[Put org name here]2018-19 STRATEGIC PLAN

The Fulton Student Organizations are distinguished as institutionally, nationally and internationally recognized engineering and technical student organizations leading in awards, scholarships, rankings, competitions, and sponsorships; in the impact they have on ASU and the broader community; and in providing superior leadership, engagement, outreach, and professional preparedness opportunities for Tempe, Polytechnic, and online Fulton students.

Table of ContentsI. Purpose of this strategic plan........................................................................................3

InstructionsStrategic plan key

II. FSO timeline for the academic year...............................................................................4III. The Fulton Student Organization Identity.....................................................................5

The vision for Fulton Student Organizations:What does it take to become an FSO?What’s in it for your org to be an FSO?How do we maintain FSO standing?

IV. Academic year planning..................................................................................................6 SMART Goals FSO SMART goal-setting Organization calendaring DF Event Volunteering DF Action PointsFundraising plans

V. Fall 2018-2019 Dean’s Funding Information................................................................11Overview of Dean’s FundingDean’s Funding criteriaDean’s Funding evaluation rubricDean’s Funding proposal instructionsDean’s Funding TiersSuggested funding requestsItems that will not be fundedDean’s Funded FSO expectationsEarning Dean’s Funding pointsVolunteering for DF point-earning eventsDF action pointsMonthly Fulton Student Council hosted FSO meetings

VI. Fall 2018-Spring 2019 Dean’s Funding proposal........................................................14 Dean’s Funding overall budget request Proposed activity 1: Put NAME OF ACTIVITY HERE Proposed activity 2: Put NAME OF ACTIVITY HERE Proposed activity 3: Put NAME OF ACTIVITY HERE Proposed activity 4: Put NAME OF ACTIVITY HERE FSO advisor support

VII. Building your FSO’s network........................................................................................20 Student membership engagement plan Community building Social embeddedness Brand recognition and development

VIII. Additional resources.....................................................................................................24 Constitution scavenger hunt Leadership team development Advisor relationship Developing a safety culture Developing a safety culture: Team brainstorming

Purpose of this strategic plan Serve as a living and dynamic strategic plan for Fulton Student Organization (FSO) leaders

and their community in order to better equip and empower them to proactively plan and prepare for the academic year.

Function as the platform through which FSOs apply for Ira A. Fulton Schools of Engineering (FSE) Dean’s Funding.

Facilitate relationships between FSO leaders, their members and the FSE community.

Instructions All Fulton Student Organizations are expected to complete this document to the best of their

ability by the timeframe provided. This document is intended to evolve as your organization progresses throughout the year.

You are welcome to record ideas and thoughts as you move through this document. Bullet points, illustrations and figures are encouraged. Make this document work for you. We encourage you to use this as a tool to initiate conversations, ideas and collaboration.

As plans change throughout the year, FSOs are expected to update their strategic plan and Dean’s Funding requests accordingly and submit them to Student Engagement, per the instructions outlined in the FSO timeline.

Strategic plan key Code What it meansFSO Fulton Student OrganizationFSE Ira A. Fulton Schools of EngineeringFSC Fulton Schools Student CouncilSTE Student Engagement, FSE office that focuses on serving and supporting FSOsDF Dean’s Funding Priority sections of the strategic plan to address and submit Optional sections to address Team discussion encouraged. You are welcome, but not required, to record your team’s feedback. Informative sections. Review to ensure you know and understand expectations and policies.

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FSO timeline for the academic yearAction Deadline/TimeframeCommunication between FSO and FSE community. Ongoing FSO submits leadership or FSO Directory updates via the online form so the FSO’s information is up-to-date in the FSE community.

FSO submits the information as needed

FSO volunteers for events on the Dean’s Funding Volunteering Events Calendar, then reports here .

FSO reports the events as they are completed

FSO completes FSO self-selected DF Action Points.   FSO reports their actions as they are completed

FSO leaders work collaboratively through this document and complete it to the best of their ability.

August-September 12, 2018

FSO submits a strategic plan to Student Engagement, with an emphasis on the sections

September 12, 2018 by 12 p.m. (noon) submit here

Student Engagement and the Dean’s Funding committee review FSOs’ strategic plan, especially their Dean’s Funding request.

