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Finance & Personnel Committee > 12/01/14 Page 1
APPROVED MINUTES OF THE FINANCE & PERSONNEL COMMITTEE MEETING HELD
December 1, 2014 – 4:00 p.m.
STATE OF WISCONSIN COUNTY OF PIERCE
} County Board Room 414 W. Main St., ELLSWORTH, WI 2014 - 16
1) Meeting Convened The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County
Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m.
1a) Those Present A quorum was established acknowledging 7 members present.
Members present:
Jon Aubart District #3
Ken Snow District #9
Jim Ross District #10
Dan Reis District #13
Bill Schroeder District #14
Jerry Kosin District #15
Jeff Holst District #16
Absent/Excused:
Also present: Mike Kahlow-Dist.#6, Brian O’Connell-Dist.#11, Dale Auckland-Dist. #12, Jo Ann
Miller-Administrative Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, R.J.
Weitz-HR Manager, Nancy Hove-Sheriff, Jason Matthys-Chief Deputy Sheriff, Lt. Steve Albarado-Jail
Administrator, Phil Meixner-Jail Sgt., William Stewart-Sheriff’s Dept., Chad Johnson-Hwy Commissioner,
Sue Galoff-Public Health Director, Joyce Keenlyne-CSA, Jenny Kruse-CSA, Julie Trok-PCDHS, Vicky Cain-
PCDHS, Joylnn George-PCDHS, Julie Raethke-PCDHS, Dawn Churchill-PCDHS, Jane Voelker-Deputy
Clerk of Court, Pam Hines-Court Clerk, Gary Brown-Emergency Management Director.
1b) Public Comment None.
2a-c) Consent Calendar – Agenda Approved
Motion by J. Kosin/J. Ross to approve agenda, minutes of 11/03/14, & Treasurer’s report as presented; motion
carried with 6 in favor & 1 abstaining (D. Reis).
3) Resolution on Personnel Policy Changes A/C J. Miller explained changes being proposed. Supervisors J. Ross & J. Holst thanked employees present
for informing them via a letter about longevity pay & their desire that it remain in place. A/C J. Miller stated
longevity is scheduled to be paid through 2015. Motion by J. Kosin/J. Aubart to approve the resolution
making changes to provisions in the Pierce County Personnel Policy & forward to the County Board for
approval; motion carried unanimously.
4) Resolution to Approve Site Location for Potential Jail & Approx. Number of Jail Beds Chairman J. Holst commended members of all Jail Ad Hoc Committees both past & present. Supervisor K.
Snow stated he felt that any proposed new jail should be located close to current Courthouse, but conceded
that the Village of Ellsworth apparently does not want it there. Supervisor D. Reis expressed concerns about
pipeline on proposed site. He added that members should consider building for the future not just for current
needs. Supervisor B. Schroeder expressed concern about choosing a site out of immediate down town area
because of potential effect on local businesses. Supervisor B. O’Connell stated that as part of the current jail
Finance & Personnel Committee > 12/01/14 Page 2 of 3
ad hoc they considered all of the concerns mentioned today. He added that none of the sites the committee
considered were perfect or without unique & challenging situations that would need to be addressed. Motion
by J. Ross/J. Aubart to approve resolution that includes the site location west of State Highway 65 & south of
Outlook Dr. of potential jail & number of jail beds to be approx. 70-80; motion carried unanimously.
5) Security Improvements to Judges Chamber Entry Area EM Director G. Brown explained security improvement upgrades suggested by Ad Hoc Security Committee
to the area near the Judge’s chambers. Motion by D. Reis/J. Ross to approve requested security
improvements in the amount of $1982.00 from security budget; motion carried unanimously.
6) Bids for Tax Deed Properties: Towns of Martell & Trenton, City of River Falls County Clerk J. Feuerhelm explained that no action was being requested for the tax deed parcel in the Town
of Martell at this time. He went on to inform Committee that three bids were received for TDF420 in the
Town of Trenton. They were as follows: Doug Dodge in the amount of $6900.00; Scott Hemmen in the
amount of $5777.00; Timothy Truttmann in the amount of $100.00. Clerk Feuerhelm added that this property
was advertised a second time because there were no bids received at first publication. Motion to approve bid
on TDF420, parcel #030-01028-1000 received from Doug Dodge in the amount of $6900.00 & provide bidder
with Quit Claim Deed for said property; motion carried unanimously.
Clerk Feuerhelm indicated that TDF424 was also advertised a second time with no bids being received after
the first publication. He stated that only one bid was received from the City of River Falls in the amount of
$45,700.00. Motion to approve bid on TDF424, parcel #276-02051-0900 received from the City of river Falls
in the amount of $45,700.00 & provide bidder with Quit Claim Deed for said property; motion carried
unanimously.
7) CLOSED SESSION Motion by J. Aubart/D. Reis to convene in closed session at 5:03 p.m. pursuant to §19.85(1)(e) WI Stats. for
the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or
conducting other specified public business, whenever competitive or bargaining reasons require a closed
session; & §111.70(1)(a), WI Stats. for reviewing & discussion of contract matters under the collective
bargaining agreement: L.A.W. Community Health Association Nurses. Motion carried by roll call vote with
all in favor.
8) OPEN SESSION Committee returned to open session at 5:05 p.m. by motion of K. Snow/D. Reis; motion carried unanimously
by roll call vote.
9) Ratify L.A.W. Community Health Association Nurses Collective Bargaining Agreement Committee reviewed collective bargaining agreement between Pierce County & L.A.W. Community Health
Association Nurses. Motion by K. Snow/J. Kosin to ratify & approve the Base Wage Bargaining Agreement
between Pierce County & the Labor Association of Wisconsin, Inc. (LAW) Community Health bargaining
unit for the period of January 1, 2015 through December 31, 2015; motion carried unanimously.
10) CLOSED SESSION Motion by J. Aubart/D. Reis to convene in closed session at 5:06 p.m. pursuant to §19.85(1)(c) WI Stats for
the purpose of considering employment, promotion, compensation or performance evaluation data of any
public employee over which the governmental body has jurisdiction or exercises responsibility:
Administrative Coordinator annual performance evaluation. Motion carried unanimously by roll call vote.
11) OPEN SESSION Committee returned to open session at 6:52 p.m. by motion of D. Reis/B. Schroeder; motion carried
unanimously by roll call vote. Motion by J. Aubart/K. Snow to grant a favorable performance evaluation for
Finance & Personnel Committee > 12/01/14 Page 3 of 3
Administrative Coordinator & approve salary increase from current salary to $117,500 annually & forward to
the County Board for approval; motion carried unanimously.
12) Future Agenda Items
Human Services Teamsters contract.
13) Next Meeting Date Committee discussed future meeting date. Next meeting set for January 5
th at 4 p.m., County Board Room.
14) Adjournment Meeting adjourned at 6:55 p.m. by motion of B. Schroeder/J. Kosin. Motion carried unanimously.
Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk
Fnpra 12-1-14
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, December 1, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda
2b. Approve minutes of 11/3/14
2c. Treasurer’s report on previous months finance activities & fund balances
Members
3. Discuss/Take action on Resolution No. 14-XX Personnel Policy Changes Jo Ann Miller
4. Discuss/Take action on Resolution No. 14-XX to Approve Site Location of
Potential Jail and Approximate Number of Jail Beds
5. Discuss/Take action on proposed security improvements to the Judge’s
chamber entry Gary Brown
6. Discuss/Take action on bids to purchase tax deed property in: Town of
Martell (TDF419); Town of Trenton (TDF420); City of River Falls (TDF424)
Jamie
Feuerhelm
7.
Committee will convene into closed session pursuant to §19.85(1)(e), WI
Stats for the purpose of deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed
session; and §111.70(1)(a), WI Stats for reviewing and discussion of contract
matters under the collective bargaining agreement: L.A.W. Community
Health Association Nurses
Members
8. Committee will return to open session and take action on closed session
item, if required Members
9. Discuss/Take action to ratify the L.A.W. Community Health Association
Nurses Collective Bargaining Agreement Members
10.
Committee will convene into closed session pursuant to §19.85(1)(c) WI Stats
for the purpose of considering employment, promotion, compensation or
performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility:
Administrative Coordinator annual evaluation
Closed
session:
AC Annual
Evaluation
11. Committee will return to open session and take action on closed session item,
if required Open session
12. Future agenda items Members
13. Next meeting date Members
14. Adjourn Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw (11/19/14)
Finance & Personnel Committee > 11/03/14 Page 1
APPROVED MINUTES OF THE FINANCE & PERSONNEL COMMITTEE MEETING HELD
November 3, 2014 – 4:00 p.m.
STATE OF WISCONSIN COUNTY OF PIERCE
} County Board Room 414 W. Main St., ELLSWORTH, WI 2014 - 15
1) Meeting Convened The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County
Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m.
1a) Those Present A quorum was established acknowledging 6 members present; 1 excused.
Members present:
Jon Aubart District #3
Ken Snow District #9
Jim Ross District #10
Bill Schroeder District #14
Jerry Kosin District #15
Jeff Holst District #16
Absent/Excused: Dan Reis; District #13
Also present: Dale Auckland-District #12, Jo Ann Miller-Administrative Coordinator, Brad
Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, R.J. Weitz-HR Manager, Andy Pichotta-Land
Management Director, Nancy Hove-Sheriff, Jason Matthys-Chief Deputy Sheriff, Lt. Steve Albarado-Jail
Administrator, John Worsing-Medical Examiner, Greg Andrews-UW Ext. Agent, Peg Feuerhelm-Clerk of
Court, Vicki Nelson-Register of Deeds, Phyllis Beastrom-Treasurer, Steve Melstrom-Solid Waste
Administrator, Chad Johnson-Hwy Commissioner, Ron Schmidt-HS Director, Sue Galoff-Public Health
Director, Larry Hoyer-Hwy Dept., David Till-Veterans’ Service Officer, Christine Hines-Probate, Sean
Froelich-DA.
1b) Public Comment None.
2a-c) Consent Calendar – Agenda Approved
Motion by J. Ross/J. Kosin to approve agenda, minutes of 9/08/14 & 9/30/14, & Treasurer’s report as
presented; motion carried unanimously.
3) Lease Extension for County Owned Property Corp. Counsel B. Lawrence explained that Mr. Dennis Olson requested to extend the lease approx. 15.8 acres
of property north of Ellsworth owned by the County. Committee discussed that part of this property is one of
the proposed sites for a possible new jail facility & soil borings or other site prep may need to be done in
2015. Corp. Counsel Lawrence explained that the County could make the renewal contingent upon the lessee
allowing the County access to the property for specific reasons. Motion by J. Aubart/J. Kosin to approve the
extension of lease of 15.8 acres of County-owned property to Mr. Dennis Olson for one year, from Dec. 17,
2014 through December 16, 2015 at a rate of $70/acre contingent upon lessee agreeing to allow County access
to property for soil borings; motion carried unanimously.
4) Designating Depositories & Working Banks for Pierce County Treasurer P. Beastrom explained that the law requires the Board to designate one or more banks, credit
unions, savings banks, savings & loans, or trust companies located within this state as county depositories;
one or more of which shall be designated as working banks. Motion by J. Kosin/J. Ross to approve resolution
Finance & Personnel Committee > 11/03/14 Page 2 of 3
designating banking depositories for Pierce County; motion carried unanimously.
5) Carlson Dettmann Classification Appeal Recommendations A/C J. Miller explained that 40 appeals were filed, 21 positions were reviewed & of the 21 positions 9 were
recommended for a grade increase. Chairman J. Holst stated he felt the appeal process worked well. Motion
by K. Snow/J. Kosin to approve all appeal recommendations & reclassify the positions as indicated on the
presented spreadsheet; motion carried unanimously.
6) Changes to Personnel Policy A/C J. Miller presented several proposed changes to the Personnel Policy to include: Article X(C) Additional
Compensation, Starting pay rates, PTO accrual rate, & Article IX (M) Longevity pay. Committee directed
AC to pursue each of the proposed changes & bring back recommendations. No action taken.
7) Budget Process A/C J. Miller explained some concerns about the current budget process expressed by various departments.
She presented some recommendations. No action taken. Chairman J. Holst acknowledged that
communication & transparency in the budget process need to be better.
8) Wisconsin CHANGE for Healthy Communities Grant Public Health Director S. Galoff informed Committee that the department has been awarded a phase 2
CHANGE Implementation Grant by the Chronic Disease Prevention Unit of the Wisconsin Division of Public
Health. Total amount awarded for this period is $7000. Motion by B. Schroeder/J. Ross to accept the
Wisconsin CHANGE for Healthy Communities Grant & approve the proposed amended 201 budget in the
amount of $12,500; motion carried unanimously.
9) Resolution to pay Claims for Listing Dogs Clerk J. Feuerhelm explained that this was an annual resolution presented to pay claims to those responsible
for the counting of dogs. Motion by K. Snow/J. Kosin to approve payment of claims for the listing of dots as
set forth in resolution in the amount of $1732.00 & forward to County Board recommending approval &
authorization for payment of said claims; motion carried unanimously.
10) Resolution to pay Claims for Care of Soldiers’ Graves Clerk J. Feuerhelm explained that this was another annual resolution presented to pay cemetery associations
for the care of soldiers’ graves. Motion by K. Snow/J. Kosin to approve payment of claims for care of
soldiers’ graves as set forth in resolution in the amount of $6834.00 & forward to County Board
recommending approval & authorization for payment of said claims; motion carried unanimously.
11) Bids to Purchase Tax Deed Property in Towns of Trenton & Martell & City of River Falls Clerk J. Feuerhelm explained that there were no bids received for parcels in Trenton & City of River Falls &
recommended re-advertising parcels. Motion by B. Schroeder/J. Ross to authorize re-advertising TDF420 in
Town of Trenton & TDF424 City of River Falls; motion carried unanimously. Clerk J. Feuerhelm deferred to
Corp. Counsel B. Lawrence to address parcel in Town of Martell. Mr. Lawrence explained that a bid was
received for the parcel but that the former owner has engaged legal counsel & is seeking to file suit with
regard to the property & recommended deferring action on this parcel. Motion by J. Ross/J. Kosin to defer
action on bid received for TDF419 Town of Martell pending further advice from legal counsel on the matter;
motion carried unanimously.
12) CLOSED SESSION Motion by J. Aubart/J. Ross to convene in closed session at 4:35 p.m. pursuant to §19.85(1)(e) WI Stats. for
the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or
conducting other specified public business, whenever competitive or bargaining reasons require a closed
Finance & Personnel Committee > 11/03/14 Page 3 of 3
session; & §111.70(1)(a), WI Stats. For reviewing & discussion of contract matters under the collective
bargaining agreement: L.A.W. Sheriff’s Department. Motion carried by roll call vote with all in favor.
13) OPEN SESSION Committee returned to open session at 4:43 p.m. by motion of J. Ross/J. Aubart; motion carried unanimously
by roll call vote. No action taken.
14) Ratify Labor Assoc. of WI, Inc. (LAW) Sheriff’s Dept. Collective Bargaining Agreement Committee reviewed collective bargaining agreement between Pierce County & L.A.W. Inc. Sheriff’s Dept.
Supervisor J. Aubart & Sheriff N. Hove explained some of the changes from the previous contract.
Supervisor B. Schroder commended Sheriff Hove for her work on the contract. Motion by J. Aubart/J. Ross
to ratify & approve the Collective Bargaining Agreement between Pierce County & the Labor Association of
Wisconsin, Inc. (SAW) Sheriff’s Department bargaining unit for the period of January 1, 2015 through
December 31, 2016. Motion carried unanimously.
15) Future Agenda Items
Personnel Policy changes, other possible collective bargaining contracts.
16) Next Meeting Date Committee discussed future meeting date. Next meeting set for December 1
st at 4 p.m., County Board Room.
17) Adjournment Meeting adjourned at 4:46 p.m. by motion of J. Aubart/J. Kosin. Motion carried unanimously.
Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk
Fnpra 11-3-14
*AMENDED*
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, November 3, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda
2b. Approve minutes of 09/08/14 and 09/30/14
2c. Treasurer’s report on previous months finance activities & fund balances
Members
3. Discuss/Take action on request to extend lease on County-owned property Brad
Lawrence
4. Discuss/Take action on Resolution No. 14-XX Designate County
Depositories and Working Banks for Pierce County
Phyllis
Beastrom
5. Discuss/Take action on Carlson Dettmann Classification Appeal
Recommendations Jo Ann Miller
6. Discuss possible Changes to the County Personnel Policy Jo Ann Miller
7. Discuss Budget process Jo Ann Miller
8. Discuss/Take action on approval of Wisconsin CHANGE for Healthy
Communities Grant and proposed amended budget Sue Galoff
9. Discuss/Take action on Resolution No. 14-XX to pay Claims for Listing Dogs Jamie
Feuerhelm
10. Discuss/Take action on Resolution No. 14-XX to pay Claims for Care of
Soldier’s Graves
Jamie
Feuerhelm
11. Discuss/Take action on bids to purchase tax deed property in: Town of
Martell (TDF419); Town of Trenton (TDF420); City of River Falls (TDF424)
Jamie
Feuerhelm
12. *
Committee will convene into closed session pursuant to §19.85(1)(e), WI
Stats for the purpose of deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed
session; and §111.70(1)(a), WI Stats for reviewing and discussion of contract
matters under the collective bargaining agreement: L.A.W. Sheriff’s
Department
Members
13. * Committee will return to open session and take action on closed session
item, if required Members
14. * Discuss/Take action to ratify Labor Assoc. of WI, INC (LAW) Sheriff’s
Department Collective Bargaining Agreement Members
15. Future agenda items Members
16. Next meeting date Members
17. Adjourn Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw (10/23/14)
*rjw (10/28/14)
Fnpra 10-06-14
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, October 6, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2. Consent calendar – Discuss and take action on:
2a. Establish and approve agenda. Members
3. Future agenda items. Members
4. Next meeting date. Members
5. Adjourn. Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw (10/03/14)
Finance & Personnel Committee > 09/30/14 Page 1
APPROVED MINUTES OF THE FINANCE & PERSONNEL COMMITTEE MEETING HELD
September 30, 2014 – 3:00 p.m.
STATE OF WISCONSIN COUNTY OF PIERCE
} County Board Room 414 W. Main St., ELLSWORTH, WI 2014 - 14
1) Meeting Convened The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County
Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 3:01 p.m.
1a) Those Present A quorum was established acknowledging 6 members present.
Members present:
Jon Aubart District #3
Jim Ross District #10
Bill Schroeder District #14
Dan Reis District #13
Jerry Kosin District #15
Jeff Holst District #16
Absent/Excused: Ken Snow, District #9
Also present: Michael Kahlow-Dist.#6, Brian O’Connell-District #11, Dale Auckland-District #12,
Cecil Bjork-Dist.#5(3:15), Jo Ann Miller-Administrative Coordinator, Brad Lawrence-Corp. Counsel, Jamie
Feuerhelm-County Clerk, R.J. Weitz-HR Manager, Gary Brown-Emergency Management Director, Jerry
Forss-Maintenance Dept. Supervisor, Andy Pichotta-Land Management Director, Rod Webb-Land
Conservation Director, Greg Andrews-UW Extension Agent, Lt. Steve Albarado-Jail Administrator, John
Worsing-Medical Examiner, Tami Billeter-HS Operations Manager, Steve Tracy-Auditor, Ann Webb-Fair
Coordinator, Philip Meixner-Jail Sgt., Steve Melstrom-Solid Waste Administrator, Chad Johnson-Hwy
Commissioner, Sue Gerdes-Hwy Dept. Officer Manager, Jason Matthys-Chief Deputy Sheriff, Nancy Hove-
Sheriff, Janet Huppert-IS Director, Julie Brickner-Finance Director, Ron Schmidt-HS Director, Sue Galoff-
Public Health Director, Becky Johnson-PH Business Manager, Katie Bartko-PH Manager/WIC.
1b) Public Comment None.
2a-d) Consent Calendar – Agenda Approved
Motion by J. Aubart/J. Ross to approve agenda, minutes of 9/08/14, & Treasurer’s report as presented; motion
carried unanimously.
3) Present/Review 2015 Department & Agency Budgets with Independent Auditor Auditor Steve Tracy reviewed & summarized the 2015 budget with the Committee. He explained many of the
details in calculating the levy limit with net new construction to arrive at a budget number. He concluded that
the overall budget for the County as submitted by all departments & agencies was over the levy limit by
$96,968 & to be in compliance with the law the County would need to reduce the initial budget proposal. No
action taken.
4) 2015 Budget Recommendations to the Board A/C J. Miller presented a summary & list of suggestions in reducing the budget by $96,968. Committee
discussed various options & sources for reduction. Motion by J. Aubart/J. Kosin to reduce Leave Liability
expense by $50,000 to $150,000; to increase sales tax revenue estimate by $20,968; to reduce health insurance
estimate for new hire dispatcher/jailer in Sheriff’s Dept. by $11,000; to reduce Sheriff’s Dept. for replacement
Finance & Personnel Committee > 09/30/14 Page 2 of 2
vehicles by $15,000; motion carried unanimously.
A/C J. Miller also explained that $204,324 was budgeted & reserved in the 2014 Contingency Fund. She
suggested re-designating these funds to assist in covering unknown expenses that may occur relating to the
mandatory open enrollment period for health insurance to county employees going into 2015. Motion by J.
Ross/D. Reis to re-designate the $204,324 in the 2014 Contingency Fund to cover health insurance expenses;
motion carried unanimously.
5) Land Management Dept. Interdepartmental Fund Transfer & Vehicle Purchase LM Director A. Pichotta presented a proposal to transfer funds from salary line items that would not be used
in 2014, to new equipment line item to allow replacement of older vehicles in the department fleet. Motion
by J. Ross/B. Schroeder to authorize the transfer of $30,000 from 101-12-51720-111 to 101-12-51720-812 &
authorize the purchase of a new vehicle for the County Surveyor; motion carried unanimously.
6) Eliminate WIC Aide as Separate Position & Update Staffing Plan Public Health PH Director S. Galoff explained that those duties were dispersed among other current staff & requested to
eliminate the WIC Aide as a separate position. Motion by J. Aubart/D. Reis to eliminate the WIC Aide as a
separate position & update the staffing plan; motion carried unanimously.
7) Resolution to Opt-In for Category B-Implements of Husbandry Hwy Commissioner C. Johnson explained proposed Resolution 14-11 to Opt-In for Category B-Implements
of Husbandry to Comply with the Table of Statutory Weight Limits under WI STATS 348.15(3)(g). He
stated this was the option recommended by the Hwy Committee & 6 of the 10 counties in the WCHA West
Central Dist. Motion by D. Reis/B. Schroeder to approve & forward Resolution 14-11 Implements of
Husbandry Opt-In for Category B to the County Board; motion carried unanimously.
8) Sale of County Owned Property in Town of Maiden Rock Hwy Commissioner C. Johnson explained that the Committee previously approved offering this excess
property for sale & a bid was received for it. Motion by D. Reis/B. Schroeder to approve resolution &
authorize sale of County owned property in the Town of Maiden Rock to James Kleinhans for the total sum of
nine hundred dollars ($900.00), subject to the specific terms & conditions set forth in the Counter-Offer, &
that the County Board Chairperson & County Clerk be authorized to execute any necessary paperwork to
compete the sale; motion carried unanimously.
9) Future Agenda Items
Nothing presented at this time.
10) Next Meeting Date Chairman J. Holst announced that the next regularly scheduled meeting previously set for Oct. 6
th is
cancelled. Next meeting set for November 3rd
at 4 p.m., County Board Room.
11) Adjournment Meeting adjourned at 3:56 p.m. by motion of B. Schroeder/J. Kosin. Motion carried unanimously.
Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk
Fnpra 9-30-14
*Amended*
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Tuesday, September 30, 2014 – 3:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda
items.
Chair
2. *
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of 09/08/14.
2c. Treasurer’s report on previous months finance activities & fund
balances.
Members
3.
Present and review 2015 department and agency budgets with
independent auditor.
CliftonLarsonAllen/Jo
Ann Miller/Julie
Brickner
4. Discuss/Take action on 2015 budget recommendations to the Board. Members
5.
Discuss/Take action on Land Management Department’s proposed
interdepartmental transfer of budgeted funds from salaries line item to
new equipment line item and authorize the purchase of a new
department vehicle.
Andy Pichotta
6. Discuss/Take action to eliminate the WIC Aide as a separate position
and update the staffing plan. Sue Galoff
7.
Discuss/Take action on Resolution No. 14-XX to Opt-In for Category
B – Implements of Husbandry to Comply with the Table of Statutory
Weight Limits under Wis. Stat. 348.15(3)(g)
Chad Johnson
8. * Discuss/Take action to approve Resolution No. 14-XX Sale of County
owned Property in the Town of Maiden Rock Chad Johnson
9. Future agenda items Members
10. Next meeting date. Members
11. Adjourn. Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw (09/23/14)
*(amended) rjw (09/25/14)
Finance & Personnel Committee > 09/08/14 Page 1
APPROVED MINUTES OF THE FINANCE & PERSONNEL COMMITTEE MEETING HELD
September 8, 2014 – 4:00 p.m.
STATE OF WISCONSIN COUNTY OF PIERCE
} County Board Room 414 W. Main St., ELLSWORTH, WI 2014 - 13
1) Meeting Convened The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County
Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m.
1a) Those Present A quorum was established acknowledging 6 members present.
Members present:
Jon Aubart District #3
Ken Snow District #9
Bill Schroeder District #14
Dan Reis District #13
Jerry Kosin District #15
Jeff Holst District #16
Absent/Excused: Jim Ross, District #10
Also present: Brian O’Connell-District #11, Dale Auckland-District #12, Jo Ann Miller-
Administrative Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, R.J. Weitz-HR
Manager, Gary Brown-Emergency Management Director, Phyllis Beastrom-Treasurer, Jerry Forss-
Maintenance Dept. Supervisor, Vicki Nelson-Register of Deeds.
1b) Public Comment None.
2a-d) Consent Calendar – Agenda Approved
Motion by J. Kosin/D. Reis to approve agenda, minutes of 8/04/14 & 8/27/14, Treasurer’s report & out of
County travel for Assistant Corp. Counsel as presented; motion carried unanimously.
3) Library Plan & County Library Board A/C J. Miller presented Library Plan as recommended by the County Library Board. She explained that the
process was for the Finance & Personnel Committee to review & accept the plan first & then forward to
County Board. Motion by D. Reis/J. Aubart to accept the Pierce County Library Plan as submitted by the
Library Planning Committee & forward to County Board; motion carried unanimously.
4) Additional Spending from Building Outlay/Property Improvement Fund A/C J. Miller explained that the Building Committee had approved the spending of two amounts with regard
to expenses for installation of a retaining wall in front of the grandstand area on the fairgrounds. Those
amounts were $4863.50 over budgeted amount & $802 for extension of wall for additional safety. Motion by
D. Reis/J. Kosin to approve expenditure of $5665.50 from the Building Outlay/Property Improvement Fund to
the Fairgrounds budget for the grandstand retaining wall; motion carried unanimously.
5) Allowing use of Building Outlay Account to Purchase Used Squad Car Maintenance Supervisor J. Forss explained that the Building Committee approved the purchase of a used
squad car from the Sheriff’s Dept. not to exceed $2000. Further explaining that there were funds available
within the department’s current budget in the Building Outlay/Tools: Welder-2012. Motion by K. Snow/J.
Kosin to approve purchase of vehicle from Sheriff’s Dept. in an amount not to exceed $2000 from the
Finance & Personnel Committee > 09/08/14 Page 2 of 2
Building Outlay/Tools-Welder 2012 designation; motion carried unanimously.
6) Corporation Counsel 2015 Budget Corp. Counsel B. Lawrence presented proposed budget & explained changes & variations from previous
budget numbers. Motion by J. Aubart/J. Kosin to approve Corporation Counsel 2015 Budget as presented;
motion carried unanimously.
7) Courthouse Security Workgroup Recommendations a. Purchase, install, & reprogram duress buttons for Human Services Dept. at a cost of $1243.64.
b. Purchase & install wireless duress button for Human Services Dept. at a cost of $1157.39.
Motion by K. Snow/J. Ross to approve Courthouse Security Workgroup recommendations & authorize
project work; motion carried unanimously.
8) Register of Deeds 2015 Budget ROD V. Nelson presented proposed budget & explained changes & variations from previous budget numbers.
She added that she proposing to use $47,700 from non-lapsing redaction fund for the continuation of back
scanning real estate documents from 1977 through 1997 into computer system. Motion by J. Aubart/B.
Schroeder to approve Register of Deeds 2015 Budget as presented; motion carried unanimously.
9) County Clerk 2015 Budget County Clerk J. Feuerhelm presented proposed budget & explained changes & variations from previous
budget numbers. Committee inquired about Library Fund & Clerk J. Feuerhelm responded by explaining it is
an unfunded mandate by legislation & based on circulation. Motion by J. Kosin/J. Aubart to approve County
Clerk 2015 Budget as presented; motion carried unanimously.
10) Treasurer 2015 Budget County Treasurer P. Beastrom presented proposed budget & explained changes & variations from previous
budget numbers. Motion by K. Snow/J. Kosin to approve County Treasuer 2015 Budget as presented; motion
carried unanimously.
11) Future Agenda Items
More 2015 Budgets.
12) Next Meeting Date Next meeting set for September 30
th at 3 p.m., County Board Room.
13) Adjournment Meeting adjourned at 4:21 p.m. by motion of K. Snow/B. Schroeder. Motion carried unanimously.
Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk
Fnpra 9-8-14
*AMENDED*
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, September 8, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of August 4, 2014 and August 27, 2014.
2c. Treasurer’s report on previous months finance activities & fund balances.
2d. Request for approval of Assistant Corporation Counsel to travel out of the
County (to Cable/WI) from September 30, 2014 through October 3, 2014
for Wisconsin Child Support Enforcement Association (WCSEA)
Conference.
Members
3. Discuss/Take action on Pierce County Library Plan. Jo Ann Miller
4.
Discuss/Take action to approve spending an additional $4,863.50 plus
$802.00 from the Building Outlay Property Improvement Fund to the
Fairgrounds Budget for the concrete wall by the grandstand at the fairgrounds.
Jo Ann Miller
5.
Discuss/Take action on allowing use of money from a BOA line item to
purchase an older squad car from the Sheriff’s Department for the
Maintenance Department in an amount not to exceed $2,000.
Jerry Forss
6. Discuss/Take action on Corporation Counsel Budget. Brad
Lawrence
7.
Discuss/Take action on Courthouse Security Workgroup recommendations.
7a. Purchase and installation of duress button and install and re-program
current duress button for Human Services lower level offices.
7b. Purchase and installation of wireless duress button for Human Services
front office.
Gray Brown
8. * Discuss/Take action on Register of Deeds Budget. Vicki Nelson
9. * Discuss/Take action on County Clerk Budget. Jamie
Feuerhelm
10. * Discuss/Take action on Treasurer Budget. Phyllis
Beastrom
11. Future agenda items. Members
12. Next meeting date. Members
13. Adjourn. Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw(08/28/14)
*rjw (08/29/14)
APPROVED MINUTES OF THE
FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES August 27, 2014 – 8:30 a.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 12
1) Meeting Convened The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 8:31 a.m. 1a) Those Present A quorum was established acknowledging 5 members present. Members present: Jon Aubart District #3 Jim Ross District #10 Bill Schroeder District #14
Dan Reis District #13 Jeff Holst District #16
Absent/Excused: Jerry Kosin, Ken Snow. Also present: Cindy Polzin, Senior Director of Legislative and Local Affairs, Governor’s Office; Jim Nordgren, Council President, City of River Falls; Dave Hovel, Mayor, City of Prescott; Paul Schwebach, Executive Director, Pierce County Economic Development Corporation; Gerry DeWolfe, Village President, Village of Ellsworth; Peggy Nelson, Village Clerk; Andy Pichotta, Land Management Director; Jo Ann Miller, Administrative Coordinator. 2) Public Comment None. 3) Dialogue on issues of interest in Pierce County with Senior Director of Legislative and Local Affairs Committee members participated in a dialogue on issues of interest in Pierce County with Cindy Polzin, Senior Director of Legislative and Local Affairs from Governor Walker’s Office. No action taken. 4) Adjournment Meeting adjourned at 10:51 a.m. by motion of D. Reis/B. Schroeder. Motion carried unanimously.
