(Attachment) A. WIA Financial Reports ( A. CEO’s in ... · Metzger, Jeffrey A Shaw, John A Lauzen, Chris P STAFF Knapp, Ginger P I. Call to Order ... Gary P Sam, Dr. David/Hauca,

River Valley WIB – Full Board

Wednesday, December 11th @ 7:30 A.M.

Painters District Council #30

1905 Sequoia Drive

Aurora, IL 60542

I. Call to Order

A. Attendance

B. Guest Introductions

II. Approval of Minutes (Attachment)

A. September 11, 2013

B. October 24, 2013

III. Program Updates:

A. WIA Financial Reports (Attachments)

1. WIA 12 Budget-Expenditure Summary Report

2. WIA 13 Budget-Expenditure Summary Report

3. Accelerated Training for Illinois Manufacturing (ATIM) Grant Expenditure Report

4. Trade Adjustment Assistance (TAA) Grant Expenditure Report

IV. New Business:

A. Action Item: Acceptance of a Consortium WIB Staffing Model with Support Provided to the

CEO’s in Establishing an Intergovernmental Agreement (IGA) as Part of Final

Implementation (Committee Report and Recommendation Attachment)

B. Action Item: Approve provider for RVWIB Board of Director Insurance (Attachment)

C. Training Provider Certification Report (Attachment)

V. Informational Items

A. Digital Manufacturing Grant (Attachment)

B. Manufacturing Youth Career Awareness Event

VI. Public Comment

VII. Executive Session (If Needed)

VIII. Meeting Schedule:

Executive Committee – TBD

Full Board – February 12th

, 2014

IX. Adjournment

Board of Directors Meeting

September 11, 2013 at 7:30 A.M.

Painters District Council No. 30 Board Room/1905 Sequoia Drive/Aurora, IL

BOARD MEMBERS Member Name/Proxy Present Absent Member Name/Proxy Present Absent

Anderson, Ryan P Koukol, Dan P

Bata, Katie /Corbin, Bill P Lopez, Vanessa A

Baum, Mark A Mehochko, Christopher P

Beykirch, Chris A Norris, Lesa P

Borders, Jack P Petesch, Jean P

Borek, Paul P Pilmer, Jim P

Choice, Dr. Tom /Kantner, Joanne A Pollock, Brian P

Enriquez, Pedro A Sam, Dr. David/Hauca, Anne P

Ford, Ronald A Schoenholtz, Bette/Schrodel, Bonnie P

Gillespie, Theodia P Schoppe, Mike A

Hawks, Dick P Seibert, Charlie P

Healy, Richard P Slayton, Brian P

Henning, Joseph P Thate, Mark P

Howard, Andre A Tredup, Shane P

Johnson, Brian A Wetzel, Sylvia P

Klaisner, Dr. Mark P Zirk, Rick P

COUNTY BOARD CHAIRS Metzger, Jeffrey A Shaw, John A

Lauzen, Chris P

STAFF Knapp, Ginger P

I. Call to Order

A. Mark Thate called the meeting to order at 7:35 A.M. A quorum was achieved.

II. Approval of Minutes–

A. Board members reviewed the minutes presented for the August 14th

meeting. Schoenholtz motioned to approve.

Bata seconded. The motion passed.

III. Public Comment

A. Guest Introductions: Byron Zuidema and Corey Bulluck from the US DOL/ETA, Kurt Beier from First Institute,

Steve Simmons from the Chicago Jobs Council, Anne Hauca from Elgin Community College, Renee Thompson,

Scott Berger, Maria Gonzalez and Joseph Onzick from Kane County.

IV. Action Item

A. Slate of Officers - The nominating committee met on August 29th

and presented the following officers for

nomination:

Katie Bata – Chair

Dick Hawks – Vice Chair

Richard Healy – Secretary

Paul Borek – Finance

Mark thanked the nominating committee chaired by Ryan Anderson for their service and called for additional

nominations. No other nominations occurred. Petesch motioned to approve the slate of officers as presented. Pilmer

seconded the motion. The motion passed.

V. Old Business:

A. One-Stop Operator Agreement – Mark explained a thirty day extension approved at the June 27th

Board Meeting

expired July 28th

without signatures being obtained. Mark asked Byron Zuidema if a One-Stop Operator Agreement

is mandatory to be compliant with the act and if only having a Memorandum of Understanding in place meets the

requirement. Byron confirmed a One-Stop Operator Agreement is required to be complaint the Act. A

Memorandum of Understanding Agreement only was not sufficient. Waubonsee Community College had signed the

agreement previously. Dr. Sam requested the agreement be sent to him and he would sign it. Sylvia Wetzel

motioned to follow up with KCDEE and IDES regarding signing the agreement. An RFP should be issued if all the

signatures could not be obtained. Katie Bata seconded the motion. The motion passed.

B. Status of DOL, DCEO, CEO’s and RVWIB meeting – Mark explained we had been unable to schedule the meeting.

The DCEO communicated they would only meet with the 2013-2015 board members, rather than the current board.

No further action was taken on this matter.

VI. New Business

A. Consortium Model Discussion - Mark provided a power point presentation to the board regarding the consortium

information that has been presented to date and the follow-up questions the Executive Committee requested be

formulated. Byron was asked about the consortium model. He stated in order to address questions on the

consortium model proposed; he would need a presentation on the how the model would work. Byron said it is

specific in the Act regarding conflict of interest. He stated we want boards to have an independent view. You

cannot have staffs that are negotiating with themselves. Sylvia Wetzel asked if a presentation could be provided

again regarding the WIA. Byron said yes that could be done. The DOL could team with the DCEO to present the

national and state perspective. Lesa Norris asked if the presentation could include how the WIA works locally also.

Mark agreed the three perspectives could be presented at the next meeting. Katie Bata offered to lead an ad-hoc

committee to review the answers that will be provided regarding the consortium model. Sylvia Wetzel, Bette

Schoenholtz and Brian Slayton volunteered to serve on the ad-hoc committee. Chairman Lauzen stated it is good to

have questions on the table. He agreed the questions and answers should come to a working group, then the

Executive Committee and then the Full Board for a vote.

B. Reports –

a) KCDEE Expenditure and other reports – Maria Gonzalez reviewed the format of the Expenditure Report.

b) Program & Policy Oversight Committee Report – Bette announced the committee is working on a new

charter and asked for members to serve on the committee. Brian Slayton and Shane Tredup volunteered.

C. Training Provider Certification

a) J´Reneé Career Facilitation, Inc. – Staff announced J´Reneé’s LPN and BNA programs have been

certified through December 2013. LPN and BNA programs are being reviewed by the Program

and Policy Oversight Committee and a recommendation will be provided at a later date.

D. Correspondence

a) Kendall County Subpoena – RVWIB Attorney Brandon Anderson announced a subpoena had

been issued from Kendall County regarding attendance records. Brandon has spoken with the

Assistant State’s Attorney and will keep the board apprised if there are further developments.

E. Attorney Engagement Letter – Mark informed the Board that Brandon Anderson has switched legal firms

and that he will be approving the paperwork to transfer the Board’s engagement with Brandon to his new

legal firm under the same terms as the previous engagement.

VII. Upcoming Meetings

A. Executive Committee – Wednesday, October 2nd

at 9:00 A.M. – RVWIB Conference Room

B. Program & Policy Oversight Committee – Wednesday, October 2nd

@ 8:00 A.M. – RVWIB Conference Room.

VIII. Executive Session - Not needed.

IX. Set Next Meeting - October 9, 2013

X. Adjournment - The meeting adjourned at 8:45 A.M.

Board of Directors Meeting

October 24, 2013 at 10:30 A.M.

Painters District Council No. 30 Board Room/1905 Sequoia Drive/Aurora, IL

BOARD MEMBERS

Member Name/Proxy Present Absent Member Name/Proxy Present Absent

Anderson, Ryan P Klaisner, Dr. Mark P

Bata, Katie /Corbin, Bill P Koukol, Dan P

Baum, Mark P Lopez, Vanessa A

Beykirch, Chris P Mehochko, Christopher A

Borders, Jack P Milano, Mike A

Borek, Paul A Norris, Lesa P

Choice, Dr. Tom /Kantner, Joanne P Pilmer, Jim P

Enriquez, Pedro A Pollock, Brian P

Evans, Gary P Sam, Dr. David/Hauca, Anne P

Ford, Ronald A Schoenholtz, Bette/Schrodel, Bonnie A

Gillespie, Theodia P Schoppe, Mike A

Hawks, Dick P Seibert, Charlie P

Healy, Richard A Slayton, Brian A

Henning, Joseph A Tredup, Shane P

Howard, Andre A Wetzel, Sylvia A

Johnson, Brian A Wright, Mary P

Kazanova, Gloria P Zirk, Rick A

COUNTY BOARD CHAIRS

Metzger, Jeffrey A Shaw, John A

Lauzen, Chris P

STAFF

Knapp, Ginger P

I. Call to Order

A. Katie Bata called the meeting to order at 10:30 A.M. Katie welcomed everyone and thanked the members for

making time to attend this important meeting.

II. Introduction of New Members

A. All guests and board members present introduced themselves and the organization they represent.

III. Presentation:

Michael Baker and Lora Dhom provided an overview of the Workforce Investment Act (WIA). John Barr was also in

attendance. They defined the mission of the system as:

Keep Illinois competitive in the global economy.

Develop and maintain a workforce with skills for today’s jobs and tomorrow’s.

Provide pathways to self-sufficiency for unskilled workers.

It is a multi-level system. The Department of Labor provides funding to the states and administers the Workforce Investment

Act of 1998. They said all states have to live within the confines of the WIA. The State of Illinois, Department of Commerce

& Economic Opportunity has an Illinois Workforce Investment Board for state initiatives and awards the dollars provided by

the DOL via a formula grant to the local areas and provides policy letters, oversight and technical assistance. The local areas

administer the program locally and set policy within the confines of the act. The key services for individuals include:

Training – Various types of skill upgrade training, tuition, books, fees and other costs.

Supportive Services including transportation, childcare, clothing and other services.

Soft-Skills such as resume and job search assistance, interviewing and job retention skills.

The key services to employers include:

Training of WIA clients using customized training, on-the-job training and work experience.

Incumbent workers training whose companies qualify for layoff aversion status.

Each local workforce area must have at least one One-Stop Center. The CEOs (there are 3 in LWIA 5) have ultimate

authority & responsibility. Most responsibilities are performed in partnership. A CEO/LWIB agreement should be in place to

describe how the Board and CEOs work in partnership. The CEO responsibilities include:

Receiving and administering WIA grants directly or via designee

Liability for questioned or disallowed costs regardless of method

Appointment of LWIB members

Board oversight

The 3 CEOs designated Kane County as the grant recipient/fiscal agent. Kane County is responsible for grant administration

including financial management and reporting. The local workforce boards mandated responsibilities are:

Planning

o Know employer workforce needs

o Promote employer participation & engagement

o Prioritize

o Develop & approve a comprehensive local area plan

o Submit local plan to DCEO

Align available funds & effort with the plan

o Direct the disbursement of WIA funds

o Work the plan

o Allocate funding to best address the needs identified in the plan

Administrative Tasks

o Determine mechanism for board staffing

o Select One-Stop Operator & other service providers

o One-Stop MOU

o Identify & approve training provider programs

o Appoint Youth Council

o Negotiate performance goals with DCEO

Program Oversight – There are three primary oversight areas:

o Financial – How funds are spent

o Performance – Program outcomes

o Compliance oversight – Are things being done “right” and do the programs meet the needs of the local

area.

The expectations of the CEO regarding the local workforce board’s oversight responsibilities include:

Focus on services

General expectations – achieve service goals, responsible fulfill duties

Service Responsibilities – approve contracts, set service priorities, etc.

Youth program responsibilities – develop youth program, award grants and contracts to youth service providers, etc.

