Ask an S1000D Expert™ TourSeattle, WA

Lou IuppaVP Strategic Business Development and SDL S1000D Business Owner

Michael CookS1000D Business Analyst

Michael DavisP i i l B i C lt tPrincipal Business Consultant

Agenda: S1000D Technology Conference

12:00 – 13:00 – Conference Registration, Networking and LunchLunch

13:00 – Introductions, Objectives, Market Trends13:10 – S1000D Overview

– S1000D – The Basics

13:30 – Boeing AWACS - Site Case Study14:00 Brief Break14:00 – Brief Break14:05 – S1000D in Action

– An IETM/IETP – Interactive Electronic Technical Manual / Publication A CSDB C S D t b– A CSDB - Common Source Database

15:00 - Brief Break15:05 - Roundtable15:45 - Final Q&A and Wrap Up

Objectives of this Conference

Explore S1000D Market TrendsUnderstand what you need to know about S1000D Overview of the basics The importance of a CSDB (Common Source Data Base) and the

publishing process to S1000DLearn from “The Real World” Site Case Study: The Boeing Company’s U.S. Airborne Warning and

Control System (AWACS) programy ( ) p g• Boeing Representative: Ed Hougardy, Programmer/Analyst, AWACSTechnical

Publications and Training

S1000D in Action SDL LiveContent and SDL Contenta S1000D

Roundtable: Ask, Share, Learn Ensure you walk away with the answers to your questions Ensure you walk away with the answers to your questions

Introductions

Lou Iuppa, VP Business DevelopmentVP, Business DevelopmentSDL, Structured Content Technologies

Lou Iuppa is the VP of Business Development for pp pSDL, Structured Content Technologies.

In January 2011, Lou took on the responsibility as SDL’s S1000D Business OwnerBusiness Owner.

He manages strategic business relationships with the US Navy and Northrop Grumman as well as new business within the aerospace, defense and commercial technical publication industries.

Lou has over 20 years of experience associated with publishing and content management technologies within a variety of industries from content management technologies within a variety of industries from the perspective of vendor, end user, and consultant.

Introductions

Mike Cook, S1000D Business AnalystS1000D Business AnalystSDL, Structured Content Technologies

Mike has a 30 year history within the aerospace y y pand defense community and has been working with real world S1000D project needs for the past 6 years.

Mike provided S1000D Information Architecture services for the Mike provided S1000D Information Architecture services for the Boeing 787 Dreamliner documentation system.

His experience includes roles within Boeing Flight Test, test labs, and as an Instructor of Systems Analysis, Structured Analysis, Computer Aided Software Engineering, and Project Planning and Controls.

Mike developed SDL’s S1000D Specification Education Series and Mike developed SDLs S1000D Specification Education Series and created SDL’s BREX Builder application.

Introductions

Mike Davis, Principal Business Analyst and Principal Business Analyst and S1000D SpecialistSDL, Structured Content Technologies

Mike has 20 years of experience with complex computing environments, specializing in databases and XML.

H ’ k d ith XML i it’ i ti f d XML d ithi He’s worked with XML since it’s inception focused on XML used within document production and data exchange.

Mike is a programmer, familiar with most SGML/XML data standards p g , /and has over 15 years serving the aerospace and defense industry.

Mike also plays an important role at SDL as a customer advocate by providing input and guidance to SDL’s S1000D product strategy providing input and guidance to SDLs S1000D product strategy.

Introductions

Ed Hougardy, Programmer/AnalystProgrammer/AnalystAirborne Warning and Control System (AWACS) Technical Publications and Training

Ed supports AWACS data transformation strategies that meet the online and print delivery requirements for the program. Ed’s efforts also focus on the identification and delivery of data authoring

i tprocess improvements.

Recent projects include data transformation and style development for the AWACS Interactive Electronic Technical Manual (IETM) ( )Viewer, and for the Boeing Collaborative Document Reviewer, a state-of-the-art web application used to automate the Interim Product Review (IPR) process for product document review.

Ed’s expertise is valued across multiple programs and sites and he is an active participant in the Boeing S1000D™ Working Group.

