Assessment of Organisational Development Capacity of

National Nodes

Partner Institutional Viability Assessment (PIVA)

Simba Sibanda

Troparg Consultancy Services

troparg@ecoweb.co.zw

Criteria for Appointment of Node Hosting Institutions

• Ability to engage with wide range of stakeholders, including good relations with government

• Ability to convene high level policy engagements with all key stakeholders

• Staff and facilities to maintain good communications with stakeholders and the rest of FANRPAN

• Capacity to secure and effectively manage grants and contracts on behalf of FANRPAN

Capacity Assessment

• Necessary to regularly assess the capacity of node hosting institutions with respect to the above criteria

• Can be done using Partner Institutional Viability Assessment (PIVA) tool

What is PIVA?

• PIVA is:– A management tool – Has numerical scale and matrix-method

design– Used to identify changes and progress in the

organizational development capacity of partner organizations

Why PIVA?• PIVA provides a framework for detailed

organizational analysis

• Analysis enables organizations to identify long-term and leadership oriented strategies to address shortcomings and achieve set goals

Areas of Assessment

• Governance and Leadership

• Operations and Management Systems

• Human Resource Development

• Financial Management systems

• Programmes and Service Delivery

• External Relations and Advocacy

Governance and Leadership

• Governing body

• Mission

• Legal status

• Constituency

• Leadership

Operations and Management Systems

• Administration

• Information communication technology

• Facilities, property & equipment management

• Planning

• Program development & implementation

Human Resource Development

• Staff roles

• Task management

• Performance management & staff development

• Salary administration

• Team development & conflict resolution

Financial Management Systems

• Accounting

• Budgeting

• Financial controls

• Audit/ external financial review

• Resource base

Programs and Service Delivery

• Sectoral expertise

• Constituency ownership

• Impact assessment

External Relations and Advocacy

• Public relations

• Regional collaboration

• Government collaboration

• Private sector collaboration

• Ngo collaboration

• Advocacy

• Mobilization of resources

Assessment• Total of 115 competency areas assessed• Scores/stages:

– Nascent (1)– Emerging (2)– Consolidating (3)– Viable (4)

• Each competency area part of the six broad areas

• Maximum score 460• (see PIVA Tool Form for details)

TimeframeBaseline

Sept 2005Target by Sept 2007

Target by Sept 2010

Governance & Leadership 30 54 68Operations and Management Systems 55 93 110Human Resources Development. 28 50 60 Financial Management Systems 32 52 68

Programs and Service Delivery 16 33 40 External Relations and Advocacy 47 86 114

Total System Points 208 368 460

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Regional Office)

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Botswana Node Hosting Institution Office – BIDPA)

Organisation Development Systems

BaselineAugust

2007

Target by Sept 2010

Governance System 63 (93%) 68

Operations and Management System

88 (84%) 105

Human Resources Development System

51 (88%) 60

Financial Management System 63 (94%) 67

Programme and Service Delivery 29 (81%) 36

External Relations and Advocacy System

78 (76%) 102

Total 221 (83%) 265

Figures in parentheses are the baseline scores as a % of the five-year target

Organisation Development Systems

BaselineJune 2006

Target by

Sept 2007

Actual Score

August 2007

Target by

Sept 2009

Target by

Sept 2012

Governance System 48 63 61 (90%)

68 68

Operations and Management System

59 92 85 (76%)

107 112

Human Resources Development System

36 50 40 (67%)

58 60

Financial Management System

47 60 60 (88%)

67 68

Programme and Service Delivery

21 35 32 (80%)

38 40

External Relations and Advocacy System

63 90 81 (73%)

103 111

Total score 274 390 359 (78%)

441 459

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Malawi Node Hosting Institution Office – CISANET)

Organisation Development Systems Baseline August

2007

Target by Sept 2009

Target by

Sept 2012

Governance System 62 (93%) 65 67

Operations and Management System 100 (89%) 110 112

Human Resources Development System

46 (79%) 51 58

Financial Management System 56 (84%) 63 67

Programme and Service Delivery 29 (76%) 35 38

External Relations and Advocacy System

62 (62%) 81 108

Total score 355 (79%) 405 450

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Mauritius Node Hosting Institution Office – Faculty of Agriculture, University of Mauritius)

Organisation Development Systems Baseline August

2007

Target by Sept 2009

Target by

Sept 2012

Governance System 44 (65%) 51 68

Operations and Management System 73 (89%) 86 112

Human Resources Development System 41 (68%) 46 60

Financial Management System 49 (72%) 52 68

Programme and Service Delivery 24 (67%) 28 36

External Relations and Advocacy System 70 (65%) 88 107

Total score 301 (67%)

351 451

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Namibia Node Hosting Institution Office – NEPRU)

Organisation Development Systems Baseline August

2007

Target by

Sept 2009

Target by

Sept 2012

Governance System 53 (80%) 60 66

Operations and Management System 73 (74%) 83 99

Human Resources Development System

45 (82%) 49 55

Financial Management System 57 (92%) 61 62

Programme and Service Delivery 25 (66%) 32 38

External Relations and Advocacy System

66 (72%) 80 91

Total score319 (78%) 365 411

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Swaziland Node Hosting Institution Office – CANGO)

Organisation Development Systems

Baseline:August 2007

TargetSeptember 2009

TargetSeptember 2012

Governance 58 (85%) 67 68

Operating and Management Systems

82 (71%) 99 116

Human Resources

41 (68%) 54 60

Financial Management

49 (73%) 61 67

Programme and Service Delivery

25 (63%) 34 40

External Relations

67 (58%) 98 116

Total 322 (69%) 413 467

FARNPAN BASELINE 2005 & TARGETS- 2007, 2010 (Tanzania Node Hosting Institution Office – ESRF)

Organisation Development Systems

BaselineJune 2006

Target by

Sept 2007

Actual Score

August 2007

Target by

Sept 2009

Governance System 54 68 63 (93%) 68

Operations and Management System

71 95 88 (79%) 112

Human Resources Development System

42 56 44 (73%) 60

Financial Management System 48 63 54 (79%) 68

Programme and Service Delivery 25 34 26 (65%) 40

External Relations and Advocacy System

78 103 87 (84%) 104

Total score 318 419 366 (81%)

452

FARNPAN BASELINE 2006 & TARGETS- 2007, 2009 (Zambia Node Hosting Institution Office – ACF)

Organisation Development Systems

BaselineAugust 2007

Target by Sept 2009

Target by Sept 2012

Governance System 44 (65%) 66 68Operations and Management System

68 (59%) 99 116

Human Resources Development System

38 (63%) 54 60

Financial Management System

37 (65%) 54 57

Programme and Service Delivery

20 (50%) 34 40

External Relations and Advocacy System

67 (58%) 99 116

Total Score 274 (60%) 406 457

FARNPAN BASELINE 2006 & TARGETS- 2007, 2009 (Zimbabwe Node Hosting Institution Office – ARC)

Utility of PIVA

• Establish baseline

• Plan/set targets on capacity strengthening

• Periodic assessment of organizational development (M&E)

Thank you