ASCLS: What Roles Do We Play? Regional Director President President-Elect Appointed and Elected Positions

ASCLS: What Roles Do We Play?

Regional Director

President

President-Elect

Appointed and Elected Positions

How Are We Supposed To Know What To Do?

TraditionLearn from your predecessorsAsk questionsLeadership manualsDocuments from National office, region,

or stateAttend seminars at the national meeting

What You Really Need!

Written documentation of what needs to be done and when.

List of contacts- who does what and how to get in touch with them.

A network of people you feel comfortable enough with to ‘ask the stupid questions’.

A timely response to your questions or requests

ASCLS: Pledge to the Profession

As a clinical laboratory professional, I strive to:– Maintain and promote standards of excellence in performing and

advancing the art and science of my profession.– Preserve the dignity and privacy of patients.– Uphold and maintain the dignity and respect of our profession.– Seek to establish cooperative and respectful working

relationships with other health professionals; and– Contribute to the general well-being of the community.

I will actively demonstrate my commitment to these responsibilities throughout my professional life.

ASCLS Vision Statement

The American Society for Clinical Laboratory Science (ASCLS), as the preeminent organization for clinical laboratory practitioners, provides dynamic leadership and vigorously promotes all aspects of clinical laboratory science practice, education, and management to ensure excellent, accessible, cost-effective laboratory services for the consumers of health care.

Adopted, June, 1993

ASCLS Mission Statement

The mission of the American Society for Clinical Laboratory Science is to promote the profession of clinical laboratory science and provide beneficial services to those who practice it. To enable its members to provide quality services for all consumers, the society is committed to the continuous quest for excellence in all its activities, and:

ASCLS Mission Statement, cont.

– Promotes high standards of practice in the workplace

– Advocates professional autonomy

– Ensures professional competence

– Supports worthy educational efforts at all levels.

– Encourages laboratorians in their pursuit of expanded roles and responsibilities, and

– Enhances the public’s understanding and respect for the profession and its practitioners.

Region III Director

A regional director:– Serves as coordinator of constituent society

activities within defined regions– Acts as the representative from the respective

constituent societies to the Board of Directors– Represents the Board of Directors to

constituents

Region III Director

– Serves as a member of the Board of Directors– Facilitates communication among the Board of

Directors, Regional Councils, and constituent societies

– Serves as a member of committees or liaison to committees as assigned by the President.

Region III Director

Responsibilities– Coordinate one or more regional council

meetings each year and may serve as presiding officer of the respective regional council.

– Coordinate regional activities to include, but not be limited to, meetings, education seminars, etc.

Region III Director

Responsibilities– Attend, if possible, at least one business

meeting of each respective constituent society each year.

– Assume specific duties as may be delineated in the region’s guidelines.

– Perform other duties as assigned by the President and/or Board of Directors.

What I Want To Do For Region III!

Energize our RegionMake our Council meetings worth your

time and moneyServe as a resourceServe as a communication lineBuild personal relationshipsHave FUN!

Region III Treasurer

The Region III Treasurer shall be appointed by the regional director during the director’s second year office, and the Treasurer’s term of office shall be for three years.


Responsibilities– Arrange for bonding for the RD, treasurer, and

treasurer of the Triennial Meeting.– Receive, collect, record and have charge of all

funds of the Council.– Submit a written report at each council

meeting.– Provide all necessary information for an

annual audit.


Responsibilities– Prepare annual budget and give

recommendations for means to support special activities.

– Reimburse council members for approved expenses.

– Collect assessment dues from each state.

Region III Secretary

The position of Secretary of the council

shall be rotated among the sitting Presidents-Elect in alphabetical order by state. The term of office shall be for one year. The secretary may select a Minutes Committee to assist in taking notes.

Region III Secretary

Responsibilities:– Prepare and keep a file of all minutes of the Region III

Council Meetings. – Send a report of the actions and directives of the

previous council meeting to the director for review and comment within thirty (30) days after the meeting. The secretary shall mail the minutes of the previous meeting to the regional council members within sixty (60) days of the council meeting.

– The secretary shall send any correspondence as directed by the regional director.

State President

The President is the chief elected officer of the state’s society and as such sets the dates, prepares an agenda, and presides at all meetings of the state society Board of Directors and House of Delegates.

State President

Appointments– Appoint persons to all State appointed

positions– Forward this leadership information to ASCLS

before the Annual Meeting– Forward same information to Regional

Director– Nominate persons from your state for national

and regional positions- due to Nominations Chair, January 16, 2002

State President

Reports– State reports due to Regional Director-

September 28, 2001and February 15, 2002– State reports to Region Council- due at fall

and spring council meetings– Report of Regional Council and ASCLS BOD

activities to your state after fall and spring council meetings

– Annual report to ASCLS- due June 7,2002

State President

Meetings to Attend– State Board of Directors Meetings– State Annual Meetings and Conferences– Fall and Spring Regional Council Meetings– Legislative Symposium in DC, if possible

(March 18-19, 2002)– ASCLS Annual Meeting; Orlando, FL on July

30-August 3, 2002

State President

Nominations– Any appointed or elected ASCLS

position/committee; as requested – Member of the Year- February 15, 2002– Student Forum Leadership- February 15, 2002– Omicron Sigma- March 1, 2002 – Keys to the Future- May 15, 2002

State President

Awards Nominations; due February 15, 2002– CLS Distinguished Author– Constituent Society Publications– Gloria “Mike” Gilbert Memorial Award– Kendall Professional Achievement– Scientific Research– Theriot Award

Robin Mendelson Memorial; due April 1, 2002CMN Fund-Raising Competition; due May 25,

2002

State President

ASCLS Annual Meeting: Orlando, FL– Appoint/Elect Delegates

• Send list to ASCLS• Credential delegates at meeting

– Attend• President’s Council/Issues Update• Region III Caucus• State Caucus• Meet the Candidates• Elections• House of Delegates• President’s Seminar

State President

Communicate– From the ASCLS Board of Directors through

the Regional Director to the State Leadership– From the State to the Regional Director to the

ASCLS Board of Directors– With each ASCLS member in your state!

