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STUDENT AFFAIRS COUNCIL MEETING
August 12, 2010
Presented by Housing and Residence LifeJarvis Clark, Adriana Alicea-Rodriguez,
Zwisel Gandia, and Em de la Rosa
Football
Premium Tickets• ON SALE NOW• Price includes parking
pass and hospitality access
• Most of price is a donation
Football
All Other Season Tickets
• ON SALE IN SEPT.• Special price for
Fac/Staff• Seat selection in
spring
Football – Student Tickets• About 9000 lower level seats held for students
• Student sections will be general admission• Current UTSA students admitted free
BasketballAll Sports Pass
• ON SALE NOW• $85 for Fac/Staff• Still some good lower
level seats available for Basketball
• Earn Loyalty Points• Volleyball starts Sep. 1
Joe DeCristoforo Assistant Vice President,
University Registrar
Installation of eSCRIP-SAFE®
Transcript Transmittal System
Online Change of Grade for Graduate Students
Development of Continuous 3 Year Academic Calendar
Implementation of Plus/Minus Grades
Streamlining of Veterans Services
Office of the
Registrar
Project Summar
y
Development of eSCRIP-SAFE® Transcript Transmittal System
Online Change of Grade for Graduate Students
Anne Macintosh SpeightsAssociate Registrar
UTSA
eSCRIP-SAFE® Transcript Transmittal
UTSA
Most safe, secure and FERPA compliant method to deliver a transcript
More flexibility where the transcript is sent
Labor costs and postage reduced
Students receive two notification emails: one when e-transcript has been sent and another when the e-transcript has been opened by the recipient
Authenticity validated by eSCRIP-SAFE.com
Very close to implementation; delayed by Banner 8 upgrade and repeat policy programming
Less paper assists in the university’s efforts to be “green”
Online Change of Grade
for Graduate Students
Change of grades more timely and secure
May limit grade changes possible because of academic standing differences among colleges
INC AC B
Donna EdmondsonAssociate Director, Academic Publications/Graduation Coordination
Development of Continuous 3-year Academic Calendar
2011
2012 2013
The continuous 3-year Academic Calendar will coincide with the newly revised CB Common Calendar
Currently the Academic Calendar reflects 2010; Fall 2011 through Summer 2014 will be added soon
Martha La RoqueDirector, SIS Operations
Implementation of Plus/Minus Grading
UTSA
A- B
-
C+
• Academic Policy and Requirements Committee recommended approval; agreed upon by President Romo and Dr. John Frederick• Requested by Fall 2011• Update Banner forms and processes• Testing
+/- GRADING SYSTEM
AA-B+BB-
C+CC-D+DD-F
=====
4.003.673.333.002.67
=======
2.332.001.671.331.000.670.00
“PROS”
Helps reduce grade inflation
Used by majority of major universities, permitting easier comparisons for grad school applications
Faculty not forced to use +/- distinction
“Proudly serving those who serve and their family members”
STREAMLINING VETERANS SERVICES
Fred HampleExecutive Director, Downtown Student Affairs Operations
Develop a Veterans Services web portal presenting an overview of the process and what is required of the prospective student in a step-by-step sequence on a single page. Information and links might include:
• ApplyTexas.org (UG) and The Graduate School• Degrees and academic programs offered at UTSA• Required tests for admission• Academic advising• online class schedules• ASAP registration• Cost of instruction, bills and fees• Financial Aid• Hazlewood Program• VA Certification instructions
Distribute the increased workload as a result of the increased veteran student population
Eliminate or reduce the need for overtime
Reduce certification processing time, resulting in faster payments both to our student veterans and to the university
Providing superior service to our student veteran population compliments the university’s goal to expand outreach, with a focus on veterans, their spouses, and dependents.
In addition to the two full-time Veterans Benefits Assistant II positions at the Main campus, on July 1 a full-time Veterans Benefits Assistant I was added at the Downtown campus. In September, a half-time Veterans Benefits Assistant I will be added at the Main campus. The goal of these added positions is to:
Increased Demand for Veterans Services
MEDICAL-MENTAL HEALTH WITHDRAWAL POLICY
DR. ELIZABETH M. STANCZAK; EXECUTIVE DIRECTORHEALTH AND COUNSELING SERVICES
DR. THOMAS BAEZ; DIRECTOR OF COUNSELING SERVICES
What to do to help students who need to drop or withdraw
from school!
MEDICAL-MENTAL HEALTH WITHDRAWAL POLICY
Objectives:
Understand purpose of policyUnderstand when to use the policyMore importantly, understand when not to use the policyKnow who to call if you have questions
MEDICAL-MENTAL HEALTH WITHDRAWAL POLICY
MEDICAL-MENTAL HEALTH WITHDRAWAL POLICY
The purpose of the policy (7 yrs ago) was to help all students leave the university without excess fiscal or academic penalty when extreme events occur.