September 12, 2018 - September 19, 2018

FSO ensures that at least 10 members respond to the annual FSO membership survey .

September 13, by 12 p.m. (noon)

Student Engagement, on the behalf of the Dean’s Funding committee, notifies FSOs of their funding status.

September 20-21, 2018

FSO notifies Student Engagement if they do or do not accept Dean’s Funding.

September 26, 2018 by 12 p.m. (noon) submit here

Student Engagement notifies FSOs regarding when and how they may use their Dean’s Funding.

September 27-28, 2018

Student Engagement connects with the FSO to discuss and provide support for implementing their strategic plan.

Post strategic plan review, as applicable

Student Engagement connects relevant partners with FSO. Post strategic plan review, as applicable

FSO leaders reassess and update their strategic plan as needed at the Spring 2019 FSO Leadership Transition Retreat.

January 18, 2019

FSO leaders reassess, update their strategic plan as needed, and submits to Student Engagement.

As needed

Student Engagement and FSO partners review modified strategic plans and connect with FSO to support progress toward their goals.

As needed

FSO completes any final Dean’s Funding spending. April 24, 2019 by 12 p.m. (noon)

FSO completes their end-of-year assessment (Student Engagement to provide the document by end of Fall 2018).

May 6, 2019 by 12 p.m. (noon) submit here

FSO reports final Dean’s Funding point-related items. May 6, 2019 by 12 p.m. (noon)

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The Fulton Student Organization IdentityThe vision for Fulton Student Organizations: The Fulton Student Organizations are distinguished as institutionally, nationally and internationally recognized engineering and technical student organizations leading in awards, scholarships, rankings, competitions, and sponsorships; in the impact they have on ASU and the broader community; and in providing superior leadership, engagement, outreach, and professional preparedness opportunities for Tempe, Polytechnic, and online Fulton students.What does it take to become an FSO?

Be an approved student organization through ASU’s Student Organization Support. Has an FSE faculty/staff advisor or co-advisor. On a minimum of an annual basis, provide their membership list with at least 10 active student

members, at least 60% are FSE students. Has existed for at least a semester and can demonstrate their organization’s activities and

achievements to date. Can demonstrate ongoing activities that meet at least one area of the IRA’S standard:

o Interaction: encourage student interaction with faculty, staff, or industryo Recognition: brings prestige and recognition to the Ira A. Fulton Schools of

Engineeringo Academic: enhance the engineering or technical education of studentso Student mentoring: facilities peer-to-peer student mentoring

Can clearly demonstrate that they meet at least one (if not more) of these criteria: National/international organization affiliation Competing at a national/international level (completed in at least one competition prior

to applying to become an FSO) Research-based organization with required technical reports at competition evaluated

by national organization/competition staff Significant K-12 outreach program approved by K-12 outreach staff

What’s in it for your org to be an FSO? Opportunity to apply for FSE Dean’s Funding and other funding, as applicable Promotion through the Fulton Student Organization Directory Increased opportunities to develop your FSO in regards to superior leadership, engagement,

outreach and professional preparedness (i.e. advising, training, professional development, networking, etc.)

Advocacy by FSE, Student Engagement, and Fulton Student Council on behalf of the FSO Opportunities to be recognized when the organization leads in awards, scholarships, rankings,

competitions and sponsorships

How do we maintain FSO standing?In order to maintain FSO standing, your organization must consistently meet these criteria:

Meet FSO eligibility criteria listed above Submit an annual strategic plan Earn a minimum of 30 Dean’s Funding points annually Send 1-3 representatives to the monthly Fulton Student Council hosted FSO meetings Send 2-3 representatives to the annual FSO Leadership Retreat Send 2-3 representatives to the annual FSO Leadership Transition + SOAR Retreat

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Academic year planning SMART GoalsSMART Questions to ask Common Pitfalls Successful ExampleSpecific Do you know what the

goal will accomplish?Too vague Our organization will

recruit 15 new members by September 30, 2018.