SDL Group

Recognized Leader in Global Information ManagementPublicly traded company with $250m+ annual revenues$Over 2000 employees in 50 offices across 32 countriesAward-winning and profitable

ith l t fi i l t bilitwith long term financial stability 1000+ deployments of enterprise technologies80% of the global translation80% of the global translation supply chain use SDL software

SDL St t d C t t T h l iSDL Structured Content Technologies SDL is a leader in the design, creation, delivery and support of technical data systems in the aerospace and

defense community SDL offers award winning component content management, CSDB, PS and PDF Publishing and

IETM/IETP generation and delivery technologies as well as professional services, including system design, g y g p g y gproject management, implementation planning and execution, XML data and workflow modeling, custom programming and system integration.

A sampling of companies and defense organizations who rely on SDL Technologies are US Navy, US Air Force, Northrop Grumman, Raytheon, Boeing, Gulfstream, Pratt & Whitney, and many more.

S1000D Trends

• Strong desire for Vendor Neutrality

• Opportunity for Cost Savings • Significant budgetary pressure to reduce sustainment costs

Business reduce sustainment costs

• Government Data Acquisition Strategy: S1000D deliverables more frequently mandated in contracts

Drivers

• Multi-format, multi-device delivery ready

• Configuration Management• Interactive Electronic Technical Manuals (IETM’s)

• Proven interoperability between d l ti

Technical Drivers vendor solutionsDrivers

V St A ti St d d• Very Strong, Active Standards Community

• Government Spending is Down!

• Technical data management services becoming more competitive

• Tools are readily available to

Market Drivers

achieve the benefits of S1000D

Next Generation Content Delivery Platform

Li CLiveContent

S1000D OverviewS1000D Overview

Mike Cook, S1000D Business Analyst

S1000D Overview Slides

S1000D basics History Terminology Important activities Support files Marketplace overview

How do you get there?• Crossing the road to adoption• Crossing the road to adoption

The Larger context Challenges of adoption Best of Breed S1000D Implementations Best of Breed S1000D Implementations The myth of the end-to-end solution The best of breed solution Th CSDB tt The CSDB matters Why publishing matters

S1000D History

The S1000D specification is used to produce technical publications. It is co-owned by the following groups:

European Association of Aerospace Industries (ASD) Aerospace Industries Association (AIA)

Ai T t A i ti (ATA) Air Transport Association (ATA)

The S1000D specification is available from: www.S1000D.org

An outgrowth of the ATA 100 and ATA iSpec 2200

Anyone with experience in ATA 100 or ATA iSpec 2200 has someAnyone with experience in ATA 100 or ATA iSpec 2200 has some degree of familiarity with S1000D

S1000D supports air, land, or sea systems – and can be adapted to pp , , y psupport others. It can support any product requiring publications for maintenance, operation, and configuration of parts and supplies.

S1000D History

The specification is managed by working groups who represent various industries or users. Prominent working groups are “U.S. Specification Management Group” (USSMG) and the Civil Aviation Working Group (CAWG). These groups have contributed to developing and maintaining the S1000D specification.

To assist the USSMG in defining and submitting U.S. interests, the “U.S. Specification Implementation Group” (USSIG) was established as a sub group of the USSMG to recommend detailed technicalas a sub group of the USSMG to recommend detailed technical solutions, perform feasibility reviews, submit change proposals, and advise USSMG on future areas of interest.

Aerospace Industries Association (AIA) manages the USSMG and the USSIG.

History - Why was S1000D created?

European Issues (ASD)• No standard existed to support more than the aviation industry• ATA 100 and ATA iSpec 2200 are considered to be a good start,

but do not incorporate many capabilities needed for other product or industry types

• Partners and customers have different requirements languages• Partners and customers have different requirements, languages, and viewing technologies – no single standard supports all these needs

US DoD Issues (AIA)US DoD Issues (AIA)• Too many different specifications across the services• Millions spent every year on publication maintenance or

conversion to support updates to each of the various standardsconversion to support updates to each of the various standards• Interoperability and data exchange is problematic between the

services and partners – no common method• Data re-use is inconsistent or impossible between publications (noData re use is inconsistent or impossible between publications (no

prescribed recycle paradigm)

History - Why was S1000D created?