MEDICAL-MENTAL HEALTH WITHDRAWAL POLICY
The policy should only be used when the last day to withdraw has passed.
Specific Requirements: Typed letter from student requesting a M/MHW Signed authorization for the release of records Corroborating documentation from providers Copy of transcripts Other supporting documentation
MEDICAL-MENTAL HEALTH WITHDRAWAL POLICY
If there is another way for the student to withdraw from the university, following our current policies, the student should use that method.
It is an extremely exceptional event that would override our current withdrawal policies.
MEDICAL-MENTAL HEALTH WITHDRAWAL POLICY
Process and Decision-making Student application Review by Health and/or Counseling Recommendation to Dean Communication to Student from Dean Registration Hold for following semester Student application for M/MHW hold release
to return Review by Health and/or Counseling Release of hold
MEDICAL-MENTAL HEALTH WITHDRAWAL POLICY
Call Dr. Baez, Mr. Brett Gilmore, or Dr. Stanczak.
Website: http://www.utsa.edu/counsel/MHWDpolicy.htm
Counseling Services
Student Health Services
MEDICAL-MENTAL HEALTH WITHDRAWAL POLICY
Questions?
Thank You for Your Attention!
WHAT HAS STUDENT LEADERSHIP DEVELOPMENT BEEN UP TO?
•Create• Building a new department
•Connect• Meeting & greeting
•Communicate• Focus Groups
•Collaborate• Work on various initiatives with others
MISSION
The mission of the UTSA Student Leadership Center is to facilitate and provide intentional and purposeful
leadership encounters through education, engagement and experience.
WHAT SHOULD STUDENTS EXPECT THIS 2010-2011 YEAR?
•Conferences• Adelante National Leadership Institute & Recruitment Fair
• Southwest Black Student Leadership Conference
• Texas Conference for Women•Storytelling Series•Roadrunner of the Month•Leadership Advisory Board•Leadership Consultation•LeaderShape® Institute
SAVE THE DATE
GRAND OPENINGAUGUST 26TH 2-4PM
(UC3 1.002 UNDER THE ROOST)
Special Events CenterHonor Code Implementation• Launch at the 2010 Fall Convocation• Throughout the academic year
– Banner campaign– Information on ASAP– Inclusion in Orientation
University Creed Creation• Student driven process during the past
academic year• Student survey• Creed prepared by a university-wide writing
group – seeking approval in fall 2010
Special Events CenterUTSA Ambassadors• Ambassadors in Training
– Nominate first-time freshmen– September 1, 2010 deadline
• Ambassadors Fall Retreat– August 28-29, 2010– 65 Ambassadors (48 new)
December 2010 Commencement Schedule
• Ceremony #1 – Thursday, December 16, 6:00 p.m. College of Liberal and Fine Arts
• Ceremony #2 – Friday, December 17, 6:00 p.m.College of Education and Human Development
• Ceremony #3 – Saturday, December 18, 9:00a.m.College of Business
• Ceremony #4 – Saturday, December 18, 1:00 p.m.College of Engineering and College of Sciences
• Ceremony #5 – Saturday, December 18, 4:30 p.m.College of Architecture and College of Public Policy
Special Events Center
University CenterServices• Full complement of Service providers are now in
place (UPS, Rios, CTS and Frost).Gallery• Gallery 23, the UC Art Gallery located by the
Fiesta Dancers entrance, will be opening this fall with President Romo’s art as our first exhibit, details to come.
UC Days• Hosting welcome event for the rest of campus
Sept. 7-9. Will feature poster sales, music, giveaways and information tables by the UC’s commercial partners.
Thursday, September 23, 2010“What’s New in Student Affairs Policies & Procedures”
Bob Miller, Associate Director, VP Student Affairs 3:00 pm – 4:00 pm
Travis Room – UC 2.202
Thursday, October 28, 2010“Creating Administrative Desk Manuals for Your Office”
Diane Piña, Training SpecialistHR Training & Development
3:00 pm – 4:00 pm
Ash Room – UC 2.03.06
Thursday, November 18, 2010“Volunteer Opportunities within Student Affairs”
Marlon Anderson, Director of I.C.E. and Student Affairs Professional Development Team Chair
3:00 pm – 4:00pm
Hawthorne Room – UC 2.01.34
For more information please contact:
Gregory Frieden x4860 or Michelle Montanio x2817
Open To ALL Student AffairsAdministrative Support Staff
Communicate, Connect, Collaborate, Create!
SAVE THESE DATES!