Other CEO expectations – work together and in harmony with each other and the CEOs.

There are six key questions workforce boards should ask:

What do our employers need?

Do client services we offer align to employer needs?

Should we be doing something more or something else?

How many people are we serving and how many of them are getting good jobs with our employers?

Where is the money going?

What is the ROI?

IV. Question & Answers – A question was raised regarding the board staffing options. The state presented three models:

LWIB hired staff solely to provide administrative support

Board & Staff provide core and or intensive services or acts as a One-Stop Operator

Consortia – 3 or more partner programs provide in-kind staff support

The state representatives said the trend is to the consortia model and areas merging due to cost savings of overhead of

Executive Director and staff.

V. Upcoming Meetings:

A. Consortium Review Committee Meeting

November 13th

& November 20th

@8:00 A.M. (Second date if needed)

Fox River Room / 719 S. Batavia Avenue (Yellow House) / Geneva, IL

B. Executive Committee Meeting

Wednesday, December 4th

@ 9:00 A.M.

Fox River Room / 719 S. Batavia Avenue (Yellow House) / Geneva, IL

C. Full Board Meeting

Wednesday, December 11th

@ 7:30 A.M.

Painters District Council #30 / 1905 Sequoia Dr. / Aurora IL

VI. Adjournment – The meeting adjourned at 12:20 P.M.

Budget Expenditures Balance

1000 SALARY AND FRINGE BENEFITS 221,089.00$ 338,794.71$ (117,705.71)$

1010 OTHER ADMIN 276,040.00 155,673.80 120,366.20

TOTAL ADMIN: 497,129.00$ 494,468.51$ 2,660.49$

2000 YOUTH-I/S SALARY AND FRINGE BENEFITS 138,919.00$ 74,696.61$ 64,222.39$

2010 YOUTH-I/S OTHER PROGRAM CO 241,784.00 306,006.39 (64,222.39)

2030 YOUTH-I/S CLASS SIZE TRAIN - - -

TOTAL YOUTH-IN SCHOOL: 380,703.00$ 380,703.00$ -$

2100 YOUTH-O/S SALARY AND FRINGE BENEFITS 108,453.00$ 105,992.84$ 2,460.16$

2110 YOUTH-O/S OTHER PROGRAM CO 1,008,419.00 1,007,440.00 979.00

2120 YOUTH-O/S DIRECT TRAINING - - -

TOTAL YOUTH-OUT OF SCHOOL: 1,116,872.00$ 1,113,432.84$ 3,439.16$

3000 ADULT - SALARY AND FRINGE BENEFITS 436,544.00$ 227,301.54$ 209,242.46$

3010 ADULT - OTHER PROGRAM COST 160,900.00 347,823.31 (186,923.31)

3020 ADULT - DIRECT TRAINING 649,780.00 554,422.25 95,357.75

3040 ADULT - ADULT CLASS SIZE TRAIN 5,000.00 - 5,000.00

TOTAL ADULT: 1,252,224.00$ 1,129,547.10$ 122,676.90$

4000 DISLOCATED WRK - SALARY/FRINGE BENEFITS 651,528.00$ 695,159.19$ (43,631.19)$

4010 DISLOCATED WRK - OTHER PRO 244,126.00 241,596.99 2,529.01

4020 DISLOCATED WRK - DIRECT TRAINING 818,715.00 773,291.00 45,424.00

4030 DISLOCATED WRK - INCUMBENT 5,000.00 - 5,000.00

4040 DISLOCATED WRK - CLASS SIZE TRAIN 5,000.00 - 5,000.00

TOTAL DW: 1,724,369.00$ 1,710,047.18$ 14,321.82$

GRAND TOTAL: 4,971,297.00$ 4,828,198.63$ 143,098.37$

WIA 12 Budget-Expenditure Summary ReportPrepared by Kane County

Grant Year-Number: 12-681005 Report Period: 07/01/2012 through 10/31/2013

Grant 97% expended as of 10/31/2013. Grant must be fully

expended by 6/30/2014.

Account Number Account Description

Expenditures

through October

2013

AccrualsTotal

Expenditures

Fund 480 - Department 98112 - WIA 12

Sub-Department 98100 - Administration40000 Salaries and Wages 232,710.72 .00 232,710.72

45390 Fringe 77,204.65 .00 77,204.65

50340 Software Licensing Cost 797.56 .00 797.56

50590 Professional Services 84,688.23 .00 84,688.23

50600 Temporary Help 28,879.34 .00 28,879.34

52180 Building Space Rental 15,403.46 .00 15,403.46

52190 Equipment Rental 40.98 .00 40.98

53000 Liability Insurance 1,250.00 .00 1,250.00

53020 Unemployment Claims 10,380.85 .00 10,380.85

53040 General Advertising 300.75 .00 300.75

53070 Legal Printing 231.38 .00 231.38

53100 Conferences and Meetings 2,444.53 .00 2,444.53

53120 Employee Mileage Expense 9,581.00 .00 9,581.00

53130 General Association Dues 21,941.20 .00 21,941.20

60000 Office Supplies 2,747.59 .00 2,747.59

60040 Postage 198.60 .00 198.60

60490 Eqipment<$1000 1,860.61 .00 1,860.61

64000 Telephone 1,044.48 .00 1,044.48

64020 Internet 324.60 .00 324.60

Admin Other .00 2,437.98 2,437.98

Administration Expense Totals $492,030.53 $2,437.98 $494,468.51

Sub-Department 98200 - Youth In School40000 Salaries and Wages 53,485.18 .00 53,485.18

45390 Fringe 21,211.43 .00 21,211.43



53020 Unemployment Claims 274.73 .00 274.73

53130 General Association Dues 109.25 .00 109.25

55000 Miscellaneous Contractual Exp 255,325.83 43,767.97 299,093.80

60000 Office Supplies 817.91 .00 817.91

60040 Postage 85.44 .00 85.44

60510 Grant Supplies 75.89 .00 75.89

64000 Telephone 414.32 .00 414.32

64020 Internet 106.12 .00 106.12

Youth In School Expense Totals $336,935.03 $43,767.97 $380,703.00

Sub-Department 98250 - Youth Out School40000 Salaries and Wages 75,908.74 .00 75,908.74

45390 Fringe 30,084.10 .00 30,084.10



53020 Unemployment Claims 470.23 .00 470.23

53130 General Association Dues 168.21 .00 168.21


55060 Youth ITA 289,017.42 .00 289,017.42

60000 Office Supplies 1,247.17 .00 1,247.17

60040 Postage 104.31 .00 104.31

60510 Grant Supplies 219.29 .00 219.29

64000 Telephone 469.65 .00 469.65

64020 Internet 145.50 .00 145.50

Youth Out School Expense Totals $990,274.85 $123,157.99 $1,113,432.84

WIA 12 Expenditure Detail ReportGrant Year-Number: 12-681005

Report Period: 07/01/2012 through 10/31/2013

Page 2 of 6


Expenditures

through October

2013

AccrualsTotal

Expenditures



Sub-Department 98300 - Adult40000 Salaries and Wages 159,860.82 .00 159,860.82

45390 Fringe 67,440.72 .00 67,440.72

52010 Janitorial Services 1,261.66 .00 1,261.66






60000 Office Supplies 3,619.14 .00 3,619.14

60040 Postage 748.72 .00 748.72

60490 Equipment <$1000 326.47 .00 326.47

60500 Equipment>$1000 789.03 .00 789.03

63000 Utilities - Natural Gas 30.85 .00 30.85

63010 Utilities - Electric 2,133.13 .00 2,133.13

64000 Telephone 1,460.94 .00 1,460.94

64020 Internet 2,359.63 .00 2,359.63

82015 DT ITA 498,271.31 42,279.77 540,551.08

82070 NT Transportation 109.05 .00 109.05

82080 NT Supportive Services 2,983.46 .00 2,983.46

82100 SS Transportation Assistance 12,292.29 .00 12,292.29

82170 SS Other Supportive Services 1,578.88 .00 1,578.88

Adult Other .00 18,312.43 18,312.43

Adult Expense Totals $1,008,030.21 $121,516.89 $1,129,547.10

Sub-Department 98400 - Dislocated Worker40000 Salaries and Wages 505,549.77 .00 505,549.77

45390 Fringe 189,609.42 .00 189,609.42

52010 Janitorial Services 1,017.44 .00 1,017.44






60000 Office Supplies 5,664.87 .00 5,664.87

60040 Postage 492.67 .00 492.67

60490 Equipment < $1000 326.47 .00 326.47

60500 Equipment>$1000 789.02 .00 789.02


63010 Utilities-Electric 1,839.73 .00 1,839.73

64000 Telephone 2,629.28 .00 2,629.28

64020 Internet 2,461.31 .00 2,461.31

82015 DT ITA 709,413.34 20,559.59 729,972.93

82040 DT OJT (On the Job Training) 22,919.75 9,322.99 32,242.74

82070 NT Transportation 522.84 .00 522.84

82080 NT Supportive Services 206.50 .00 206.50

82100 SS Transportation Assistance 11,041.79 .00 11,041.79

82170 SS Other Supportive Services 33.54 .00 33.54

DW Other .00 10,754.92 10,754.92

Dislocated Worker Expense Totals $1,624,611.77 $85,435.41 $1,710,047.18

Fund 480 - Department 98112 - WIA 12 Totals $4,451,882.39 $376,316.24 $4,828,198.63

Page 3 of 6

Budget Expenditures Balance

1000 SALARY AND FRINGE BENEFITS 322,246.00$ 12,418.11$ 309,827.89$

1010 OTHER ADMIN 199,884.00 7,978.80 191,905.20

TOTAL ADMIN: 522,130.00$ 20,396.91$ 501,733.09$

2000 YOUTH-I/S SALARY AND FRINGE BENEFITS 87,517.00$ 1,576.67$ 85,940.33$

2010 YOUTH-I/S OTHER PROGRAM CO 421,091.00 12,407.91 408,683.09

2030 YOUTH-I/S CLASS SIZE TRAIN - - -

TOTAL YOUTH-IN SCHOOL: 508,608.00$ 13,984.58$ 494,623.42$

2100 YOUTH-O/S SALARY AND FRINGE BENEFITS 85,212.00$ 11,903.76$ 73,308.24$

2110 YOUTH-O/S OTHER PROGRAM CO 1,022,319.00 105,104.28 917,214.72

2120 YOUTH-O/S DIRECT TRAINING - - -

TOTAL YOUTH-OUT OF SCHOOL: 1,107,531.00$ 117,008.04$ 990,522.96$

3000 ADULT - SALARY AND FRINGE BENEFITS 583,032.00$ -$ 583,032.00$

3010 ADULT - OTHER PROGRAM COST 246,171.00 5,534.93 240,636.07

3020 ADULT - DIRECT TRAINING 587,513.00 37,305.57 550,207.43

3040 ADULT - ADULT CLASS SIZE TRAIN 5,000.00 - 5,000.00

TOTAL ADULT: 1,421,716.00$ 42,840.50$ 1,378,875.50$

4000 DISLOCATED WRK - SALARY/FRINGE BENEFITS 742,063.00$ 32,209.20$ 709,853.80$

4010 DISLOCATED WRK - OTHER PRO 230,767.00 27,431.12 203,335.88

4020 DISLOCATED WRK - DIRECT TRAINING 678,489.00 32,888.01 645,600.99

4030 DISLOCATED WRK - INCUMBENT 5,000.00 - 5,000.00

4040 DISLOCATED WRK - CLASS SIZE TRAIN 5,000.00 - 5,000.00

TOTAL DW: 1,661,319.00$ 92,528.33$ 1,568,790.67$

GRAND TOTAL: 5,221,304.00$ 286,758.36$ 4,934,545.64$

WIA 13 Budget-Expenditure Summary ReportPrepared by Kane County

Grant Year-Number: 13-681005 Report Period: 07/01/2013 through 10/31/2013

Grant 5% expended as of 10/31/2013. Grant must be fully

expended by 6/30/2015.


