ATS Project Synopsis

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PROJECT SYNOPSIS

(AUTOMATED TRAINING MANAGEMENT SYSTEM)

Submitted by

Pushpendra Kumar

Under the Guidance of

xxxx Mr. ANIL SINGH(Faculty coordinator (SOFTWARE DEVELOPER

with designation) At CIPL noida)

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DECLARATION

I hereby declare that the project work entitled ( AUTOMATED TRAINING MANAGEMENT

SYSTEM ) is an authentic record of my own work carried out at

CETPA INFOTECH PVT. LTD.(NOIDA) as Requirements of Industry Internship project

for the award of degree of MCA. from ..,

Pushpendra kumar, under the guidance of Mr. ANIL SINGH and .. during

.

Name Registration no: .

Date: .

Certified that the above statement made by the student is correct to the best of our

knowledge and belief.

Mr. ANIL SINGH

LECTURER SOFTWARE DEVELOPER

Faculty Coordinator Industry Coordinator

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PROFILE OF PROBLEMS

AUTOMATED TRAINING MANAGEMENT SYSTEM is used to maintain the database of all

the trainees which are pursuing, completed and interested in doing training program from

CETPA INFOTECH. These are engineering students, corporate professionals, other employeesetc. The registration process of course is consuming lots of time and man efforts. Managing

details of such large number of students data using manual system is very difficult. Also

managing payment details needs to be computerized for better maintenance and performance.Placement services, students enrolled for these services and managing record of visiting college,

placed students etc also becomes unmanageable manually as it consumes lots of time and for

small task it takes more number of people to handle the task. Also to produce any managementinformation details report is very difficult, these reports are very necessary for management of

organization for their decision making.

Thus there is need of system which can be used resolve all the above mentioned problems for

the organization and hence improve performance and efficiency. Also reduces the cost and maneffort in organization.

The system provides following information:

Information of all course programs to be conducted at different branches of company to

the students.

Detailed information of all course contents, trainer profile etc to the students.

Platform to provide a complete registration process for the course programs.

o There should be facility on the web site from where student can fill the

registration form. After filling form a registration slip should be generated that

will be send to student to their email id also. Student need to send this slip to

AUTOMATED TRAINING MANAGEMENT SYSTEM office along withtheir DD. After receiving the registration slip and Demand Draft of student should

be confirm from web site admin. The confirmation slip should be automatically

sent to students on their email ID. That they need to show on the time of course.

To manage the placement services of the organization.

o For placement many companies used to come in organization. Facility to add

these companies, set the test date of these companies, profile of students enrolledfor the companies. Admin should be able to set, update and view details of these.

Provide platform from where trainees register themselves for placement activity

conducted at company campus. Trainees should have facility to upload their resume,

update their profile, photo and choose the companies they wish to appear for theplacement test.

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Bulk email sending facility to send emails to students for giving some information,

updates on course programs and to be in contact of the registered students.

Web application should have admin facility that can be accessed to only authorized users

with different role and responsibility.

Admin should have facility for

o Confirmation of students after receiving their DD.

o Facility to send confirmation slip on the email ID of student.

o Facility to manage/ monitor details the payments made by students.

o Facility to provide different MIS reports based on different criteria.

o Facility to add, update and delete course program

o Facility to add, update the workshop schedules

o Facility to manage placement services.

o Facility to add, update students of course programs.

o Facility to view student profile.

DFD - Data Flow Diagrams:-

No. Requirement Essential/

Desirable

Description of the

Requirement

Remarks

RS1 The system should

have a login

Essential A login box should

appear when thesystem is invoked.

The logins are assigned

by the mail-admin

RS2 The system should

have help screens

Essential Help about the

various features ofthe system should be

provided in

sufficient detail in aQ&A format.

The campaign policy

should also be part of thehelp.

RS3 The system shouldlock the login id if

wrong password is

entered 3 times in arow

Desirable This feature willimprove the

robustness of the

application

Since the application isgoing to be used only by

the employees, this

feature is not essential.However, if time is there,this will be implemented.

RS4 The system shouldhave formulas on

the client side

Essential These features willnot make

unnecessary calls to

back end and willreduce the network

Formulae can be changedeasily since it is an

intranet application

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traffic.

