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Page 1 of 30
28/04/2015
3rd
European Cup Combined Events Super League
Aubagne (FRA)
4 & 5 July 2015
www.aubagne2015.eu
Page 2 of 30
CONTENTS
1. GENERAL INFORMATION
2. ORGANISATIONAL STRUCTURE
2.1 European Athletics Council
2.2 European Athletics Delegates
2.3 European Athletics Office
2.4 Executive Board of the French Athletic Federation
2.5 Local Organising Committee
2.6 Competition Organisation
2.7 Participating Federations
3. ARRIVALS
3.1 Arrival by Air
3.2 Arrival by Train
3.3 Arrival by Road
3.4 Visa Requirements
4. TRANSPORT
4.1 Transportation Desk
4.2 Bus Service
4.3 Return to Airport / Train Stations
5. ACCOMMODATION
5.1 General Information
5.2 Information desk
5.3 Official Hotels
5.4 Costs and European Athletics Quota
5.5 Meals
5.6 Meeting Room for Teams
5.7 Telephone Calls
6. ACCREDITATION
6.1 General
6.2 Accreditation Procedure
6.3 Loss of an Accreditation Card
6.4 Access Areas for Teams
7. TECHNICAL INFORMATION
7.1 Technical Information Centre (TIC)
7.2 Technical Meeting
7.2.1 Technical Meeting Agenda
7.3 Implements
7.4 Inspection of the Competition Venue
7.5 Competition Area
7.6 Training
7.6.1 Training at the competition venue
7.6.2 Training with Official Starters
7.7 Dressing Rooms
7.8 Rest Rooms
Page 3 of 30
8. COMPETITION REGULATIONS
8.1 Team Composition
8.2 Final Entries
8.3 Final Confirmation
8.4 Scoring
8.5 Participation Order/Lanes
8.6 Competition Bibs
8.7 Competition Clothing
9. COMPETITION PROCEDURE
9.1 Timetable
9.2 Call Room Procedures
9.3 Rest Room
9.4 Competition Preparations
9.4.1 Track Events
9.4.1.1 Starter’s Commands
9.4.1.2 Timing
9.4.2 Field Events
9.4.2.1 Measurements
9.5 Leaving the Stadium during the Competition
9.6 Leaving the Stadium after the Competition
9.7 Drinking Stations
9.8 Protests and Appeals
9.9 Interviews
10. MEDICAL SERVICES & DOPING CONTROLS
10.1 Medical Services
10.1.1 General Information
10.1.2 Medical Services in the Team Hotels
10.1.3 Medical Care at the Competition Venue
10.1.4 Physiotherapy
10.1.5 Insurance
10.2 Doping Controls
10.2.1 General Information
10.2.2 Selection of Athletes
10.2.3 Additional Controls
11. INFORMATION
12. SECURITY
13. CEREMONIES AND SOCIAL FUNCTIONS
13.1 Welcome Dinner
13.2 Opening Ceremony
13.3 Victory Ceremonies
13.4 Closing Banquet & Closing Ceremony
14. DEPARTURE
15. CONTACT DETAILS
16. APPENDIX
Appendix 1 – Map
Appendix 2 – Implements list
Appendix 3 – Timetable
Appendix 4 – Participation Order/Lanes
Appendix 5 – Map of Stadium
Page 4 of 30
1. GENERAL INFORMATION
The Super League European Cup Combined Events will take place on 4 and 5 July 2015 in
Aubagne.
Official Language French
Population 45.000 (City of Aubagne) / 5.000.000 (Provence-Alpes-Côte d’Azur)
Currency Euro (€), based on the decimal system; there are one hundred cents to
each Euro(€). Coins are issued to the value of 1c, 2c, 5c, 10c, 20c, 50c,
1€ and 2€.
Notes are issued to the value of 5€, 10€, 20€, 50€, 100€, 200€ and 500€.
Money can be changed at any bank and at most of the hotel
reception desks.
Time Local Time is: GMT +1 hour
Electricity The power source is 220 Volts (50Hz) and the plugs used are two round
pins.
Water Tap water is completely safe for drinking
Phone Country Code Phone Country Code is: +33 (0) from abroad
Mobile Phone Network French mobile phone networks operate under 3G, GSM and GPRS. You
are advised to contact your own country’s mobile phone operator to
determine if your country has an international roaming agreement with
France, which will allow temporary connection with the French
network.