Respectfully submitted by: Jo Ann Miller, Administrative Coordinator
Cba template
***SPECIAL MEETING***
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Wednesday, August 27, 2014 – 8:30 a.m.
Pierce County Courthouse
County Board Room
414 W. Main Street
Ellsworth, WI 54011
1 Call to order
2 Public comment: County Board will receive public comments on any issue not
related to agenda items, discussion may take place but no action will be taken on
any item raised
3 Dialogue on issues of interest in Pierce County with Senior Director of Legislative
and Local Affairs from the Governor’s office
For informational purposes only. No action will be taken.
4 Adjourn
Questions regarding this agenda may be made to Jo Ann Miller at 715-273-6851.
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities
requiring special accommodations for attendance at the meeting. For additional information or to make a
request, contact the Administrative Coordinator at 715-273-6851.
A quorum of the County Board supervisors may be present 8/20/14
Finance & Personnel Committee > 08/04/14 Page 1
APPROVED MINUTES OF THE
FINANCE & PERSONNEL COMMITTEE MEETING HELD August 4, 2014 – 4:00 p.m.
STATE OF WISCONSIN COUNTY OF PIERCE
} County Board Room 414 W. Main St., ELLSWORTH, WI 2014 - 11
1) Meeting Convened The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:01 p.m. 1a) Those Present A quorum was established acknowledging 7 members present. Members present: Jon Aubart District #3 Ken Snow District #9 Jim Ross District #10 Bill Schroeder District #14
Dan Reis District #13 Jerry Kosin District #15 Jeff Holst District #16
Absent/Excused: None. Also present: Brian O’Connell-District #11, Dale Auckland-District #12, Jo Ann Miller-Administrative Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Julie Brickner-Finance Director, R.J. Weitz-HR Manager, John Worsing-Medical Examiner, Gary Brown-Emergency Management Director, Jason Matthys-Chief Deputy Sheriff, Steve Albarado-Lt. Jail, Sue Galoff-Public Health Director, Katie Bartko-WIC Director, Ron Schmidt-Human Services Director, Steve Melstrom-Solid Waste Director, Phyllis Beastrom-Treasurer, Jeanne Friedell, Jane Enright, Shelly Anderson, Janet Huppert (5:08)-I.S. Director. 1b) Public Comment None. 2a-d) Consent Calendar – Agenda Approved Motion by K. Snow/J. Kosin to approve agenda, minutes of 6/02/14, 6/24/14, 7/07/14, Treasurer’s report & out of County travel for Corp Counsel as presented; motion carried unanimously. 3) Library Plan & County Library Board A/C J. Miller explained that the County needs to have a library plan but the Library Board has not met in a long time & members need to be reappointed by the chairman. This would start that process. Motion by D. Reis/J. Ross to assign the standing County Library Board to function as the County Library Planning Committee for the purpose of developing an updated County Library Plan. Motion carried unanimously. 4) 2015 General & Departmental Budgets Committee addressed & Finance Director J. Brickner explained the following departmental budgets: 4a. County Board: $60,967. Motion by J. Ross/J. Kosin to approve as presented; motion carried. 4b. Codification of Ordinances: $4,000. Motion by K. Snow/J. Ross to approve as presented; motion carried. 4c. Other Legal–Negotiations: $20,000. Motion by K. Snow/D. Reis to approve as presented; motion carried. 4d. Administration: $401,570. Motion by J. Kosin/J. Ross to approve as presented; motion carried. 4e. Human Resources: $123,424. Motion by D. Reis/K. Snow to approve as presented; motion carried. 4f. Other General Admin–Postage: $12,510. Motion by K. Snow/J. Kosin to approve as presented; motion
Finance & Personnel Committee > 08/04/14 Page 2 of 4
carried. 4g. Indirect Cost Study: $6,400. Motion by K. Snow/D. Reis to approve as presented; motion carried. 4h. Independent Accounting & Auditing: $27,000. Motion by J. Kosin/J. Ross to approve as presented; motion carried. 4i. Insurance: $61,200. Motion by D. Reis/J. Ross to approve as presented; motion carried. 4j. Cafeteria Insurance: $3,700. Motion by J. Kosin/K. Snow to approve as presented; motion carried. 4k. Leave Liability: $200,000. Motion by J. Ross/J. Kosin to approve as presented; motion carried. 4l. Other Public Safety: $1,053. Motion by B. Schroeder/J. Aubart to approve as presented; motion carried. 4m. West Cap: $3,000. Motion by J. Ross/J. Kosin to approve as presented; motion carried. 4n. Debt Service Fund: $1,446,025. Motion by J. Ross/D. Reis to approve as presented; motion carried. 5) Separate Home Care LPN & WIC Aide Positions on PCPH Staffing Plan PH Director S. Galoff presented a financial projection estimating that the County may save $10,305 a year in wage & health insurance costs. HR Director R.J. Weitz commented that with health insurance open enrollment due to occur in 2015 it may be possible for an employee gaining the required amount of hours to qualify to take the insurance. Committee discussed issue of allowing one position to determine what duties they would perform or not. Motion by J. Aubart/D. Reis to separate Home Care LPN & WIC Aide positions on the staffing plan; motion failed with 3 in favor (J. Aubart, D. Reis, B. Schroeder) & 4 opposed (K. Snow, J. Ross, J. Kosin, J. Holst). Department head directed to meet with Administration to address issue & suggest possible solutions. 6) Public Health Staffing Plan A/C J. Miller explained that it may be premature for the Committee to consider approving department staffing plans this early in the budget process. She suggested waiting & presenting the plans after departments & standing committees had reviewed relevant budgets & were ready for approval. Motion by K. Snow/B. Schroeder to defer action on this agenda item; motion carried unanimously. 7) Allina Health Neighborhood Health Connections Grant & Proposed Budget PH Director S. Galoff gave details about the parameters of the grant as well as defining the subsequent budget in which it would be used. Motion by K. Snow/J. Aubart to accept the Allina Health Neighborhood Health Connections grant & approve proposed budget; motion carried unanimously. 8) Human Services Dept. 2015 New Personnel Proposal HS Director R. Schmidt explained the department’s request for new personnel as well as the role & duties for such. Motion by D. Reis/K. Snow to approve 2015 proposed new Human Services personnel: 0.4 FTE Social Worker – increase existing 0.6 FTE Social work position to 1.0 FTE; motion carried with 6 in favor & 1 opposed (J. Aubart). 9) Human Services Dept. Staffing Plan A/C J. Miller offered Committee the same advice for this staffing plan as that for the Public Health plan. Motion by D. Reis/B. Schroeder to defer action on this agenda item; motion carried unanimously. 10) Solid Waste/Recycling Dept. Staffing Plan SW Director S. Melstrom explained the proposed changes to the staffing plan. He added that the Solid Waste Committee approved the option to hire temporary employees in 2015 to assist on the processing line. He stated that the estimated $13,000 in costs would not affect the tax levy. He also addressed several questions presented by Committee. Motion by J. Kosin/K. Snow to approve the proposed 2015 Solid Waste Dept. staffing plan to include budgeting funds for hiring two temporary laborers on an “as needed” basis at a cost not to exceed $13,000. The two temporary laborers shall be hired through a temporary employment agency for terms not to exceed what is specified in the Personnel Policy, Article V, Recruitment, Selection & Appointment, Page 10, sub-section B, 2-3; motion carried unanimously.
Finance & Personnel Committee > 08/04/14 Page 3 of 4
11) Increase District Attorney Legal Secretary Position from 35 to 40/hrs/wk DA S. Froelich explained that the request was to increase hours for this position to accommodate better & more efficient coverage of office hours as well as address current work load issues. Committee expressed concerns about stringent budget constrictions & that not all requests could be granted. Motion by J. Aubart/J. Ross to approve the request to increase the hours of the legal secretary position from 35 to 40 hours/week; motion failed with two in favor (J. Aubart, J. Ross) & 5 opposed. 12) Increase Hours for Medical Examiner ME J. Worsing explained that the current budget allows for 10.4 hours/week but that actual number of hours worked to perform mandated tasks was an average of 21.46 hour/week in 2013 & 26.57 so far in 2014. He added that there has been no adjustment of hours for the position since 2006. He also elaborated on detailed tasks involved in the position. Motion by K. Snow/J. Ross to approve increasing Medical Examiner’s hours to 24 hours/week; motion carried unanimously. 13) Preparation of Law Enforcement Committee Agenda & Minutes Supervisor J. Aubart indicated that current personnel being used for this task is being paid overtime to do so & that it also takes time away from her assigned tasks within the Sheriff’s Dept. He added that by Statute it is the County Clerk’s responsibility to perform such duties, or a person appointed by the Clerk to do so. Chairman J. Holst expressed concern that while taking on this role for one more committee may be feasible for the Clerk, being responsible for performing this task for all committees could pose a problem. Supervisor K. Snow stated he thought the task would be better performed if it were handled by one department rather than many. Chief Deputy Sheriff J. Matthys indicated that the new position of office assistant likely be able to handle these duties once the person was hired & trained. County Clerk J. Feuerhelm stated he could perform the duties at this time & train another person when they became available. No action taken. 14) Set Wages for Civilian Jail Staff A/C J. Miller explained that this is a new type position & the position description would need to be reviewed & approved by the Law Enforcement Committee. She indicated it could then be reviewed by Human Resources or Carlson/Dettman to get recommendation on where to place the position on the new compensation & classification grid approved to go in effect in 2015. She suggested for this new position that it may be prudent to have Carlson/Dettman review & make recommendations. Chief Deputy Sheriff J. Matthys expressed concern that if the recommendation was not at or very near the department’s recommendation that it may be difficult to fill those positions. Motion by J. Ross/J. Aubart to defer action on agenda item until position is reviewed by the LEC & Carlson/Dettman; motion carried unanimously. 15) Insurance Coverage Under Legal Loss Prevention Services Endorsement Corp. Counsel B. Lawrence explained that the request was to approve a written request to the County’s insurance company, Wisconsin County Mutual Insurance Corp., for legal expense endorsement coverage for negotiations of the one collective bargaining unit & two base wage bargaining units & to authorize retaining counsel through WICMIC to represent the County in in negotiations. Motion by J. Aubart/D. Reis to authorize & approve a written request to the County’s insurance company for legal expense endorsement coverage for negotiations of the one collective bargaining unit & two base wage bargaining units coming open in 2015 & to authorize retaining counsel through WICMIC to represent the County in those negotiations; motion carried unanimously. 16) Courthouse Security Workgroup Recommendations
a. Relocate County video equipment from present location to lower annex radio room at a cost of $22,450.
b. Purchase & install inner security wall system for Public Health office at a cost of $4829.37. c. Purchase & install security glass for wall system in Public Health office at a cost of $1250.
Finance & Personnel Committee > 08/04/14 Page 4 of 4
d. Purchase & install card access readers for Public Health Information Services offices at a cost of $9653.58.
e. Purchase & install relay to handicap door mechanism on Oak St. entrance door at a cost of $676. I.S. Director J. Huppert expressed concern about spending that much money on item 16a when she felt the conditions in the current location were adequate. Also that the radio room was known to have issues with lightning strikes as well as the possibility that the equipment may not turn back on after being moved. EM Director G. Brown stated that the security equipment vendor was confident the equipment could be moved & assured him that if any equipment needed to be replaced it would at no cost to the County. Motion by K. Snow/J. Ross to approve Courthouse Security Workgroup recommendations; motion carried unanimously. 17) Security Budget 2015 EM Director G. Brown presented proposed security budget for 2015. Chairman J. Holst asked Mr. Brown if he had an anticipated sunset date for completion of these projects. G. Brown reviewed projects already completed & estimated the remaining projects to be completed in the next 2 – 3 years. Motion by D. Reis/K. Snow to approve 2015 Courthouse Security Workgroup budget; motion carried unanimously. 18) Bids to Purchase Tax Deed Property in Diamond Bluff & Village of Spring Valley County Clerk J. Feuerhelm explained bids were received for three tax deed parcels. First, TDF421 in Town of Diamond Bluff two bids received: Steve Meixner for the amount of $15,010 & from Kent Sebion for the amount of $20,777.77. Motion by D. Reis/J. Kosin to approve bid on TDF421, parcel #004-01062-0900 & #004-01063-0900 received from Kent Sebion in the amount of $20,777.77 & provide bidder with a Quit Claim Deed for said property; motion carried unanimously. Second, TDF422 in Village of Spring Valley one bid received from Mike Wentlandt in the amount of $777. Motion by J. Ross/K. Snow to approve bid on TDF422, parcel #181-01001-0210 received from Mike Wentlandt in the amount of $777.00 & provide bidder with a Quit Claim Deed for said property; motion carried unanimously. Third, TDF423 in Village of Spring Valley one bid received from Daniel Wilk in the amount of $31.00. Motion by K. Snow/J. Ross to approve bid on TDF423, parcel #181-01002-0100 received from Daniel Wilk in the amount of $31.00 & provide bidder with a Quit Claim Deed for said property; motion carried unanimously. 19) Human Resources Dept. Advertising Expenditures HR Director RJ Weitz informed Committee that the department previously spent a great deal in advertising when recruiting for open positions that he felt was not necessary. He indicated that he would be scrutinizing this process more carefully & make adjustments to how & where ads of this manner were being advertised. No action taken. 20) Future Agenda Items • Personnel Policy changes. 21) Next Meeting Date Next meeting set for September 8th at 4 p.m., County Board Room. 22) Adjournment Meeting adjourned at 6:09 p.m. by motion of B. Schroeder/J. Ross. Motion carried unanimously.
Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk
Fnpra 8-4-14
*Amended*
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, August 4, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of 06/02/14, 06/24/14, & 07/07/14.
2c. Treasurer’s report on previous months finance activities & fund balances.
2d. Request for approval of Corporation Counsel to travel out of County (to
Stevens Point on September 19, 2014 for WCMIC Corporation Counsel
forum).
Members
3. Discuss/Take action on Pierce County Library Plan and County Library Board JoAnn Miller
4.
Discuss/Take action on 2015 Budgets:
4a. County Board
4b. Codifications of Ordinances
4c. Other Legal-Negotiations
4d. Administration
4e. Human Resources
4f. Other General Admin-Postage
4g. Indirect Cost Study
4h. Independent Accounting & Auditing
4i. Insurance
4j. Cafeteria Insurance
4k. Leave Liability
4l. Other Public Safety
4m. West Cap
4n. Debt Service
JoAnn Miller
& Julie
Brickner
5. Discuss/Take action to separate Home Care LPN and WIC Aide positions on
staffing plan. Sue Glaoff
6. Discuss/Take action on Public Health staffing plan. Sue Galoff
7. Discuss/Take action on approval of Allina Health Neighborhood Health
Connections Grant and proposed budget. Sue Galoff
8. * Discuss/Take action on Human Services 2015 proposed new personnel Ron Schmidt
9. Discuss/Take action on Human Services staffing plan. Ron Schmidt
10. Discuss/Take action on Solid Waste/Recycling staffing plan. Steve
Melstrom
11. Discuss/Take action on increasing the District Attorney’s legal secretary
position hours of work to by 5 hours for a total of 40 hours per week. Sean Froelich
12. Discuss/Take action on increasing hours for Medical Examiner. John Worsing
13. Discuss/Take action regarding preparation of Law Enforcement Committee
Agenda and Meeting Minutes. Jon Aubart
14. Discuss/Take action to Set Wages for Civilian Jail staff. Sheriff Hove
15. Discuss/Take action to request insurance coverage under Legal Loss
Prevention Services Endorsement for bargaining negotiations and to authorize
retaining counsel.
Brad
Lawrence
Fnpra 8-4-14
16.