Expenditures

through October

2013

AccrualsTotal

Expenditures

Fund 480 - Department 98113 - WIA 13

Sub-Department 98100 - Administration40000 Salaries and Wages 5,276.92 4,784.50 10,061.42

45390 Fringe 2,356.69 .00 2,356.69

50340 Software Licensing Cost .00 .00 .00

50590 Professional Services 3,260.31 .00 3,260.31

50600 Temporary Help .00 .00 .00

52180 Building Space Rental .00 .00 .00

52190 Equipment Rental .00 .00 .00

53000 Liability Insurance .00 .00 .00

53020 Unemployment Claims .00 .00 .00

53040 General Advertising .00 .00 .00

53070 Legal Printing .00 .00 .00

53100 Conferences and Meetings .00 .00 .00

53120 Employee Mileage Expense 474.79 .00 474.79

53130 General Association Dues .00 .00 .00

60000 Office Supplies 76.42 .00 76.42

60040 Postage .61 .00 .61

60050 Books and Subscriptions 4,166.67 .00 4,166.67

60490 Eqipment<$1000 .00 .00 .00

64000 Telephone .00 .00 .00

64020 Internet .00 .00 .00

Admin Other .00 .00 .00

Administration Expense Totals $15,612.41 $4,784.50 $20,396.91

Sub-Department 98200 - Youth In School40000 Salaries and Wages 1,114.53 .00 1,114.53

45390 Fringe 462.14 .00 462.14

52110 Repairs and Maint - Buildings 4.26 .00 4.26

52180 Building Space Rental 23.04 .00 23.04





55000 Office Supplies 17.51 .00 17.51

55060 Youth ITA .00 .00 .00

60040 Postage .03 .00 .03

60510 Grant Supplies .00 .00 .00

64000 Telephone .89 .00 .89

64020 Internet 6.69 .00 6.69

64020 Other .00 .00 .00

Youth In School Expense Totals $5,851.86 $8,132.72 $13,984.58

Sub-Department 98250 - Youth Out School40000 Salaries and Wages 8,412.04 .00 8,412.04

45390 Fringe 3,491.72 .00 3,491.72






55000 Miscellaneous Contractual Exp 101,122.44 .00 101,122.44

55060 Youth ITA 2,637.00 .00 2,637.00

60000 Office Supplies 118.39 .00 118.39

60040 Postage 49.12 .00 49.12

60510 Grant Supplies .00 .00 .00

64000 Telephone 2.11 .00 2.11

64020 Internet 34.58 .00 34.58

Other .00 .00 .00

Youth Out School Expense Totals $117,008.04 $0.00 $117,008.04



Page 5 of 6


Expenditures

through October

2013

AccrualsTotal

Expenditures



Sub-Department 98300 - Adult40000 Salaries and Wages .00 .00 .00

45390 Fringe .00 .00 .00

52010 Janitorial Services 773.80 .00 773.80






55000 Miscellaneous Contractual Exp .00 .00 .00

60000 Office Supplies 388.85 .00 388.85

60040 Postage .75 .00 .75

60490 Equipment <$1000 .00 .00 .00

60500 Equipment>$1000 .00 .00 .00


63010 Utilities - Electric 561.00 .00 561.00

64000 Telephone 68.41 .00 68.41

64020 Internet 651.29 .00 651.29

82015 DT ITA 5,284.64 26,020.93 31,305.57

82040 DT OJT (On the Job Training) .00 6,000.00 6,000.00

82070 NT Transportation .00 .00 .00

82080 NT Supportive Services .00 .00 .00

82100 SS Transportation Assistance .00 .00 .00

82160 SS Child Care .00 .00 .00

82170 SS Other Supportive Services .00 .00 .00

Adult Other .00 .00 .00

Adult Expense Totals $10,819.57 $32,020.93 $42,840.50

Sub-Department 98400 - Dislocated Worker40000 Salaries and Wages 23,281.38 .00 23,281.38

45390 Fringe 8,927.82 .00 8,927.82

52010 Janitorial Services 589.37 .00 589.37





53070 Legal Printing 37.60 .00 37.60


55000 Miscellaneous Contractual Exp 22,813.29 .00 22,813.29

60000 Office Supplies 308.02 .00 308.02

60040 Postage .56 .00 .56

60490 Equipment < $1000 .00 .00 .00

60500 Equipment>$1000 .00 .00 .00


63010 Utilities-Electric 427.30 .00 427.30

64000 Telephone 131.34 .00 131.34

64020 Internet 704.93 .00 704.93

82015 DT ITA 16,407.67 16,439.77 32,847.44

82040 DT OJT (On the Job Training) .00 .00 .00

82070 NT Transportation .00 .00 .00

82080 NT Supportive Services .00 .00 .00

82090 NT Soft Skills .00 .00 .00

82100 SS Transportation Assistance 40.57 .00 40.57

82160 SS Child Care .00 .00 .00

82170 SS Other Supportive Services .00 .00 .00

DW Other .00 .00 .00

Dislocated Worker Expense Totals $76,088.56 $16,439.77 $92,528.33

Fund 480 - Department 98113 - WIA 13 Totals $225,380.44 $61,377.92 $286,758.36

Page 6 of 6

Kane County Department of Employment and Education

WIA Workforce Innovation Fund (ATIM) grant

Year 1

08/01/13 - 05/31/15

Description Travel Support Services Training Other Costs Total

August-13 - - - - -

September-13 298.98 - - - 298.98

October-13 - - 764.34 - 764.34

November-13 - - - - -

December-13 - - - - -

January-14 - - - - -

February-14 - - - - -

March-14 - - - - -

April-14 - - - - -

May-14 - - - - -

GRANT YEAR TOTAL 298.98 - 764.34 - 1,063.32

T T T T T

Approved Budget Amount: 1,000.00 4,455.00 341,345.00 3,200.00 350,000.00

Available amount: 701.02$ 4,455.00$ 340,580.66$ 3,200.00$ 348,936.68$

Budget to Actual Variance: 30% 0% 0% 0% 0%

Kane County Department of Employment and Education

Trade Adjustment Assistance/DCEO grant

Year 1

04/01/13 - 09/30/14

Description

Payment

Processing Training Total

April-13 -

May-13 -

June-13 -

July-13 -

August-13 -

September-13 140.39 140.39

October-13 949.63 949.63

November-13 -

December-13 -

January-14 -

February-14 -

March-14 -

April-14 -

May-14 -

June-14 -

July-14 -

August-14 -

September-14 -

GRANT YEAR TOTAL 1,090.02 - 1,090.02

T T T

Approved Budget Amount: 6,002.00 6,002.00

Available amount: 4,911.98$ -$ 4,911.98$

Budget to Actual Variance: 18% 0% 18%

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COMMITTEE REPORT AND RECOMMENDATION

River Valley Workforce Investment Board Consortium Review Committee

Summary of the Committee’s Work

The Consortium Review Committee met twice during the month of November to evaluate whether the River Valley Workforce Investment Board (WIB) should adopt a consortium staffing model. The three staffing options, as prescribed under state policy, were reviewed, and a concept plan for implementing the consortium model in LWIA 5 was discussed extensively. Under the model, a total of three organizations would form a partnership for the purpose of providing staff support to the board. A comprehensive list of agencies eligible to participate in such a consortium (Illinois workNet Partner agencies with a presence in LWIA 5) was reviewed, and the committee discussed how major staffing functions might be covered by various partners. The committee also reviewed a proposed staffing plan for Kane County, which has been suggested as one of the three consortium partners. In addition to covering many WIB staffing functions, Kane County’s staffing plan establishes a business services unit, which would be tasked with increasing outreach to private-sector employers to foster job growth in the three-county area.

Pros/Cons of the Consortium Model

The committee reviewed Kane County’s responses to the questions prepared by the WIB’s Executive Committee. Its discussions centered on the potential for Kane County to have real or perceived conflicts of interest, and the board’s access to timely program information. It was noted that the consortium model would have a built-in mechanism for addressing conflicts of interest. In the event Kane County faced such a conflict, another partner agency would step in to oversee the matter in question. Additionally, since county staff are not members of the WIB, they will not be able to vote on the recommendations that come before the board. It was noted that while there have been past difficulties obtaining information, the county has more-recently provided reports in a consistent and satisfactory manner, and under the consortium model, the WIB would have direct access to the staff that provide reports/information. Finally, the committee discussed the need for specifics regarding the member agencies and structure of the consortium. That information will be forthcoming pending a decision by the WIB.

Cost Considerations

The committee asked that their recommendation be transmitted to the WIB with an estimate of the cost savings that would be achieved by implementing the consortium model. The Kane County Finance Department estimates that the annual savings would be roughly $250,000. (This figure is the total of the approximately $200,000 saved from the elimination of WIB staff/consultant positions and the approximately $50,000 saved from the reorganization of county WIA staff positions. Additional savings could be realized with the elimination of the WIB’s 501(c)(3) entity and its accompanying expenses which have traditionally been paid with

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federal WIA funds.) Under the county’s proposed plan, a portion of the savings (approximately $180,000) would be reinvested in establishing the new business services unit discussed above, and the remainder would be available to provide services to additional job seekers.

Committee Recommendation

The committee recommends that the WIB accept the consortium model and support the CEOs in establishing an Intergovernmental Agreement as part of the final implement-ation.

Executive Committee Oversight

Assuming the Consortium Review Committee’s recommendation is adopted by the WIB, there are a number of details that will be brought to the Executive Committee for review, including the identification of consortium partner organizations, the specific roles and responsibilities each will fulfill, and the development of a Consortium Agreement, which will outline the services each partner agency will provide on an in-kind basis. It is anticipated these items would be addressed by the Executive Committee following the adoption of the model itself.

In tandem with a shift to the consortium model, the Consortium Review Committee’s discussions touched on other items the Executive Committee may wish to address, including establishing high-level reporting standards that provide information critical to the board fulfilling its strategic role, and establishing metrics for evaluating performance in the areas of placements, leveraging of resources, and the “investment” of WIA funds with employers.

Supporting Materials

Minutes from the meetings of the Consortium Review Committee are included with this report and recommendation, along with the following documents, which were reviewed by the committee over the course of its deliberations.

1. Executive Committee Questions with Reponses from Kane County 2. WIA Policy Letter No. 11-PL-03, Local Workforce Investment Board (LWIB)

Provisions, dated May 30, 2012. (Note Section IV. E., “Local Workforce Investment Board Staffing”, beginning on page 18.)

3. Proposed Consortium Model and Kane County Staffing Plan 4. Eligible Consortium Agencies (within LWIA 5) 5. Summary of Board Staffing Responsibilities Under the Consortium Model 6. LWIA 5 Reorganization/Recertification Steps 7. LWIA 5 Reorganization/Recertification Timeline

Consortium Ad-hoc Committee

November 13, 2013

719 S. Batavia Avenue / Building G / Fox River Room / Geneva IL 60134

Members: P/A Guests: Katie Bata (Chair) P Cheryl Maraffio

Chris Beykirch P

Paul Borek P

Gary Evans Via Telephone

Dick Hawks P Dr. Joanne Kantner Via Telephone Dr. Mark Klaisner P Lesa Norris P Mike Milano P Bette Schoenholtz Via Telephone Sylvia Wetzel Via Telephone

CEOs Chairman Chris Lauzen P

Staff: Scott Berger P Ginger Knapp P Renee Thompson P

I. Call to order– Chair Katie Bata called the meeting to order at 8:05 A.M.

II. WIB Chairman’s Remarks – Katie thanked everyone for coming and giving of their time to this important task of

assessing the viability of the consortium model of staffing the RVWIB.