Mobile Phone Companies Bouygues Telecom, Orange, SFR
International calls + or 00 (buzz) - country code - city/town code – telephone number
Business opening hours of the main establishments are as follows: Mon - Fri Saturday Sunday
Monday-Friday Saturday Sunday
Banks
8:30-13:00
14:30-15:30
(generally closed on Monday)
8:30-12:00 Closed
Post Offices 9:00-12:00
14:00-17:00 9:00-12:00 Closed
Shops 9:00-19:00 9:00-19:00 Generally closed
Administration 9:00-12:00
14:00-17:00 Closed Closed
Page 5 of 30
2. ORGANISATIONAL STRUCTURE
2.1 European Athletics Council
President Svein Arne Hansen (NOR)
First Vice President Dobromir Karamarinov (BUL)
Vice Presidents Jean Gracia (FRA)
Franc Hensel (GER)
Director General Christian Milz (SUI)
Council Members Sylvia Barlag (NED)
Gregor Bencina (SLO)
José Luis de Carlos (ESP)
Alfio Giomi (ITA)
Marton Gyulai (HUN)
Toralf Nilsson (SWE)
Dimakos Panagiotis (GRE)
Antti Pihlakoski (FIN)
Jorge Salcedo (POR)
Gabriela Szabo (ROU)
Erich Teigamagi (EST)
Libor Varhanik (CZE)
Salih Munir Yaras (TUR)
IAAF President (ex officio member) Lamine Diack (SEN)
European Athletics Honorary Life Presidents Carl-Olaf Homén (FIN)
Hansjörg Wirz (SUI)
2.2 European Athletics Delegates
Project Leader Sandrine Glacier (FRA)
European Athletics Council Delegate Antti Pihlakoski (FIN)
Technical Delegate Patrick Van Caelenberghe (BEL)
Doping Control Delegate Esperanza_Marcos Rodriguez (ESP)
ITOs Gemma Castano-Vinyals Gemma (ESP) - Chief
Kjell Ahnstedt (SWE)
Egert Juuse (EST)
Janusz W. Rozum (POL)
Jury of Appeal Declan Curtin (IRL) - Chair
(Other members to be appointed on site and
announced at the Technical Meeting)
2.3 European Athletics Office
European Athletic Association
Avenue Louis-Ruchonnet 18
1003 Lausanne, Switzerland
Tel: +41 21 313 43 50
Fax: +41 21 313 43 51
E-mail: [email protected]
Web: www.european-athletics.org
Page 6 of 30
2.4 Executive Board of French Athletic Federation
President Bernard Amsalem
Senior Vice-President André Giraud
Vice-presidents Marie-Claire Bruck
Michel Huertas
Martine Prevost
Doris Spira
Anne Tournier-Lasserve
Martine Prevost
Pierre Weiss
General Secretary Jean-Marie Bellicini
Deputy Secretary Jean-Pierre Fournery
General Treasurer Christian Roggemans
Deputy Treasurer Chantal Sechez
General Director Julien Mauriat
Chief of Staff Jean Gracia
Head Coach Ghani Yalouz
2.5 Local Organising Committee
President Bernard Amsalem
President delegate Pierre Weiss
General Director Julien Mauriat
Coordinator Charles Blanc
Finance Christian Roggemans
International relations Christophe Halleumieux
Protocol André Giraud
Transportation Yves Arcamone
Accommodation Sylvaine Bon
Facilties Jean-François Rouille
Event Presentation Mickael Pauloby
Medical Frédéric Depiesse
Doping Control Michel Marle
Communication Cécile Daon
Technical Michel Morel
Competition Robert Giraud, Alain Talarmin
Technology Benjamin Letuppe
2.6 Competition Organisation
Meeting Manager Michel Morel
Competition Director Elise Ayme
Technical Director Robert Giraud
Referee Decathlon Frédéric Cosentino
Referee Heptathlon Marie-Anne Dias
Call Room Referee Frédérique Texier
Starter Jean-Louis Pellegrin
Results Alain Talarmin
Chief Photofinish Olivier Armand
Technical Information Centre Manager Cathy Arcuby
Jury of Appeal Secretary Christian Roggemans
Page 7 of 30
2.7 Participating Federations
The following countries will participate to the competition :
Belarus – Czech Republic – Estonia – France – Great Britain & NI – Netherlands – Russia – Ukraine
Assigned letters for competition are the following:
A EST
B BLR
C RUS
D GBR
E NED
F FRA
G UKR
H CZE
3. ARRIVALS
3.1 Arrival by Air
The official airport is Marseille (MRS) which is situated 50 km from Aubagne.
Upon arrival at Marseille airport, the teams will be met by the welcome staff. The Welcome Desk
is situated in the arrival terminals of the airport and will be open according to the travel
schedules.
After collecting luggage, team members will be escorted to the official buses by the welcome
desk staff and taken to the team hotel, between 45’ and 1h from the airport according to the
traffic condition.
Implements will be transferred together with the team. Poles will be transferred directly to the
stadium by the LOC.
Teams are invited to clearly identify the poles with athlete’s name and country.
3.2 Arrival by Train
There will be no Welcome Desk at the main railway station in Aubagne or Marseille. Teams
arriving by train will be met by LOC representatives and taken to the team hotel, according to
the arrival times given in the final entry system.
3.3 Arrival by Road
Teams arriving by road are kindly asked to go directly to their hotel, where representatives from
the LOC will welcome them.
3.4 Visa Requirements
Countries requiring visas to enter France should obtain them from the French Embassy or
Consulate in their country before leaving.
The following countries require visas to enter France: BLR, RUS and UKR.
In case you need a letter of invitation, we would need for all applicants: name – surname –
gender – date of birth – passport number – date of expiration of the passport.
(contact : [email protected])
Page 8 of 30
4. TRANSPORT
4.1 Transportation Desk
The main Transportation Desk will be located at the Souleia Hotel, but information can also be
found at the welcome desk of the Novotel.
4.2 Bus Shuttle Service
A regular bus shuttle service will be provided between the team hotels, training venues, social
functions, the technical meeting and the competition venue. Full details of the schedule will be
displayed at the Information Desk in each hotel.
Transfer times between the Novotel and the competition venue will be between 10’ and 20’
depending on traffic conditions. The Souleia Hotel is at walking distance from/to the stadium.
4.3 Return to Airport / Train stations
Transport will be arranged according to the flight schedules submitted by the teams. Further
information will be available from the hotel information desks.
Implements and poles will be transferred together with the team.