Civil Platform Support Issues (ATA)• Aircraft manufacturers and airline customers may not be using the

same documentation standards. When aircraft manufacturers provide maintenance data to customers it must be transformed into whatever specification the customer is using.

• Aircraft manufacturers and customers want to move from Document Centric Publications to Information Centric Publications

• Data re-use is becoming more important as new technology influences how new products are maintained and how the information to support these activities is presented to technicians

• Aircraft manufacturers and customers want to exchange data gusing a formal supported format

S1000D Terminology – Abbreviations

DMC – Data Module CodePMC – Publication Module CodeICN – Information Control NumberDMRL – Data Module Requirements ListCSL – CSDB Status ListCSL – CSDB Status ListDDN – Data Dispatch NoteSNS – Standard Numbering System DC – Disassembly CodeIC – Information Code (aka infocode)CSDB Common Source Data BaseCSDB – Common Source Data Base BREX DM – Business Rules Exchange Data ModuleLOAP – List Of Applicable PublicationsLOEDM – List Of Effective Data ModulesIETP – Integrated Electronic Technical Publication

S1000D Terminology – Data Modules

The smallest self contained information unit within a technical publication. The equivalent of a “topic” or the most granular piece of information about a task or descriptive “How to” of a system.Data modules are created using “schemas” Schemas are used asData modules are created using schemas . Schemas are used as the framework for an “information set”. The various core schemas are:

• Procedural – proced.xsdD i ti d i t d

Data module file<dmodule>• Descriptive - descript.xsd

• Process – process.xsd• Crew – crew.xsd• Fault Isolation – fault.xsd• Illustrated Parts Data – ipd.xsd

Metadata about the data module’s content<identAndStatusSection>

Content – procedure, process, Illustrated Parts Data ipd.xsd• Schedule – schedul.xsd (yes the “e” is missing on purpose)• Technical Information Repository – techrep.xsd• Wiring Data - wrngdata.xsd• Container – container.xsd

p , p ,how to, etc - all based on the information code and schema of the data module<content>

• Learning – learning.xsd• Checklist – checklist.xsd• Business Rules – BREX – brex.xsd• Publication Module – pm.xsd• Applicability Cross reference Table appliccrossreftable xsd• Applicability Cross-reference Table - appliccrossreftable.xsd• Product Cross-reference Table – prdcrossreftable.xsd• Conditions Cross-reference Table – condcrossreftable.xsd• SCORM Content Package – scormcontentpackage.xsd

S1000D Important activities

Adopting S1000D usually consists of the following pieces• Make Business Rule decisions - identifying how various features

of the specification will be used for the given project• Create or flesh out a Standard Numbering System (SNS)• Add information code variants (if needed)Add information code variants (if needed)• Create a Data Module Requirements List (DMRL) (optional)• Implement a Content Management System - referred to as a

Common Source Data Base (CSDB)Common Source Data Base (CSDB)• Author content - using XML, graphics, and multimedia• Assemble Publication Modules• Publish – digital distribution or paper

• Publishing for digital distribution may include selecting an Interactive Electronic Technical Publication (IETP) viewer, creation of a website, or hosting an FTP site for distribution of raw XML data modules directly to customerssite for distribution of raw XML data modules directly to customers

S1000D Support file - DMRL

Data Module Requirements List Used to define and create the data modules for the Product (optional) Data modules are usually defined by the SMEs and authors and can be inserted

into a DMRL. The DMRL can be used to create skeleton XML files.

CSDB Empty Data ModulesDMRL file

DMRL can produce

S1000D Support file – Publication Module

CSDB - Project D t M d l

Publication Module Aircraft Maintenance

Manual (AMM) Data ModulesManual (AMM)

Publication Module Publication Module System Description

Section (SDS)

Crew door latch – Description of functionDMC-PROD1-A-52-11-05-00A-042A-A

=

System Description SectionPMC-PROD1-AAAAA-04001-01

=

S1000D Support file – Data Dispatch Note

S1000D provides a method to transfer data modules using a data interchange method – also known as a transfer package The transfer package must have a Data Dispatch Note (DDN) and at least one data module. Other S1000D files can also be included, for example: Illustrations and multimedia files Publication Modules a CSDB Status List (CSL)( )

