghani Toumi 11

CHAPTER 1



CH

APTER

ON

E 1

1-INTRODUCTION

1-1PROJECT1-2 PROJECT MANAGEMENT

1-3 PROJECT MANAGERSummary of key points



1-1 Project

• Managing Project is a way to business

• What is project?• Project value chain?• Project life cycle



1-1 ProjectMANAGING PROJECT

ONE OF THE OLDEST ACCOMPLISHEMENTTODAY IT IS THE WAVE OF THE FUTUREIT IS THE WAY TO DO BUSINESS: NOT LIMITED TO THE PRIVATE SECTOR USED TO RESOLV SOCIAL PROBLEMS PMI SUPPORTING 125 COUNTRY :

AEROSPACE-AUTOMOTIVE-PHARMACY-TELECOM……..ETC



A project is a finite endeavor (having specific start and completion dates) undertaken to create a unique product or service which brings about beneficial change or added value.

This finite characteristic of projects stands in sharp contrast to processes, or operations, which are permanent or semi-permanent functional work to repetitively produce the same product or service.

WHAT IS A PROJECT ?



The project value chain

PROBLEM

PROJECT

PRODUCT

OUTCOME

FROM STRATEGY

RESPONSE TO PROBLEM

VALUE CREATED BY PROJECT

STRATEGIC VALUE DELIVRED BY PRODUCT



THESAURUS

• Problem: purpose, justification, idea, opportunity, mission, need

• Project: initiative, subproject, task, program

• Product: output, service, result, deliverable

• Outcome: business result, vision, goal, social satisfaction



Project Life Cycle

1-1



Project life-cycles (PLC)

• Project life- cycles define scope-oriented processes :

concept

Design

construction

Turn-over

Should vary by project type and management complexity



1-2 Project Management

• Definition• Age of project Management?• Capability Maturity Model?• Project Management Processes• Project stakeholders



Project management is the art of directing and coordinating human and material resources throughout the life of a project by using modern management techniques to achieve predetermined objectives of scope, cost, time, quality and participation satisfaction.

1.2 WHAT IS PROJECT MANAGEMENT ?



AGE OF PROJECT MANAGEMENT



Sources from which the project management framework evolves :A working knowledge of general managementfamiliarity with the special knowledge domain related to the project are indispensable. Supporting disciplines such as computer science and decision science may also play an important role.



The application of knowledge, skills, tools and techniques….., to meet or succeed stakeholders requirements from a project

There are potential conflicts between the stated objectives with regard to scope, cost, time and quality, and the constraints.

These conflicts should be resolved at the onset of a project by making the necessary tradeoffs or creating new alternatives .

PROJECT MANAGEMENT



Five Project Management Processes1. Defining the goal of the project

(initiating process)2. Planning a project3. Executing the project : leading

people 4. Controlling the project5. Completing the project : closing



1-Defining the goal of the project

o Linking the project to the Producto Balancing competing demand with

the triple constrainto Contract, negotiating, proposal

2-Planning the project

o Integrated planningo The work breakdown structureo Schedulingo Time estimating and compressing

the scheduleo Cost estimating and budgetingo Project risks





o Leading people who will work on.o Organizational design for delivering projectso Building the project team o Organizing the support team commitmentcoordinationo The role of project managemento Establishing the theory of motivation and

their implication management by objectiveso Establishing practical tips for project

management communicationo Organizing conflict resolution

3-Project execution



o Develop a baseline and performance measurement

o Develop a performance measurement system.

o Managing time, cost, quality, change, risks, issues, suppliers, customers and communication

o Project reviews

4- Controlling the project



5. Completing the project• Closing the contract

• acceptance• documentation• Lesson learned• Intellectual propriety and ownership

rights



Project Management Processes





DEFINING SCOPE AND WORK

Scope –oriented processes are concerned with specifying and creating the product (product scope)

Work-oriented processes are concerned with identifying, describing, and organizing project activities (project scope)

Many organization provide standardized guidance for one or both



Project management -TIPS

Project management discipline involves :

Focusing on the important factors that drive project successAvoiding the trap of staying in your personal comfort zoneHaving the personal backbone to withstand the criticism of undisciplined, impatient people.



Project stakeholders



Project stakeholdersThese are individuals or organization whose interest may be affected by the project



Stakeholders analysis

Stakeholders must be identified, have their needs and expectations understood and Must be managed, and be communicated with frequently in order to complete the project successfully

Use a project stakeholder analysis worksheet



Stakeholder Category Checklist

• Doers — those who are active participants in the work of the project.

• Customers - those who provide financial and other resources.

• Users — those who will use the product of the project.

• Sponsors : those who give visibility and resources to the project



Categories (cont’d)

• Dependents — those who need an interim work item from the project.

• Sustainers — those who will support the product of the project in use.

• Auditors — those who will verify compliance with applicable standards.

• In-laws — those who are affected by the actions of the other stakeholders.



1-3 Project Manager

• Project Manager Responsibility• Project Manager interpersonal

skills



The PM Primary Responsibility

Keep the clients satisfied that they will continue to fund the project



The PM Responsibilities

Manage stakeholders relationship

Manage development of the plan for the project

Manage project progressManage product acceptanceManage project transition



Other PM ‘s responsibilities

Stakeholders

interest

Schedule constraint

Cost constraints

(funding, staffing)

Product constraints(scope, quality)



PM interpersonal skills1. Effective communication : the exchange of

information

2. Influence the organization : the ability to get job done

3. Leadership : developing a vision and strategy, and motivating people to achieve the vision

4. Motivation : energizing people to overcome barriers to change

PM interpersonal skills

5. Negotiation and conflict management : to reach an agreement

6. Problem solving : the combination of problem definition, alternatives identification and analysis, and decision making





Summary of key points

Project are how organizations implement strategy

Project management is a process approachScope –oriented processes are concerned

with specifying and creating the productWork-oriented processes are concerned

with identifying, describing, and organizing project activities

Keeping the “triple constraint + one” in balance is fundamental to success

Organization provide standardized guidance for one or both

Guidance documentation should be updated on regular basis

The project manager is responsible for ………everything



Summary of key points



Quiz 1

Building a deckA restaurant planning a

menuImplementing a new systemPlanning a weddingPlanning a student

graduation

Yes No

Yes No

Yes No

Yes No

Yes No

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Authors: Prof. Tomas Ganiron Jr, Prof. Sulaymane Al yahya & Prof.Abdelghani Toumi11 CHAPTER 1