Measurable How will you know when you’ve reached your goal?

Don’t know when the objective of the goal is achieved

Our organization will be ready to test our drone by December 1, 2018.

Achievable/Attainable Can your goal be accomplished?

Don’t know when the objective of the goal is achieved. It’s more of a fantasy and not an attainable or realistic goal.

Our organization will increase our promotion by posting fliers once a month, posting in Inner Circle twice a month, and updating social media each week. We will do this throughout Fall 2018.

Relevant Why does this matter? Will the goal help your FSO grow?

Goal competes with something more important, which runs the risk of pushing the more important goal to the back burner.

Our organization will build our membership engagement by recruiting members to volunteer for at least 5 Dean’s Funding events and share with members how volunteering benefits them.

Time-Bound/Timely What is the deadline for accomplishing the goal? How can you have a sense of urgency to complete the goal?

The goal has no deadline.

We will complete our Dean’s Funding strategic plan and review it with our advisor in order to submit it by the deadline of September 5, 2018.

Handy resources about this topic: [Infographic] How to Set SMART Goals? SMART Goals 101: Goal Setting Examples, Templates & Tips ASU Wellness SMART goals template

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FSO SMART goal-settingWhat are your organization’s goals for the 2018-19 academic year? A good practice is to set no more than 3-5 SMART big-hairy goals (BHGs):

FSO Goal 1:

FSO Goal 2:

FSO Goal 3:

FSO Goal 4:

FSO Goal 5:

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Organization calendaringPlease provide a detailed outline of your organization’s upcoming events, projects, deadlines, competitions/conferences, etc. for the academic year. If you are working on a hands-on project, provide the timeline for your project progress. You are welcome to expand the calendar as needed.

You may use the template below or provide a different calendar format if that works for your organization. If you are using a different document for this, please provide access to the document and make sure that it easy to navigate.

Date/Point in Timeline

Location (if applicable)

Activity/Event Impact (i.e. Why does this matter?)

DF Event VolunteeringPlease review the Dean’s Funding Volunteering/Prof Dev Events. Which activities will your organization participate in this semester? Please add these to your organization’s calendaring. Note: we realize that your plans may change. This is an opportunity to develop a rough idea of what events your group will commit to.

What’s in it for your members to participate in these events? How will you share these events with your community? Can you leverage them as community-building opportunities?

DF Action PointsPlease review the DF Action Points. Which activities will your organization try to pursue this academic year? Please note which 3-5 (or more if you want!) your organization will try to pursue.

How will these benefit your organization? Do you anticipate any challenges or roadblocks in pursuing these incentives?

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Fundraising plansTake some time as a team to assess where your organization stands financially. The chart below may help you outline your fundraising and finance plans.

Funding source Funding purpose (What is it for?)

Estimated amount of funding seeking

Have you applied for the funding yet? If so, update your plan with when it was approved.

Organization Off-Campus Bank Account (i.e this is an account that only your organization has access to and manages)

Funds in Fulton Student Engagement (i.e. you already have funding there)

USG: Undergraduate Student Government

GPSA: Graduate Professional Student Association

Ira A. Fulton Schools of Engineering Dean’s Funding

FSE School, such as SEMTE, SSEBE, ECEE, SBHSE, POLY, SCDISE. Clarify which one you’re going to.

Industry Sponsorship

ASU Pitchfunder

KEEN Funding

Other:

Other:

Other:

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Fall 2018-2019 Dean’s Funding InformationOverview of Dean’s FundingDean’s Funding is intended to support the Fulton Schools community by providing funding and support for activities that encourage student engagement with faculty, staff, industry, and their peers to encourage their professional development, academic knowledge, hands-on skills, and community engagement.

The tier system is in place to support a dynamic Fulton Student Organization program that establishes clear expectations for each FSO and defines what Student Engagement, on the behalf of the Ira A. Fulton Schools of Engineering, shall provide to each FSO. This tier system is designed to help FSOs understand what FSE requires of them, as well as leveraging their place within the university.