5. ACCOMMODATION & HOTEL INFORMATION
5.1 General Information
The teams will be accomodated in two hotels:
SOULEIA AUBAGNE (4 cours Voltaire – 13400 Aubagne – Phone: +33 442 186 440) which is
also the HQ Hotel. It has been decided that CZE, NED and UKR will be accommodated
there.
NOVOTEL MARSEILLE EST (62 Avenue de St Menet - 13396 Marseille Cedex 11 –
Phone +33 491 439 060) for the five other teams: BLR, EST, FRA, GBR and RUS.
5.2 Information Desk
An LOC Information Desk will be located in the lobby of each hotel with qualified personnel
offering relevant information about all aspects of the competition.
The Information Desks’ opening hours will be as follows, depending of the final arrival/departure
schedules of the teams:
Thursday 2 July: from 14:00 to 20:00
Friday 3 July: from 09:00 to 20:00
Saturday 4 July: from 8:00 to 09:00 and 19:30 to 20h30
Sunday 5 July: from 7:30 to 08:30 and 19:30 to 20:30
Monday 6 July: 09:00 – 12:00
Page 9 of 30
5.3 Official Hotels
VIP and media will be accommodated at Souleia hotel (see above), no additional hotel will be
used for the competition.
5.4 Costs and European Athletics Quota
According to European Athletics Regulation 710.4, accommodation and full board for the visiting
teams will be paid for by European Athletics up to 4 days and for the following persons: a
maximum of 4 (four) male athletes, 4 (four) female athletes and 4 (officials) officials;
The following rates (per person in full board) must be paid by the Member Federation for team
members above the previously mentioned quota and for additional days:
Group Single room Twin room
Athletes outside the quota
120 EUR 90 EUR Officials outside the ratio
Additional nights (Athletes and Officials)
All prices include VAT
Each team will be allocated with 2 (two) single and 5 (five) twin room during the official period.
Additional single rooms can be requested and will be given according to availability. The price
for the additional single room is 120 EUR for the full board accommodation for all days.
Cancellation Policy
The final account for accommodation attributable to each Member Federation shall be based
on the numbers declared in the Final Entries and this shall be paid in full, no allowance being
made for any subsequent reduction in the actual numbers of athletes and/or officials.
Extra Charges The team leader must settle any extra charges (bar, laundry, telephone etc) at the hotel
reception desk, before departure. The team leader will be requested to provide a credit card at
the time of checking in at the reception desk to cover any extras.
All payments must be made in Euros.
5.4.1 Payment Procedures
A proforma invoice will be sent to each Federation detailing the amount they owe based on
their preliminary entries. Federations are kindly encouraged to make an advance payment of at
least 80% by 1 June 2015. Advance Payments should be made in EUR by bank transfer to the
following account:
Bank account name: FEDERATION FRANCAISE D’ATHLETISME
Bank reference: CAISSE EPARGNE ILE DE FRANCE
Bank account number: 17515 9000 08227851208 02
Swift No: CEPAFRPP751
IBAN: FR76 1751 5900 0008 2278 5120 802
Note: A copy of the bank transfer may be required on arrival.
Page 10 of 30
If the totality of the amount has not be paid in advance, the balance of the payment must be
paid on-site by the Team Leader on arrival at the Accreditation Centre. Payment can be made by
credit card (Visa and MasterCard only) or by cash in Euros.
All payments must be made in Euros.
5.5 Meals
All meals will be taken in the teams’ hotel restaurant but on the competition days, lunch buffet
will be available for accredited people near the stadium.
The restaurant opening times are:
Breakfast 07:30 – 09:30
Breakfast 06:30 - 09:30 for Competition days and Monday (for early departure)
Lunch 12:30 – 14:00
Dinner 19:30 – 21:00
Closing Banquet on Sunday (Salle des Libertés) 21:00 – 00:00
Accreditation cards together with meal vouchers (which will be given to teams upon arrival) will
allow access to meals.
For lunch and dinner, mineral water are available free of charge. All other drinks must be paid
for.
On the competition days, late serving provision will be made for those team members detained
at the stadium due to doping controls or protests.
5.6 Meeting Rooms for Teams
Arrangements can be made for team meeting rooms through the Information Desk in the Team
Hotels. Requests shall be made at reasonable time in advance.
5.7 Incidentals
All extras and phone class have to be paid by the users. To this effect the users may be asked to
present a credit card in order to secure the payment of these dues.
All delegations will receive a telephone contact list of important telephone numbers for the
European Cup Combined Events Aubagne 2015.
6. ACCREDITATION
6.1 General
Each team member will receive an accreditation card, which must be worn at all times and
should be clearly visible. Security personnel will control all areas. The accreditation is not
transferable and does not allow the holder to take another person beyond checkpoints. Photos
are not required for the accreditation card system.
6.2 Accreditation Procedure
Accreditation cards will be prepared in advance of the event, based on the information
provided by the Member Federation in the final entry system. No changes will be accepted after
the final entry deadline.
Page 11 of 30
Accreditation cards will be distributed in Souleia Hotel, which is also the event HQ. The Team
Leader will be responsible for collecting the team’s accreditation cards.
The Team Leader will settle the payment of accommodation for team members outside the
European Athletics quota and extra nights and confirm the athletes participating in the Cup, as
well as the allocation of their position with the team (see 8.5).
After the payment and confirmation, the Team Leader can collect the accreditation cards for
the whole team.
6.3 Loss of an Accreditation Card
Any lost or damaged accreditation cards should be reported to the LOC, at the Souleia Hotel.
Duplicate cards can be obtained where proof of identity can be established.
6.4 Access Areas for Teams
A description of the accreditation system will be distributed during the collection.