Discuss/Take action on Courthouse Security Workgroup recommendations.
16a. Relocate County video equipment from present location to lower annex
radio room.
16b. Purchase and install inner security wall system for Public Health Office.
16c. Purchase and install security glass for wall system in Public Health.
16d. Purchase and install card access readers for Public Health and
Information Services offices.
16e. Purchase and install relay to handicap door mechanism on Oak Street
entrance door.
Gary Brown
17. Discuss/Take action on 2015 Security budget. Gary Brown
18. Discuss/Take action on bids to purchase tax deed property in: Town of
Diamond Bluff (TDF421); Village of Spring Valley (TDF422); Village of
Spring Valley (TDF423).
Jamie
Feuerhelm
19. Information only: Human Resources Department advertising expenditures. RJ Weitz
20. Future agenda items. Members
21. Next meeting date. Members
22. Adjourn. Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw(07/25/14)
*(amended) rjw 08/01/2014
Finance & Personnel Committee > 07/07/14 Page 1
APPROVED MINUTES OF THE
FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES July 7, 2014 – 4:00 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 10
1) Meeting Convened The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:01 p.m. 1a) Those Present A quorum was established acknowledging 7 members present. Members present: Jon Aubart District #3 Ken Snow District #9 Jim Ross District #10 Bill Schroeder District #14
Dan Reis District #13 Jerry Kosin District #15 Jeff Holst District #16
Absent/Excused: None. Also present: Ruth Wood-District #4, Michael Kahlow-District #6, Brian O’Connell-District #11, Dale Auckland-District #12, Jo Ann Miller-Administrative Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Wanda Kinneman-Insurance Coord., R.J. Weitz-HR Manager, Andy Pichotta-Land Management Director, Gary Brown-Emergency Management Director, Jason Matthys-Chief Deputy Sheriff, Chad Johnson-Hwy Commissioner, Sue Galoff-Public Health Director, Ron Schmidt-Human Services Director, Tera Nelson-Anthem BCBS of Wisconsin. 1b) Public Comment None. 2a-b) Consent Calendar – Agenda Approved Motion by J. Kosin/B. Schroeder to approve agenda & Treasurer’s report as presented; motion carried unanimously. 3) 2015 Health Insurance Rates Committee listened to power point presentation via conference phone given by Mark Sherman of LHD Benefits Advisors. Members asked questions about premiums, spousal waivers versus spousal carve-outs, trends, etc. Motion by J. Aubart/J. Kosin to approve health insurance rates effective 1/1/2015 as follows: Single $678; Employee-Children $991; Family-Spouse-Children $2168; motion carried unanimously. 4) Health Insurance Rates for County Retirees A/C J. Miller explained that the history has been that the County pays 25% of the insurance premium for retirees 65 & older. Administration recommends requiring that be revised to have retirees pay 100% of the premium beginning in 2016. She added that there are approx. 3 retirees currently on the County’s insurance plan. Committee discussed changing the effective date & if there was adequate time to notify those who would be affected. T. Nelson indicated that she believed there was enough time to notify those individuals should the Committee decide to make it effective in 2015. Motion by B. Schroeder/K. Snow to set premium contributions for retirees 65 years of age & older at 100% of the premium effective 1/1/2015; motion carried unanimously.
Finance & Personnel Committee > 07/07/14 Page 2 of 3
5) Courthouse Security Workgroup Recommendations
a. Wider counters Clerk of Court & Register in Probate offices. Motion by K. Snow/D. Reis to approve recommendation in the amount of $431.49; motion carried unanimously.
b. Replacement glass in Human Resources/Insurance Coordinator offices. Motion by D. Reis/J. Ross to approve recommendation in the amount of $375.00; motion carried unanimously.
c. Additional funding to finish security glass project previously approved at January 2014 meeting. Motion by D. Reis/J. Ross to approve additional funding in the amount of $121.57; motion carried unanimously.
6) Increase Environmental Health Clerk form 35 to 40 hrs/wk & Eliminate .657 Public Health Secretary Position PH Director S. Galoff explained that by increasing the hours for the one position would allow the department to realize some internal efficiencies & eliminate the other part time position. Motion by B. Schroeder/J. Ross to increase the Environmental Health Clerk from 35 to 40 hrs/wk & eliminate the vacant .657 Public Health Secretary position on the staffing plan; motion carried unanimously. 7) Separate Home Care LPN & WIC Aide Positions on PCPH Staffing Plan PH Director S. Galoff explained that the two positions were initially two separate positions. Over time the duties of the part time WIC Aide position was taken on by the individual currently in the LPN position. That individual no longer desires to take on those duties. She added that the WIC Program is a federally funded program & as such the costs associated with the WIC Aide position are paid by the WIC grant. Committee discussed whether to allow individuals the option to take on or resign from duties of such positions at their own discretion. Motion by J. Kosin/K. Snow to deny separation of the Home Care LPN & WIC AIDE positions on the staffing plan at this time; motion carried with 6 in favor & 1 opposed (J. Aubart). 8) Increase Human Services Dept. Personnel Staff by 2.6 Personnel Request was for 1.0 FTE CCS Services Facilitator, a 1.0 FTE CCS Human Services Worker, & a 0.6 FTE increase to current 0.4 FTE Psychiatric Nurse. HS Director R. Schmidt gave brief explanation for request. He indicated that currently there are state & federal funds available to cover the costs of the position as well as other related administrative costs incurred by the department in regard to foster care licensing. Committee asked what the consequences might be if the state & federal funding were no longer available. R. Schmidt indicated that the understanding is that if those funds are no longer offered the position would be eliminated. Motion by D. Reis/J. Ross to approve 1.0 FTE CCS Service Facilitator (masters’ level), 1.0 FTE Human Services Worker, & increase 0.4 FTE Psychiatric Nurse to 1.0 FTE Psychiatric Nurse subject to the availability of state & federal funding sources. Motion carried unanimously. 9) Increase Human Services Dept. Personnel Staff by 1.0 FTE Social Worker HS Director R. Schmidt explained the need for the position to address foster care licensing. Committee asked whether it would be more prudent to contract for the position as opposed to hiring an individual. R. Schmidt responded by saying that in his experience that route can actually cost more. Motion by B. Schroeder/J. Ross to defer action on item & direct HS Director to research cost alternatives to contract for the position; motion carried unanimously. 10) Changes to Land Management Dept. Staffing Plans LM Director A. Pichotta explained the proposed changes to the various staffing plans. He added that overall it reduces the staffing plan by 1 FTE position. Motion by K. Snow/J. Ross to approve the staffing plans for the Land Management Dept.; motion carried unanimously. 11) Additional Staff for Sheriff’s Dept. J. Matthys-Chief Deputy Sheriff explained that in an effort to separate Jail & Dispatch center operations the
Finance & Personnel Committee > 07/07/14 Page 3 of 3
Sheriff requested an additional four civilian personnel for the jail or dispatch center. He added that as personnel are hired to replace those retiring or moving on to other employment they would be replaced by personnel specifically for either dispatch or jail. This is part of the process to separate jail & dispatch, which when separated cannot adequately be staffed with current staff levels. Motion by J. Ross/J. Aubart to approve the request of the Sheriff’s Office to add four civilian staff in the jail or dispatch center; motion carried unanimously. 12) Offer to Repurchase Tax Deed Property in City of River Falls; TDF424 County Clerk J. Feuerhelm explained that parcel #276-02051-0800 was a tax deed taken by the County & that an offer to repurchase the property by former owner Vicki Foster was received by his office. He added that the offer was sufficient to meet the requirements in the Wisconsin Statues & Pierce Co. Code 40-19. Motion by K. Snow/J. Ross to approve offer to repurchase property on TDF424, parcel #276-02051-0800 received from Vicki J. Foster in the amount of $37,860.00, contingent upon the clearing of all funds for such, closing by July 30, 2014, & provide the bidder with a Quit Claim Deed after all funds have cleared. Motion carried unanimously. 13) CLOSED SESSION Motion by D. Reis/J. Ross to convene in closed session at 5:25 p.m. pursuant to Sec. 19.85(1)(e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, for the purpose of:
a. Sale of County owned property in the Town of Maiden Rock. Motion carried unanimously by roll call vote. 14) OPEN SESSION Committee returned to open session at 5:34 p.m. by motion J. Ross/K. Snow; motion carried unanimously by roll call vote. No action taken. 15) Future Agenda Items • None presented. 16) Next Meeting Date Next meeting set for August 4th at 4 p.m., County Board Room. 17) Adjournment Meeting adjourned at 5:35 p.m. by motion of J. Aubart/B. Schroeder. Motion carried unanimously.
Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk
Fnpra 7-7-14
*Amended*
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, July 7, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Treasurer’s report on previous months finance activities & fund balances.
Members
3.
Discuss/Take action on the 2015 Health Insurance Rates. JoAnn Miller,
Wanda
Kinneman,
Sherman, and
Nelson
4.
Discuss/Take Action on County Subsidy of retiree health insurance premium
rates.
JoAnn Miller
and Wanda
Kinneman
5.
Discuss/Take Action on Courthouse Security Workgroup recommendations.
5a. Purchase and install wider counters in Clerk of Court and Register in
Probate Offices.
5b. Purchase and install replacement glass in the Human Resources and
Insurance/Risk Management office door with a security window.
5c. Approve additional funding needed to finish the security glass project
previously approved at the January 2014 F&P meeting.
Gary Brown
6.
Discuss/Take Action to increase Environmental Health Clerk from 35 to 40
hrs/wk & eliminate vacant .657 FTE Public Health Secretary position on
staffing plan.
Sue Galoff
7. Discuss/Take Action to separate Home Care LPN and WIC Aide positions on
PCPH staffing plan. Sue Galoff
8.
Discuss/Take Action to increase Human Services Department personnel staff
by 2.6 personnel.
1.0 FTE CCS Services Facilitator
1.0 FTE CCS Human Services Worker
0.6 FTE increase to current 0.4 FTE Psychiatric Nurse
Ron Schmidt
9. Discuss/Take Action to increase Human Services Department personnel staff
by 1.0 FTE. Social Worker. Ron Schmidt
10. Discuss/Take Action on proposed changes to Land Management Department
Staffing plans.
Andy
Pichotta
11. Discuss/Take Action on proposed Sheriff’s Office additional personnel staff. Sheriff Hove
12. * Discuss/Take Action on offer to re-purchase tax deed property in City of
River Falls (276-02051-0800); TDF424.
Jamie
Feuerhelm
13.
Committee will convene into closed session pursuant to Sec. 19.85(1)(e)Wis.
Stats. for the purpose of deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed
session, for the purpose of:
a. Sale of County owned property in the Town of Maiden Rock
Brad
Lawrence and
Chad Johnson
Fnpra 7-7-14
14. Committee/Board will return to open session and take action on closed session
items, if required.
15. Future agenda items. Members
16. Next meeting date. Members
17. Adjourn. Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw (06/25/14)
*rjw (06/27/14)
Finance & Personnel Committee > 06/24/14 Page 1
APPROVED MINUTES OF THE *SPECIAL*
FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES June 24, 2014 – 6:30 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 09
1) Meeting Convened The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 6:30 p.m. 1a) Those Present A quorum was established acknowledging 6 members present; 1 excused. Members present: Jon Aubart District #3 Ken Snow District #9 Jim Ross District #10
Dan Reis District #13 Jerry Kosin District #15 Jeff Holst District #16
Absent/Excused: Bill Schroeder; District #14 Also present: Jo Ann Miller; Administrative Coordinator 1b) Public Comment None. 2a) Consent Calendar – Agenda Approved Motion by S. Bjork/K. Snow to approve as presented; motion carried unanimously. 3) Authorization for use of Jail Assessment Funds by Ad Hoc Jail Planning & Specifications Committee Committee discussed issue of authorizing funds from the Jail Assessment to fund expenses anticipated by Ad Hoc Jail Planning & Specifications Committee to include paying for professional consulting services to provide projections on operational & staffing costs for a new jail facility. Motion by K. Snow/J. Ross to approve Resolution 14-09 Authorization for Use of Jail Assessment Funds by the Ad Hoc Jail Planning & Specifications Committee, Including Paying for Professional Consulting services to Provide Financial Projections on Operational & Staffing Costs for a New Jail facility & request County Board to adopt resolution on first reading. Motion carried unanimously. 4) Future Agenda Items • None presented. 5) Next Meeting Date Next meeting set for July 7th at 4 p.m., County Board Room. 6) Adjournment Meeting adjourned at 6:33 p.m. by motion of D. Reis/J. Kosin. Motion carried unanimously.
Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk
SPFnpra 06-24-14
PIERCE COUNTY SPECIAL FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Tuesday, June 24, 2014 – 6:30 p.m. Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1. Call to order 1a. Establish quorum. 1b. Committee will receive public comment not related to agenda items.
Chair
2. Consent calendar – Discuss and take action on: 2a. Establish and approve agenda. Members
3.
Discuss/Take Action on Authorization For Use of Jail Assessment Funds by the Ad Hoc Jail Planning and Specifications Committee, including paying for Professional Consulting Services to provide Projections on Operational and Staffing Costs for a New Jail Facility.
JoAnn Miller
4. Future agenda items. Members 5. Next meeting date. Members 6. Adjourn. Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw 06/13/2014
APPROVED MINUTES OF THE
FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES June 2, 2014 – 4:00 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 08
The Pierce County Finance and Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of members present.
1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum: Members present: Jon Aubart District #3 Ken Snow District #9 Dan Reis District #13 Bill Schroeder District #14 Jerry Kosin District #15 Jeff Holst District #16 Members absent: Jim Ross; District #10
1a) Those Present
Also present: Brian O’Connell District #11 Dale Auckland District #12 Jo Ann Miller A/C Jamie Feuerhelm County Clerk Brad Lawrence Corp. Counsel Wanda Kinneman Insurance Coord. Phyllis Beastrom Treasurer Paul Schwebach IDC Director R.J. Weitz HR Manager Andy Pichotta LM Director Julie Brickner Finance Director
Tami Billeter HS Operations Manager Jason Matthys Chief Deputy Sheriff Peg Feuerhelm Clerk of Court Barb Petkovsek Carlson/Dettman Brock Geyen Clifton/Larson/Allen Dawn Churchill H.S. Dept. Jeff Olson Ellsworth Industrial Council Jason Schulte Press Steve Meixner Resident
None. 1b) Public Comment Motion by K. Snow/J. Kosin to approve consent calendar items: 2a. Establish and approve agenda. 2b Approve minutes of 05/27/14. 2c. Treasurer’s report. Motion carried unanimously.
2a-c) Consent Calendar
A/C J. Miller presented staff recommendations to include remaining with Anthem BCBS as third party administrator, changing the deductible to $1000/$2000, out of pocket maximums to $3000/$6000 for Medical & decrease out of pocket maximums to $3600/$7200 for RX, introduce spousal waiver, move to three tier premiums, & introduce wellness initiatives regarding tobacco use, health risk assessment & annual physical, plan effective January 1, 2015.
3) Anthem Health Ins. Plan Changes
Finance & Personnel Committee > 06/02/14 Page 2 of 4
Motion by D. Reis/K. Snow to approve staff recommendations & conditions stated; motion carried unanimously.
3) Anthem Health Ins. Plan Changes – cont.
B. Geyen of Clifton/Larson/Allen audit firm presented 2013 audit summary. He explained reports as well as fund balances. No action taken.
4) 2013 Audit
Finance Director J. Brickner presented suggested budget guidelines for 2015. She explained the Committee would need to determine if the levy would be increased to include the net new construction levy. Committee discussed various options to account for possible increases in personnel & insurance costs. Motion by D. Reis/J. Aubart to adopt a county tax budget based on the maximum allowable levy under the 2015 state budget which is increasing the county tax operating levy by the net new levy construction, direct department heads & Standing Committee to work to a common budget goal of a 1.25% increase for personnel costs & a 0% increase for operating budgetary items when building their worksheets with anything over 0% must have adequate justification, 2015 capital improvement plans & forward to the June County Board meeting. Motion carried unanimously.