III. Review/Discussion Regarding Consortium Model/Structure- Scott Berger began the discussion by referring

everyone to DCEO Policy Letter No. 11-PL-03regarding the three options for staffing of the local board:

Hiring staff to provide administrative support to the LWIB;

The local board and staff to the local board provide core services, intensive services, or acts as the Illinois

workNet operator.

Utilizing a consortia model where individuals work for partner programs but act as staff to the LWIB as

an in-kind contribution.

The consortium model proposed is in the concept phase. Scott said technically the board currently employs no

one. A list of eligible consortium agencies was provided. KCDEE has been identified as the partner agency from

Kane County and the DeKalb County Economic Development Corporation as the partner agency from DeKalb.

Kendall County has not responded yet. Three partners is the minimum participation in this model. More partners

can participate. The concept regarding functions and major areas of responsibility is for agencies from DeKalb &

Kendall to handle routine staff support duties such as:

Coordinating & scheduling meetings of the Board & its committees.

Recording minutes of Board and committee meetings and publicizing.

Preparing & safeguarding a permanent record of meeting minutes.

Researching as necessary non-program specific questions of the board or committees about meeting

procedures or requirements.

Other general miscellaneous functions.

Helping the Board promote participation by the private sector and to engage employers and public-sector

entities to assure that the local workforce development system is meeting their needs.

Kane County would be responsible for:

Developing agendas for Board & committee meetings

Preparing documents required for the Board to fulfill State certification requirements.

Providing support for the Board’s strategic planning including the development, execution and

modification of the local workforce plan.

Assisting the Board to identify program and service priorities, including training priorities for the local

workforce.

Supporting the Board’s policy making responsibilities by helping to establish and periodically evaluate

workforce development policies, such as those for individual training accounts, supportive services and

needs related payments.

Assisting the Board in fulfilling its responsibilities for establishing and maintaining a local eligible

training provider list.

Conducting oversight of financial, performance and compliance outcomes of the local workforce

development system on behalf of the Board and its direction.

Procuring service provider contracts at the direction of the Board and consistent with priorities articulated

by the Board.

Assuring that WIA funds are disbursed at the direction of the Board and in accordance with approved

plans and budgets.

Preparing relevant program and financial reports for presentation to the Board and committees.

Supporting the Board in its negotiation of local performance measures.

Assisting the Board in preparing, executing and submitting MOUs.

Coordinating activities in the local area with those within the broader labor market and economic region.

Scott and Renee presented a proposed consortia model staffing plan for KCDEE. They explained that in order to

implement the consortia model a realignment of employees within KCDEE would need to occur. Paul Borek

asked if the other two counties would receive any WIA dollars for staff assigned to the board. Renee confirmed

that DeKalb and Kendall service to the board is an in-kind match only. The burden of managing the day-to-day

would be done by Kane County. The partners would bear no burden of managing the WIA dollars. Discussion

ensued regarding the addition of an Employers Services area. This area is where Chairman Lauzen would like to

see services ramped up and where additional dollars saved by eliminating board staff would be invested. A

consultant would be engaged to perform these services. Sylvia Wetzel discussed the need for performance

measures for the business services area. A question was raised regarding the conflict of interest provision. It was

explained that if a business item occurred that was a conflict of interest, one of the other consortium partners

would oversee the issue. Mark Klaisner asked who the central contact would be for the RVWIB. He expressed

concern regarding coordinating one set of agendas for three counties. Renee said the three counties would meet

and define a formal staffing plan with defined duties..

IV. Next Steps - The meeting concluded with everyone agreeing to digest the information presented and the

committee will meet again next Wednesday, November 20th at 8:00 A.M. at the same location. Follow-up

questions should be sent to Katie so Scott and Renee have time to prepare their responses.

V. Adjournment: The meeting was adjourned at 9:10 A.M.

Consortium Ad-hoc Committee

November 20, 2013

719 S. Batavia Avenue / Building G / Fox River Room / Geneva IL 60134

Members: P/A Guests: Katie Bata (Chair) P None

Chris Beykirch Via Telephone

Paul Borek P

Gary Evans A

Dick Hawks P Anne Hauca Via Telephone Dr. Joanne Kantner P Dr. Mark Klaisner P Lesa Norris A Mike Milano A Bette Schoenholtz P Sylvia Wetzel Via Telephone

CEOs Chairman Chris Lauzen P

Staff: Scott Berger P Ginger Knapp P Renee Thompson P

I. Call to order – Chair Katie Bata called the meeting to order at 8:02 A.M.

II. Minutes of 11/13/13 – Dr. Joanne Kantner motioned to approve. Dick Hawks seconded the motion. The motion

passed.

III. Follow-up Discussion Regarding Consortium Model Structure – Katie thanked everyone for volunteering their

time and stated the purpose of the meeting is for everyone to have a thorough understanding of the consortium

model and to make a recommendation to the Executive Committee. Katie asked Scott to address the questions that

were sent in advance. Scott described the questions as relating to the perception of conflict of interest regarding

staff support. Scott stated the staff role as one of doing research and bringing recommendations forward. He said

the Board makes the decision. Staff does not participate nor has any say over policy. Bette said in some ways

KCDEE would control the information that comes to the board. She stated you would have to insure the

information provided is not biased. It is important the Board retain its independence. Scott said any time there is

an issue or concern, the Board should go to the three CEOs. Bette said everyone needs to realize there will be an

amount of skepticism of veteran board members based on the past performance of KCDEE. Bette sited examples

of the former Executive Director’s raise not being executed and the inability of the board to get sound financial

reports for an extended period of time. Dick Hawk’s stated any member can add agenda items at any time. Bette

asked why the closing of our offices was never reported to the Board. Scott stated it was due to the rationing of

dollars during the government shutdown. Katie said Scott had discussed closing the offices with her. Bette said it

was a wise idea but still a serious change not reported. Dr. Mark Klaisner stated that the board is considering two

parallel tasks:

1) What is our governance model going to look like? We are considering a committee model versus a model

with a central figure. What are the benefits of each model? It doesn’t have to be all or nothing.

2) What are our reasons for moving to the consortium model? A Pro/Con list should be developed.

Dick Hawk’s stated the Scott and Renee are very knowledgeable and come prepared to meetings. He said the new

model was all about accountability. The past model was adversarial. Dick reminded everyone what the State of

Illinois said at the orientation meeting: “The only power the Board has is if the CEO approves it.” This model is

the direction the other WIBs are moving towards. Bette stated you cannot go into this model without recognizing

the past serious issues. Assurances need to be made that the Board will get the information it needs. Bette asked

how we would evaluate KCDEE. Scott stated KCDEE is Kane County. It is not a separate legal entity. The three

CEOs have entrusted the implementation of the WIA dollars to Kane County who has assigned the duties to the

KCDEE department. Chairman Lauzen said his goals for the RVWIB under the consortium model are to:

1) Be accountable

2) Save costs

3) Flatten the organization’s structure

Paul Borek stated he appreciated everyone’s work on this process. He said the chart Scott and Renee put together

is a good start but he needed an example of how it would work. He concurred he recognized the skepticism of

some members and that trust building needed to happen. DeKalb County wants it to work. Paul had discussed the

concept with Chairman Metzger and they are willing to give it a try. Paul said in regards to the specifics of

implementation that although the Chairman has asked the DCEDC to assume a leadership role, the DCEDC could

not provide in-kind staff support to the RVWIB. Paul said that DeKalb County could provide some staff but that

the associated costs with that would need to be reimbursed. Paul said he further appreciated the reasoning of how

to avoid any conflict of interest situations. Bette stated that performance measures need to be brought to the Board

and there needs to be a deeper understanding of these measures. It is also critical that materials get to the Board

members in time to digest. The consensus was in the past materials were provided too late. Katie said we should

also re-orientate the Board on its responsibilities. Paul asked about the procurement of OJT services. Paul said

that solicitation should be a board discussion. Bette recalled a past situation. The Board was told there was a large

amount of unspent dollars and it was decided an RFP should be issued. Several agencies did apply. The Board

was then informed that KCDEE allocated the funds to a few current providers and the RFP process was never

completed. Bette said we need to insure going forward that policies and processes are in place and that they are

followed. Dr. Joanne Kantner reminded everyone that when we implement the model, it should be about the

position not the person. A process should be in place for checks and balances. Scott assured everyone that Kane

County procedures would be followed. Katie asked if anyone was in opposition to the consortium model. No one

responded.

IV. Recommendation to the Executive Committee –

Paul Borek motioned to recommend to the Full Board to move forward with implementing the consortium model

and supporting the CEOs Intergovernmental Agreement on how we would implement the model and work

together. Dr. Mark Klaisner seconded the motion. The motion passed unanimously.

Bette stated there are still lots of detail needed. We do not know the position of Kendall County yet. Katie asked

Scott and Renee to work on a presentation/summary for the Executive Committee and Full Board. Key

components of the presentation would include:

An accounting of the dollar cost savings.

A pro/con list regarding the benefits of the committee (consortium) model versus a model with a central

figure.

A pro/con list regarding our reasons for moving to this model.

A list of major concerns and how they were resolved and or answered.

Katie also stated it was critical that all materials go out to the Full Board immediately following the Executive

Committee to allow ample time for review. Dr. Klaisner suggested a PR statement (elevator speech) be developed

in time for the board meeting so members can explain the new structure and why it was implemented. Chairman

Lauzen asked if Bette Schoenholtz could survey veteran board members and compile a list of grievances so we

can address them specifically. We would like to heal and move forward. Bette agreed. Dr. Klaisner reminded

everyone we must provide logical reasons to change our governance model. Scott and Renee were tasked with

compiling a review of today’s meeting including the recommendation for the Executive Committee meeting. The

summary would be sent to the Consortium Committee members for review.

Adjournment – The meeting adjourned at 8:50 A.M.

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Consortium Model of Staffing the RVWIB Executive Committee Questions with Responses from Kane County

Kane County has prepared written responses to each of the RVWIB Executive Committee questions as noted below in blue to assist the RVWIB in their consideration of adopting the consortium model for staffing. The Department of Commerce and Economic Opportunity’s policy, program and fiscal staff was consulted in preparing each response. There are two main provisions in the Act and Regulations that impact who can serve as staff to the Board.

20 CFR 661.307 of the WIA Regulations prohibits the Board from directly providing core, intensive and training services, and serving as the one-stop operator, unless a waiver is granted. That section also prohibits staff to the Board from providing those same services as well. Therefore, agencies that provide WIA services or serve as the one-stop operator cannot have their staff serve as staff to the Board when those staff are involved in the provision of those services. Kane County’s Response: Please note, the WIA Final Regulation that addresses the issue of Boards providing core, intensive and training services is found at 20 CFR 661.310 as well as in WIA Section 117 (f)(1) and (f)(2). In Illinois, the Governor has granted a waiver under Section 117(f)(1) that allows Workforce Investment Boards to provide core and intensive services, as well as serve as the operators of Illinois workNet (one-stop) centers. WIBs are, however, prohibited from providing participant training services. The Department of Commerce and Economic Opportunity under Policy Letter 11-PL-03 (copy attached) outlines these service provisions and options for LWIB staffing.

Secondly, the conflict of interest provisions in the Federal OMB Circulars at 2 CFR 215.42 further restrict who can serve as staff to the board. Those provisions state that no employee, officer, or agent shall participate in the selection, award, or administration of a contract supported by Federal funds if a real or apparent conflict of interest would be involved. Such a conflict would arise when the employee or his/her organization has a financial or other interest in the outcome. Given the Board's role in setting workforce priorities through the planning process, selecting service providers and one-stop operators, overseeing the activities of organizations using WIA funds, and the role that staff to the Board perform in assisting the Board in carrying out these responsibilities, those staff whose organizations receive WIA funds cannot participate in performing these functions without giving rise to a real or apparent conflict of interest. Kane County’s Response: WIA provides the States with the authority to establish board staffing models for the Local Workforce Areas. Under WIA, Illinois allows staff to the LWIBs to be paid with WIA funds, and this is an established practice. The

2

consortium model specifically has been utilized in Illinois for more than 10 years and the U.S. Department of Labor (Region 5) has never issued a finding or communicated concerns regarding this staffing model to the State of Illinois.

