Associated Student Government (ASG) of

Irvine Valley College (IVC)FY2016- 2017

Budget Presentation

SOCCCD Board of TrusteesMonday, August 22, 2016

Presented by: Te’Veannah Smith, ASG of IVC President Alvin Ng, ASG of IVC Vice President of Finance

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Sources and Uses of Funds FY 2015-2016 Adopted Budget

FY 2016-2017 Tentative Budget

FY 2016-2017 Adopted Budget

Change (from Tentative to

Adopted)Notes:

Beginning Fund Balance 193,963 84,000 161,126 77,126 aRevenue

Bookstore 390,000 403,000 403,002 2 bASIVC Activity Sticker Sales 55,000 47,000 52,020 5,020 b

Cafeteria 70,000 50,000 70,000 20,000 cTotal Sources of Funds 708,963 584,000 686,148 $102,148

ASG of IVC (Community Outreach, Diversity) 0 12,000 12,000 0ASG of IVC (Facilities, Technology, Public Relations) 14,500 51,360 51,360 0

ASG of IVC (Leadership Development) 8,500 23,500 23,500 0ASG of IVC (Legislative, Student Activities) 10,000 36,000 36,000 0

Campus Events ( Laser Week/Student Convocation,

Preview Day, Commencement, Scholarship Ceremony) 38,000 39,500 39,500 0

Co-Curricular Programs 233,000 178,000 171,000 (7,000) dDepartmental Support 57,000 31,800 38,800 7,000 d

Scholarships 30,000 40,000 40,000 0Student Clubs/Organizations/ICC 16,500 45,340 45,340 0

Student Life Operations (Personnel, Non-Discretionary) 98,602 96,500 96,500 0Contingency Funds/Mid Year Request 202,861 30,000 132,148 102,148 e

Total Uses of Funds $708,963 $584,000 $686,148 $102,148

FY 2016-17 ASG of IVC Budget

a. Beginning balance is significantly higher than anticipated due to not all of the allocated funds being expended.b. Actual 2015-2016 ASIVC Sticker and Bookstore revenues were higher than we expected so we have adjusted revenue numbers to be slightly higher but still below 15-16 adopted budget numbers. Ultimately,

we expect less in funding next year. Our intent is to move to an opt-out funding for ASG activity stickers for 2017-2018.c. Upon further review of the Cafeteria contract, we have adjusted our numbers to accurately reflect the expected commission total from S& B Foods.d. We misidentified a program under co-curriculars that should have been under departmental support. The decrease in co-curricular and increase in departmental support reflects this change.e. As our beginning balance is significantly higher than what we anticipated, we have allocated these funds temporarily into our contingency account until our student Budget and Finance Committee members

can make further recommendations for the use and/or allocation of funds to the ASG of IVC.

The ASG of IVC Budget and Finance Committee is comprised of 12 student leaders representing ASG, Inter-Club/Co-Curricular Council and Student Commissioners. This year’s ASG annual budget allocation process included: The individual department submission of the campus Resource Request Form indicating a

request for ASIVC funds in October; ASG Budget and Finance Committee departmental site visits November through January; Submission of a mid-year budget expenditures report due in mid-February; If applicable, review of Foundation Account balances in mid-March; Open Budget Hearings early March until early April that included both updates on 2015-2016

request and new requests for the 2016-2017 academic year.

We had a record number of submissions this year of 74 individual requests for funds totaling $1.4 million dollars.

Budgeted: $686,148 for 2016 - 2017

approximate $161,126 carry over due to ASIVC funds allocated not utilized this year

As our beginning balance is significantly higher than what we anticipated, we have allocated these funds temporarily into our contingency account until our Budget and Finance Committee members can make further recommendations for the use and/or allocation of funds

$52,020 ASIVC sticker sales

$403,002 Bookstore sales

$70,000 Cafeteria Sales

Budget Highlights FY2016-2017

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GOAL 1 - SERVICES and ACTIVITIES: To provide events, services and activities and communications that contribute that build community; ensure

academic success; encourage creative expression, personal growth, safety and well-being; foster diversity and equity; and promote student advocacy and leadership for our students.

GOAL 2 - STUDENT LEADERSHIP DEVELOPMENT: To increase student knowledge, engagement, participation and satisfaction in student clubs, organizations,

departments, co-curricular programs, campus-wide governance committees, workgroups and taskforces. To provide ongoing comprehensive leadership development opportunities to increase the efficiency of students

involved in governance. To assure the student leaders and employees can demonstrate multicultural (racial, gender, class, religious, ability

and sexual orientation) competencies and promote diversity of entire college community.