CSDB files (DMC, ICN, etc) Transfer Package

Export CSDB content (files)

S1000D Marketplace Overview

S1000D adoption is growing much faster than expected in the Military and Civil Aviation industryThe U.S. Air Force has standardized all new projects to use S1000D Spec 4.0.1. Aerial refueling tanker is a case in point.po t U.S. Air Force is undergoing S1000D trials to replace 38784 and

electronically manage publications and Technical Work Orders

Mil-STD 3031 – U S Army has created standardizedMil-STD 3031 – U.S. Army has created standardized business rules for new projects to use S1000D Issue 4.0.1Joint Chiefs have also issued a draft memo from the U d f D f f A i i i T h l dUndersecretary of Defense for Acquisition, Technology and Logistics, recommending S1000D as the standard of choice for documentation associated with all new weapon systems

The Larger Context

S1000D enables collaboration of content, interchange of files, and content reuse Collaboration:

• Contracts are generally written to indicate the use of a specific issue of the specificationA D t M d l R i t Li t (DMRL) ll d t d l t b d fi d• A Data Module Requirements List (DMRL) allows data modules to be defined before authoring occurs. This is part of the business rules decision making process and allows multiple manufacturers to participate in the definition process

• Data Dispatch Note (DDN) files are used as part of the file transfer process to help create transfer packages (also known as revision packages). Content migrated from the CSDB for delivery to partner companies and for delivery to digital only recipients uses a simple method which is easily implemented.

• If S1000D is used by multiple organizations, the data created in each CSDB can be imported and exported between partners with relative ease

Content Reuse:• Content is authored at the data module level and is referenced by publication

modules. Reusing the data module in another publication is as easy as creating a reference to the data module within the publication module.

S1000D: How Do You Get There?S 000 o o ou Get e e

Crossing the road to adoption

S1000D: Challenges of Adoption

What is Needed Details Impediments to successDeep knowledge of the • Knowledge of terminology,

understanding of S000DLearning curve

specification understanding of S000D concepts and coding rules

Defining the business rules so as to manage

• Learning to write to the datamodule paradigm

• New workflow methods to

Psychology of change, new methods, identifying

changes to the authoring environment

New workflow methods to support authoring, review, editing, and publishing cycle

what needs to change in an existing environment

Technical know-how • Knowing how to work with XML,publishing basics and IETP

Human resources, access t i ti i f tipublishing basics, and IETP

experience• Experience with a CMS

to existing information on the spec, etc

Technology infrastructure • Authoring Tools• CSDB

Flexibility, support, programming/macro• Publishing Engine

• APIs to Integrate with Other systems (LSAR/Parts/Wiring)

programming/macrolanguage capabilities, compliance to spec

File/data exchange • Subcontractors, OEMs, and Seamless data exchangeFile/data exchange between partners

, ,Service organizations must all adopt S1000D

Seamless data exchange between organizations

Best of Breed S1000D Implementation

PublishingProduct Lifecycle Management

Technical Content Development

Logistics Management

P d t

Client Applications

P t d tProduct information

PLM digital content

Part data

CSDBIETP

LSAR

Each of these applications representpp pcomplex processes and specific

expertise. No single vendor has the expertise to do all of it well.

The Myth of the End-to-End Solution

Single Vendor, In Theory Single Vendor, In Reality

• One vendor can provide all components • Each component is complex in its own right• One vendor can provide all components of the solution

Each component is complex in its own right• No single vendor can do all parts equally well• You will feel pressure to buy components you don’t need• Components created to fill a perceived product gap are

designed to sell a suite of products rather than to meet customer production requirements with an industrial-strength solution

• All components are made by the same vendor and will integrate “out of the box” with each other

• Software components are developed and maintained by different business units with different development centersIntegration is rarely “one size fits all”; so “out of the box”with each other • Integration is rarely “one-size-fits-all”; so “out-of-the-box” integration is not likely to meet your needs and will require customization anyway

• In most cases, integration is not a difficult or time-consuming effort; it doesn’t justify forcing a single-vendor solution

Th “ i l d ” th hid d k i• You get all the functionality you need • The “single vendor” theory hides gaps and weaknesses in products; vendors focus on their best components (e.g., Arbortext Editor)