The system consists of five tiers: Pewter, Bronze, Silver, Gold and Platinum. It combines a variety of department policies, including risk management, leadership development, and university initiatives. It is important to note that this system is not designed to designate which FSOs are more or less important; regardless of tier, all FSOs shall be treated equitably. This system is in place to assist each FSO with self-selecting their tier of funding, based on the needs of their membership.

Once the FSO chooses its funding tier and submits their completed strategic plan, the Dean’s Funding committee will review their plan. This committee, which is comprised of Fulton Student Council, Student Engagement and FSE partners, will review the organization’s strategic plan and award funding for the academic year, based on criteria met.

Dean’s Funding criteriaFSOs in good standing may apply for Dean’s Funding. You may request funding for events/activities that clearly align with at least one of the four criteria of IRA’S standard:

Interaction: encourage student interaction with faculty, staff, or industry Recognition: brings prestige and recognition to the Ira A. Fulton Schools of Engineering Academic: enhance the engineering or technical education of students Student mentoring: facilitates peer-to-peer student mentoring

Dean’s Funding evaluation rubricFSO Dean’s Funding applications will be evaluated for funding based upon the following criteria:

FSO has met all requirements to maintain FSO standing. FSO provides a clear, well-outlined calendar for the academic year, including their org-chosen

Dean’s Funding volunteering events. FSO provides a clear fundraising plan that includes sources in addition to Dean’s Funding. Proposed activity sections clearly and thoughtfully discusses the following:

Connection to at least one component of IRA’S standard Alignment with the vision for FSOs Description and purpose for the activity, including specific details Impact of funding Evaluation plan

FSO advisor strongly endorses the FSO’s abilities and preparation for the academic year and demonstrates a clear commitment toward the FSO as a mentor.

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Dean’s Funding proposal instructionsYour Dean’s Funding proposal should clearly state how your proposed activities align with the vision for FSOs, what the activities are, who they will benefit, how Dean’s Funding is essential to your organization’s success, and how will you measure your success.

You only need to fill out as many proposed activities as you are requesting. You are welcome to delete additional sections if you do not need them or add more as needed.

Dean’s Funding TiersPewter* Bronze Silver Gold Platinum:

$0-1,000 $1,001-$3,000 $3,001-$5,000 $5,001-$7,000 $7,000+Requests of this

scale will go to the Dean for

consideration.

Funding Tier Expectations

Funding Tier Expectations

Funding Tier Expectations

Funding Tier Expectations

Funding Tier Expectations

Earn 30 Dean’s Funding points

Earn 30 Dean’s Funding points

Earn 40 Dean’s Funding points

Recommended that your FSO completes at least 1 optional section for funding consideration.

Earn 50 Dean’s Funding points

Recommended that your FSO completes at least 2 optional sections for funding consideration.

Need to meet with Dean’s Funding committee to review plans. The committee will follow up with you for this.

Earn 60 Dean’s Funding points

Must complete all optional sections for consideration.

Need to meet with Dean’s Funding committee to review plans. The committee will follow up with you for this.

Must work closely with the Engineering Dean’s Office for all planning.

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Suggested funding requests Safety-culture building K-12 or community outreach Project/competition materials Events that feature faculty and/or industry Partnerships with fellow FSOs or FSE Partners Engineering Week Competition travel or travelling to present at a conference. Orgs requesting travel funding must

address how travelers will be chosen and what they will do post-travel experience for the org. Items that will not be funded

Food for general body meetings Social events Laptops, cameras, etc. T-shirts

Dean’s Funded FSO expectations Spend 85% of their awarded Dean’s Funding. Earn the required Dean’s Funding Points per their funding tier stipulations. Participate in the monthly Fulton Student Council hosted FSO meetings. Submit an end-of-year assessment. As their plans change, FSOs are expected to update and submit their strategic plan to Student

Engagement.

Earning Dean’s Funding pointsFSOs are expected to meet the minimum number of Dean’s Funding points per funding tier stipulations. Student Engagement will update points within two weeks of submission. FSOs may earn points through volunteering for specific events or completing DF action items. Volunteering for DF point-earning eventsEvents eligible for Dean’s Funding points are events that are sponsored by the FSE Dean’s Office or Fulton Student Council. The FSO’s membership roster, per survey responses, will determine the number of points an org may earn per event.