A data flow diagram (DFD) is a design tool to represent the flow of data through aninformation system.

A DFD also helps management organize and prioritize data handling procedures and staffing

requirements.

Automated Training Management System DFD

PROBLEM ANALYSIS

The problem requires the services of product in supporting the company training, placement

and development department functions, so that it increases the performance and scalability of theexisting system.

The project is categorized in following modules:

Registration Module.

Placement services management

Query Management.

Trainee information Management

Admin Module to manage and support all the above modules

FUNCTIONS TO BE PROVIDED

The overall objective of the team was to ensure use of integrated best practices; leverages

scarce and expensive technical resources (people) across the enterprise promote operationalexcellence and provide best services to the police station.

With mature global delivery model, was able to put together an onsite-offshore team, whichprovided end-to-end standardized and automate scripting services to colleges in which it provide

information to all the trainees, staff members and also to the alumnus

Some functions are:

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1) Date by list of students that are enrolled for training programs in specific branch.

2) Training course wise list of enrolled students in specific branch

3) Branch wise list of registered students.

4) Registration status report for any training program.

5) List of all students enrolled in a specific training program6) Payment details report for each student

7) Payment details report for training program

8) Report of working status of the employee of the company.

PROJECT PLAN

TEAM STRUCTURE

Team is basically consisting of six members and two mentors that guide us throughout the

project from time to time.And I played the role of member of the team.

Modules involved in the project

Registration Management Module.

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Placement services Management

Query Management.

Trainee information Management

Admin Module to manage and support all the above modules

Module 1: Registration Management Module

This module is used to automate the registration process. There are two ways by which

students can register themselves for course programs.

By submitting registration form online.

By direct Registration at company office.

For submitting registration form online following points need to develop in system.

Provide Course program information on the web site

Student can fill registrationform online.

After filling the form this information should be saved and a unique registration number

should be generated.

Student should get registration done acknowledgement by a registration slip that will

have the registration number

Facilities to send this registration slip to students email id for further reference.

Then the student needs to send the registration slip along with their registration fee

demand draft to college office. After receiving the demand draft there should be facility to confirm the student for the

course.

For direct Registration at COMPANY office

The system should have facility to enter details of direct registration also in the system. For this

a course user can computerized all these students record to the system. This is necessary forgenerating the correct analysis reports that need information of all enrolled students etc. Also the

details of students in the system are also necessary for all further communication.

Module 2: Placement services management

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COMPANY used to provide placement to its students. They conduct placement test, students

can enrolled for these test and see their results on website. This module will be responsible for all

admin task related task related to placement activities

Admin Part

From admin part will have facility for following

To add, update the list of companies To update the result of company test

To view the list of enrolled students for the placement test

To view profile of any enrolled student

Module 3: Query Management

Using this module trainees can enquiry about different courses, their duration, cost, location anddifferent events which are going to be organized by company in coming days. Trainees can also

register themselves and after registration they will receive an email on their email id whichcontains a user name and password by which they can login to access their account details. And

they can also perform the following tasks:

To add, update the profile of trainees

Facility to upload resume

Facility to upload photograph

Facility to change password

Using this module admin department of Company can update the details of all of their

employees. From here employee admin can do the following task

Add new employee

Update employee details

Upload photo of employee

If employee is not associated with the organization facility to make him/her status as

inactive.

Generate all employee details report

Other Staff related facilities such as Leave, Library, Search student etc

Module 4: Admin Module to manage and support all the above modulesTasks that will be handled by admin are

To add new course programs

To update the existing course programs details

To update details of registered students

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To confirm a student registration

To modify batch date

To add, modify fee payment details of students

To send confirmation or registration slip on demand to the students

To manage employee status of organization

SOFTWARE REQUIREMENTS

Hardware Requirements

PC with 5 GB hard-disk (for installation)

1GB RAM(minimum)

Software Requirements

Windows 7/SP 2

MS-SQL server 2008

Microsoft Visual Studio 2010

IIS

Environment:

Technology: .Net

Front End: C#.net

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Architecture: 3 tier

Web Technology: ASP.Net, AJAX

Back End: SQL Server

Markup Language: HTML, XML

Scripting Language: JavaScript

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Documents

ATS Project Synopsis