• Demonstrations of the worst components are avoided (e.g., publishing to paper and/or IETP)

• Some point solutions are better than others; with a single• Some point solutions are better than others; with a single vendor, you do not have the flexibility to choose the solutions that best meet your specific needs

The Best of Breed Solution

Specialization breeds focus and expertiseYou get to work with top of the line applications in each g p ppsegmentYou get to keep the parts of your infrastructure that are already workingalready workingYou can more nimbly adopt newer and better technology and standards“All your eggs are not in one basket”; you can swap out software components without disrupting your entire operationoperation

Authoring is not Content Management

Some vendors try to simplify the requirements around S1000D by focusing on authoring toolsAuthoring is important, but does not address the major requirements associated with S1000D: DMRL creation DMRL creation DMC and ICN creation and management Publication module creation and management Data interchange using a DDN Data interchange using a DDN Multi-channel publishing outputs (PDF, IETP)

These tasks are performed by the IT department and ll i i t i i t ti ith th CSDBgenerally require intensive interaction with the CSDB

Find a good XML Editor for authoring and a good CSDB for the management of S1000D content—focus on built-in gfunctionality to handle the major requirements listed above

Why the CSDB Matters

The CSDB is the focal point of all your data A CSDB is the primary storage location for all content Without a central location for organizing and tracking information,

important information can be lost or overlooked

What you need in a good CSDB:y g Ability to work in the S1000D formats you choose Workflow management (editing cycle) Intuitive method for importing or exporting content using a DDN Intuitive method for importing or exporting content using a DDN

(automated DDN creation, DM export and import) Capability to manage DMCs and ICNs, not just the codes, but also any

associated nomenclature Capability to create and manage Publication Modules as “virtual

documents” so links to XML objects are not entered manually Capability to publishing to multiple output formats (aka Multi-channel

publishing) from the same content IETP “preview functionality” for authors

Why Publishing Matters

The publications your company creates can be the difference between life and death for users of your products! Publishing your content determines how internal and external customers use your contente te a custo e s use you co te tS1000D IETPs should provide state-of-the-art functionality: Run-time applicability filtering Support for CGM, TIFF, SVG, Flash, 3D images, wire tracing, animations,

simulations, virtual task training, digital photographs, and more Locator graphics (graphical navigation); Graphic-to-graphic, graphic-to-

text text to text and text to graphic linking capabilitiestext, text-to-text, and text-to-graphic linking capabilities Customizable “skins” and styles; open architecture Support for Process Data Modules and links to external applications R i i hi hli ht d i t l d t f ti lit Revision highlights and incremental update functionality Annotations and built-in problem reporting Audit trails and forms capabilities

S1000D Best Practices for Deployment

1 2 3 4Primary Responsibility

SDL W k hSDL W k h I l t tiI l t ti

Months

S t fi ti S t fi ti SDL Workshop(out-of-the-box)SDL Workshop

(out-of-the-box)Implementation

WorkshopImplementation

WorkshopSDL

Adoption, content reuse,Adoption, content reuse, Client Client

System configuration and deployment

System configuration and deployment

L S1000DL S1000D

Style sheetsfinalized

Style sheetsfinalized

Adoption, content reuse,and change managementAdoption, content reuse,and change management

CustomerBusiness Rule decisions (document and apply to BREX DM)Business Rule decisions (document and apply to BREX DM)

Setup and Setup and

Client sign offClient

sign offLearn S1000DLearn S1000D

LiveRelease!LiveRelease!

Install Configured SDL Install Configured SDL IT / Admin Setup and Configure Server

Setup and Configure Server

SDL or Consultant S1000D S1000D

Content Creation and ConversionContent Creation and Conversion

Install Configured SDL Server

Install Configured SDL Server

IETM StylesIETM StylesS1000D

Author TrainingS1000D

Author Training

AWACS Case StudyAWACS Case Study

Ed HougardyProgrammer/Analyst

AWACS and S1000DAWACS and S1000D

An Overview

Who is Ed HougardyWho is Ed Hougardy

I’m a programmer/analyst with The Boeing Company, in the Defense, Space & Security business unit. Specifically, I work for the Airborne Warning and Control System (AWACS) technical publications group i K t WAin Kent, WA: Currently, sixty six 707 AWACS aircraft, designated the E-3, are in

service worldwide within the United States, NATO, Saudi Arabia, France, and United Kingdom, g

Japan uses four 767 AWACS

My primary role involves the management of and transformation of technical maintenance datatransformation of technical maintenance data.