Weighted point system for earning Dean’s Funding event points Calendar of Dean’s Funding events Report on volunteering

DF action pointsFSOs may earn points by completing any of the action items provided here. Monthly Fulton Student Council hosted FSO meetings FSC will host monthly meetings in a round table-like fashion. The itinerary will be in the form of announcements, updates, previous discussion (if relevant), industry or ASU speaker, pressing matters (if any), free chat, and conclusion.

FSOs are required to send at least one representative from their organization, preferably an executive member. If the representative is not an executive member, then an executive member must inform FSC of the representative member to ensure confidence.

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Fall 2018-Spring 2019 Dean’s Funding proposal Dean’s Funding overall budget request

Activity # Name of Proposed Activity Total Cost

1

2

3

4

Total CostSUM YOUR EXPENSES

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Proposed activity 1: Put NAME OF ACTIVITY HERE

Item # Description of item Total cost

1

2

3

4

Total costSUM YOUR EXPENSES

Activity description and purpose statement: Provide a clear description and purpose statement for the proposed activity. Make sure that the timeline for the activity is included in the Calendaring section of your strategic plan. Including dates, times and locations (as applicable) will strengthen your proposal and may affect your organization’s consideration for funding.

Impact of funding: To measure impact, you must measure change. What will change as a result of your FSO receiving Dean’s Funding? What will be the impact on the community and the profession in general?

Evaluation plan: How will you determine that this activity is successful? Will you use surveys, attendance, verbal feedback, competition standing, etc.? Clearly outline your evaluation methods.

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Proposed activity 2: Put NAME OF ACTIVITY HERE

Item # Description of item Total cost

1

2

3

4

Total costSUM YOUR EXPENSES

Activity description and purpose statement: Provide a clear description and purpose statement for the proposed activity. Make sure that the timeline for the activity is included in the Calendaring section of your strategic plan. Including dates, times and locations (as applicable) will strengthen your proposal and may affect your organization’s consideration for funding.

Impact of funding: To measure impact, you must measure change. What will change as a result of your FSO receiving Dean’s Funding? What will be the impact on the community and the profession in general?

Evaluation plan: How will you determine that this activity is successful? Will you use surveys, attendance, verbal feedback, competition standing, etc.? Clearly outline your evaluation methods.

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Proposed activity 3: Put NAME OF ACTIVITY HERE

Item # Description of item Total cost

1

2

3

4

Total costSUM YOUR EXPENSES

Activity description and purpose statement: Provide a clear description and purpose statement for the proposed activity. Make sure that the timeline for the activity is included in the Calendaring section of your strategic plan. Including dates, times and locations (as applicable) will strengthen your proposal and may affect your organization’s consideration for funding.

Impact of funding: To measure impact, you must measure change. What will change as a result of your FSO receiving Dean’s Funding? What will be the impact on the community and the profession in general?

Evaluation plan: How will you determine that this activity is successful? Will you use surveys, attendance, verbal feedback, competition standing, etc.? Clearly outline your evaluation methods.

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Proposed activity 4: Put NAME OF ACTIVITY HERE

Item # Description of item Total cost

1

2

3

4

Total costSUM YOUR EXPENSES

Activity description and purpose statement: Provide a clear description and purpose statement for the proposed activity. Make sure that the timeline for the activity is included in the Calendaring section of your strategic plan. Including dates, times and locations (as applicable) will strengthen your proposal and may affect your organization’s consideration for funding.

Impact of funding: To measure impact, you must measure change. What will change as a result of your FSO receiving Dean’s Funding? What will be the impact on the community and the profession in general?

Evaluation plan: How will you determine that this activity is successful? Will you use surveys, attendance, verbal feedback, competition standing, etc.? Clearly outline your evaluation methods.

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FSO advisor supportI certify that I have read the FSO’s Dean’s Funding proposal and supporting documents and approve their submission to the Dean’s Funding Committee.