1. What is meant by “in-kind” staff support to the RVWIB? Kane County’s Response: “In-kind” contributions are those non-cash resources which are used specifically for activities of a project (in this case, staffing of the board and related activities) and may include donated personnel, services, or the use of equipment and/or space.

a. What funds would be used to pay their salaries?

Kane County’s Response: Each entity that shares responsibility for providing staff services to the RVWIB will pay the salary of the individual(s) assigned to the RVWIB staffing function.

b. Would their costs have to be allocated to WIA as a Board expense? (This is required if they are paid with federal funds.)

Kane County’s Response: Since the WIB staffing costs would be paid by the contributing agencies, no salary expenses will be allocated to the RVWIB from any of the staffing consortium members. All costs would be allocated according to the particular agencies’ requirements.

c. Would the use of in-kind staff actually reduce RVWIB staffing costs or merely

transfer those costs elsewhere?

Kane County’s Response: A large majority of the budgetary resources to support the RVWIB are dedicated to staff costs. Under the consortium model, all staff costs will be eliminated allowing those freed-up funds to be reinvested into expanded programs and services to program participants.

2. Who are the individuals that would be providing their “in-kind” services to the RVWIB? Kane County’s Response: State policy requires a consortium to include a minimum of three agencies for the purpose of provide in-kind services to the WIB. The three County Board Chairmen have recommended that one agency from each of the three counties be included in the consortium.

a. Which organizations do they currently work for?

Kane County’s Response: As proposed, the consortium will include Kane County (through its Department of Employment and Education), insert Dekalb Agency Name, and insert Kendall Agency Name.

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b. Are these organizations funded with WIA or other federal funds?

Kane County’s Response: The Kane County agency is federally funded under WIA, but the other two organizations are not federally funded. Confirm this statement once DeKalb and Kendall agencies’ are identified.

c. What are the staff’s current job titles and what expertise do they have in WIA?

Kane County’s Response: The type of support each representative agency is asked to provide will be consistent with the knowledge and capabilities of each agency. Because the work of the RVWIB requires a detailed understanding of WIA and its requirements, it is anticipated that the staff support provided by the consortium partners will be coordinated by Kane County.

d. What proportion of their time would be spent providing staff support to the RVWIB? How would this be documented?

Kane County’s Response: The specific level of support representatives from the three county agencies will commit to the RVWIB will be detailed in a formal staffing plan which will be approved and signed by each agency that is a member of the staffing consortium.

e. If these staff are working full time in their current positions, how would they be able to devote sufficient time to Board duties?

Kane County’s Response: Under the Consortium model, duties are spread across multiple agencies so that no individual agency is overly burdened. Additionally, each agency’s responsibilities will be related to their current role within the area’s workforce system, and staff at each agency will be providing support to the RVWIB consistent with their area(s) of expertise. The combined commitments for the consortium members will be documented in a staffing plan subject to acceptance by the RVWIB.

3. The proposal states that most LWIAs in Illinois use the consortium model.

a. Which LWIAs in the metropolitan area use this model?

Kane County’s Response: Currently, there are no LWIAs in the Chicago Metropolitan area using the consortium model; however, LWIAs 12, 14, 16, 17, 20, 21, 22, 23 and 24 are currently utilizing the model.

b. Who provides staff support to those Boards?

Kane County’s Response: Each LWIA has its own unique history and preferences for staffing the functions of local workforce investment boards and

4

have generally settled on an approach that works best in a particular area. For those LWIAs presently using the consortium staffing model, 3-6 organizations contribute to staffing the functions of the local workforce investment board.

4. In PY 2012 the RVWIB spent approximately $184,000 on staff salaries and fringe benefits; $42,000 on Board insurance, membership dues for the Metropolitan Workforce Board, data analysis, meeting expense, travel, tax filing and other administrative support; $16,500 on facility rent, office supplies and equipment, and IT support; and $33,000 on legal and consultant services.

a. What would be the RVWIB budget to cover these types of costs under the consortium model?

Kane County’s Response: The Workforce Investment Act requires that budgets for local workforce investment boards be approved by the chief elected officials. As a result, the County Board Chairmen of Kane, DeKalb, and Kendall Counties review all financial resource investments to support the RVWIB annually to assure they are justified and demonstrated to be essential to the effective operation of the RVWIB. Under the consortium model, necessary funds and in-kind resources will be utilized from a combination of sources and in a manner that keeps administrative costs to a minimum. In general, it is anticipated that the WIA program will likely continue to cover membership dues and travel to metro/state/national WIB conferences. Staff salaries and fringe benefits (and the cost of facility space to house such staff), RVWIB meeting expenses, and other administrative support will be covered by a combination of funds and/or in-kind contributions from the consortium members (including the WIA program), as well as other partners within the workforce system (i.e., meeting space furnished by Painters District Council 30). Still other expenses, such as board insurance and the cost of tax filing and legal services are attributable to the RVWIB’s 501(c)(3) entity. Whether that entity continues or is dissolved will determine if additional funding is needed to cover those expenses. Ultimately, this is a question for consideration by the RVWIB. Under the consortium model, WIA funds saved will be available for expanded programs and services to WIA program participants.

b. How much of each budget line item would be in-kind (donated services paid with

other than Federal funds) and how much of each line item would be cash paid for with WIA funds?

Kane County’s Response: This will be known only after the chief elected officials approve the RVWIB’s budget under the consortium model. The specific financial and in-kind commitments each entity makes as a member of the RVWIB staffing consortium will be described in a staffing plan and incorporated into a consortium agreement.

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5. Who among the in-kind staff would provide support to the RVWIB in carrying out the following responsibilities?

a. Strategic planning for the entire workforce area, setting priorities for training, and developing the Local Plan

b. Selecting program service providers for Youth Services and Adult and Dislocated Worker intensive and training services

c. Defining the responsibilities of, and selecting, the one-stop operator(s) for the comprehensive one-stop centers

d. Providing oversight of the one-stop system and all employment and training activities under Title I of WIA

e. Negotiating local performance measures with the CEOs and the Governor Kane County’s Response: The RVWIB will continue to be responsible for these and other functions the Workforce Investment Act places with local workforce investment boards. Staff support for all RVWIB functions which require specialized knowledge of WIA programs and requirements will be facilitated through Kane County, which will serve as a member of the staffing consortium. Other staff, for example that work in the area of economic development, will provide support to help the RVWIB engage employers to identify local workforce needs and to develop and evaluate strategies to address them. The Board has already selected its one-stop operators in the three counties. If at a future time the RVWIB wishes to re-evaluate these designations, this will be handled in a way that assures independence and objectivity.

6. The staff who would likely provide staff support to the RVWIB, such as staff at KCDEE

and other organizations with WIA expertise, also provide WIA-funded program services and/or function as the one-stop operator.

a. How does the consortium model comply with 20 CFR 661.307 that prohibits staff to the Board from providing WIA core, intensive and training services, and serving as the one-stop operator?

Kane County’s Response: The Governor has granted a waiver under Section 117(f)(1) to allow the Board to provide core and intensive services, as well as serve as the Illinois workNet (one-stop) operator; however, no such waiver has been provided for training services under Section 117(f)(2).

b. The conflict of interest provisions state that an employee may not participate in the selection, award or administration of a contract if that employee or his/her organization has a financial or other interest in the outcome. For each of the Board responsibilities listed in question #5 above for which in-kind staff would be providing support to the RVWIB, how does the consortium model provide for a firewall sufficient to avoid either a real, or the appearance of, conflict of interest?

6

Kane County’s Response: The formal staffing plan will define the responsibilities of each member of the staffing consortium and contain provisions designed to assure independence and objectivity in the event circumstances place any member of the consortium in a situation that creates a real or perceived conflict of interest. An example of a potential conflict of interest would arise if the RVWIB decides at some point in the future that it wishes to obtain competitive proposals for the provision of core and intensive services in one-stop centers. This decision would place Kane County in a conflict of interest situation as the current provider of core and intensive services in Kane and Kendall Counties. If this circumstance were to occur, one of the other two members of the staffing consortium would conduct the procurement on behalf of the RVWIB, thereby avoiding the conflict of interest.

WIA POLICY LETTER NO. 11-PL-03

TO: Chief Elected Officials

Local Workforce Investment Board Chairpersons Local Workforce Investment Board Staff WIA Fiscal Agents and Grant Recipients WIA Program Services Administrators Illinois workNet® Center Operators WIA State Agency Partners Other Interested Persons SUBJECT: Local Workforce Investment Board (LWIB) Provisions DATE: May 30, 2012

I. SUBJECT INDEX Governance

II. PURPOSE

Outlined below are the policies and procedures for establishing the Local Workforce Investment Boards (LWIBs). This includes the requirements for Certification and Recertification of the boards, as well as Nomination of individuals to the board and Appointment/Reappointment of its members. Provisions for Services by the LWIB, staffing of the LWIB, an appeals process, and other general provisions such as requirements of the “sunshine provision” and Parliamentary procedures have also been included.

III. ISSUANCES AFFECTED

A. References:

Workforce Investment Act of 1998, Public Law 105-220; Sections 117, 121, 122, 129, 134, and 136

WIA Final Rule 29 CFR Section 661, Parts 300-355 Wagner Peyser Act, Section 15(e) Illinois Open Meetings Act (Ill. Rev. Stat. 1987, Ch. 102, par. 41 et seq.)

WIA Policy Letter No. 11-PL-03 May 30, 2012 Page 2 of 21

WIA Policy Letter 07-PL-41, Change 2, Local Plan Modifications (April 26, 2012)

B. Rescissions:

WIA Policy Letter 06-PL-27, Local Workforce Investment Boards (LWIBs) Nomination, Appointment, and Reappointment of LWIB Members and Certification and Recertification of the LWIBs (January 17, 2007)

WIA Notice 06-NOT-09 Local Workforce Investment Board Term Expiration Dates (January 17, 2007)

Workforce Development Policy 00-GOV-05, WIA Implementation Administrative Issues (February 22, 2000)

Workforce Development Policy No. 00-GOV-03, Action Items of the One-Stop Steering Committee Regarding TANF (January 18, 2000)

Workforce Development Policy No. 99-GOV-04, Responses to Questions Raised at Regional CEO WIA Informational Sessions (November 24, 1999)

Workforce Development Policy No. 99-GOV-03, Action Items for the Local Workforce Investment Board from the One-Stop Coordinating Committee (October 14, 1999)

Workforce Development Policy Letter No. 99-GOV-02, Interagency Local Workforce Investment Board Certification Committee Appointments (August 27, 1999)

Recertification Criteria for Local Workforce Investment Boards (August 2004)

IV. IMPORTANT TERMS

Chief Elected Official (CEO) Community-Based Organization Economic Development Agency Labor Federation Labor Market Area Local Area Local Board

Local Educational Agency One-Stop Partner (Also referred to as

Illinois workNet® Partner in Illinois) Optimum Policy Making (or Hiring)

Authority Post-Secondary Educational Institution

V. BACKGROUND

Section 117 of the Workforce Investment Act (WIA) of 1998 requires each local area of the State to establish a local workforce investment board to set policy for the local workforce investment system within the local area. Furthermore, it requires that the Governor of the State certify each board and recertify Local Workforce Investment Boards (LWIBs) every two years. Board certification is based on specific criteria outlined within WIA. Through this process the LWIB ensures that workforce investment activities in the Local Workforce Investment Area (LWIA) meet the local performance measures, because ultimately the LWIB


is responsible for the performance negotiations and outcomes of the LWIA. Failure of a local board to achieve certification shall result in reappointment and certification of another local board for the local area. The following policy sets guidance and instructions for completion of the certification process for each LWIB. There are guidelines for the decertification of LWIBs, if necessary, as well as the membership criteria for individual board appointments/reappointments. Membership criteria of boards is outlined to ensure each LWIB meets the minimum requirements established by WIA and any additional requirements of the State. Finally, requirements on LWIB provision of services and board staffing have been added with this new policy.