AWACS and S1000D the PrequelAWACS and S1000D the Prequel

BackgroundBackground

In the mid 1990s NATO planned a major upgrade to the NATO Mission Systems NAPMA decided to look into possibility for Interactive

Electronic Technical Manuals (IETM) No knowledge available No concept available

Working group established in 1995Working group established in 1995 Research feasibility for IETM for NATO AWACS major

“Modernization Programme” (NATO Midterm) Define basic conceptDefine basic concept

Leaping Ahead ~ Pilot ProjectLeaping Ahead Pilot Project

Data Conversion and Viewer development contracts awarded to ESG GmbH, Germany in 1996 AECMA (ASD) 1000D version 1.6 Data in SGML

Close cooperation between contractor and NATO working group

Lessons learned

Moving ForwardMoving Forward

Advantages found Quick and easy access to data, easy to use Distribution Functionalities Only limited user training required

New Technical Maintenance DataM d t 1000D i 1 7 Moved to 1000D version 1.7

TOC 1000d version 1.9

Tools developed for QATools developed for QA Check compliance with “Data Interchange Specification” Identifies location of errors Must pass prior to deliveryMust pass prior to delivery

U.S AWACS and S1000DU.S AWACS and S1000D

U.S. AWACS Upgrade ~ The Big PictureU.S. AWACS Upgrade The Big Picture

The largest upgrade in the history of the U.S. AWACS fleet is underway: With new mission computing hardware and software,

upgraded radar equipment, navigation and communications systems These systems are designed to increase thesystems. These systems are designed to increase the AWACS’ capability, reliability and lower its life cycle costs

Upgrades will be installed on the entire U.S. fleet of 32 AWACS by 2016

New Opportunities for the Technical Publications Group: Creating data (information) right the first time Improved In-Process Reviews (IPRs) Giving the customer what they want Transition paper to electronic media

Boeing U.S. AWACS HistoryBoeing U.S. AWACS History

Pre-upgrade state of the AWACS publications: Develop system/equipment specific maintenance and

operation manuals using United States Defense Standards for Technical Orders (MIL-SPEC/MIL-STD)( ) Manuals created/maintained with various programs, such as BroadVision

Interleaf, Adobe FrameMaker, and SGML data authored with Arbortext Editor and formatted with SDL’s XPP

Several MIL-SPECS are employed such as, MIL-STD-38784 for General Maintenance Manuals; MIL-PRF-7700G for Basic Flight Manuals; MIL-PRF-5096F for Work Cards

Moving ForwardMoving Forward

New state of the AWACS publications: Develop system/equipment specific maintenance and

operation data products using S1000D™ S1000D™ is an international specification for technical publications,

utilizing a common source database (CSDB)utilizing a common source database (CSDB). 1000s of XML data modules authored with Arbortext Editor and

maintained in SDL’s Contenta Cost savings associated with reuse of information

S bject matter e pert a thoring Subject matter expert authoring Web 2.0 Based IPR support tool

Supports review of S1000D data Content Management System employedContent Management System employed

Adds revision/history control to data Adds “meta-data” for information control systems

How We Got ThereHow We Got There

Established Boeing / Customer (Air Force) S1000D Business Rules Team Business Rules can make or break a project

Business Rules define how the project is going to create, manage, and deliver technical contentdeliver technical content.

The S1000D™ specification (Issue 4.0.1) has nearly 700 paragraphs that contain Business Rules Decisions information.