5) 2015 Budget Guidelines
B. Petkovsek of Carlson/Dettmann reviewed information previously presented to the Committee. Committee discussed various options with regard to pay plan & annual evaluations. They determined to leave annual evaluations as the standard throughout the new proposed grid to be granted a step increase & would review other alternatives at some point later on. Corp. Counsel B. Lawrence noted that the annual performance throughout is what was presented by Carlson/Dettmann initially so any deviation from that would need to be addressed directly & included in the proposed resolution. Also that an appeals process was recommended but not included in the proposed resolutions. He suggested the item be added to the resolution under the fifth paragraph along with other bullet points listed therein. Committee concurred that recommended resolution be amended to include these items prior to sending to County Board. Motion by K. Snow/J. Kosin to approve the Compensation & Classification Study grade order list, to approve & incorporate into the grade order list the 2014 step pay structure trending forward to 2015 with a 1.25% increase, & approve remaining recommendations to include the County adopting an appeals process, & that progression through step plan take place annually by upon meeting expectations through performance evaluations. Motion carried unanimously.
6) Carlson/Dettmann Comp & Class Study, Step Pay Plan, Authorize Implementation
J. Olson gave detailed summary of the broadband survey & why he felt the County should be involved. Committee agreed the issue was important but felt that the County should have been contacted & become involved earlier in the process. Motion by K. Snow/J. Aubart to approve an additional $6000 from contingency to cover overage of broadband survey; motion carried unanimously.
7) Industrial Development Com. Additional Funding
Land Management Director A. Pichotta informed Committee that the department would have an employee retiring in July & that they were revising job descriptions & reorganizing the department to include a new office manager position. Motion by K. Snow/D. Reis to approve & authorize the proposed changes to Land Management Dept. position descriptions as written; motion carried unanimously.
8) Land Management Position Description – Office Manager
Finance & Personnel Committee > 06/02/14 Page 3 of 4
HS Operations Manager T. Billeter explained that the request was to approve a training event in Anaheim California for four Human Services employees. Also that the costs for the training would be covered by a grant & County funds would not be needed. Motion by D. Reis/B. Schroeder to approve Human Services Dept. employees out-of-state training; motion carried unanimously.
9) Human Services Out-of-State Training
Chief Deputy J. Matthys explained that the training requested was for two department employees to attend a DARE officer training in South Dakota. He added that the training itself would be of no cost to the County. Motion by D. Reis/B. Schroeder to approve out-of-state training request for Sheriff’s Dept.; motion carried unanimously.
10) Sheriff’s Dept. Out-of-State Training
Chief Deputy J. Matthys explained that an employee would be retiring & the department desired to revise the job description to allow the position to be filled by civilian rather than law enforcement personnel. A/C J. Miller asked the Committee to consider whether to place the new hires discussed at this meeting on the current pay scale structure or the new one adopted today. The Committee consensus was that new hires should not be placed on new pay scale structure until that legislation is actually adopted by the full County Board & is implemented in 2015. Motion by K. Snow/J. Aubart to approve & authorize the proposed changes to Sheriff’s Dept. position description for Office Secretary as written; motion carried unanimously.
11) Sheriff’s Dept. Position Description – Office Secretary
County Clerk J. Feuerhelm requested that each file/parcel be addressed separately beginning with File #422 in Village of Spring Valley. He recommended that the Committee take action to defer action on this tax deed to allow for the 90 day time period for the former owner to repurchase the property. He added that the tax deed was taken on 4/17/2014 & the 90 days would not expire until approx. July 17th. He stated the purpose the ad was published before this time expired was because that the former owner on both of these tax deed parcels is deceased. But upon further counsel with the Corp. Counsel Office this fact does not negate the law. Motion by D. Reis/B. Schroeder to defer action on Tax Deed File #422 until meeting after July 17, 2014; motion carried unanimously. County Clerk J. Feuerhelm explained that File #421 was similar to previous parcel discussed in that the Tax Deed was filed on 4/17/2014. He stated that there is an additional concern in that two bids were received for the parcel. One of the bidders submitted cashier’s check as stipulated by advertisement published & the other bidder submitted a personal business check. He explained that though the advertisement did require this the Finance Committee is the final authority on what bids are accepted & the law does not prohibit them from accepting payment via personal check or other means. Resident S. Meixner addressed the Committee stating that the ad stated that a cashier's check was to be submitted so he felt the other bid should be rejected & his bid accepted because it met all other parameters. Chairman J. Holst responded by stating the Committee reserves the right to accept or reject any or all bids submitted. Motion by D. Reis/J. Kosin to defer action on Tax Deed File #421 until meeting after July 17, 2014; motion carried unanimously.
12) Tax Deed Files 421 & 422
• Proposed health insurance premiums. 13) Future Agenda
Items
Finance & Personnel Committee > 06/02/14 Page 4 of 4
Committee discussed date for next month’s meeting. Next meeting date set for July 7th at 4 p.m. in the County Board Room.
14) Next Meeting Date
Meeting adjourned at 6:27 p.m. by motion of B. Schroeder/K. Snow. Motion carried unanimously.
15) Adjournment
Respectfully submitted by: Jamie R. Feuerhelm Pierce County Clerk
Fnpra 6-2-14
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, June 2, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of 05/27/14.
2c. Treasurer’s report on previous months finance activities & fund balances.
Members
3.
Discuss/Take Action on plan changes for the Anthem Health Insurance Plan. JoAnn Miller
and Wanda
Kinneman
4. Discuss/Take Action on 2013 Audit by Brock Geyen from Clifton Larson
Allen. Julie Brickner
5. Discuss/Take Action on the 2015 Budget Guidelines. Julie Brickner
6.
Discuss/Take Action on Resolution to approve Carlson Dettmann
Compensation and Classification Study, Step Pay Plan, and Authorize
Implementation.
JoAnn Miller
7.
Discuss/Take Action on request from Industrial Development Committee for
an additional $6,000 to be appropriated from contingency to cover anticipated
overage on cost of Broadband Survey.
Paul
Schwebach
and Jeff
Olson
8. Discuss/Take Action on approving Land Management Department position
description. Office Manager.
Andy
Pichotta
9.
Discuss/Take Action to authorize out-of-state training for four (4) Human
Services employees to attend the NADCP 20th
Annual Training Conference
Anaheim, California.
Ron Schmidt
10. Discuss/Take Action to authorize out-of-state training for two (2) Deputy
Officers to attend DARE training in Pierre, South Dakota. Sheriff Hove
11. Discuss/Take Action of new job description Sheriff’s Office secretary. Sheriff Hove
12. Discuss/Take Action on bids for Tax Deeds: File #421 Town of Diamond
Bluff; File #422 in Village of Spring Valley.
Jamie
Feuerhelm
13. Future agenda items. Members
14. Next meeting date. Members
15. Adjourn. Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw (05/22/14)
APPROVED MINUTES OF THE *SPECIAL* FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES
May 27, 2014 – 6:00 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 07
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst
called the meeting to order at 6:00 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of
members present.
1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum:
Members present: Jon Aubart District #3
Ken Snow District #9
Jim Ross District #10
Dan Reis District #13
Bill Schroeder District #14
Jerry Kosin District #15
Jeff Holst District #16
Members absent:
1a) Those Present
Also present: LeRoy Peterson District #2
Cecil Bjork District #5
Scott Bjork District #7
Dean Bergseng District #8
Brian O’Connell District #11
Dale Auckland District #12
Jo Ann Miller Administrative Cood.
Brad Lawrence Corp. Counsel
Jamie Feuerhelm County Clerk
R.J. Weitz HR Manager
Jason Schulte Press
None. 1b) Public Comment Motion by J. Kosin/D. Reis to approve consent calendar items:
2a. Establish and approve agenda.
2b. Approve minutes of 05/05/14.
Motion carried unanimously.
2a-b) Consent Calendar
A/C J. Miller presented proposal to reorganize the Maintenance Dept. which
would include adding one maintenance position at the Hwy. Dept. to the group.
She explained that there would still be one Maintenance Supervisor with two
Maintenance Technicians, two custodial positions, & fair groundskeeper. She
added that formal action on reorganization would take place when a new staffing
plan was drafted & presented to the Committee. No action taken
3) Maintenance Dept. Reorganization
A/C J. Miller presented revised position descriptions for Maintenance Supervisor
& Maintenance Technician. Motion by J. Aubart/J. Kosin to approve position
descriptions for Maintenance Supervisor & Maintenance Technician & defer
action on Maintenance Dept. staffing plan; motion carried unanimously.
Chairman J. Holst approved combining of items 4 & 5 on the agenda.
4-5) Maintenance Dept. Position Descriptions
Finance & Personnel Committee > 05/27/14 Page 2 of 2
Motion by K. Snow/D. Reis to convene in closed session at 6:06 p.m. pursuant to
Sec. 19.85(1)(c) Wis. Stats. for the purpose of considering employment,
promotion, compensation or performance evaluation data of any public employee
over which the governmental body has jurisdiction or exercises responsibility:
Maintenance Supervisor salary. Motion carried unanimously by roll call vote.
6) CLOSED SESSION
Committee returned to open session at 6:14 p.m. by motion of D. Reis/B.
Schroeder; motion carried unanimously by roll call vote.
Motion by J. Aubart/J. Kosin to approve starting salary for Maintenance
Supervisor to be set at Grade 19, Step 4; motion carried unanimously.
7) OPEN SESSION
None presented. 8) Future Agenda
Items Next meeting date previously set for June 2
nd at 4 p.m. in the County Board
Room.
9) Next Meeting Date
Meeting adjourned at 6:15 p.m. by motion of J. Kosin/B. Schroeder. Motion
carried unanimously.
10) Adjournment
Respectfully submitted by:
Jamie R. Feuerhelm
Pierce County Clerk
Fnpra 5-27-14
PIERCE COUNTY SPECIAL FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Tuesday, May 27, 2014 – 6:00 p.m. Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1. Call to order 1a. Establish quorum. 1b. Committee will receive public comment not related to agenda items.
Chair
2. Consent calendar – Discuss and take action on: 2a. Establish and approve agenda. 2b. Approve minutes of 05/05/14.
Members
3. Discuss/Take Action on the proposed re-organization of the Maintenance Department. JoAnn Miller
4.
Discuss/Take Action on the amended Maintenance Department position descriptions. Maintenance Supervisor Maintenance Technician
JoAnn Miller
5. Discuss/Take Action on Maintenance Department staffing plan. JoAnn Miller
6.
Committee will convene into closed session pursuant to §19.85(1)(c) WI Stats for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Maintenance Supervisor salary
Closed Session:
Members and JoAnn Miller
7. Committee will return to open session and take action on closed session item, if required Open Session
8. Future agenda items. Members 9. Next meeting date. Members 10. Adjourn. Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. rjw 05/22/2014
APPROVED MINUTES OF THE FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES
May 5, 2014 – 4:00 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 06
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst
called the meeting to order at 4:00 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of
members present.
1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum:
Members present: Jon Aubart District #3
Ken Snow District #9
Jim Ross District #10
Dan Reis District #13
Bill Schroeder District #14
Jerry Kosin District #15
Jeff Holst District #16
Members absent:
1a) Those Present
Also present: Scott Bjork District #7
Jo Ann Miller A/C
Jamie Feuerhelm County Clerk
Brad Lawrence Corp. Counsel
Wanda Kinneman Insurance Coord.
Phyllis Beastrom Treasurer
Chad Johnson Hwy. Commissioner
Paul Schwebach IDC Director
R.J. Weitz Human Resource Manager
Sue Galoff Director, Public Health
Tami Billeter HS Operations Manager
Charles Carlson Carlson/Dettman
Barb Petkovsek Carlson/Dettman
Brad Roy Zoning Compliance
Dawn Churchill H.S. Dept.
Charm Neeley I.S. Dept. None. 1b) Public Comment Motion by J. Aubart/J. Kosin to approve consent calendar items:
2a. Establish and approve agenda.
2b Approve minutes of 04/07/14.
2c. Treasurer’s report.
Motion carried unanimously.
2a-c) Consent Calendar
Chairman J. Holst called for nominations of Chairman Pro Tem. J. Aubart
nominated by J. Kosin. Motion by D. Reis/J. Aubart to close nominations and
cast a unanimous ballot for Jon Aubart; motion carried unanimously.
3) Elect Chair Pro Tem
Chairman Pro Tem J. Aubart called for nominations of Chairman. J. Holst
nominated by K. Snow. Chairman Pro-temp J. Aubart called for other
nominations; none given. Motion by J. Ross/D. Reis to close nominations and
cast a unanimous ballot for J. Holst; motion carried unanimously. Jeff Holst
elected Chairman, who then presided over the remainder of the meeting.
4) Elect Chairman
Finance & Personnel Committee > 05/05/14 Page 2 of 3
Chairman J. Holst called for nominations of Vice Chairman. J. Kosin nominated
by J. Aubart. Chair called for other nominations; none given. Motion by J.
Ross/D. Reis to close nominations and cast a unanimous ballot for J. Aubart as
Vice Chairman; motion carried unanimously.
5) Elect Vice Chairman
Mark Sherman of LHD Benefit Advisors appeared via conference phone to
discuss the County’s health insurance plan. He offered a presentation detailing
proposed changes to the health insurance plan offered to employees by the
County. He explained that these changes were necessary to avoid excess tax the
Federal government is planning to impose in 2018. Proposed was to change the
deductible to $1000/$2000, out of pocket maximums to $3000/$6000 for Medical
& decrease out of pocket to $3350/$6700 for RX, move to three tier premiums, &
introduce initiatives regarding tobacco use, health risk assessment & annual
physical, plan effective January 1, 2015. Item will be further discussed &
addressed at next meeting. No action taken.
6) Plan Changes Anthem Health Insurance
C. Carlson of Carlson/Dettmann gave a presentation & explained the
Compensation & Classification Study that was performed by the company. He
explained that the plan suggestions would need to be updated to include recent
wage increases. Further explaining he said they would like to present it to the
County Board in two sessions to allow for educating both the County Board &
County staff. Also that an appeals process would be implemented after adoption
by the Board to address possible concerns by employees. No action taken.
7) Carlson/Dettmann Presentation Comp & Class Study
IDC Director P. Schwebach explained request for additional funds to assist in
covering costs for broadband survey. Committee thought the issue was important
& needed to be researched but felt more information was needed on areas
currently being served & those that are unserved. Mr. Schwebach was directed to
gather more definitive numbers & report back to Committee. No action taken.
8) Industrial Development Com. Additional Funding
County Clerk J. Feuerhelm requested that File #422 in Village of Spring Valley
be withdrawn for consideration as an uneconomic remnant as value is over $500.
He added that File #423, also in Village of Spring Valley was a very small parcel
that should have been conveyed to adjoining landowner because of discrepancies
in legal descriptions when the Village conveyed land to the US government for
the purposes of constructing the local dam. He suggested establishing a value of
$1 for the parcel & offer for sale. Motion by K. Snow/J. Ross to declare TDF423
in the Village of Spring Valley an uneconomic remnant & set appraised value at
$1.00 & sell pursuant to Pierce County Code 40-19 (H); motion carried
unanimously.
9) Tax Deed Files 422 & 423
Motion by D. Reis/J. Kosin to convene in closed session at 5:46 p.m. pursuant to
Sec. 19.85(1)(e) Wis. Stats. for the purpose of deliberating or negotiating the
purchasing of public properties, the investing of public funds, or conducting other
specified public business, whenever competitive or bargaining reasons require a
closed session, for the purpose of:
a. Sale of County owned property in the Village of Elmwood.
b. Sale of County owned property in the Town of Maiden Rock.
Motion carried unanimously by roll call vote.
10) CLOSED SESSION
Finance & Personnel Committee > 05/05/14 Page 3 of 3
Committee returned to open session at 6:07 p.m. by motion K. Snow/J. Ross;
motion carried unanimously by roll call vote. No action taken.