All team accreditation cards will allow access to the team seating area, warm up area,
changing facilities and physiotherapy rooms. Only athletes who are about to compete will have
access to the call room and to the infield.
The Head of Delegation from each team is invited to the VIP Hospitality area and will be given
the necessary access number on the accreditation card.
Separate cards will be issued to Team Leaders, for access to the information available in the
teams’ pigeon boxes at the TIC.
Access to the Doping Control: 1 pass will be given to the athlete upon notification and an
additional pass for an accompanying person. Passes will be collected once they enter the
Doping Control Station.
7. TECHNICAL INFORMATION
7.1 Technical Information Centre (TIC)
The main function of the centre is to ensure smooth communication between each Team
Delegation, the LOC and Technical Delegates and the Competition Administration, regarding
technical matters.
The TIC is located at the competition venue (see appendix 5).
Opening hours are the following
Friday 3 July 10:00 – 12:00 & 14:00-19:00
Saturday 4 July 08:00 – 20:00
Sunday 5 July 08:00 – 20:00
The TIC will be linked to all Information Desks set up for this event and shall be responsible for the
following:
Receipt of written questions to be answered during the Technical Meeting
Settlement of technical enquiries from delegations
Page 12 of 30
Competition information (start lists, results, etc)
Liaison point concerning technical matters between Team Delegate(s), Technical
Delegate(s), European Athletics and LOC
Registration and collection of personal implements. (e.g. shots, etc.)
Recovery of items confiscated at the Call Room
Request of documentation for national records or other purposes (additional doping control
and photo finish prints
Withdrawal of athletes
Receipt of protests and appeals from the teams
All technical information regarding the competition will be distributed to each delegation in a
special mailbox given to each team. This information will also be displayed on information
boards.
Access to the information in the teams’ pigeon boxes at the TIC will be controlled by a separate
entry card, not by the accreditation card. TIC cards will be given to each Team Leader (in
principle 1 per team).
Teams that were not able to attend the Technical Meeting, under extreme circumstances, can
collect their competition numbers from the TIC after the technical meeting.
7.2 Technical Meeting
The Technical Meeting will be held on Friday 3 July at 15:00 at Souleia Hotel (ground floor). It will
be conducted in English.
All questions related to the Technical Meeting must be presented in writing, in English or in French
to the TIC before Friday 3 July, 12:00 but the answers will be given in English only
Each team may be represented by a maximum of two people and, if necessary, an interpreter.
It is very important that all teams are represented at the Technical Meeting.
A shuttle service from the Novotel Marseille-Est will be provided for this meeting – please refer to
the Information Desk in the Team Hotel for detailed information.
The Technical Meeting will be attended by:
European Athletics Council Delegate
European Athletics Technical Delegate
Representative of the Local Organising Committee
European Athletics Officials
Competition Director
National Competition Officials (as relevant)
TIC Manager
7.2.1 Agenda
The preliminary agenda of the Technical Meeting includes:
Welcome by the President of the Local Organising Committee
Welcome by the European Athletics Council Delegate
Presentation of the International Officials
Presentation of the National Competition Officials
Presentation of the competition and warm-up sites
Information briefing by the Technical Delegate
Information briefing by the Doping Control Delegate
Victory Ceremonies, Opening and Closing Ceremonies
Page 13 of 30
Answering of questions submitted in writing by federations
Distribution of numbers and start lists
7.3 Implements
The implements provided by the LOC (see implement list, list in progress) are selected from those
appearing on the current IAAF approved implements list.
Athletes are strongly recommended to use their own implements
And if accepted, at the disposal of all athletes for the duration of the competition.
Personal Implements shall be allowed, providing that:
– They have IAAF certification
– They are not already on the official list
– They are in good conditions and the brand is easily recognised.
– They are made available to all the other competitors until the end of the competition
– They will have to be submitted to the TIC on Friday 3 July from 10:00 to 12:00 or 14:00 to
15:00
Basic implements will be provided for warm up and training.
Vaulting poles will be delivered by the LOC in the stadium the day before the day of the pole
vault event. The poles will be kept in a locked store and will be brought to the competition site in
due time by the organisers. After the competition, the organisers will take the poles to the team
hotels and further transportation will be arranged by the organisers as required.
7.4 Inspection of Competition Venue
Heads of Delegation and team members may take part to the official visit of the facilities, Friday
3rd at 10:00, starting from the TIC.
7.5 Competition Area
The European Cup Combined Events Super league 2015 will take place at de Lattre de Tassigny
Stadium. A plan of the Stadium and its surrounds is included in this Manual (Appendix 5). The
capacity of the Stadium is about 1.000 seats.
The stadium has the following competition sites:
8 lanes
2 High Jump sites
2 Pole Vault sites
2 sites for Long/Triple Jump
2 Shot Put Circles
1 Combined Discus/Hammer Circle
2 Javelin sites
The Warm up area is located near the competition track (see map in Appendix 5), and includes:
Grass area
80m straight line with 4 lanes
The maximum spike lengths in the various events are:
Page 14 of 30
Track, Long Jump, Triple Jump and Pole Vault: 6 mm
High Jump and Javelin: 9mm
Athletes’ seats are located in the main tribune, information will be given during the technical
meeting.
7.6 Training
Athletes will have the possibility to train in the competition site on Friday 3 July from 10:00 – 12:00
and 14:00-19:00. Special arrangements will be made on Thursday 2 July according to the arrival
and request of the teams.
Equipment and implements necessary for training will be available at the training venue.