State President

Serve as a knowledgeable source of information regarding ASCLS and the profession.

Respond to requests from ASCLS as needed.

Become familiar with ASCLS positions on issues.

State President-Elect

The president-elect is to become familiar with the duties of the office of the President.

Assist the President as directed and in the absence of the President represent your state at national and regional meetings.


Appointments

– Begin to contact persons within your state NOW to serve in state leadership positions for next year- remember that this list is due to the national office BEFORE the ASCLS Annual Meeting.


Meetings to Attend– State Board of Directors Meetings– State Annual Meetings and Conferences– Fall and Spring Regional Council Meetings– Legislative Symposium in DC, if at all

possible; March 18-19, 2002– ASCLS Annual Meeting; Orlando, FL on July

30-August 3, 2002


ASCLS Annual Meeting– Serve as Delegate

– Attend• President’s Council/Issues Update

• Region III Caucus

• State Caucus

• Meet the Candidates

• Elections

• House of Delegates

• President-Elect’s Seminar

Student Forum Chairperson

The Student Forum chairperson shall serve as the voice of the students in CLS/CLT (MT/MLT) programs throughout the constituent states and commonwealth.

The function of the Student Forum Chairperson shall be to disseminate information to and from the ASCLS Board of Directors and the Student Forum.

The Student Forum Chairperson shall be appointed by the regional director for a term of one year.


Appoints committees and task forces as needed.Assumes responsibilities for all activities,

programs, and projects undertaken by the Region III Student Forum.

Disseminates information to the states’ Student Forum leadership.

Corresponds with the Region III Director on all Student Forum activities.


Attend Regional Council meetings.Submit a written report of activities and concerns

to the regional director prior to or at the Regional Council meetings in the spring and fall.

Attend the National ASCLS Annual meeting if at all possible to participate in the national Student Forum activities.

Nominations Committee Representative

The Nominations Committee serves to:– Publicize position vacancies– Secure nominees– Evaluate nominees as to qualifications and

experience in order to prepare a slate of candidates for election.

Nominations Committee Representative

Responsibilities– Contact the Regional Director and constituent

society’s presidents requesting nominations for those positions to be considered for the ensuing year.

– Be familiar with the position descriptions for each position to be filled by election.

– Review all candidate information and rate each on based on established criteria for each position.

– Assist as requested at the “Meet the Candidates” presentations at the Annual Meeting.

Nominations Required for 2001

President-ElectJudicial CommitteeRegion Directors; II, IX, XRegion III Nominations Representatives:

I, II, III, VI, IX

Leadership Development Committee Representative

This committee is responsible for increasing state and regional activity in leadership development.

This committee also sponsors the annual “Keys to the Future” awards which recognize ASCLS members who have demonstrated their leadership potential to the organization.

Leadership Development Committee Representative

Responsibilities– Accomplishes the committee purpose and

accepts and implements charges assigned by the President and/or Board of Directors

– Assists in planning projects designed to accomplish the basic functions of the committee.

– Shares responsibility with staff for orienting new leadership.

Membership Development Committee Representative

This committee is responsible for:– Recruitment of new members– Retention of present members– Reactivation of lapsed members

Membership Development Committee Representative

Accomplishes the committee purpose and accepts and implements charges assigned by the President and/or Board of Directors

Assists in planning campaigns and projects designed to accomplish the basic functions of the committee.

Shares in the responsibility of staffing the membership booth with staff.

Is familiar with resources available to answer questions and solve membership problems for the general membership or prospective members.

Political Action Committee Representative

The PAC Representative:– Works within the Region to solicit donations which

can be directed into efforts that will benefit the field of clinical laboratory science and its practitioners.

– Encourages each constituent society to promote PAC donations at the respective annual meetings.

– Informs constituent societies of the pertinent legislative issues that are being supported by PAC funds.

Guidelines for Acting on Behalf of ASCLS

Know the scope of your duties as an agent of ASCLS– Review any description of your duties as

described in the bylaws, SOPs or policies and procedures.

– Do not commit to activities that may be counter to the mission and goals of ASCLS.


Keep informed of ASCLS policies and concerns.

Seek advice if you are uncertain about ASCLS’s position on a policy, issue, or activity, and whether or not a given policy issue or activity is within the scope of your duties.


Seek review of important written statements or positions you intend to adopt in an official capacity.

Take exceptional caution in areas that are controversial or newsworthy.

Opinions or actions that may adversely affect competitors, other members of ASCLS or persons with whom ASCLS has a commercial relationship should be made or taken only in exceptional circumstances and only with the approval of appropriate ASCLS officials.

Tips to Make Your Job Easier

Correspondence– Read all materials received promptly and

respond appropriately.• Make a file of things that require action and visit it

regularly!

• Note deadlines on a calendar- with a reminder a week before!

• Organize all the information you receive so that you can find it.


Meetings

– Organize yourself to be prepared for the meeting.

– Take notes so that you can relay the pertinent information to those who need it at home.

– Copy reports that need to be forwarded to others

– Read all reports/materials before the meeting and note any questions/concerns that you or your constituency might have.


Delegate whenever possible!Set aside a regular time to do ASCLS

business.Keep a “To-Do” list- and then prioritize it.Focus on the most important things- then if

something ‘slips through the cracks’, it won’t be devastating.


Remember to express appreciation to those who help you!– Praise in public– Write short thank you notes– Keep everyone informed– Be accessible