11) OPEN SESSION
Motion by D. Reis/B. Schroeder to convene in closed session at 6:08 p.m.
pursuant to Sec. 19.85(1)(e) Wis. Stats. for the purpose of deliberating or
negotiating the purchasing of public properties, the investing of public funds, or
conducting other specified public business, whenever competitive or bargaining
reasons require a closed session, & pursuant to Sec. 19.85(1)(g) Wis. Stats. For
the purpose of conferring with legal counsel for the governmental body who is
rendering oral or written advice concerning strategy to be adopted by the body
with respect to litigation in which it is or is likely to become involved: for the
purpose of discussing workers compensation claim number 2013008423. Motion
carried unanimously by roll call vote.
12) CLOSED SESSION
Supervisor J. Ross recused himself from any discussion &/or voting on closed
session item & left Board Room.
Committee returned to open session at 6:53 p.m. by motion J. Aubart/J. Kosin;
motion carried unanimously by roll call vote.
Motion by J. Aubart/J. Kosin to defend workers compensation claim
#2013008423; motion carried unanimously.
13) OPEN SESSION
Supervisor J. Ross returned for remainder of meeting.
Compensation & Classification Study – Carlson/Dettman.
Health Insurance plan changes.
14) Future Agenda Items
Committee discussed date for next month’s meeting. Next meeting date set for
June 2nd
at 4 p.m. in the County Board Room.
15) Next Meeting Date
Meeting adjourned at 6:55 p.m. by motion of B. Schroeder/K. Snow. Motion
carried unanimously.
16) Adjournment
Respectfully submitted by:
Jamie R. Feuerhelm
Pierce County Clerk
Fnpra 5-5-14
***AMENDED***
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, May 5, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of 04/07/14.
2c. Treasurer’s report on previous months finance activities & fund
balances.
Members
3. Elect Temporary Chair Members
4. Elect Chair Members
5. Elect Vice Chair Members
6.
Discuss/Take Action on plan changes for the Anthem Health Insurance Plan. Mark Sherman
(via conference
call), Miller
and Kinneman
7.
Presentation by Carlson/Dettmann on Compensation and Classification
Study
Charles
Carlson and
Barb
Petkovsek
8.
Discuss/Take Action on request from the Industrial Development Committee
for an additional $6,000 to be appropriated from contingency to cover
anticipated overage on cost of Broadband Survey.
Paul
Schwebach
9. Discuss/take action to declare tax deed file #s422 & 423 uneconomic
remnants
Jamie
Feuerhelm
10.
Committee will convene into closed session pursuant to Sec. 19.85(1)(e)Wis.
Stats. for the purpose of deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed
session, for the purpose of:
a. Sale of County owned property in the Village of Elmwood b. Sale of County owned property in the Town of Maiden Rock
Brad Lawrence
and
Chad Johnson
11. Committee will return to open session and take action on closed session
items, if required.
12. *
Committee will convene into closed session pursuant to Sec. 19.85(1)(e)Wis.
Stats. for the purpose of deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed
session, and pursuant to Sec. 19.85(1)(g) Wis. Stats. for the purpose of
conferring with legal counsel for the governmental body who is rendering
oral or written advice concerning strategy to be adopted by the body with
respect to litigation in which it is or is likely to become involved: for the
purpose of discussing workers compensation claim number 2013008423
Members
13. * Committee will return to open session and take action on closed session
Fnpra 5-5-14
items, if required.
14. Future agenda items. Members
15. Next meeting date. Members
16. Adjourn. Members
Questions regarding this agenda may be made to RJ Weitz at 715-273-3531, Ext. 6433. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. jm(04/25)
Amended * jm(05/1)
APPROVED MINUTES OF THE
FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES April 7, 2014 – 4:00 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 05
The Pierce County Finance and Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of members present.
1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum: Members present: Jon Aubart District #3 Jerry Kosin District #15 Jeff Holst District #16 Mel Pittman District #17 Members absent: Ken Snow, District #9; Greg Place, District #11
1a) Those Present
Also present: Dale Auckland District #12 Jo Ann Miller A/C Jamie Feuerhelm County Clerk Brad Lawrence Corp. Counsel Nancy Hove Sheriff Phyllis Beastrom Treasurer Mindy Dale Weld, Riley, Prenn, & Ricci Chad Johnson Hwy. Commissioner Sean Froelich District Attorney Ron Schmidt HS Director
Shannon Schommer D.A. Office Dawn Churchill H.S. Dept. Charm Neeley I.S. Dept. Jerry Baggenstoss Hwy. Dept. Jane Voelker Deputy, Clerk of Court Terri Woodland Deputy, Clerk of Court Heather Liddle Court Clerk Julie Hines Court Clerk Pam Hines Court Clerk Jason Schulte Press
None. 1b) Public Comment Motion by J. Kosin/J. Aubart to approve consent calendar items: 2a. Establish and approve agenda. 2b Approve minutes of 03/25/14. 2c. Treasurer’s report. 2d. Out of County travel for Corporation Counsel Brad Lawrence. 2e. Out of state travel for Sheriff Hove & Lt. Steve Albarado. Motion carried unanimously.
2a-e) Consent Calendar
Motion by M. Pittman/D. Reis to approve the list of outlawed county order checks of two years previous & remaining outstanding on January 1, 2014, to authorize the cancellation of said order checks, & to forward this recommendation to the County Board. Motion carried unanimously.
3) Outstanding Checks from 2011
Human Services Dept. director R. Schmidt explained request. Motion by D. Reis/M. Pittman to approve 1.0 FTE Social Services Aid position description; motion carried unanimously.
4) Social Services Aid Position – 1.0 FTE HSD
Finance & Personnel Committee > 04/07/14 Page 2 of 3
Human Services Dept. director R. Schmidt explained request was to revise in part because of item #6 with regard to the 0.6 FTE CST Initiative Coordinator position. Motion by D. Reis/J. Kosin to approve Dept. of Human Services staffing plan; motion carried unanimously.
5) Human Services Dept. Staffing Plan
HSD director R. Schmidt explained that the County would receive a grant to cover cost of the position. He added that though grant does not have a “sunset” date, funding is at the mercy of federal & state budgets. Motion by D. Reis/J. Aubart to approve resolution designating the Dept. of Human Services as the administering agency for the Coordinated Services Team & authorizing a 0.6 FTE CST Initiative Coordinator position. Motion carried unanimously.
6) Designating Human Services Dept. as Administering Agency
Motion by D. Reis/M. Pittman to convene in closed session at 4:07 p.m. pursuant to Sec. 19.85(1)(e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, & pursuant to Sec. 19.85(1)(g) Wis. Stats. For the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: for the purpose of discussing with legal counsel the request of AFSCME bargaining units (Highway, Courthouse, Human Services Support Staff) to meet & confer about wages. Motion carried unanimously by roll call vote.
7) CLOSED SESSION
Committee returned to open session at 4:33 p.m. by motion of J. Kosin/ M. Pittman; motion carried unanimously by roll call vote. No action taken.
8) OPEN SESSION
M. Dale of Weld, Riley, Prenn, & Ricci law firm gave the Committee a summary of what other employee groups received as an increase in 2014 & the effective dates. Chairman J. Holst allowed those attending to make comments & ask questions. Several asked questions & contributed comments. Motion by M. Pittman/J. Aubart to grant a 1.25% wage increase, effective April 1, 2014, & to keep the step increases as they were in 2013 for the employees formerly represented for collective bargaining purposes by AFSCME (Courthouse, Highway, & Human Services Support Staff) units. Additional questions & comments were allowed by Chairman Holst. Supervisor J. Kosin called for the questions; Chairman J. Holst asked for any objections; none stated. Chairman Holst called for the vote; motion carried unanimously by voice vote.
9) Wage Increase AFSCME (Courthouse, Highway, Humans Services Support Staff)
Hwy Commissioner C. Johnson gave further detail on the property to be sold in the Village with the option to lease property from new owner for a period of time until another site found & purchased for Hwy. Dept. purposes. Motion by M. Pittman/D. Reis to approve the sale of County owned property in the Village of Elmwood if terms of sale are advantageous to Pierce County & conditioned upon a long-term (minimum of two years & up to five years) lease back agreement that would not affect the department’s operations. Motion carried unanimously.
10) Sale of County Property – Village of Elmwood
Finance & Personnel Committee > 04/07/14 Page 3 of 3
Hwy Commissioner C. Johnson gave further detail on the property to be sold in township describing it as surplus property for the Hwy. Dept. as it could no longer be mined or used as a quarry. Motion by D. Reis/M. Pittman to approve authorizing the sale of County-owned property in the Town of Maiden Rock; motion carried unanimously.
11) Sale of County Property – Town of Maiden Rock
Chairman J. Holst explained that the County Board approved moving forward with pursuing concept of new jail project & that it would be necessary to form an Ad Hoc Jail Planning & Specifications Development Committee to address the many questions & issues presented by such a project. Motion by J. Aubart/J. Kosin to create an Ad Hoc Jail Planning & Specifications Development Committee for the purpose of narrowing the alternative site locations for Board consideration, more specifically identifying, reviewing & analyzing significant issues & conduct certain tasks related to the narrowed alternative site locations, obtaining more detailed engineering/architectural plans & specifications, & assisting the County as necessary in its research & analysis; that the committee shall consist of five individuals appointed by the County Board chairperson; and that the committee shall receive staff support from the Administrative Coordinator. Motion carried unanimously.
12) Create Ad Hoc Jail Planning Committee
None at this time. 13) Future Agenda
Items Committee discussed date for next month’s meeting. Next meeting date set for May 5th at 4 p.m. in the County Board Room.
14) Next Meeting Date
Meeting adjourned at 5:06 p.m. by motion of M. Pittman/J. Kosin. Motion carried unanimously.
15) Adjournment
Respectfully submitted by: Jamie R. Feuerhelm Pierce County Clerk
Fnpra 4-7-14
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, April 7, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of 03/25/14.
2c. Treasurer’s report on previous months finance activities & fund balances.
2d. Approve out of county travel for Corporation Counsel.
2e. Approve out of state travel for Sheriff Hove & Deputy Albarado-DARE.
Members
3. Discuss/Take action on outstanding County checks from 2011. Beastrom
4. Discuss/Take action on position description – 1.0 FTE Social Services Aide. Schmidt
5. Discuss/Take action on Dept. of Human Services staffing plan. Schmidt
6.
Discuss/Take Action on resolution designating the Human Services Dept. as
the administering agency for the Coordinated Services Team & authorizing a
0.6 FTE CST Initiative Coordinator Position.
Schmidt
7.
Committee will convene into closed session pursuant to Sec. 19.85(1)(e) Wis.
Stats. for the purpose of deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed
session, & pursuant to Sec. 19.85(1)(g) Wis. Stats. For the purpose of
conferring with legal counsel for the governmental body who is rendering oral
or written advice concerning strategy to be adopted by the body with respect
to litigation in which it is or is likely to become involved: for the purpose of
discussing with legal counsel the request of AFSCME bargaining units
(Highway, Courthouse, Human Services Support Staff) to meet & confer
about wages.
CLOSED
SESSION
8. Committee will return to open session and take action on closed session items,
if required.
OPEN
SESSSION
9.
Discuss/Take action on wage increases for employees formerly represented
for collective bargaining purposes by AFSCME (in the Highway, Courthouse,
& Human Services Support Staff units).
Members
10. Discuss/Take action to authorize sale of County owned property in the Village
of Elmwood. Johnson
11. Discuss/Take action to authorize sale of County owned property in the Town
of Union. Johnson
12. Discuss/Take action to create Ad Hoc Jail Plans and Specifications
Development Committee. Members
13. Future agenda items. Members
14. Next meeting date. Members
15. Adjourn. Members
Questions regarding this agenda may be made to Jamie Feuerhelm at 715-273-3531, Ext. 6688. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. (03/28)
APPROVED MINUTES OF THE *SPECIAL*
FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES March 25, 2014 – 4:00 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 04
The Pierce County Finance and Personnel Committee met in the EOC Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 6:45 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of members present.
1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum: Members present: Ken Snow District #9 Dan Reis District #13 Jerry Kosin District #15 Jeff Holst District #16 Mel Pittman District #17 Members absent: Jon Aubart, District #3; Greg Place, District #11
1a) Those Present
Also present: Bob Mercord District #1 Cecil Bjork District #5 Scott Bjork District #7 Ron Bartels District #14 Jo Ann Miller Administrative Cood. Brad Lawrence Corp. Counsel
Jamie Feuerhelm County Clerk Nancy Hove Sheriff Jason Matthys Chief Deputy Sheriff Steve Albarado Deputy Sheriff Phil Meixner Sgt. Jail/Sheriff’s Dept. Jason Schulte Press
None. 1b) Public Comment Motion by M. Pittman/J. Kosin to approve consent calendar items: 2a. Establish and approve agenda. 2b. Approve minutes of 03/03/14. Motion carried unanimously.
2a-b) Consent Calendar
A/C J. Miller explained that a candidate has been chosen & the suggested salary for an individual with experience was between $61,000 & $67,000. She also suggested offering the candidate a PTO benefit equivalent to the eight year level. Motion by M. Pittman/J. Kosin to establish salary for Human Resource Manager candidate at an annual salary of $65,000 with a PTO benefit established at the eight year level. Motion carried unanimously.
3) Human Resources Manager - Salary
Finance & Personnel Committee > 03/03/14 Page 2 of 2
Chief Deputy Sheriff J. Matthys informed the Committee that seven applications were received & six of those were interviewed. The candidate that was selected was Deputy Steve Albarado. He suggested that the salary be set at the level of Grade 21, Step 4 whereas the salary has been set for this position in the past. Chairman J. Holst asked what that amount would be in dollars. CDS J. Matthys estimated that it was approx. $60,000. Motion by K. Snow/J. Kosin to approve the starting salary for Lieutenant/Jail Administrator to be Grade 21, Step 4; motion carried unanimously.
4) Lieutenant/Jail Administrator - Salary
None presented. 5) Future Agenda
Items Next meeting date previously set for Apr. 7th at 4 p.m. in the County Board Room.
6) Next Meeting Date
Meeting adjourned at 6:50 p.m. by motion of K. Snow/M. Pittman. Motion carried unanimously.
7) Adjournment
Respectfully submitted by: Jamie R. Feuerhelm Pierce County Clerk
Fnpra 3-25-14
**REVISED**
PIERCE COUNTY
SPECIAL FINANCE & PERSONNEL COMMITTEE MEETING AGENDA
Tuesday, March 25, 2014 – 6:45 p.m.
Courthouse - EOC Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of 03/03/14.
Members
3. Discuss/Take action on approval of salary for Human Resources Manager
position.
Miller
4. Discuss/Take action on approval of salary for Jail Administrator position. Sheriff’s
Dept.
5. Future agenda items.
Members
6. Next meeting date – previously set for April 7, 4 p.m. County Board Room.
Members
7. Adjourn. Members
Questions regarding this agenda may be made to Jamie Feuerhelm at 715-273-3531, Ext. 6688. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. (03/12)
**Revised 3/20/14; 9:18 a.m.
MEETING MOVED TO THE EOC ROOM Lower level meeting room of Courthouse Annex
APPROVED MINUTES OF THE FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES
March 3, 2014 – 4:00 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 03
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst
called the meeting to order at 4:01 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of
members present.
1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum:
Members present: Greg Place District #11
Jerry Kosin District #15
Jeff Holst District #16
Mel Pittman District #17 (4:03)
Members absent: Jon Aubart, District #3; Ken Snow, District #9;
Dan Reis, District #13
1a) Those Present
Also present: Dale Auckland District #12
Jo Ann Miller A/C
Jamie Feuerhelm County Clerk
Brad Lawrence Corp. Counsel
Nancy Hove Sheriff
Phyllis Beastrom Treasurer
Barb Petkovsek Carlson/Dettmann
Chad Johnson Hwy. Commissioner
Wanda Kinneman Insurance Coord.
Julie Brickner Finance Director
Sue Galoff Public Health Director
Tami Billeter HS Operations Manager
Larry Johnson ATV Association
Jason Schulte Press Chairman J. Holst appointed supervisor D. Auckland, District #12, as temporary
member of the Finance & Personnel Committee.
None. 1b) Public Comment Motion by J. Kosin/G. Place to approve consent calendar items:
2a. Establish and approve agenda.