Officials will be present to help in the case of problems or special requirements. Drinks will be
available at the training venue. Accreditation must be handed in when borrowing equipment,
and will be returned to the athlete when the equipment is handed back in.
The Weight lifting room in the competition site is situated near the 100m/100m hurdles start line.
Opening hours are the same as for official training.
The transport schedule for training sessions will be displayed at the Information Desk in the
Novotel.
7.6.2 Training with Official Starters
This will take place during the official training Friday 3 July, from 17:00 to 19:00.
7.7 Dressing Rooms
Dressing rooms with showers are located in the competition site, see map in Appendices.
7.8 Resting Area
Each participating team will be provided with a dedicated Resting Area in the warm up area.
In addition, a resting room will be available. The rooms/areas will be clearly marked with flag and
country code.
Physiotherapy tables and ice machines will be available there next to the resting rooms.
8. COMPETITION REGULATIONS
8.1 Team Composition
According to European Athletics regulations for the European Cup Combined Events each
Member Federation may enter 1 (one) team consisting of not less than 3 (three) and not more
than four (4) athletes in each discipline (Decathlon and Heptathlon).
In accordance with EAA Regulation 703, only athletes aged at least 16 (sixteen) years on 31
December of the year of the competition may participate in the Heptathlon of the European
Cup Combined Events and only athletes aged at least 18 (eighteen) years on 31 December of
the year of the competition may participate in the Decathlon.
Page 15 of 30
8.2 Final Entries
Final entries shall be made through European Athletics online Event Management System, called
Arena, which will be accessible at the following link: https://arena.european-athletics.org/.
Member federations’ entries managers shall use their already known individual and personalised
access.
Final entries indicating the names and individual logistical information (detailed travel
arrangements, accommodation request and rooming list) of the competitors and of the officials
must be submitted not later than 5 (five) days before the first day of the competition by 24:00
CET.
According to the regulations the deadlines for final entries are:
opening date of the online entry system: 10 June 2015
deadline for the entries: 29 June 2015 (24:00 CET)
Remark: Athletes’ PB and SB for High Jump and Pole Vault will have to be entered in the final
entries, as it will decide the groupings. For all other events, please refer to 8.5.
All Member Federations will be able to consult and print out their entries at any time during the
opening period and will receive a pdf report with a status of their entries 24h before the deadline
as well as one pdf confirmation after the closing of the system.
Detailed travel and rooming list information will have to be registered for each athlete and
official during the final entries process.
8.3 Final Confirmation
Team Leaders or their representatives must confirm the names of those competitors already
entered who will actually take part in the competition.
Forms for the final declaration and confirmation will be distributed to each delegation during
accreditation. The forms must be completed and returned immediately but no later than Friday
3 July 12:00
Any team foreseeing to arrive later than this deadline shall confirm the respective athletes’
participation via email to [email protected] and [email protected]
Withdrawal of any confirmation must be indicated to the TIC at the Stadium in writing on the
official withdrawal form.
8.4 Scoring
The finishing positions of the teams will be decided according to the aggregates of the points
(according to the International Scoring Tables for Combined Events) earned by the 3 (three)
highest scoring athletes both in Decathlon and Heptathlon, the team having the highest
aggregate being the winner, and so on.
A team with fewer than 6 (six) scoring athletes (three per each event) will not be included in the
teams’ classification.
8.5. Participation Order/Lanes
The athletes’ participation order or lane assignment for each event is according to drawing
done by the Technical Delegate as it is displayed in Appendix 4.
The allocation of the position of the athletes within one team (e.g. A1, A2, etc...) shall remain at
the discretion of the participating teams. This has to be announced latest during the final
Page 16 of 30
confirmation procedure and cannot be changed for the different individual disciplines during
the decathlon and heptathlon competitions (athlete allocated with position A1 remains in the
same position for all the individual disciplines), except for High Jump and Pole Vault where IAAF
Rule 200.7 will apply.
For the 1500 metres (for Decathlon men) / 800 metres (for Heptathlon women) the teams’
distribution per heat shall be established by the Technical Delegate according to the teams
scoring standings 1 (one) hour before the scheduled time for the first heat of each race. The best
4 (four) scored teams will compete in the same heat which shall be the second one.
8.6 Competition Bibs
Each competitor receives 3 bibs. Their bibs shall be pinned on the front, on the back of the
competition clothing and on the back of the tracksuit. The competition bibs may not be cut,
bent or covered in any way.
8.7 Competition Clothing
Competitors must wear the Federation’s official team clothing. IAAF Rule 8 &143 will be strictly
applied. Please make sure to follow the IAAF Advertising Regulations in force, available at
http://www.iaaf.org/about-iaaf/documents/rules-regulations#regulations. Clothing and items
not conforming to this rule and the current IAAF Advertising Regulations will be removed or taped
at the call room.
The European Athletics has a record of the Team vests of all Member Federations, available on
European Athletics’ Event Management System, Arena, accessible at the following link:
https://arena.european-athletics.org/.
Member Federations shall confirm their team vests. If the uniform displayed differs from your
current official uniform, a full set of photographs must be uploaded, using the template form by
29 June 2015 at the latest:
• JPEG file, maximum resolution and size 300 dpi / 500KB
Otherwise, the existing records will be used as reference.
Team clothing must be uniform. A competitor wearing any other clothing will have no access to
the competition area and will not be allowed to compete.
This rule applies both to competition clothing (vest, shorts and tights) as well as to tracksuits.