VI. POLICY

The following policy provides the guidelines by which all Local Workforce Investment Boards (LWIBs) shall be organized and certified. A. Membership of the LWIBs

1. The authority to appoint members to the Local Workforce Investment

Board lies solely with the chief elected official(s). 2. The chief elected official (CEO) should give special consideration to

assuring an appropriate ethnic and gender balance and other representation as reflective of the local area.

3. Membership of each LWIB will be comprised of:

a. Business representatives:

1) Reflecting a majority of all board members. (This is defined as greater than 50% of all board membership);

2) That are owners of businesses, chief executives, operating officers, or other business executives or individuals with optimum policy making or hiring authority;

3) That are chosen from businesses with employment opportunities that reflect the employment opportunities of the local area as defined by: a) Key industry sectors; b) Labor Market Information (LMI) provided by the state to each

area that reflects current employment and future projections by industry sector and tallies of establishments by employment size by major industry sectors; and

c) Additional sources of labor market information to help demonstrate the appropriate business composition of the board as indicated by the CEOs; and


4) That are appointed from among individuals nominated by local business organizations and business trade associations.

b. Labor organization representatives (for all local areas in which

employees are represented by labor organizations): 1) That are comprised of at least two representatives of labor

organizations; 2) That are nominated by:

a) Local labor federations; or b) (For a local area in which no employees are represented by

such organizations) other representatives of employees; and 3) That are individuals with optimum policy making authority within

their organizations, agencies, or entities.

c. Local educational program representatives: 1) That are comprised of at least two representatives of local

educational entities; 2) That are representatives of:

a) Local educational agencies; b) Local school boards; c) Entities providing adult education and literacy activities; and d) Post-secondary educational institutions (including

representatives of community colleges, where such entities exist);

3) That are selected from among individuals nominated by regional or local educational agencies, institutions, or organizations representing such local educational entities;

4) That are individuals with optimum policy making authority within the organizations, agencies, institutions, or entities;

5) That include at least one community college president (where such entities exist);

6) That are reflective of the educational opportunities in the area; and 7) That are chosen with special consideration given by the CEO to

inclusion of secondary education and community college, as well as adult education, selected from among the following list of potential representatives: a) Regional superintendent of education; b) Additional community college presidents; c) Secondary/elementary superintendent; d) Education for Employment Regional Delivery System; e) Secondary Area Vocational Centers; f) Area Planning Councils (adult); g) Adult education providers; h) Local board of education; i) College board of trustees; j) Universities;


k) Private schools and colleges; and l) Other educational institutions and entities as may be deemed

appropriate.

d. Community based organization (CBO) representatives: 1) That are comprised of at least two representatives of CBOs; 2) That are individuals with optimum policy making authority within the

organizations, agencies, or entities; and 3) That may be given consideration by the CEO to include

representatives of organizations, including but not limited to, those representing individuals with disabilities or veterans.

e. Economic development agency representatives:

1) That are comprised of at least two representatives of economic development agencies;

2) That are individuals with optimum policy making authority within the organizations, agencies, or entities; and

3) That may be individuals of economic development agencies, including but not limited to, private sector economic development entities, local chambers of commerce, regional planning commissions, or county economic development organizations.

f. Illinois workNet partner program representatives:

1) That are comprised of the following: a) At least one representative of the following programs:

i) Workforce Investment Act Title I (Adult, Dislocated, and Youth);

ii) Wagner-Peyser Act/Employment Services; iii) Workforce Investment Act Title II Adult Education and

Literacy; iv) TANF Employment and Training Program v) Vocational Rehabilitation (Rehabilitation Act Title I); vi) Title V Older Americans Act; vii) Postsecondary Vocational Education/Perkins Act; viii) Trade Act/NAFTA; ix) Trade Readjustment Assistance (TRA); x) Unemployment Insurance; xi) Veterans Title 38; and

b) When present in the area, at least one representative of the following programs: i) CSBG Employment and Training (excluding scholarship

programs); ii) HUD Employment and Training; and iii) Workforce Investment Act Title I, National Programs

including:


(a) Native American Programs; (b) Migrant and Seasonal Farmworker Programs; (c) Job Corps; and (d) Veterans Workforce Investment Programs.

2) That are individuals with optimum policy making authority within the organizations, agencies, or entities;

3) That have expertise relating to a program, service, or activity including a person who is an official within an Illinois workNet partner program and a person with documented expertise relating to the Illinois workNet partner program; and

4) Other individuals or representatives of entities: a) That are chosen by the CEO in the local area as determined

appropriate; b) That have optimum policy making authority within the

organizations, agencies, or entities; c) That are chosen from Illinois workNet partner programs having

expertise relating to a program, service, or activity including a person who is an official within an Illinois workNet partner program and a person with documented expertise relating to the Illinois workNet partner program. (It is the State’s intent to be inclusive, rather than exclusive, in the selection of Illinois workNet partner program representatives to serve on local workforce investment boards.);

d) That are selected with special attention given to workforce needs in the area; and

e) That may be given consideration by the CEO to the inclusion of: i) Local organizations that represent individuals with

disabilities; ii) Various educational entities; and iii) Public housing authorities.

g. Other appropriate federal, state, or local programs, including programs

in the private sector; and 1) That are chosen by the CEO in the local area as determined

appropriate; 2) That have optimum policy making authority within the

organizations, agencies, or entities; 3) That are selected with special attention given to workforce needs in

the area; and 4) That may be given consideration by the CEO to the inclusion of:

a) Local organizations that represent individuals with disabilities; b) Various educational entities; and c) Public housing authorities.


4. Youth Councils

a. A youth council appointed by the LWIB, in cooperation with the chief elected official, shall be established as a subgroup within each local board.

b. Membership of each youth council shall include:

1) Members of the LWIB with special interest or expertise in youth policy;

2) Representatives of youth service agencies, including juvenile justice and local law enforcement agencies;

3) Representatives of local public housing authorities; 4) Parents of eligible youth seeking assistance under WIA; 5) Individuals, including former participants, and representatives of

organizations that have experience relating to youth activities; 6) Representatives of the Job Corps as appropriate; and 7) Other members as deemed appropriate by the chairperson of the

LWIB in cooperation with the CEO.

c. In selecting representatives to the local youth council, LWIBs in cooperation with chief elected officials are requested to invite the following specific representatives: 1) Regional superintendents of education; 2) Representatives from secondary education programs; 3) School board members; 4) Parents; 5) Youth; 6) Agency individuals who deal with youth; 7) Education for employment systems directors; and 8) Representatives from the private sector.

d. The youth council membership should be documented utilizing the Youth Council Composition Summary Form (DCEO/LWIB Form # 005). 1) An updated electronic copy of the Summary Form must be sent to

DCEO, Office of Employment and Training within 30 days of any changes.

2) Contact information for each member should be included with the Summary Form and should include the following information: a) Name; b) Agency Name, if applicable; c) Job Title, if applicable; d) Address; e) Telephone number; f) Fax number, if applicable; and g) E-mail address, if applicable.


3) A copy of the Summary Form should be maintained at the local office.

5. Committees and Subcommittees Use of committees and subcommittees can afford opportunities for participation of additional individuals and programs that may not be LWIB members. a. Members of committees and subcommittees, that are not LWIB

members, are not required to be nominated or appointed in accordance with Sections VI.A.11.-12. below.

6. Multiple Units of Local Government in an Area

a. In general, as noted in WIA, Section 117(c)(1), in a case in which a local area includes more than one (1) unit of government, the chief elected officials of such units shall execute an agreement that specifies the respective roles of the individual chief elected officials: 1) In the appointment of members of the local board from the

individuals nominated or recommended to be such members in accordance with the criteria established under Section 117(b) of WIA; and

2) In carrying out any other responsibilities assigned to such officials under this subtitle.

b. If after a reasonable effort, the chief elected officials are unable to

reach agreement as provided under Section VI.A.6.a.1) above, the State may appoint the members of the local board from individuals nominated or recommended.

c. The CEO decides how the LWIB members are to be apportioned by

county or unit of government.

7. LWIB Chairperson

a. A Chairperson for the Local Board must be from among the business representatives of the board.

b. Any change to the Chairperson designation should be forwarded in

writing to DCEO within 10 business days. c. A copy of the approved minutes indicating a change to the Chairperson

should be forwarded to DCEO within 10 business days of their approval.


8. Membership Terms a. The CEO shall set the term limits for Board members.

b. LWIB bylaws should include provisions that set fixed term lengths. c. Membership terms shall also be staggered so that only a portion of

membership terms expire in a given year.

9. Multiple seats on the board

a. An individual may be appointed as a representative of more than one program if that individual meets all criteria for representation, including the criteria described in paragraphs (c) through (e) of Final Rule 29 CFR 661.315.

b. Individuals representing more than one program must have optimum

policy making authority within each of the programs they are representing.

c. Two examples of multiple program representation are:

1) The Illinois Department of Employment Security (IDES) had decided that the programs under its auspices required to be Illinois workNet partner programs (Wagner-Peyser/Employment Services, Trade Readjustment Assistance (TRA), Veterans Title 28, and Unemployment Insurance) will, at the option of the IDES, be represented on the local board by a single board member; and

2) The adult education provider representative under the local education program and the post-secondary vocational education/Perkins Act representative under the Illinois workNet partner program can be represented on the local board by a single board member.

10. Nomination of Board Members

Required Illinois workNet partner program members do not need to be nominated. Therefore, these provisions apply only to new business, education and labor members: a. The CEO may contact the appropriate entities in the local area for

nominations to appoint members and/or fill vacancies in the LWIB from business, local educational entities, and labor representatives.

b. Individuals for nomination must be nominated as follows:

1) Business representatives are to be from local business organizations and business trade associations;


2) Local educational program representatives are to be from regional or local educational agencies, institutions, or organizations representing such local educational entities providing adult education and literacy activities, and postsecondary educational institutions (including representatives of community colleges, where such entities exist);

3) Labor representatives are to be nominated by local labor federations or (for an LWIA in which no employees are represented by such organizations) by other representatives of employees, such as employee organizations and/or the state AFL-CIO;

4) The CEO must contact the appropriate Illinois workNet partner program for Illinois workNet program nominations in their LWIA;

5) Other mandated LWIB member representatives are to be selected from among individuals nominated by the appropriate groups in the local area; and

6) It is acceptable for individuals to nominate themselves as long as they meet the criteria for both a nominator and an individual to be a representative within the particular business, organization, or program for which they are being nominated.

c. All nominations must be made using the LWIB Nomination Form

(DCEO/LWIB Form # 001). d. All Nomination Forms must be fully completed and signed to be

accepted.

e. A copy of all Nomination Forms should be maintained at the local office.