GOAL 3 - FACILITIES and TECHNOLOGY: To update and maintain professional facilities, office and public spaces, physical environments, supplies and

equipment necessary for conducting official Associated Students services and activities; To keep current with computing technology.

GOAL 4 - FISCAL MANAGEMENT: To maintain and increase financial revenue for Operating Surplus Account for ongoing and long term initiatives; To provide guidelines for the financing of ASG of IVC business; To provide and engage in a timely and detailed fiscal management process for our students clubs, organizations, co-

curricular programs, departments and vendors. (Ratified by ASG of IVC on Tuesday, September 15, 2015)

FY2015-17 ASG of IVC Goals

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SADDLEBACK COLLEGE ASSOCIATED STUDENT GOVERNMENT FY 2016-2017 ADOPTED BUDGET PRESENTATION

SOCCCD BOARD OF TRUSTEESAUGUST 22, 2016

PRESENTED BY: LUCY HENDRIX, ASG PRESIDENT

ADOPTED BUDGET CHARTSources and Uses of Funds FY 2015-2016

Adopted Budget FY 2016-2017

Tentative Budget

FY 2016-2017 Adopted Budget

Change Note

Sources of FundsBeginning Fund Balance 107,816 24,000 148,681 124,681 a

Revenue Bookstore, Cafeteria/Vending 219,438 200,000 224,000 24,000 b ASB Activity Sticker Sales 80,000 40,000 50,000 10,000 cTotal Sources of Funds 407,254 264,000 422,681 158,681

- Uses of Funds - Campus Life 76,700 29,928 54,400 24,472 d Co-Curricular Programs 30,900 9,586 31,500 21,914 ASG Operations 26,500 5,725 11,000 5,275 e ASG Operations (Personnel, Non-Discretionary) 107,095 99,795 130,795 31,000 f Mid-Year Requests 20,362 - - - Scholarships 75,000 80,855 100,000 19,145 g Student Support 47,697 14,111 52,718 38,607 h Contingency (Emergency Reserve) 23,000 24,000 42,268 18,268 iTotal Uses of Funds 407,254 264,000 422,681 158,681

a) The tentative budget did not include a beginning balance.b) After the close of the fiscal year, the bookstore showed an increase in revenue. This results in an increase in contracted revenue for the college.c) ASG did not meet its ASB Activity Sticker Sales goal of $80,000 in FY 2015-2016, but it was higher than projected in the tentative budget.d) Adjusted due to higher beginning balance.e) Adjusted due to higher beginning balance.f) Adjusted to cover additional Campus Life Squad student employees and the increase of the CSEA employee salary funded through ASG.g) Adjusted due to higher beginning balance.h) Adjusted due to higher beginning balance.

BUDGET HIGHLIGHTS• Beginning Fund Balance: The ASG Beginning Fund Balance of $148,681 is comprised

of unspent funds from FY 2015-2016 as well as the FY 2016-2017 Emergency Reserve.

• Scholarships: In order to focus on direct support to students, ASG pledged a higher amount to student scholarship matching fund.

• ASB Activity Sticker Sales: ASG missed its fundraising goals by about $10,000 and we are choosing to project conservatively to protect proposed division funding.

• Emergency Reserve: In the FY 2015-2016 ASG bylaws we increased our Emergency Reserve from 7.5% of the projected sources of funds to 10% of total source of funds.

• ASG Operations (Personnel, Non-discretionary): ASG funds a CSEA bargaining unit position. Due to the new contract, additional funding was directed to this budget to cover the additional cost. This budgeted amount also includes the addition of NBU staffing to oversee the Campus Life Squad activities.

• Campus Life and Co-Curricular Programs: Although not reflected in the previous slide’s aggregate chart, division budgets were restored to match FY 2015-2016 amounts.

FY 2016 -2017 ASG GOALSASG will:

• Develop a more robust campus culture through a variety of engaging events and student support programs.

• Increase stamp sales through branding overhaul and increased presence at ASG funded activities.

• Create new programming focused on diversity and inclusion.

• Introduce a new protocol for auditing division allocated funds.

• Engage with students through surveys and polls to gain feedback from and better represent students.