Optional: You are welcome to provide comments regarding the FSO’s abilities and preparation for their proposed activities and any information you feel would be helpful for the Dean’s Funding Committee:

FSO Advisor Printed Name: _______________________________________________ FSO Advisor Signature: _______________________________________________ Date _________________

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Building your FSO’s network Student membership engagement planContinually growing and developing your FSO membership is key to your organization’s success. Student Engagement is offering each org a copy of Motivating the Middle by T.J. Sullivan (64 pages), which may help your organization develop a strong membership engagement plan. Feel free to reach out to fso@asu.edu if you have questions or need a copy.

Handy resources about this topic:   Motivating the Middle by T.J. Sullivan (Video: Animated Book Review/Summary ) 6 Ways to Network More Effectively (Forbes) How to Network Like You Really Mean it by Minda Zetlin (Inc.com) How to network: 5 methods by top experts (Barking up the Wrong Tree)

RECRUITMENT: How will you recruit new members to your organization?

ONBOARDING: How will you onboard new members to your organization?

RETENTION: How will you retain new members? How will you keep past members engaged?

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Community buildingASU’s charter states “ASU is a comprehensive public research university, measured not by whom we exclude, but rather by whom we include and how they succeed; advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves.”

With this in mind, take some time as a team to define your community. Below are some questions and suggested groups to get you started. Your constitution may also mention who are some of your community partners.

Who does your organization actively include? How does your organization advance the success of others? What does it look like to be a part of your organization’s network? Are there any potential/current community partners who could be a good resource to help your

organization reach your goals? Is anyone missing from your list? If so, feel free to add them and set a goal for how you can

connect with them.

Potential Network of Community Partners

# Connected with (estimated/exact)

Current Interaction Notes

FSO Members

FSE Community

ASU Community

Industry Partners - list company names whenever possible

K-12

Alumni

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Social embeddedness The ASU President’s Office regularly asks for student organizations’ social embeddedness in the community beyond ASU. These activities often include K-12 outreach or significant volunteering. At the end of the academic year, your group is welcome to report on your social embeddedness to Student Engagement who submits reports for FSOs. If your group is interested in reporting on your activities, you would need to report this information:

1. Name of program2. Number of ASU students involved3. Number of ASU faculty/staff involved4. Number of community members served 5. Name of the partner(s)6. How partners are involved in the program

Organizations who engage in social embeddedness activities may be eligible for a social embeddedness award through FSE Student Engagement.

Does your organization plan to engage in social embeddedness-activities? What’s in it for your members? Can you leverage this as a team-building opportunity?

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Brand recognition and developmentStudent organizations connect with a wide variety of stakeholders and may need to reframe their messaging (i.e. elevator pitch) depending on their audience. An elevator pitch is most effective when it can succinctly address these questions in 10-30 seconds:

What do you do? What does your organization do and why do you do it? Why should I cheer for you or support you? What makes your organization awesome? What’s in it for me? What does your organization offer to members, ASU, K-12, industry,

etc.?

Handy resources about this topic: Create a Stellar Elevator Pitch for Your Nonprofit Organization Crafting an Elevator Pitch Talk Nerdy to Me by Melissa Marshall (TED Talk)

Jot down bullet points, ideas or a specific statement for the audiences appropriate for your FSO.

Elevator pitch for recruiting new student members

Elevator pitch for connecting with industry

Elevator pitch for requesting speakers/mentors (such as faculty or industry)

Elevator pitch for the K-12 community

Elevator pitch for ______________ - who is missing for your org?

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Additional resources Constitution scavenger hunt As a team, review your organization’s constitution. Can you find the items below?

How to find your organization's constitution: 1) Log-in to SunDevilSync.2) Go to your organization's profile.3) On the Home page, click on Profile. 4) Scroll to the bottom of the page and click Manage Profile. Note: Only leaders with Admin status will be able to see this button. If you need help getting admin status, you are welcome to ask a leader with Admin status to change your role or contact fso@asu.edu for help. 5) On the next page, is an Attachments button. Your constitution is there.