The S1000D™ specification (Issue 4.0.1) has identified ten categories for all major business rules decisions:for all major business rules decisions:

• General business rules • Data creation business rules• Product definition business rules • Data exchange business rules• Maintenance philosophy & concepts of operation • Data integrity and management • Security business rules • Legacy data conversion & managementSecurity business rules Legacy data conversion & management• Business process business rules • Data output business rules

How We Got There continuedHow We Got There continued

Business Rules Team Team was made up of representatives from several

disciplines / groups The customer Authoring staff Illustration staff Information Technology Staff S1000D Subject Matter Expert

Programmers Arbortext Developer

St l h t / FOSI D l Stylesheet / FOSI Developer Schema / DTD Subject Matter Expert

Team Lead (Managers / Focal) Team Scribe – Document the decisionsTeam Scribe Document the decisions 3rd party vendors / subcontractors when appropriate

How We Got There continuedHow We Got There continued

Team decisions Determine which version of S1000D™ to be used Identify content to be managed Content (scope) of the Data Modules( p )

Line Replacement Module (LRM) / Line Replaceable Unit (LRU) Logistics Databases

Data Module outputEl t i Electronic

Printed Both

Functionality Matrix from the S1000D specificationFunctionality Matrix from the S1000D specification Types of Data Modules Media types (output)

How We Got There continuedHow We Got There continued

Team Empowerment Have invested one hour week meeting time for four years Established that Business Rules are a living document –

revisiting is OK Accepted that change is inevitable (paradigm shift)

Business Rules SummaryBusiness Rules Summary

Started the project with Issue 2.0 of the specification, migrated to Issue 3.0 and now brought the data forward to Issue 4.0.1 At the start of the project developed with our customer a set

f B i R l Th l i f dof Business Rules. These rules primary focused on: Authoring guidelines for content creators Element and Attribute usage Information Code usageInformation Code usage

As the data migrated to newer versions of the specification: Business Rules were updated to take advantage of new elements and

functionality and element/attribute name changesC B i R l f did t h Core Business Rules focus did not change

Challenges Faced by The Technical g yPublications Group Challenges caused by this changing situation: New standard for authoring Authoring permissions and workflow control Complex workflowp

Reviewing data within Boeing and our military customer Potential for complex delivery requirements

Authoring WorkflowAuthoring Workflow

Strategies to meet authoring challenges of the new specification Provide training Develop custom application plug-ins to assist authors with

repetitive tasks Use “Business Rules” Provide QA and “Business Rules” checking application CMS / CSDB

Authoring Revision Change management

The In-Process Review ProblemThe In Process Review Problem

Extremely complex workflow between Boeing and the Air Force: Produce, print, and ship copies of data products to the

various customers required to perform review Hand mark review copies for correction/change Transfer markups to Air Force form 158 to formally record

commentsG th ll i i t t d t i d t d t Gather all reviewers interested to review data products

Find repetitive comments Perform a line by line review of documents and all comments

mademade Compile all comments and incorporate into data product

Boeing Collaborative Document ReviewerBoeing Collaborative Document Reviewer

The In-Process Review solution BCDR: Web based / Server Hosted Tool

Documents are uploaded to web server (XHTML, XML, PDF) Documents Support S1000D and IETM look and feel

Just In Time Processing Just-In-Time Processing Workflow support

Band Width Efficient Graphics don’t load until neededp XHTML page does not require reload when adding/updating comments

Collaborative Asynchronous, group reviewing Sticky-note like comments Real time - Server updates every 15 seconds Comments embedded within document at original location Everyone comments, everyone sees everyone else’s commentsy , y y

SuccessSuccess

The Boeing AWACS Technical Publications Group: Has delivered to the U.S. Air Force – S1000D data which has

passed “Verification”

Key to success:Key to success: Close cooperation between all parties Government,

Contractors, and Vendors is must for a successful result

FutureFuture

S1000D 4.1 Consider updates to the specification

Joint USAF and NAMPA project Common approach data reuse Common approach – data reuse Training data is planned to be included Flight Manual data

More legacy paper based Technical Orders to be converted to S1000D

ConclusionConclusion

When implemented correctly, a S1000D™ project has p y, p jthe potential of providing a cost effective, standards based, interactive solution for technical data presentation.p Provides a generic concept for quality assurance of

publications in a life-cycle perspective Provides standardized transfer format for exchange of g

information between any organization Promotes content reuse and repurposing

S1000D in ActionS1000D in Action

Mike Davis, Principal Business Analyst and S1000D Specialist

What we’re going to demonstrate

Deliver Electronically

PublishManage and Automate

Author

Publishing Output

Type 2 Interactive Electronic Technical Manuals

LiveContent P bli hi

CCM/CSDB

LiveContent

Publishing Server

XML Professional

Publisher

Contenta S1000D

ORACLE

Editorial W kfl

Check in/outXML DB

ArbortextWorkflow

Type 1 Paper/PDF Technical Manuals

Data Module(s)

XSL-FO

Arbortext Editor

RoundtableRoundtable

Moderator: Lou Iuppa

Panelists: Ed Hougardy, Mike Cook, Mike Davis, and YOU!