9. COMPETITION PROCEDURE
9.1 Timetable
Please refer to Appendix 3 for the competition timetable
9.2 Call Room Procedures
The Call Room is located near the warm up area and athletes are requested to report to the call
room before the start of each day 45 minutes prior to their first discipline. It is the responsibility of
the team managers to ensure that their athletes are aware of the last check-in times for entry to
the Call Room. Athletes arriving late may be excluded from participation in the event.
The following checks will be carried out on equipment that must comply with IAAF Advertising
and Competition Rules:
Competition clothing
Page 17 of 30
Shoes
Bags
That non-authorised equipment (radio, Walkman, mobile phone, camera etc) are
not brought infield.
9.3 Resting Area
After each event, athletes leave immediately the infield and can go to the Resting Area. From
the Meeting Point next to the Resting Area they are taken to the next event by a judge at the
following times:
Track event: 10 minutes before the start
Pole vault: 50 minutes before the start
High jump: 40 minutes before the start
Long Jump : 30 minutes before the start
Other Field events: 25 minutes before the start
9.4 Competition preparations
9.4.1 Track Events
Tracksuits shall be put in baskets at the start; these baskets will be taken to the kit collection area
(at the end of the home straight) for collection after the races.
9.4.1.1 Starter’s commands
The starter’s commands will be given in English, as follows:
For distances up to and including 400m: - “On your marks”
- “Set”
- Fire of the gun
For distances of 800m and more:
- “On your marks”
- Fire of the gun
If for any reason the starter feels it is necessary to interrupt the process he/she will say:
- “Stand Up”
There are false start indicators installed on the starting blocks.
9.4.1.2 Timing
The official timing will be provided by Matsport Timing and will be displayed on the official
electronic timing instrument and photo finish cameras provided by Finish Lynx.
9.4.2 Field Events
In the field events the official trials will be supervised by the judges. Athletes may only use the
official markers provided by the LOC for the approach. These will be handed out by the
competition officials at the competition area.
9.4.2.1 Measurements
The distance measurements for all events will be taken manually.
9.5 Leaving the infield during the competition
An athlete may only leave the competition area when accompanied by a judge. The intention
has to be communicated to the Referee.
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9.6 Leaving the infield after the competition
After the competition, athletes leave immediately the infield through the mixed zone where
media interviews will be carried out. The clothing baskets will be brought to the mixed zone.
9.7 Drinking Stations
Water and soft drinks are provided in the infield, mixed zone and in the warm-up area.
9.8 Protests and Appeals
Protests are permitted and will be processed in accordance with IAAF Rule 146.
In the first instance, protests must be made orally to the Referee by the athlete himself/herself or
by a responsible official acting on his/her behalf (Rule 146.3). Protests concerning the result or
conduct of an event shall be made within 30 minutes of the official announcement of the result
of that event (posted on the TIC information board).
Any written appeal to the Jury of Appeal must be signed by a responsible official on behalf of
the athlete and submitted to TIC within 30 minutes after the official announcement of the
decision made by the Referee.
When submitting an appeal form, a deposit of EUR 75, as set in the rules, must be paid. If the
protest is unsuccessful, the deposit will not be returned.
The Jury’s decision will be provided in writing at the TIC.
9.9 Interviews
Immediately after the competition, the flash interview group will interview the winning athletes.
These interviews will be distributed on information sheets to the media. In the mixed zone, all
athletes meet the media: first TV, then radio and finally the written press. It is for the athlete to
decide whether he/she will give an interview.
10. MEDICAL SERVICES & DOPING CONTROLS
10.1 Medical Services
10.1.1 General Information
The medical service will provide medical information and assistance to teams, organisation
personnel, and honorary guests as well as, during the competition, to the spectators in the
stadium.
In case of emergency, please contact the nearest medical first aid station or call the 24/7
Medical Emergency number 15 or 112 (free of charge).
10.1.2 Medical Services in the Team Hotels
The medical service serves the athletes, trainers, other team members as well as members of the
competition organisation. There is no permanent doctor in hotel, but a duty service. Special
phone number will be communicated to each team leader during the registration process.
10.1.3 Medical Care at the Competition Venue
The stadium medical service is responsible for any problems concerning the athletes’ health.
There is also a room for medical attention next to the finish line. The team doctor has access to
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the medical service facilities when an athlete of his/her own team is hurt or is in need of other
medical attention.
The stadium medical service is also responsible for first aid in the warming up area.
There are 3 squads of 2 first aids for the infield, supervised by a doctor and marked with white
crosses. The name of this squad is La Croix de Malte.
10.1.4 Physiotherapy
For those teams requiring physiotherapy services there will be a team of physiotherapists
available at the competition site during the official training and competition times.
In addition, on duty physiotherapist and doctor will be available on demand, phone number will
be given during the accreditation process.
The team physiotherapists and doctors may use the equipment in the physiotherapy rooms in co-
operation with the medical staff.
10.1.5 Insurance
According to the Regulation 710.11 the participating Member Federations are responsible for
taking out their own insurance to cover the risk of illness or injury of any member of their team
when travelling to and from the European Athletics event and during the event itself. Please
take the necessary steps to fulfil these requirements well in advance.
10.2 Doping Controls
10.2.1 General Information
Doping controls will be conducted in accordance with IAAF Rules and Anti-doping Regulations
under the supervision of the European Athletics Doping Control Delegate. Both urine and blood
samples may be collected immediately before, and during, the Championships.
Athletes selected for doping control shall be informed by anti doping officials. Athletes will be
required to sign a confirmation of notification. Athletes who are to be tested may invite a team
official to accompany them to the Doping Control Station (DCS).