STUDENT ACTIVITIES UPCOMING EVENTS
STUDENT PROGRAMMING (Francisco)• Roadrunner’s Late Night Programming
– Every Saturday Night except Holiday Weekends Beginning 9pm
– Kick-Off Event is a Collaboration Between CAB, UCPC, and BARR.
• Campus Activities Board – New Focus For the New Year– Building Tradition and Spirit
STUDENT ACTIVITIES UPCOMING EVENTS
RISK EDUCATION (Kelsey)• Rowdy Wing Fling
– Alcohol Awareness Program with Community Outreach – Collaboration Between Several Departments within Student Affairs
• Hazing Prevention Week September 19-24 – Town Hall Meetings-Interactive Meetings To Discuss Hazing
Prevention.• State Mandated Risk Management Meetings
– These meeting are required for all student organizations on an annual basis. Two representatives from each group will be required to attend and any new advisors.
– They will be held September 11, 13, and 14.
STUDENT ACTIVITIES UPCOMING EVENTS
SGA (John M)• Student Government
– Sustainability– First Meeting on September 2– Freshman Senator and Other Vacant Spots To Be Filled In Fall
Elections On September 14 & 15– Fall Retreat September 24 and 25
GREEK LIFE (Keri)• Panhellenic Sorority Recruitment Will Begin September 9th.• IFC Fraternity Recruitment Will Begin September 12th.• NPHC Informational Meeting August 31. • MGC Beat the Heat will be held on September 16th.
STUDENT ACTIVITIES UPCOMING EVENTS
STUDENT ORGANIZATIONS (Misty)• New Student Involvement Fair and Involvement Fairs Will Be
Held In September.• Integration of Collegiate Link Software Into Operations For
Organization Registration DOWNTOWN (Michelle)• Monthly Coffee House Events which Kicks-Off On September
29th • Weekly Series of Brown Bag Matinees Begin on August 26th
with Iron Man 2.• New Roadrunner Days Program Big Lights. Big City. Big
Success.
Cultural ConnectionsCultural Connections Receptions• Monday, August 23, 2010
– Asian/Pacific Islander Students– 2:00pm, UC Denman
– Latino/a Students– 4:00pm, UC Denman
• Tuesday, August 24, 2010
– GLBTQ Students– 1:00pm, UC Denman
– African American/Black Students– 3:00pm, UC Denman
Roadrunner Connections, September FIRST FRIDAY
Roadrunner Connections Match and Mingle• Tuesday, August 24, 2010
– 6:00pm– UC Harris Room
September FIRST FRIDAY• September 3, 2010
– UC Paseo– Featuring: Atlantis
• Campus Living Villages welcomes Travis Anderson as the new Director of Operations for University Oaks & Chisholm Hall.
• Fall into the UC, Aug 22 – Food music and activities from 4 to 6 p.m. – Shrek Forever After at 6 p.m. with free popcorn– Visit all the stops on your map and get a Free t-shirt and
water bottle.• Volunteers are needed for Move-In Day.
Please contact Lionel Maten or Christine Bachman.
Announcements
2010 Leader Summit• The Sixth Annual Leader Summit is a one-day conference that focuses
on developing leadership skills, providing an open dialogue to address tough issues that student leaders of today are facing, and offers a diverse spectrum of workshops centered around leadership topics. The conference is free to UTSA students and will be held on Saturday, September 18, 2010 on The University of Texas at San Antonio’s campus in the University Center.
The Leader Summit will include breakout sessions, a keynote speaker, and opportunities to network with fellow attendees.
Registration is now open and will close September 8, 2010 by noon. Forms can be found on the Student Activities website as well as on the table in front of you.
If you have any questions, please contact Student Activities at [email protected] or call 210-458-4160.
Announcements
Student Financial Aid and Enrollment Services• Financial Aid will disburse nearly $60 million in financial aid on
August 15, 2010 for students who have completed all necessary financial aid paperwork and registration procedures. Students with Direct Deposit should start to receive refunds by the end of next week while students waiting on paper checks will start to receive those refunds on August 23, 2010. Students with any financial holds greater than $200 will not receive a refund and will need to visit Fiscal Services.
• For students without financial aid, they must make payment arrangements by the payment deadline of August 18, 2010 or have their classes dropped. Options include: installment plan, tuition and fee loan, credit card payment by ASAP or phone, and e-check on ASAP.
• This is the really busy time for the call center and even with a full complement of call center staff members (we’ll probably have close 11-13 people staffing the phones), students will begin calling around to anyone they know (and choosing direct extensions from the UTSA directory) to get help. If you don’t know the answer, please direct the student back to 458-8000 where an Enrollment Services Officer can help him/her.
Announcements