2b Approve minutes of 02/03/14.
2c. Treasurer’s report.
2d. Carryover of $45,309 of Firefighter Aid Grant.
2e. Carryover of Veterans’ Memorial funds $300.
2f. Out of state travel for Public Health employee Dianne H-Robinson.
2g. Out of state travel for Emergency Management Director Gary Brown.
2h. Out of state travel/training for Human Services Dept. employees Ron
Kiesler, Mary Kelly & Kayla Buck.
Motion carried unanimously.
2a-h) Consent Calendar
Finance & Personnel Committee > 03/03/14 Page 2 of 3
Clerk J. Feuerhelm presented proposed meeting dates from May 2014 through
April of 2015, explaining that most meetings are on the fourth Tuesday with the
exception of April (3rd
Tues), November which will be on a Wednesday because
of Veterans’ Day holiday, & December because of Christmas holidays. Motion
by M. Pittman/J. Kosin to approve County Board meeting dates for 2014-15 as
presented; motion carried unanimously.
3) County Board Meeting Dates 2014-15
Insurance Coordinator W. Kinneman explained to the Committee that
Administration has been consulting with LHD to ensure compliance with the
Affordable Care Act. Also that Administration will continue to do so for
continued ACA compliance & to request proposals for health insurance
administration services. She added that timelines have been set to review new
proposals & would be before the Committee next month. Proposals for these
services were last requested in 2008. No action taken.
4) Consulting Services for Health Insurance Administration
A/C J. Miller explained the request to transfer the fund balance from the Pierce
County Revolving Loan Fund to the West Central Wisconsin Regional Planning
Commission/Regional Business Fund as part of the regionalization plan discussed
& approved in past meetings. She added that the fund balance was approx.
$300,000. Motion by M. Pittman/J. Kosin to approve the transfer of Pierce
County Revolving Loan Fund money to West Central Wisconsin Regional
Planning Commission/Regional Business Fund as part of the regionalization of
the fund.
5) Transfer PCRL Fund to WCWRPC /Regional Business Fund
Barb Petkovsek from Carlson-Dettmann distributed a summary of the
Compensation/Classification Study done by the company. She went through the
summary with the Committee in detail & asked for direction concerning a few
items. They were: What does the County want their market matches to be?
Where does the County want to compensate employees with regard to that
market; high, low, or average? What type of pay plan design the County would
like to implement; a step plan, or a step/merit based plan? Committee discussed
each question & various options. Asked that the company bring back a proposal
for both plans. No action taken.
6) Progress Report from Carlson Dettmann
Hwy. Commissioner C. Johnson explained that the ordinance was to add a part of
County Rd. P to the allowable roads for ATV travel. The length of road would
go through the Town of Spring Lake, Village of Elmwood, & Town of Rock Elm.
Motion by G. Place/M. Pittman to approve the ordinance contingent that the
Highway Dept. shall perform all signing for the route & that the ATV
Association is financially responsible for the sign installation; motion carried
unanimously.
7) ATV Ordinance for Towns of Spring Lake, Rock Elm & Village of Elmwood
Corp. Counsel B. Lawrence explained the purpose for suggested changes to the
Pierce County Code, primarily to allow more time for resolutions, ordinances &
subsequent information to be drafted before being put on an agenda. Motion by
M. Pittman/D. Auckland to approve the ordinance as presented amending Chapter
4, Section 4-42 of the Pierce County Code – Organization & Rules of Procedure.
Motion carried unanimously.
8) Amending Chap 4, Sec. 4-42 of PCC
Chairman J. Holst explained that the proposed resolution would allow the County
to continue to examine possible savings in combining 911 Centers with St. Croix
County. A/C J. Miller stated that a number of individuals have had several
9) Potential Consolidation of 911 Centers
Finance & Personnel Committee > 03/03/14 Page 3 of 3
meetings discussing the issue. Corp Counsel B. Lawrence explained that St.
Croix County is considering a similar resolution but have not yet acted on it.
The Committee discussed several issues both for & against such a move. Motion
by J. Kosin to approve resolution as presented; motion failed for lack of second.
Corp Counsel B. Lawrence explained that the resolution would move still
forward but without any endorsement either for or against from this Committee.
No further action taken.
9) Potential Consolidation of 911 Centers – cont.
Chairman J. Holst recused himself with regard to the closed session item & left
the Board Room.
Motion by M. Pittman/J. Kosin to convened into closed session at 5:20 p.m.
pursuant to Sec. 19.85(1)(e) Wis. Stats. for the purpose of deliberating or
negotiating the purchasing of public properties, the investing of public funds, or
conducting other specified public business, whenever competitive or bargaining
reasons require a closed session: Sale of Land in the Town of Trenton. Motion
carried unanimously by roll call vote.
10) CLOSED SESSION
Committee returned to open session at 5:36 p.m. by motion of M. Pittman/J.
Kosin. Motion by M. Pittman/D. Auckland to approve easement on land in Town
of Trenton as requested contingent upon execution of road maintenance
agreement; motion carried unanimously.
11) OPEN SESSION
Chairman J. Holst returned to meeting & presided as chair.
Carlson-Dettmann Study with proposals 12) Future Agenda Items
Committee discussed date for next month’s meeting. Next meeting date set for
Apr. 7th
at 4 p.m. in the County Board Room.
13) Next Meeting Date
Meeting adjourned at 5:37 p.m. by motion of D. Auckland/G. Place. Motion
carried unanimously.
14) Adjournment
Respectfully submitted by:
Jamie R. Feuerhelm
Pierce County Clerk
Fnpra 3-3-14
*AMENDED*
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, March 3, 2014 – 4:00 p.m.
Courthouse - County Board Room; 414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of 02/03/14.
2c. Treasurer’s report on previous months finance activities & fund balances.
2d. Carryover of $45,309 of Firefighter Aid Grant.
2e. Carryover of Veterans Memorial funds in the amount of $300.
2f. Approve out of state travel for Public Health employee.
*2g. Approve out of state travel for Emergency Management Director.
*2h. Approve out of state travel for Human Services employee.
Members
3. Discuss/Take action on County Board Meeting Dates 2014-2015. Feuerhelm
4.
Discuss/Take Action on consulting services for potential improvements to the
Health Insurance Plan Design/Administration & continue to remain compliant
with PPACA.
Kinneman
5.
Discuss/Take action on approval of transfer of Pierce County Revolving Loan
Fund money to West Central Wisconsin Regional Planning
Commission/Regional Business Fund as part of the regionalization.
Miller
6. Progress report from Carlson Dettmann on Compensation/Classification
Study.
Petkovsek
Carlson
7. Discuss/Take Action on approval of ATV route in the Town of Spring Lake,
Village of Elmwood & Town of Rock Elm; on CTH P. Johnson
8.
Discuss/Take action on Ordinance to Amend Chap. 4, Sec. 4-42 of the Pierce
County Code-Organization & Rules of Procedure [Procedure to Process
Legislation].
Lawrence
9. Discuss/Take action on resolution to further consider potential consolidation
of Pierce & St. Croix 911 centers. Holst
10.
Committee will convene into closed session pursuant to Sec. 19.85(1)(e) Wis.
Stats. for the purpose of deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed
session: Sale of Land in the Town of Trenton
CLOSED
SESSION
11. Committee will return to open session and take action on closed session items,
if required.
OPEN
SESSSION
12. Future agenda items. Members
13. Next meeting date. Members
14. Adjourn. Members
Questions regarding this agenda may be made to Jamie Feuerhelm at 715-273-3531, Ext. 6688. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. (02/24) *Amended
APPROVED MINUTES OF THE
FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES February 3, 2014 – 4:00 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 02
The Pierce County Finance and Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of members present.
1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum: Members present: Ken Snow District #9 Greg Place District #11 Dan Reis District #13 Jerry Kosin District #15 Jeff Holst District #16 Mel Pittman District #17 (4:02) Members absent: Jon Aubart District #3
1a) Those Present
Also present: James Ross District #10 Dale Auckland District #12 Ron Bartels District #14 Jo Ann Miller A/C Jamie Feuerhelm County Clerk Brad Lawrence Corp. Counsel Nancy Hove Sheriff Phyllis Beastrom Treasurer
Chad Johnson Hwy. Commissioner Andy Pichotta Land Mang. Director Peg Feuerhelm Clerk of Court. Dee Novak Probate Sue Galoff Public Health Director Janet Huppert IS Director Jason Schulte Press
None. 1b) Public Comment Motion by K. Snow/J. Kosin to approve consent calendar items: 2a. Establish and approve agenda. 2b Approve minutes of 01/06/14. 2c. Treasurer’s report. Motion carried unanimously.
2a-d) Consent Calendar
Clerk J. Feuerhelm presented resolution addressing tax delinquent properties in the Town of Diamond Bluff, Village of Spring Valley, & City of River Falls. Treasurer P. Beastrom requested that parcel #276-02050-0600, in the City of River Falls, be removed from the list & resolution because taxes have recently been paid in full on that parcel. All others remain the same. Motion by D. Reis/G. Place to approve resolution To Order Issuance of Deed to Pierce County for Property Subject to Tax Certificate in the Town of Diamond Bluff, Village of Spring Valley, & City of River Falls, with the exception of parcel #276-02050-0600; & forward to County Board for approval & authorization of sale of said properties. Motion carried unanimously.
3) Issuance of Tax Deeds
Finance & Personnel Committee > 02/03/14 Page 2 of 3
Supervisor G. Place explained that they came to an agreement on a 1.25% increase in wages effective Feb. 1, 2014. Motion by K. Snow/M. Pittman to ratify & approve the Collective Bargaining Agreement between Pierce County & the Labor Assoc. of Wisconsin, Inc. (LAW) – Community Health bargaining unit for the period of January 1, 2014 through December 31, 2014; with adoption requested on first reading. Motion carried unanimously.
4) Ratify Labor Assoc. of WI, Inc. (LAW) Community Health Bargaining Agreement
Supervisor G. Place explained that they came to an agreement on a 1.25% increase in wages effective April 1, 2014. Motion by M. Pittman/D. Reis to ratify & approve the Collective Bargaining Agreement between Pierce County & the Teamsters Human Services Professionals Local 662 bargaining unit for the period of January 1, 2014 through December 31, 2014; with adoption requested on first reading. Motion carried unanimously.
5) Ratify Teamsters Human Services Professionals Local 662 Bargaining Agreement
Land Management Director A. Pichotta explained the need to amend portions of the Pierce County Code concerning Chap. 238 Floodplain Zoning & Chap. 240 Zoning. Motion by G. Place/J. Kosin to approve amendments to Pierce County Code Chapter 238-20, 24, 27, 33, 34, & 51 of the Floodplain Zoning Code related to camping & camping units & Chapter 240-29 of the Zoning Code relating to height requirements for Industrial & Commercial structures. Motion carried unanimously.
6) Amend PCC Chap. 238 Floodplain & Cahp. 240 Zoning
Chairman J. Holst explained that there were two scenarios given to bring the offices of Clerk of Court, County Clerk, Register of Deeds, & Treasurer into parity for the Committee to consider. He stated that he supported the first scenario because it was less costly to the County. Motion by M. Pittman/K. Snow to approve an increase to the Clerk of Court 2014 base salary ($58,124) to $58,270 effective 1/5/15, then adjusted to $58,416 effective 1/1/16, then adjusted to $58,869 effective 1/1/17, then be adjusted to $59,605 effective 1/1/18. Also to approve an increase to the Sheriff’s 2014 base salary ($75,275) of 1.25% effective 1/5/15 & 1.25% each year for the years 2016 through 2018. Motion carried unanimously.
7) Salaries for Clerk of Court/Sheriff
IS Director J. Huppert explained that at the request of the IS Committee she researched & gathered information on making available email addresses for those County Board Supervisors who may want to use one. She added that the cost would be approx. $83/account/year. Committee discussed pros & cons of making such available. Motion by D. Reis/K. Snow to approve resolution to Authorize County E-Mail Addresses for County Board Supervisors & forward to the County Board for approval. Motion carried unanimously.
8) Email Address for County Board Members
Public Health Director S. Galoff explained to the Committee what the Wisconsin Well Woman Program did it terms of helping women with various screenings & tests that couldn’t afford it otherwise. Supervisor R. Bartels explained that the resolution was to make known the concerns they have about changes that will be made to the program. Motion by G. Place/J. Kosin to approve advisory resolution concerning changes to the Wisconsin Well Woman Program & forward to the County Board. Motion carried unanimously.
9) Advisory Resolution Concerning Changes to WI Well Woman Program
Finance & Personnel Committee > 02/03/14 Page 3 of 3
Supervisor J. Ross first thanked everyone involved in the project & presented some of the findings of the final report which included six possible site locations. He also asked that the Committee consider the cost of adding a court system piece to the final project for further security & savings on transportation costs. No action taken.
10) Presentation by Ad Hoc Jail Planning Committee
Committee discussed a resolution that would authorize pursuing the recommendation of the Ad Hoc Jail Committee in the Committee’s final report of June 27, 2013 for a 50 bed jail (with ability for future expansion) & to remodel existing Courthouse Annex into a Justice Center. Chairman J. Holst suggested forwarding to County Board without a specific recommendation so all things could be considered. Motion by J. Kosin/K. Snow to approve/authorize forwarding resolution to the County Board without specific recommendation. Motion carried unanimously.
11) Resolution to Pursue Recommendation of Ad Hoc Jail Committee
A/C J. Miller distributed documents to address & support a resolution that would amend the Pierce County Personnel Policy to make provisions consistent with the approved Human Resources Manager job description regarding the recruitment & hiring process. She also recommended making substantive changes to the Unpaid Leave of Absence & overtime calculation provisions as well as various non-substantive clarifications & changes. She then went through document by page to explain changes being suggested to the Committee. Motion by K. Snow/M. Pittman to approve resolution amending Pierce County Personnel Policy to make provisions consistent with the approved Human Resources Manager position regarding the recruitment & hiring process, to make substantive changes regarding Unpaid Leave of Absence provisions & overtime calculations regarding holiday time, & various non-substantive clarifications & changes. Adoption requested on first reading. Motion carried unanimously.
12) Amend Personnel Policy Relating to Human Resources Position & other policy Changes
D. Novak briefly explained request was because of increased cases involving children that needed protection & services in 2013. Chairman J. Holst acknowledged that unforeseen expenses can happen. Motion by G. Place/J. Kosin to approve & authorize the transfer of $13,803 from the 2013 General Funds to the 2013 Probate Budget line item 212-Legal, contingent upon approval of the Law Enforcement Committee. Motion carried unanimously.
13) Transfer of General Funds to Probate Budget.
• 911 Feasibility Study. 14) Future Agenda
Items Committee discussed date for next month’s meeting. Next meeting date set for Mar. 3rd at 4 p.m. in the County Board Room.
15) Next Meeting Date
Meeting adjourned at 5:24 p.m. by motion of M. Pittman/K. Snow. Motion carried unanimously.
16) Adjournment
Respectfully submitted by: Jamie R. Feuerhelm Pierce County Clerk
Fnpra 2-3-14
*AMENDED*
PIERCE COUNTY
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, February 3, 2014 – 4:00 p.m.
Courthouse - County Board Room
414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of 01/06/14.
2c. Treasurer’s report on previous months finance activities and fund
balances.
Members
3.
Discuss/Take action on order of issuance of Tax Deeds on following:
File #421 (004-01062-0900 & 004-01063-0900) –Town of Diamond Bluff.
File #422 (181-01001-0210) – Village of Spring Valley.
File #423 (181-01002-0100) – Village of Spring Valley. File #424 (276-02050-0600, 276-02051-0800, & 276-2051-0900) – City of River Falls.
Feuerhelm
4. Discuss/Take Action to ratify Labor Assoc. of WI, INC (LAW) Community
Health Collective Bargaining Agreement.
Place
5. * Discuss/Take Action to ratify Teamsters Human Services Professionals Local
662 Collective Bargaining Agreement.
Place
6. Discuss/Take action to adopt an Ordinance to make amendments to PCC
Chapter 238 Floodplain Zoning & Chapter 240 Zoning.