A selected athlete should report immediately to the DCS unless there are valid reasons for delay.
All selected athletes will be accompanied by a trained chaperone or Doping Control Officer
from the time of notification until arrival at the DCS. Athletes are reminded that refusal to provide
a sample can render them liable to disqualification and may lead to further disciplinary action.
Athletes who are required to use prescribed medication for the treatment of a medical condition
should ensure that they have registered their medication, where necessary, through the
Therapeutic Use Exemption system prior to attending the Championships.
10.2.2 Selection of Athletes
The selection of athletes for control will be made on a final position and/or random basis under
the supervision of the European Athletics Doping Control Delegate. In addition, the selection of
further athletes may be ordered at the discretion of the European Athletics Doping Control
Delegate.
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10.2.3 Additional Controls
Additional athletes may present themselves for testing. These athletes must report to the TIC
where they will have to complete the “Doping Control Request Form”. They will then be escorted
to the Doping Control Station.
The cost of this control will be paid by European Athletics and will be deducted from the
member federation’s European Athletics subvention after the Championships.
11. INFORMATION
Stadium
Timing Boards
Clocks showing the race time will be positioned in the in-field at the finishing line as well at the 200m
start line or at the 100m start line.
Announcements
Official announcements will be made in French and English.
Start Lists
Start Lists will be available for Team Leaders immediately after the Technical Meeting.
Result Lists / Intermediate Scores
Results will be displayed on the notice boards near the TIC.
Complete Set of Result Lists
Copies of the results of each day’s events will be distributed to each Team Leader at their hotel
on each evening of competition. Completed results in the form of a booklet will be issued to
Team Leaders at the Closing Banquet.
12. SECURITY
Instructions given by the LOC, the security personnel and the police have to be followed in all
areas, as well as during transport from one location to another.
The accreditation card must be worn at all times. If an accreditation is lost, this should be
reported immediately to any LOC Information Desk.
The emergency phone numbers are 15 or 112 (free of charge).
If necessary, the police can be contacted through the LOC Information Desk at the team hotels.
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13. CEREMONIES AND SOCIAL FUNCTIONS
13.1 Welcome Dinner
A welcome dinner will be hosted by the French Athletic Federation on Friday 3 July. 2 invitation
cards per participating country will be included in the welcome pack.
13.2. Opening Ceremony
The Opening Ceremony will take place on Saturday 4 July at 14:30 at the competition site. It
consists of flag parade and no team member is requested to take part.
13.3. Victory Ceremonies
The victory ceremonies for the winning teams will take place at the opening of the final banquet.
Athletes must wear the official team clothing for the ceremonies; more information will be given
during the technical meeting.
13.4. Closing Banquet & Closing Ceremony
The Closing Ceremony and the Closing Banquet will take place on Sunday 5 July at 21:00 at the
Espace des Libertés close to the stadium. Everyone with accreditation or an invitation is welcome
to attend.
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14. DEPARTURE
Teams will be asked to provide full travel details through the European Athletics online entry
system. Teams will also receive a departure form, which should be completed and returned to
the LOC Information Desk in the hotel, at least 24 hours before departure, especially if there are
any changes to the preliminary confirmed details.
Departure times of the shuttle buses from the hotel will be provided and displayed at the LOC
Information Desk.
All outstanding fees, charges and possible other expenses must be settled with the cashier. On
the day of departure the LOC Hotel Manager checks the rooms together with the team leaders.
15. CONTACT DETAILS
For further details about the European Cup Combined Events Aubagne 2015 please contact
Charles BLANC [email protected]
French Athletics Federation
33 Avenue Pierre de Coubertin – 75640 Paris Cedex – France
Tel. +33.1.53.80.70.11 – Fax +33.1.45.81.40.30
E-mail: [email protected]
Web: www.athle.fr
Hotels
See Paragraph 5.3.