11. Procedures for Appointment of Board Members

a. The CEO in a local workforce investment area is authorized to appoint

members of the local board for that designated area. b. LWIB vacancies must be filled within 90 days of the vacancy.

c. Appointment of an individual as a member of the LWIB must be made

using the Appointment/Reappointment Form (DCEO/LWIB Form # 002).

d. The Appointment/Reappointment Form must be fully completed to be

accepted.

e. The Nominated individual must sign and date the Appointment/ Reappointment Form within one (1) year of the Nominator’s signature and date.


f. An updated and fully completed electronic copy of the Composition

Summary Form (DCEO/LWIB Form # 003) must accompany any Appointment/ Reappointment Form.

g. The CEO must sign and date the Composition Summary Form

following these guidelines: 1) The CEO’s signature and date may be an original signature, a

stamp or an electronic signature; 2) The CEO’s signature and date must be made within 90 days of the

Appointed individual’s signature and date; 3) In LWIAs where there are multiple chief elected officials, the

Composition Summary Form must be signed by ALL chief elected officials using the Additional Signature Form (DCEO/LWIB Form # 004), unless they have designated one or more of the chief elected officials to act on behalf of all of the chief elected officials; and

4) Where an LWIA has designated one or more CEOs to act on behalf of multiple CEOs, a CEO agreement must be on file with DCEO, Office of Employment and Training.

h. An electronic copy of the Nomination Form, if applicable,

Appointment/Reappointment Form and Composition Summary Form must be sent to DCEO within 30 days of the CEOs’ signature and date of the Composition Summary Form.

i. The Appointment/Reappointment Form and Composition Summary

Form must be maintained on file at the LWIA.

j. The Appointment/Reappointment Form and Composition Summary Form must be submitted in accordance with the Actions Required (Section VII) instructions of this policy letter.

k. The composition of each LWIB will be reviewed periodically by the

State to ensure compliance.

l. The State will notify the LWIB in writing if any conditions exist that are not in compliance with WIA or the requirements of this policy letter.

12. Procedures for Reappointment of Board Members

a. The CEO in a local workforce investment area is authorized to make all

reappointments of members of the local board for that designated area.

b. LWIB reappointments must be made within 90 days of the term

expiration.


c. Reappointment of an individual as a member of the LWIB must be

made using the Appointment/Reappointment Form. d. The Appointment/Reappointment Form must be fully completed to

verify all information is correct. e. The LWIB member must sign and date the Appointment/

Reappointment Form to verify the information is correct.

f. An updated and fully completed electronic copy of the Composition Summary Form (DCEO/LWIB Form # 003) must accompany any Appointment/Reappointment Form.

g. The CEO must sign and date the Composition Summary Form

following these guidelines: 1) The CEO’s signature and date may be an original signature, a

stamp or an electronic signature; 2) The CEO’s signature and date must be made within 90 days of the

Reappointed individual’s signature and date; 3) In LWIAs where there are multiple chief elected officials, the

Composition Summary Form must be signed by ALL chief elected officials using the Additional CEO Signature Form (DCEO/LWIB Form # 004), unless they have designated one of the chief elected officials to act on behalf of all of the chief elected officials; and

4) Where an LWIA has designated one or more CEOs to act on behalf of multiple CEOs, a CEO agreement must be on file with DCEO, Office of Employment and Training.

h. An electronic copy of the Appointment/Reappointment Form and

Composition Summary Form must be sent to DCEO within 30 days of the CEOs’ signature and date of the Composition Summary Form.

i. The Appointment/Reappointment Form and Composition Summary

Form must be maintained on file at the LWIA.

j. The Appointment/Reappointment Form and Composition Summary Form must be submitted in accordance with the Actions Required (Section VII) instructions of this policy letter.

k. The composition of each LWIB will be reviewed periodically by the

State to ensure compliance.

l. The State will notify the LWIB in writing if any conditions exist that are not in compliance with WIA or the requirements of this policy letter.


13. Resignation or Removal of Board Members

a. Members serving on Local Workforce Investment Boards who subsequently retire or no longer hold the board position or status that made them eligible board members must resign or be removed by the CEO immediately as a board member. 1) These individuals, in order to retain their knowledge and

experience, may be appointed by the chief elected official(s) to the Other Member category described in subparagraph VI.A.3.g. above.

2) Another option to retain this individual’s knowledge and experience would be to appoint them to an LWIB committee or subcommittee as outlined in VI.A.5. above. (These individuals would be a member of the committee, but not a member of the LWIB.)

b. LWIBs may, under circumstances indicated in their local bylaws,

remove board members at their discretion for justifiable cause.

B. Local Workforce Investment Board Certification Process

1. Certification of Local Workforce Investment Boards

a. The State will certify that the composition of each LWIB, including the appointment process, complies with the criteria established in Section 117 of WIA.

b. The composition of each LWIB will be evaluated on the following

criteria: 1) State membership criteria; 2) Federal membership composition requirements encompassing

business, labor, education, community-based organizations; economic development organizations, and Illinois workNet partners;

3) Specific requirements for each of the above membership categories;

4) Authority of board members (optimum policy making authority); and 5) Majority business membership.

c. Certification of an LWIB requires the submittal of a completed packet,

as a searchable electronic document(s) (preferably in .pdf format) to DCEO. The entire packet consists of the following: 1) A copy of the CEO agreement, signed and dated by the CEO(s),

clearly identifying: a) The CEO(s) who have authority to appoint members; b) The appointment process developed by the LWIB; and c) The CEO(s) who have authority to submit appointment requests

to DCEO.


d) Grant Recipient designation 2) A copy of the LWIB bylaws, signed and dated, indicating:

a) The adopted generally accepted parliamentary procedure, such as Robert’s Rules of Order, chosen by the LWIB;

b) The LWIB’s policy assuring attendance and participation of its members;

c) Quorum requirements; d) The policy dictating fixed and staggered terms of its members; e) The LWIB’s conflict of interest policy; and f) The LWIB’s policy on absentee voting, if allowed by the LWIB.

3) A narrative demonstrating how the business members of the LWIB reflect the current and emerging employment opportunities in the local workforce investment area;

4) A statement of accessibility indicating: a) All LWIB and LWIB committee meetings will be held in

accessible facilities; and b) All materials and discussions are in an accessible format (i.e.,

large print, Braille, interpreter, etc.) for all members, as needed or indicated.

5) Nomination forms (DCEO/LWIB Form # 001) for business, education and labor members being newly appointed;

6) Appointment/Reappointment Forms (DCEO/LWIB Form # 002) for all LWIB members completed in accordance with the requirements of A.11.d - f of this policy letter;

7) A current and accurate Composition Summary Form (DCEO/LWIB Form # 003).

8) A current and accurate Composition Summary Form Additional CEO Signature Page (DCEO/LWIB Form # 004), if applicable; and

9) A current and accurate Youth Council Composition Summary Form (DCEO/LWIB Form # 005) and contact information for each member.

Please Note: Do not submit partial certification packets. Packets without all required signatures, required members and completed documents as outlined in this policy letter will not be accepted and will not be reviewed until a complete packet is provided. In cases where the certification packet is not in compliance with state and local requirements as determined by the Regional Monitoring Unit, the packet will be returned to the local area for revisions.


2. Recertification of Local Workforce Investment Boards

a. Recertification of each LWIB will be conducted by the State once every two years to: 1) Ensure that local workforce activities enable the LWIA to meet their

performance measures; and 2) Ensure the board composition requirements have been maintained.

b. If an LWIB meets all membership requirements, but fails to meet all performance measures, LWIB recertification will be granted for only a one-year review period, instead of a two-year period.

c. At the end of the one-year review period, the recertification process will be repeated with an updated assessment of LWIB membership and local performance measures.

d. If the LWIB meets all of the performance measures during the one-year review period, they will be given a new two-year recertification.

e. All recertification documentation is due to DCEO by October 1 of the

recertification year.

f. Recertification of an LWIB requires the submittal of a completed packet, as a searchable electronic document(s) (preferably in a .pdf format) to DCEO. The entire packet consists of the following: 1) A copy of the CEO agreement (if changed since the last

certification/ recertification), signed and dated by the CEO(s), clearly identifying: a) The CEO(s) who have authority to appoint members; b) The appointment process developed by the LWIB; c) The CEO(s) who have authority to submit appointment requests

to DCEO; and d) Grant recipient designation.

2) A copy of the LWIB bylaws (if changed since the last certification/ recertification), signed and dated, indicating: a) The adopted generally accepted parliamentary procedure, such

as Robert’s Rules of Order, chosen by the LWIB; b) The LWIB’s policy assuring attendance and participation of its

members; c) Quorum requirements; d) The policy dictating fixed and staggered terms of its members; e) The LWIB’s conflict of interest policy; and f) The LWIB’s policy on absentee voting, if allowed by the LWIB.

3) A narrative demonstrating how the business members of the LWIB reflect the current and emerging employment opportunities in the local workforce investment area;


4) A statement of accessibility indicating: a) All LWIB and LWIB committee meetings will be held in

accessible facilities and b) All materials and discussions are in an accessible format (i.e.

large print, Braille, interpreter, etc.) for all members, as needed or indicated.

5) Nomination forms (DCEO/LWIB Form # 001) for business, education and labor members being newly appointed;

6) Appointment/Reappointment Forms (DCEO/LWIB Form # 002) for all LWIB members completed in accordance with the requirements of A.12.d. - f. of this policy letter;

7) A current and accurate Composition Summary Form (DCEO/LWIB Form # 003);

8) A current and accurate Composition Summary Form Additional CEO Signature Page (DCEO/LWIB Form # 004), if applicable; and

9) A current and accurate Youth Council Composition Summary Form (DCEO/LWIB Form # 005) and contact information for each member.

10) All Recertification packets should include documentation of any changes made to the CEO agreement and LWIB bylaws since the most recent recertification (or original certification if this is the first recertification of the LWIB). Changes should be documented as follows: a) Written summary of all changes to the CEO agreement and

LWIB bylaws; and b) A separate electronic copy of the CEO agreement and LWIB

bylaws that clearly indicates all changes. (This can be accomplished through word processing software such as using the "Track Changes" feature of Microsoft Word.)

Please Note: Do not submit partial recertification packets. Packets without all required signatures, required members and completed documents as outlined in this policy letter will not be accepted and will not be reviewed until a complete packet is provided. In cases where the recertification packet is not in compliance with state and local requirements as determined by the Regional Monitoring Unit, the packet will be returned to the local area for revisions.

3. Decertification of Local Workforce Investment Boards

a. All local workforce investment boards are subject to decertification by

DCEO under one or more of the following conditions: 1) If an LWIB fails to continue to meet all membership requirements; 2) Failure to carry out functions of the board; or 3) Fraud and/or abuse.


b. A written notice and opportunity for comment will be provided before decertification under these conditions.

c. If an LWIB, having already been placed on a one-year cycle of

recertification due to a lack of meeting all performance measures, fails to meet all performance measures in a second year, the LWIB may be decertified.

d. An LWIB that is decertified or fails to achieve certification will be

required to reappoint and submit a revised membership listing and repeat the process for initial certification.

C. Appeals of a Certification, Recertification or Decertification Decision

a. If an LWIB is denied certification, recertification or is decertified by the

State, it may appeal the decision through the following appeals process:

1) The LWIB has twenty-one (21) days, from the date of receipt of the

notice of denial in which to file an appeal to DCEO. The appeal must include the following information: a) A statement that the LWIB is appealing the denial; b) The reason(s) certification or recertification should be granted or

decertification should not be made; c) LWIB contact information to request additional information, if

necessary; and d) The signature of the CEO.

2) The appeal must be submitted formally, in writing to DCEO, and must be sent by registered mail no later than the 21st day from the date of receipt of the notice of denial. a) Appeals must be sent to:

Ms. Rebecca Harmon c/o Ms. Beverly Miller Illinois Department of Commerce and Economic Opportunity Office of Employment and Training 500 East Monroe Street – 9th Floor Springfield, Illinois 62701

3) DCEO will review the request for appeal within twenty-one (21)

days of its receipt. a) If an administrative error was made or if additional information

submitted by the LWIB changes the basis upon which the original decision was issued, the decision may be reversed and the LWIB granted certification or recertification or the decertification may be revoked.


b) If DCEO reverses its decision, it will notify the LWIB of its action in writing.

c) If DCEO does not reverse its decision to deny LWIB certification or recertification or upholds its decision to decertify the LWIB, it shall notify the LWIB within twenty-one (21) days from the receipt of the request by the LWIB.