Webinars, Workshops and Wrap UpWrap Up

Lou Iuppa, VP Business Development

Where can I go from here?

SDL – “Your Source for S1000D Information” SDL S1000D Resources Page (handout) SDL S1000D Resources Page (handout)

• http://www.sdl.com/S1000DResources SDL’s Educational S1000D Recorded Webinars Series/Archive

SDL S1000D S ifi i Ed i S i SDL S1000D Specification Education Series Ask an S1000D Expert™ Tour Upcoming Events – Webinars, Conferences, Tours p g

• http://www.sdl.com/en/xml/events/• June 1, 2011 – “Should S1000D be required by the Department of

Defense?”• July, 2011 – “A best practices approach to S1000D data conversion.”

On-Site S1000D Workshop

AskAnS1000DExpert@sdl comAskAnS1000DExpert@sdl.com

SDL S1000D Online Webinar Recordings

5 Part SeriesPart 1 – S1000D Alphabet Soup: Introduction to S1000D Concepts

Part 2 S1000D Content WorkflowPart 2 – S1000D Content Workflow

Part 3 – S1000D Applicability

Part 4 - S1000D Interactive Electronic Register and View ALL the Recorded

Technical Publications (IETP)

Part 5 - S1000D and Multimedia

ALL the Recorded Events!

http://www.sdl.com/en/xml/resources/resources-by-topic/topic-s1000d.asp

SDL S1000D Specification Education Series

Introduction to S1000D S1000D – An In-Depth Explorationp pAuthoring and Editing for S1000DChange Management (Editing/QA Cycle/Workflow)Front Matter – An Exploration of the PossibilitiesApplicability – An In-Depth Exploration of its Inner WorkingsWorkingsCommon Source Data Base (CSDB) – What It Is, What It Can Do, What You Need to KnowProject Startup for S1000D

SDL’s Ask an S1000D Expert™ Tour

San Diego, CA – June 2011 Naval Postgraduate School – “Should S1000D be required

by the Department of Defense”. • S1000D as an acquisition strategy.

Fort Worth, TX – September 2011 US Navy, PMS401 – Acoustic Submarine Program – “A TeamSub

S1000D Strategy”

Warner Robins, GA – October 2011, ADL – The case for integrating Tech Data and Training

Washington, DC - November 2011 Lockheed Martin – “S1000D, a tactical advantage.” A best practices

approach to integrating tech data and tactical systems.

// / / / /http://www.sdl.com/en/xml/events/

Industry Conferences, Groups

Industry Conferences June 6 to 8 - S1000D User Forum 2011 in Montreal June 6 to 8 - S1000D User Forum 2011 in Montreal

• http://www.ataebiz.org/forum

AIA Techpubs Conference, Clearwater, FL – each May

S d U GSpecs and User Groups Download the S1000D Spec – for a little light reading!

• http://public s1000d org/Downloads/Pages/S1000DDownloads aspxhttp://public.s1000d.org/Downloads/Pages/S1000DDownloads.aspx

S1000DPC™ User's Group • http://www.s1000dpc.com/

LinkedIn “S1000D Users” Group LinkedIn – S1000D Users Group

S1000D Workshop

Objectives Gain a high level

understanding of the S1000Dunderstanding of the S1000D specification

Experience the project planning process

Create S1000D content Manage content in a CSDB Publish an interactive

electronic technical manual (IETM)

Lay foundation for business case

Prerequisites Team has XML authoring skillsg Executive sponsor identified,

and available for opening and close of workshop

Wrap Up

Evaluation FormLiteratureLiteratureSurvival ToolBuddiesBuddies

Contact Us!

AskAnS1000DExpert@sdl.com