ATLcloud: HOW TO REGISTER AS A SUPPLIER

DEPARTMENT OF PROCUREMENT VENDOR OUTREACH & ENGAGEMENT

ATLcloud:

HOW TO REGISTER AS A SUPPLIER

Presented By: Darryl R. Matthews, Sr. and Lawonza T. Rivers


GETTING STARTED: ONLINE REGISTRATION

What is ATLcloud?

The City of Atlanta will launch ATLcloud, a

new version of the city’s current system, Oracle.

ATL Cloud is an opportunity for the City of

Atlanta to offer an easier to use procure-to-pay

experience to its supplier community. This new

system will impact how suppliers register with

the City and bid on solicitations.


KEY TERMS AND CONCEPTS

NEGOTIATION ( SOLICITATION):

In the ATL Cloud system, Negotiation refers to a process of communication with the objective to accomplish a goal that secures

supplies, materials, and services of the right quality, in the right quantity, at the right time, from the right source and at the right

cost. NOTE: NEGOTIATION is the Oracle term for a City’s Solicitation

SOURCING:

Sourcing refers to a function that occurs prior to procurement. A sourcing or tender process is used to select the best product or

service for a certain category of expenditure. The buyer works in collaboration with internal customers or budget holders. In

Oracle Cloud, sourcing is performed using the “Negotiation” module.

AMENDMENT (ADDENDUM):

In the ATL Cloud system, Amendment refers to any modification made to a negotiation/solicitation through the issuance of an

addendum. NOTE: AMENDMENT is the Oracle term for Addendum.

BUYER ( CONTRACTING OFFICER / PROCUREMENT SPECIALIST):

Refers to any procurement professional such as Contracting Officers and Procurement Specialists.

NOTE: BUYER is the Oracle Term for Contracting Officers and Procurement Specialists.


How Are You Impacted…

• You are now required to be registered in the

ATL Cloud system before you can submit any

bids.

• There are now two Supplier types; Prospective

and Spend Authorized.

• All Bidding will be done electronically.

• Suppliers will have the ability to submit invoices

electronically.


PROSPECTIVE VS SPEND AUTHORIZED…

PROSPECTIVE SUPPLIER: A supplier who is allowed to submit quotes,

bids, or proposals but cannot awarded or receive purchase orders, or

create/submit invoices. A W-9 form is not required for this supplier type.

You can request Spend Authorized access at anytime.


PROSPECTIVE VS SPEND AUTHORIZED…

SPEND AUTHORIZED SUPPLIER: A supplier who is allowed to submit

quotes, bids, or proposals as well as receive purchase orders and create/submit

invoices for payment. A signed and dated W-9 form is required for processing.

You can request Spend Authorized access at anytime.


Click the Registration URL on the City of Atlanta web portal.

Note: If you have received the registration URL in an email, click the URL to complete the registration.




2

Click the Next button.4

3 Enter the contact

information.

Enter the supplier company details.



Enter the supplier address and contact information in the respective fields on the Create Address pop-up window.

7

7

8 Click the OK button.

9 Click the Next button to open the

Business Classifications tab.9




16 Click the Next button to open the Products and Services tab.

17 Click the Select and Add button to open the Select and Add: Products and Services pop-up window.


Click the checkbox to select the categories and services.

18

18

Click the Apply button.19

20 Click the OK button to add the selected products

and services.


Review the information

23 Click the Register button to submit the

registration request.

CONTACT US

Department of Procurement (“DOP”):

Main: (404) 330-6204

Ethics Department:

Main: (404) 330-6286

Integrity Line:

Main: (800) 884-0911

Office of Contract Compliance (“OCC”):

Main: (404) 330-6010

Documents

ATLcloud: HOW TO REGISTER AS A SUPPLIER