Pichotta
7. Discuss/take action to establish salaries for Clerk of Court & Sheriff for the
2015-2018 terms.
Holst
8. Discuss/Take action to Authorize County Email Addresses for County Board
Supervisors.
Huppert
9. Discuss/Take action to approve Advisory Resolution Concerning changes to
the Wisconsin Well Woman Program.
Bartels/Galoff
10. Presentation by Ad Hoc Jail Planning Committee on the work & final report
of the Committee dated January 15, 2014.
Ad Hoc
11.
Discuss/Take action on resolution to authorize pursuing the recommendation
of the Ad Hoc (Jail) Committee (in Committee’s final report dated June 27,
2013) for a 50 bed jail (with ability for future expansion) & to remodel
existing Courthouse Annex into a Justice Center.
Members
12.
Discuss/Take action on a resolution to amend the Pierce County Personnel
Policy to make provisions consistent with the approved Human Resources
manager job description regarding the recruitment & hiring process, to make
substantive changes regarding Unpaid Leave of Absence provisions &
calculation including holiday hours as time worked, & various non-
substantive clarifications & changes.
Miller
13. * Discuss/take action to transfer funds from 2013 General Fund to 2013 Probate
212-Legal.
Novak
14. Future agenda items. Members
15. Next meeting date. Members
16. Adjourn. Members
Questions regarding this agenda may be made to Jamie Feuerhelm at 715-273-3531, Ext. 6688.
Fnpra 2-3-14
Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. (01/24) *Amended 1/30/14
APPROVED MINUTES OF THE FINANCE AND PERSONNEL COMMITTEE MEETING MINUTES
January 6, 2014 – 4:00 p.m.
STATE OF WISCONSIN) COUNTY CLERK’S OFFICE COUNTY OF PIERCE) ELLSWORTH, WI 2014 – 01
The Pierce County Finance and Personnel Committee met in the County Board
Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst
called the meeting to order at 4:00 p.m.
1) Meeting Convened
The Chair acknowledged those present & established that there was a quorum of
members present. 1a) Establish Quorum
The Chair acknowledged those present and established that there was a quorum:
Members present: Jon Aubart District #3
Ken Snow District #9
Dan Reis District #13
Jerry Kosin District #15
Jeff Holst District #16
Mel Pittman District #17
Members absent: Greg Place, Dist. #11
1a) Those Present
Also present: Ruth Wood District #4
Jo Ann Miller A/C
Jamie Feuerhelm County Clerk
Brad Lawrence Corp. Counsel
Nancy Hove Sheriff
Jason Matthys Sheriff Chief Deputy
Chad Johnson Hwy. Commissioner
Wanda Kinneman Insurance Coordinator
Peg Feuerhelm Clerk of Court.
Gary Brown E.M. Director
Ron Schmidt H.S. Director
Greg Andrews Ag Agent
Frank Ginther 4-H Youth Dev. Agent
Jason Schulte Press None. 1b) Public Comment Motion by K. Snow/J. Kosin to approve consent calendar items:
2a. Establish and approve agenda.
2b Approve minutes of 12/02/13.
2c. Treasurer’s report.
2d. Accept Hazardous Material Emergency Preparedness Grant funds in the
amount of $18,653.
Motion carried unanimously.
2a-d) Consent Calendar
Insurance Coordinator W. Kinneman distributed sample resolution & explained
that the flex plan had a change in federal regulations to allow those who
participate in the plan to carryover up to $500 of unspent funds into the next
fiscal year. Motion by M. Pittman/D. Reis to approve & authorize the FSA to
have funds carryover up to $500 effective January 1, 2014 plan year & forward
resolution to County Board requesting approval on first reading. Motion carried
unanimously.
3) AFLAC Carryover for 2014 Plan Year
Finance & Personnel Committee > 01/06/14 Page 2 of 4
A/C. J. Miller explained that the transfer recommended by the Building
Committee was to consolidate a number of individual project accounts, because
those projects have been completed, into the PIF within the Courthouse Building
Outlay to close out the older accounts & simplify records. She further explained
that the boom lift would be addressed in a future budget & recommended that the
current funds in the account be used to pay the deficit on Dome Repair Project &
remaining $2878 go into the PIF. Motion by D. Reis/K. Snow to authorize
transfer of $27,409 from following accounts: Seal parking lots 2008, Public
Health furniture 2010, Shelving Blue Building 2010, Courthouse/Annex/PCOB
window replacement 2010, office directional signs, Sheriff Dept. office
equipment, Chairs-Courthouse landing, & $2878 of boom lift 2011; totaling
$27,409. Also to offset deficit on 2011 Dome Repairs with remaining $17,122 of
2011 boom lift funds. Motion carried unanimously.
4) Capital Outlay Transfer to Property Improvement Fund
A/C. J. Miller explained that the transfer recommended by the Building
Committee was to consolidate a number of individual project accounts into one
account to be named the Courthouse Front Lawn Project. Also to combine those
funds with funds included in the 2014 budget for this project. Motion by K.
Snow/J. Kosin to authorize transfer from Landscaping 2004 & 2012, Sidewalk
2009 & 2010, & Retaining Wall 2011 for a total amount of $89,659 into a
Courthouse Front Lawn 2014 project line item, & include an additional $60,000
(for a total of $149,659) from the approved 2014 budget, with $20,000 of the
total specifically assigned to the Veterans’ Memorial portion of the project.
Motion carried unanimously.
5) Consolidate Capital Outlay Funds
Committee reviewed summary information & resolution suggesting a 1.25%
increase across the board for non-represented employees. Motion by K. Snow/J.
Kosin to authorize an adjustment to the BCC Salary Matrix for all non-
represented employees represented on the matrix by 1.25% across the board for
the 2014 calendar year, effective January 1, 2014, & that non-represented
employees on the self-funded plan continue to contribute 10% toward the health
insurance premiums. Motion carried unanimously.
6) 2014 Salaries & Benefits for Non-Reps.
Committee reviewed summary material & comparison salaries from other
counties for both offices. Chairman J. Holst stated that in the past the County has
attempted to keep the offices of the Clerk of Court, County Clerk, Register of
Deeds, & Treasurer at the same salary. County Clerk J. Feuerhelm stated that the
Clerk of Court runs on a different election cycle than the other three offices &
because of that it has been difficult for the Board to keep those salaries the same.
Motion by M. Pittman to approve increases of 1.25% to the 2014 base salary of
the Clerk of Court & Sheriff for each of the years 2015, 2016, 2017, & 2018;
motion failed for lack of second. Supervisor J. Aubart felt that the sheriff salary
should be more comparable to those counties in relative close proximity & of
similar size as Pierce. Committee discussed issues regarding trying to maintain
equal salaries among the elected offices other than the sheriff. Motion by J.
Kosin/K. Snow to approve increases of 1.25% to the 2014 base salary of the
Clerk of Court & Sheriff for each of the years 2015, 2016, 2017, & 2018. Further
discussion followed. Supervisor K. Snow called for the question, no objections
made.
7) Salaries for Clerk of Court/Sheriff
Finance & Personnel Committee > 01/06/14 Page 3 of 4
Motion failed for lack of majority vote with 3 in favor (K. Snow, J. Kosin, M.
Pittman) & 3 opposed (J. Aubart, D. Reis, J. Holst).
Chairman J. Holst suggested that the Committee review the information they
have along with additional information regarding benefits in comparable counties
& address the issue at the next meeting.
7) Salaries for Clerk of Court/Sheriff – cont.
Sheriff N. Hove explained that after the retirement of Lt. Knoll the position
description was rewritten to better reflect duties & requirements. Chief Deputy
Sheriff J. Matthys added that the some of the duties under the old description
were assigned to other positions & the new one should draw a larger pool of
candidates. Motion by J. Aubart/D. Reis to approve the new job description for
Lt. Jail Administrator & authorize the refill of the position. Motion carried
unanimously.
8) Position Description – Jail Administrator
A/C J. Miller explained that the old job description was rewritten into a Human
Resources Manager position. Also that some reorganization of the department &
amendments to the Personnel Policy would be necessary with the suggested
changes. Some of the duties of the old position were assigned to other positions
within the department while still other duties were being done by the County
Clerk’s Office at least on a temporary basis. She added that the Administration
Office would provide back-up for some of those duties. Also that in speaking
with consultants the recommended salary for the position would be $61,000 to
$67,000. Motion by K. Snow/D. Reis to approve Human Resources Manager
position & direct staff to propose amendments to the Pierce County Personnel
Policy to reflect changes in policy consistent with the new position. Motion
carried unanimously.
9) Position Description – Personnel Coord. /Admin. Specialist
A/C J. Miller provided update on study being done stating that all department
heads have been interviewed & other data still being gathered. No action taken. 10) Compensation & Classification Study
Supervisor D. Reis stated that he was contacted as chairman of the Building
Committee to consider implementing some of the same security measures to the
PCOB facility as were implemented for the Courthouse. Adding that the
Building Committee approved limiting public access on the west door to the
parking lot & the north door on the lower level near the Land Conservation Dept.
Motion by M. Pittman/D. Reis to approve/authorize the west door & north door
lower level of the PCOB to be locked with keycard access only. Motion carried
unanimously.
11) Restrict Access to PCOB
Emergency Management Director G. Brown explained that the Courthouse
Security Ad-Hoc Committee recommended adding security glass windows to
multiple Courthouse offices to include Administration, Corp. Counsel, County
Clerk, Land Management, Register of Deeds, & Treasurer. Adding that funds
were included in the 2014 budget to complete the project. Motion by J. Kosin/J.
Aubart to approve purchase & install of security glass windows for Courthouse
offices Administration, Corp. Counsel, County Clerk, Land Management,
Register of Deeds, & Treasurer. Motion carried unanimously.
12) Security Glass Multiple Offices
UW Extension Ag Agent G. Andrews informed the Committee that a large
butternut tree in the County’s demonstration forest is in rapid decline according 13) Sale of Butternut Tree
Finance & Personnel Committee > 01/06/14 Page 4 of 4
to the County Forrester & if the County wanted to harvest the tree to get some
money out of it a plan to do so should be done soon. He advised drafting a
prospectus to address the issue. Motion by M. Pittman/J. Kosin to direct Pierce
County UW-Extension to develop a sale prospectus & seek qualified buyers &
bids for a declining butternut tree located in the Pierce County Demonstration
Forest. Motion carried unanimously.
13) Sale of Butternut Tree – cont.
4-H Youth Development Agent F. Ginther explained that the office received a
grant in November of 2013 to cover costs for a part-time temporary job share to
support 4-H Youth Development work & that there were remaining funds in the
2013 Budget to continue that work. Adding that the request was to carry those
funds over into the 2014 Budget. Motion by D. Reis/M. Pittman to approve &
authorize carryover of the remaining State Aid-UW Extension Special Grant
Revenue account funds for Support Work to the 4-H Youth Development Agent
serving as elected State Academic Dept. Chair from the 203 UW-Extension office
budget to the appropriate line item for part-time temporary salaries in the 2014
UW-Extension budget. Motion carried unanimously.
14) UWEX Budget Transfer Request
Motion by M. Pittman/D. Reis to convene in closed session at 5:12 p.m. pursuant
to §19.85 (1)(e), WI STATS for the purpose of deliberating or negotiating the
purchasing of public properties, the investing of public funds, or conducting other
specified public business, whenever competitive or bargaining reasons require a
closed session: County property issues related to the Village of Elmwood
Wastewater Treatment Plant. Motion carried unanimously by roll call vote.
15) Closed Session
Motion by D. Reis/K. Snow to return to open session at 6:03 p.m. Motion
carried unanimously by roll call vote. No action taken. 16) Open Session
Motion by D. Reis/J. Kosin to convene in closed session at 6:04 p.m. pursuant to
§19.85(1)(c) WI Stats for the purpose of considering employment, promotion,
compensation or performance evaluation data of any public employee over which
the governmental body has jurisdiction or exercises responsibility: Corporation
Counsel annual performance evaluation. Motion carried unanimously by roll
call vote.
17) Closed Session
Motion by D. Reis/J. Kosin to return to open session at 6:34 p.m. Motion carried
unanimously by roll call vote.
Motion by D. Reis/J. Kosin to approve a favorable performance evaluation for
Corporation Counsel & grant a step increase if applicable. Motion carried
unanimously.
18) Open Session
Salaries for Clerk of Court & Sheriff. 19) Future Agenda Items
Committee discussed date for next month’s meeting. Next meeting date set for
Feb. 3rd
at 4 p.m. in the County Board Room. 20) Next Meeting Date
Meeting adjourned at 6:36 p.m. by motion of K. Snow/J. Kosin. Motion carried
unanimously. 21) Adjournment
Respectfully submitted by:
Jamie R. Feuerhelm
Pierce County Clerk
Fnpra 1-6-14
PIERCE COUNTY
AMENDED
FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA
Monday, January 6, 2014 – 4:00 p.m.
Courthouse - County Board Room
414 W. Main St. – Ellsworth, WI
# Action Presenter
1.
Call to order
1a. Establish quorum.
1b. Committee will receive public comment not related to agenda items.
Chair
2.
Consent calendar – Discuss and take action on:
2a. Establish and approve agenda.
2b. Approve minutes of 12/2/13.
2c. Treasurer’s report on previous months finance activities and fund
balances.
2d. Accept Hazardous Material Emergency Preparedness Grant funds in the
amount of $18,653.
3. Discuss and take action on AFLAC Flex Spending Account Carryover for
2014 Plan Year.
Kinneman
4.
Discuss/Take action on line items in Capital Outlay (seal parking lots 2008,
Public Health furniture 2010, shelving Blue Bldg. 2010,
Courthouse/Annex/PCOB window replacement 2010, office directional signs,
Sheriff’s Dept. office equipment, chairs Courthouse landing, portion of boom
lift 2011) to be transferred to Property Improvement Fund.
Miller
5.
Discuss/Take action to consolidate Capital Outlay funds (landscaping 2004 &
2012, sidewalks 2009 & 2010, retaining wall 2011) into Courthouse front lawn
project fund.
Miller
6. Discuss/take action on resolution to establish 2014 salaries and benefits for
non-represented employees.
Lawrence
7. Discuss/take action to establish salaries for Clerk of Court & Sheriff for the
2015-2018 term.
Lawrence
8. Discuss/take action on revised Lt. Jail Administrator position description &
position refill.
Sheriff
9. * Discuss/take action on revised Personnel Coordinator/Admin. Specialist
position & Administration Dept. reorganization.
Miller
10. Update on compensation and classification study. Miller
11. Discuss/take action on restricting access/locking PCOB doors. Members
12. Discuss/take action on security glass windows for Courthouse offices; Admin,
Treasurer, Reg. of Deeds, County Clerk, Corp. Counsel, & Land Management.
Brown
13. * Discuss/take action on sale of butternut tree in demonstration forest. Andrews
14. * Discuss/take action to transfer funds from 2013 UWEX Budget to 2014
UWEX Budget.
Ginther
15. *
Committee will convene into closed session pursuant to §19.85(1)(e) WI Stats
for the purpose of deliberating or negotiating the purchasing of public
properties, the investing of public funds, or conducting other specified public
business, whenever competitive or bargaining reasons require a closed session:
County property issues related to the Village of Elmwood Wastewater
Treatment Plant.
Members
16. * Committee will return to open session and take action on closed session item,
if required.
Members
Fnpra 1-6-14
17.
Committee will convene into closed session pursuant to §19.85(1)(c) WI Stats
for the purpose of considering employment, promotion, compensation or
performance evaluation data of any public employee over which the
governmental body has jurisdiction or exercises responsibility: Corporation
Counsel annual performance evaluation.
Members
18. Committee will return to open session and take action on closed session item,
if required.
Members
19. Future agenda items. Members
20. Next meeting date. Members
21. Adjourn. Members
Questions regarding this agenda may be made to Jamie Feuerhelm at 715-273-3531, Ext. 6688. Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special
accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative
Coordinator at 715-273-3531, Ext. 6429.
A quorum of County Board supervisors may be present. (12/23) *amended 01/02 jrf