D. Local Workforce Investment Board Provision of Services

1. Upon agreement of the Chief Elected Official, local boards or staff to the local boards may provide core services, intensive services, or be designated as the Illinois workNet operator as stipulated in Section 661.310(a) of the WIA Regulations, and Section 117(f)(2) of the Act.

2. The local board is prohibited from providing training services. No waivers to this prohibition will be granted.

E. Local Workforce Investment Board Staffing

The following options are available for staffing of the local board: 1. Hiring staff to provide administrative support to the LWIB; the Illinois

workNet operator and/or the provision of core and intensive services are provided by another entity(ies). a. Only legally incorporated boards may employ staff.

1) Documentation that the LWIB is incorporated and registered with the Secretary of State must be included in the local plan.

b. A description of the separation of the local board and the service

delivery system must be described in the local plan.

2. The local board and staff to the local board provides core services, intensive services, or acts as the Illinois workNet operator as allowed above. a. Only legally incorporated boards may employ staff.

1) Documentation that the LWIB is incorporated and registered with the Secretary of State must be included in the local plan.

b. LWIB Members cannot be paid from WIA Title I funds to staff the local

board. 1) The only exception to this is for a Title IB partner to staff the board

and operate the program.

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3. Utilizing a consortia model where individuals work for partner programs but act as staff to the LWIB as an in-kind contribution. a. Under this arrangement, the partner programs create a consortia that

would be responsible to and act at the direction of the LWIB.

b. The staffing partnership must include at least three partner programs. 1) The individuals representing the partner programs may not be

representing more than one of the partner programs.

c. The local plan must describe each partner's in-kind contribution.

F. Conflict of Interest

A member of a local board: 1. Must publicly disclose to the LWIB if they have a conflict of interest prior to

discussion; 2. May not vote on any matter under consideration by the local board:

a. Regarding the provision of services by such member (or by a program that such member represents); or

b. That would provide direct financial benefit to such member or the

immediate family of such member.

3. May not engage in any other activity determined by the Governor to constitute a conflict of interest as specified in the State plan.

G. General Provisions

1. Sunshine Provision

a. LWIB meetings must follow the provisions of the Illinois Open Meetings

Act and should be conducted accordingly.

b. Local boards must conduct business in an open manner as required by section 117(e) and 20CFR Part 661.305.

c. Through open meetings, the "sunshine provision" provides the public

with access to information of the activities of the local board. This includes information regarding the local plan, membership, designation and certification of the Illinois workNet operators, grants and contracts awarded to eligible providers of youth activities, and minutes of formal

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meetings. This will be made available upon request and with the knowledge that the public may add their input to the process.

2. Parliamentary Procedures

a. All LWIBs must adopt a generally accepted parliamentary procedure,

such as Robert's Rules of Order, to ensure that LWIB's conduct business in an orderly and ethical fashion.

b. The LWIB's meeting procedures should be noted in its bylaws, and business must be conducted accordingly.

VII. ACTION REQUIRED

All Chief Elected Officials, Local Workforce Investment Board (LWIB) chairpersons, and LWIB staff shall be provided with this policy and the attached forms. All forms and other documentation should be submitted in a timely manner as instructed within this policy. Send electronic submissions via email to [email protected] and electronically carbon copy the Regional Program Representative. Since the size of the submission may be large enough to exceed the maximum size limit of the Illinois.gov email system, the grantee may have to utilize the "large file transfer system" for its submission. Large electronic documents can be sent via the Illinois.gov file transfer system outlined at https://filet.illinois.gov/filet/PIMupload.asp. Attention: Do not submit partial certification/recertification packets. Packets without all required signatures, assurances and documents as outlined in this policy letter will not be accepted and will not be reviewed until a complete packet is provided. In cases where the submission is significantly inadequate as determined by the Regional Monitoring staff, the packet will be returned to the local board for revisions.

VIII. INQUIRIES

Inquiries should be directed to your Regional Program Representative. IX. EFFECTIVE DATE

This policy is effective on release.


X. EXPIRATION DATE

This policy will remain in effect until amended or rescinded by DCEO, Office of Employment and Training.

Sincerely, Therese McMahon, Deputy Director Office of Employment and Training TM:mb

Attachment(s): DCEO/LWIB Form # 001 – Nomination Form

DCEO/LWIB Form # 001 – Nomination Form Instructions DCEO/LWIB Form # 002 – Appointment/Reappointment Form DCEO/LWIB Form # 002 – Appointment/Reappointment Form

Instructions DCEO/LWIB Form # 003 – LWIB Composition Summary Form DCEO/LWIB Form # 003 – LWIB Composition Summary Form

Instructions DCEO/LWIB Form # 004 – LWIB Composition Summary Form

Additional CEO Signature Page DCEO/LWIB Form # 005 – Youth Council Composition Summary Form

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LOCAL WORKFORCE INVESTMENT AREA (LWIA) 5 ELIGIBLE CONSORTIUM AGENCIES

Eligible Consortium Members (Illinois workNet Partners)

Partner Agency Location(s)

Kane County

DeKalb County

Kendall County

WIA Title I (Adult, Dislocated Worker and Youth)

Kane County X X X

Wagner-Peyser Act/Employer Services

IDES X X X

WIA Title II (Adult Education and Literacy)

Elgin Community College X

Kishwaukee College X

Waubonsee Community College X X

TANF Employment and Training Program

Department of Human Services X X X

Vocational Rehabilitation

Department of Human Services X X X

Title V Older Americans Act

Senior Associates, Inc. X

Post Secondary Vocational Education/Perkins Act

Elgin Community College X

Kishwaukee College X

Waubonsee Community College X X

Trade Act/NAFTA

Kane County X X X

Trade Readjustment Assistance (TRA)

IDES X X X

Unemployment Insurance

IDES X X X

Veterans Title 38

IDES X X X

DeKalb/Kendall Economic Development (Pending DCEO Acceptance as workNet Partner)

Montgomery Economic Development Corporation

X

Oswego Economic Development Department X

Plano Economic Development Corporation X

Yorkville Economic Development Corporation X

Kendall County Economic Development X

DeKalb County Economic Development Corporation

X

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m

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uct

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ou

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mes

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ent

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f o

f th

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oar

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at

its

dir

ecti

on

P

rim

ary

Seco

nd

ary

Seco

nd

ary

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curi

ng

serv

ice

pro

vid

er c

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trac

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ire

ctio

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f th

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oar

d a

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co

nsi

sten

t w

ith

pri

ori

ties

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icu

late

d b

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oar

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Pri

mar

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con

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dar

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Ass

uri

ng

that

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fu

nd

s ar

e d

isb

urs

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t th

e d

irec

tio

n o

f th

e B

oar

d

and

in a

cco

rdan

ce w

ith

ap

pro

ved

pla

ns

and

bu

dge

ts

Pri

mar

y Se

con

dar

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con

dar

y

Pre

par

ing

rele

van

t p

rogr

am a

nd

fin

anci

al r

epo

rts

for

pre

sen

tati

on

to

th

e B

oar

d a

nd

co

mm

itte

es

Pri

mar

y Se

con

dar

y Se

con

dar

y

Sup

po

rtin

g th

e B

oar

d in

its

neg

oti

atio

n o

f lo

cal p

erfo

rman

ce m

easu

res

Pri

mar

y Se

con

dar

y Se

con

dar

y

Ass

isti

ng

the

Bo

ard

in p

rep

arin

g, e

xecu

tin

g, a

nd

su

bm

itti

ng

MO

Us

Pri

mar

y Se

con

dar

y Se

con

dar

y

Co

ord

inat

ing

acti

viti

es in

th

e lo

cal a

rea

wit

h t

ho

se w

ith

in t

he

bro

ader

la

bo

r m

arke

t an

d e

con

om

ic r

egio

n

Pri

mar

y Se

con

dar

y Se

con

dar

y

LWIA 5 Reorganization/Recertification Steps

1. WIB orientation provided by DCEO

2. Identify consortium members and define roles/responsibilities

a. Kane County + ? (DeKalb and Kendall County members need to be identified) b. Consortium member agencies to reach agreement regarding general

roles/responsibilities for staffing WIB c. Submit consortium plan (identifies member agencies and defines general

roles/responsibilities) to WIB

3. WIB acceptance of consortium staffing model and necessary budget revisions a. Eliminate WIB expenses b. Increase funding for services

4. Preparation of new Intergovernmental Agreement (IGA), Consortium Agreement, CEO-WIB Agreement, WIB bylaws (and other necessary organizational documents) in compliance with WIA requirements and state policy

5. Authorization(s) from Three County Boards

a. Kane County Board i. Execution of new IGA

ii. CEO Acknowledgment and Designation Form iii. Repeal of Resolution 11-230 iv. Execution of CEO-WIB Agreement v. Authorization of consortium agreement and staffing changes

b. Kendall County Board i. Execution of new IGA ii. CEO Acknowledgment and Designation Form

c. DeKalb County Board i. Execution of new IGA ii. CEO Acknowledgment and Designation Form

6. Apply for recertification of WIB (currently not operating with proper certification) a. Finalized Nominations/Appointment Forms b. Identify members of Youth Council c. Executed IGA and WIB Bylaws d. Executed CEO Acknowledgment and Designation Form

7. Dissolution of RVWIB’s 501(c)(3) status?

8. Preparation of plan modification for WIB adoption and submission to DCEO (identifies Consortium model and adjusts budget)

LWIA 5 Reorganization/Recertification Timeline

1. WIB Orientation October 24, 2013

2. WIB Consortium Review Committee

Initial Meeting: November 13, 2013 Follow-up Meeting: November 20, 2013

3. WIB Executive Committee Meeting

December 4, 2013

4. WIB Board Meeting December 11, 2013

5. Kane County Jobs Committee

January 15, 2014

6. Kane County Finance Committee

January 29, 2014

7. Kane County Executive Committee

February 5, 2014

8. Kane County Board

February 11, 2014

9. Begin Implementation of Reorganization/Recertification

February 11, 2014

C:\Users\gknapp1\Documents\Documents\Procurement\RVWIB Procurement Form BOD Ins. 2014.doc

River Valley Workforce Investment Board

Small Procurement Solicitation Form

Type of Material, Goods/Service or

Property Being Procured:

Requested By:

Independent Estimate of Cost:

Justification of Need for Non-Expendable

Personal Property

Vendor Selected &

Reason for Selection

Signature of Procurer Date:

Signature of Executive Director Date:

Board of Directors Insurance for Calendar Year 2014

Ginger Knapp

Name of Vendor

Contact

Date

Contacted

Price Quote and

Explanation of Service

Notification

(method & date)

for acceptance or

refusal

Philadelphia Insurance Co.

(Our current Provider)

Lundstrom

Insurance Co.

Elgin, IL

Matt Backe

9/30/13 Renewal effective 1/1/14 to 1/1/15:

$1,000,000 Directors & Officers

$1,000,000 Employment Practices

Liability

$1,000 Deductible

Annual Premium = $1,325.00

($ 75 increase over last year.)

(Budgeted for $1,300)

The Cincinnati Insurance

Companies

Konen Insurance

Agency

Aurora, IL

Jerry Knudtson

10/9/13 Policy effective 1/1/14 to 1/1/15:

$1,000,000 Directors & Officers

$1,000,000 Employment Practices

Liability

$1,000 Deductible

Annual Premium = $1178

Great American Insurance

Group

Joseph M.

Wiedemann &

Sons, Inc.

Arlington Heights,

IL

Betty Sustaita

10/21/13 Policy effective 1/1/14 to 1/1/15

$1,000,000 Directors & Officers &

Employment Practices Liability Shared.

$5,000 Deductible

Annual Premium = $1385