Item Yes/No Highlights/Interesting Information

Connection to an international or national organization

Purpose of the organization

Mission

Vision

Officer Positions

Description of Officer Positions

How to remove an inactive officer

Membership expectations or criteria

Non-discrimination statement

Election process

Meeting structure

Advisor role

Amendment process

Date it was last edited

Anything surprising? If so, what?

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Leadership team developmentHandy resources about this topic:

Everyday Leadership, Drew Dudley (TED Talk) How Great Leaders Inspire Action, Simon Sinek (TED Talk) Making the Transition to Leader

Leadership role checkAfter reviewing your organization’s constitution, did it describe your organization’s leadership roles? Are roles listed that your group does not have or need? Do you need additional leadership roles? Does your leadership team know what their roles are?

Individual leader goals Take some time to set some goals for yourselves as individual leaders. How do you want to grow? What do you want to gain personally from this leadership experience? Each team member is responsible for setting their own goals. We encourage you to share them with your team and discuss how you can help each other reach your goals.

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Advisor relationshipStudent organization advisors are integral to the success of student leaders and the organization. With the exception of a few responsibilities, the advisor’s role within a student organization is negotiable between the advisor and student leaders.

Below are the expectations for all ASU student organization advisors: Are a full- or part-time benefits-eligible employee (faculty or staff) at Arizona State University. Assist the student organization I advise in developing realistic goals for the academic year.

This will contribute to the educational and personal development of the students involved. Be familiar with the student organization's constitution and all other governing documents, so

that I may advise effectively. Attend executive board meetings, general meetings, and organization events when possible. Assist in the orientation of new members and with the transition process each year. Be familiar with the Arizona State University "Student Code of Conduct", the Student

Organization Handbook, and other institutional guidelines that establish expectations for student rights, responsibilities, and activities.

Answer policy-related questions, guide the group and its officers to follow established policies and protocols, and explain the consequences for choosing to operate outside their parameters.

Handy resources about this topic for advisors: Advisor Manual , American College Personnel Association’s (ACPA) Commission for Student

Involvement.

As a team, meet with your FSO advisor(s) and discuss how you can most effectively work together. Below are some questions to consider discussing.

How often will we meet? When and where will meetings take place? Who will be responsible for establishing the agenda?

What is our preferred method of communication? Within what time frame can a response be expected?

How much lead time does the advisor(s) need to review materials prior to discussion/feedback?

What additional expectations or questions do we have for each other?

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Developing a safety culture

FSE OHS Guidance on safety culture

What is safety culture?There are many definitions but an easy one is if “culture” is how we do things here, then “safety culture” is how we do safety here. It involves behaviors, actions, beliefs, values, and group norms. How can I see it?You can easily see it from within the group by observing folks. How they discuss safety, act on it, and not act on it. Unless you are within it, or better yet doing ethnographic research, you may not see it. Can I easily measure it?Because it involves behaviors, beliefs, values, and norms, it isn’t easy to measure. If not safety culture, what else could I easily measure?The consensus is that “safety climate” (how we think about safety culture) is easier to measure than safety culture (the norms, values, behaviors, etc.).  Even this is challenging but it is possible. Are there certain factors or areas that a group might consider relative to their safety culture?Some areas to consider might include communication, mistakes, lessons learned, caring about each other, trust, training, learning, power dynamics, hazard assessment, relative risk, mentoring, etc. What are some starting points for drafting a safety culture statement for a team or group?Some helpful starting points or prompts might include:

How will we show we care about each other? How will we ensure effective communication? What are our values?  Where does safety fit in? How will we assess hazards as they change? How will we learn as a group? How will we respond to incidents, including close calls? How will we ensure that all voices are heard? How will we grow and mature as a team?

Questions?  Contact FSE’s OHS at jonathan.klane@asu.edu or Amanda.L.Hoyt@asu.edu

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Developing a safety culture: Team brainstormingAs a team, brainstorm your thoughts on the safety culture your organization may have and/or need to develop. Some helpful starting points or prompts might include:

How will we show we care about each other? How will we ensure effective communication? What are our values?  Where does safety fit in? How will we assess hazards as they change? How will we learn as a group? How will we respond to incidents, including close calls? How will we ensure that all voices are heard? How will we grow and mature as a team?

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