16. APPENDICES
Appendix 1 – Map
Appendix 2 – Implements List (FFA Implements List)
Appendix 3 – Timetable
Appendix 4 – Participation Order/Lanes
Appendix 5 - Map of Stadium
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APPENDIX 2: Implements list
MEN
SHOT 7.260
Marque Nb Diametre N° catalogue N° de Certification
IAAF
Nelco 2 120mm N1118AC I-99-0133
Nelco 2 128mm N1118A I-99-0093
Nishi 2 129mm F251C I-99-0083
DISCUS 2.000
Marque Nb Diametre N° catalogue N° de Certification
IAAF
Gill Athletics 2 Ote High Moment
2202 I-99-0062
Nelco 2 Gold N1105GA I-99-0095
Denfi Sport 2 Jurgen Schult D2000JSUS I-99-0098
JAVELIN 800
Marque Nb Distance N° catalogue N° de Certification
IAAF
Nemeth Javel-Inn
2 Classic 95m 800CS95 I-99-0101
Nemeth Javel-Inn
2 Classic 90m 800CS90 I-99-0100
Nordic 1 Airglider Carbon 7916803c I-03-0300
Gill Athletics 1 Special
Headwind 2870H I-08-0424
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APPENDIX 2: Implements list WOMEN
SHOT 4
Marque Nb Diametre N° catalogue N° de Certification
IAAF
Nordic 2 108mm 5133402 I-99-0025
Nordic 2 104mm 5133400 I-99-0026
Polanik 2 100mm PK-4/100-S I-00-0195
JAVELIN 600
Marque Nb Distance N°
catalogue N° de Certification
IAAF
Nemeth Javel-Inn
2 Classic 75m 600CS75 I-99-0110
Nemeth Javel-Inn
2 Standard 70m 600S70 I-99-0107
Nemeth Javel-Inn
2 Classic 80m 600CS80 I-99-0102
Nordic Sport 1 Diana Classic
70m 7917600 I-99-0017
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APPENDIX 3: Timetable
DECATHLON Times HEPTATHLON
SATURDAY 4 JULY
100 m 10:00
Long Jump Group 1 11:00 100 m hurdles Heat 1
Long Jump Group 2 12:30 High Jump Group 1 & 2
Opening Ceremony 14:30 Opening Ceremony
Shot Put Group 1 & 2 15:00
High Jump Group 1 & 2 16:30 Shot Put Group 1 & 2
18:15 200 m
400 m 19:15
SUNDAY 5 JULY
110 m hurdles 9:30 Long Jump Group 1
Discus Throw Group 1 10:20
11:00 Long Jump Group 2
Discus Throw Group 2 11:40
Pole Vault Group 1 & 2 13:30
13:35 Javelin Throw Group 1
15:00 Javelin Throw Group 2
Javelin Throw Group 1 16:45
Javelin Throw Group 2 18:00 800m
1500 m 19:15
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APPENDIX 4: Participation Order/Lanes
Lane and Starting order draw The divisions of the athletes into heats and/or groups, the order of attempts in field events and lane allocation for running events shall be decided by a draw conducted by European Athletics. Each participating team shall be allocated a letter which shall determine the order of attempts in the field events and lane allocation in running events in accordance with the below chart. The allocation of the position of the athletes within one team (e.g. A1, A2, etc...) shall remain at the discretion of the participating teams. This has to be announced latest during the final confirmation procedure and cannot be changed for the different individual disciplines during the decathlon and heptathlon competitions (athlete allocated with position A1 remains in the same position for all the individual disciplines), except for High Jump and Pole Vault where IAAF Rule 200.7 will apply. For the 1500 metres (for Decathlon men) / 800 metres (for Heptathlon women) the teams’ distribution per heat shall be established by the Technical Delegate according to the teams scoring standings 1 (one) hour before the scheduled time for the first heat of each race. The best 4 (four) scored teams will compete in the same heat which shall be the second one.
A Estonia / EST
B Belarus / BLR
C Russia / RUS
D Great Britain and Northem Ireland / GBR
E The Netherlands / NED
F France / FRA
G Ukraine / UKR
H Czech Republic / CZE
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Order of attempts and lane allocation 1. Field Events
Long Jump (for Decathlon men and Heptathlon women)
Group 2 B3 C3 D3 E3 F3 G3 H3 A3 D4 E4 F4 G4 H4 A4 B4 C4
Group 1 F1 G1 H1 A1 B1 C1 D1 E1 H2 A2 B2 C2 D2 E2 F2 G2
Shot Put (for Decathlon men and Heptathlon women)
Group 2 C3 D3 E3 F3 G3 H3 A3 B3 E4 F4 G4 H4 A4 B4 C4 D4
Group 1 G1 H1 A1 B1 C1 D1 E1 F1 A2 B2 C2 D2 E2 F2 G2 H2
Discus (for Decathlon men)
Group 2 G3 H3 A3 B3 C3 D3 E3 F3 A4 B4 C4 D4 E4 F4 G4 H4
Group 1 C1 D1 E1 F1 G1 H1 A1 B1 E2 F2 G2 H2 A1 B2 C2 D2
Javelin (for Decathlon men)
Group 1 The javelin will start with at least 10 athletes.
Group 2 The groups will be formed with the athletes having finished the pole vault
Group 3 Depending on time needed for pole vault decision will be made whether javelin will be carried out in 2 or 3 groups.
Javelin (for Heptathlon women)
Group 2 F3 G3 H3 A3 B3 C3 D3 E3 H4 A4 B4 C4 D4 E4 F4 G4
Group 1 B1 C1 D1 E1 F1 G1 H1 A1 D2 E2 F2 G2 H2 A2 B2 C2
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2. Track Events
100 metres (for Decathlon men)
Lane 1 Lane 2 Lane 3 Lane 4 Lane 5 Lane 6 Lane 7 Lane 8
Heat 1 A4 B4 C4 D4 E4 F4 G4 H4
Heat 2 C3 D3 E3 F3 G3 H3 A3 B3
Heat 3 E2 F2 G2 H2 A2 B2 C2 D2
Heat 4 G1 H1 A1 B1 C1 D1 E1 F1
200 metres (for Heptathlon women) / 400 metres (for Decathlon men)
Lane 1 Lane 2 Lane 3 Lane 4 Lane 5 Lane 6 Lane 7 Lane 8
Heat 1 E4 F4 G4 H4 A4 B4 C4 D4
Heat 2 G3 H3 A3 B3 C3 D3 E3 F3
Heat 3 A2 B2 C2 D2 E2 F2 G2 H2
Heat 4 C1 D1 E1 F1 G1 H1 A1 B1
110m Hurdles (for Decathlon men) / 110m Hurdles (for Heptathlon women)
Lane 1 Lane 2 Lane 3 Lane 4 Lane 5 Lane 6 Lane 7 Lane 8
Heat 1 F4 G4 H4 A4 B4 C4 D4 E4
Heat 2 H3 A3 B3 C3 D3 E3 F3 G3
Heat 3 B2 C2 D2 E2 F2 G2 H2 A2
Heat 4 D1 E1 F1 G1 H1 A1 B1 C1