Apply Your Knowledge - Pearson Educationwps.prenhall.com/wps/media/objects/1589/1628004/BCIS_U4...Apply Your Knowledge Complete the following exercises in order, as directed by your

668 Unit 4 PowerPoint®

Apply Your KnowledgeComplete the following exercises in order, as directed by your teacher.As you work through these projects, you will use PowerPoint to createmultiple presentations in a variety of ways. You will create one presen-tation to introduce your waste and recycling company to consumers andanother presentation to deliver pricing information to others in yourcompany. Your presentations must be attractive and professional, andeach one should be created with your target audience in mind. Save allfiles in the Unit Applications and Projects subfolder within your Unit 4folder.

1. Create a Presentation to Introduce Your Productsand Servicesa. Use the AutoContent Wizard to create an on-screen presentation.

Select the Sales/Marketing category and the Product/ServicesOverview presentation type. Type your company name, KatzWaste & Recycling, as the presentation title, and include theslide number in the footer. Choose a new color scheme thatincludes blue instead of brown.

b. On slide 1, replace the subtitle with Our Services. Format alltext attractively, and then insert the image Katz Logo.wmf, yourcompany’s logo. Resize and position the logo in the upper-leftcorner of the slide. Add a small text box somewhere on the slidethat says Since 1965. Format it with a color and font style ofyour choice. Optional: Try using the AutoShapes button on theDrawing toolbar to create an Explosion star shape. Then, clickand drag the text box into the shape, changing the order of theobjects so that the text displays in the star. Finally, position theshape and text box attractively on the slide (see Figure 1).

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Applications and Projects Unit 4 669

Figure 1 Slide 1 of the Katz presentation

c. Delete the remaining slides in the presentation, and then add asmany new slides as necessary to include the following informationin the presentation. (Note: The Internal Office Staff informationshould appear as an organization chart.)

Services We OfferCommercial trash pickupResidential trash pickupResidential recycling

What We RecycleAluminum cansSteel cansGlass bottlesGlass jarsMagazinesNewspapersNo. 1 and No. 2 plastic containers

Internal Office Staff (does not include the field employees—thewaste and recycling associates)Level 1: PresidentLevel 2: Vice PresidentLevel 3: Four regional managers and one office managerThe president, vice president, and office manager all have assistantsreporting to them.



Contact Information8400 Guion RoadBrownsburg, IN [email protected]

d. Include at least one hyperlink to another part of the presentation.Present the company’s contact information as the last slide.Don’t include too much information on any slide, and createlevel 2 subtitles as needed. Change font attributes and line spacingas desired. In addition to the information shown in step c, importthe Word table Residential Trash Prices.doc on one slide as a linkedor embedded object. Resize and reposition the table attractivelyon the slide, adding an appropriate title.

e. In addition to the company logo you inserted on slide 1, includeclip art on one or more of the slides. Size and position the clipart attractively. Change the bullet style used for each level ofsubtitles to another style of your choice. Next, apply a differentdesign template only to the slide that contains the company’scontact information, but edit its color scheme, if necessary, tomore closely match the rest of the presentation.

f. View the presentation in the Print Preview window, and thenprint the first and last slides. Add any notes in the notes panesthat will help you to deliver the presentation. Then, view thepresentation in the Print Preview window again, and print notespages. Save your presentation as xxx-Katz Intro and close the file.

2. Create a Presentation to Discuss Company Financesa. Create a presentation from a design template, and incorporate

the company name and the subtitle Financial Meeting on thetitle slide. Then open the Word file Katz Outline.doc in PowerPoint,and copy the slide from that presentation to the second slide inyour Financial Meeting presentation. Close the presentationyou converted from Word to PowerPoint without saving it.

b. Change the formatting of one or both slides to make it uniquefor your presentation, including changing the slide layout andchanging font attributes (such as font style, point size, andformatting). Change to a different color scheme, and then editthe new color scheme, changing at least one color.

c. Insert a new slide, select the Title and Content layout, and createa table that shows the current and proposed new residentialmonthly trash pickup prices shown in Table 1. Use the Format



Applications and Projects

1 can or bag

2 cans or bags

3-6 cans or bags

$9.50

$11.50

$14.50

Available Plans Current Prices

$9.50

$11.50

$14.50

Proposed New Prices

Table 1

Figure 2 Print preview of a handout page

Table dialog box to customize the format of the table in an attractivestyle. Include an appropriate title for the slide.

d. On another slide, import the Excel file Trash Chart.xls. Includean appropriate title, and format the chart attractively. Then,edit the title master to include the company logo on the titleslide. Include the slide number in the footer area of each slideexcept the first one, and include today’s date (fixed) andFinancial Meeting in the header area of each handout page.Save the file as xxx-Katz Finances.

e. Preview and print the presentation as handouts (2 per page), asshown in Figure 2. Next, create a new folder named FinancialPresentations and save the presentation in that folder in Outline/RTF format. Close the presentation.



3. Add Animation, a Movie, and Sound to aPresentationa. Open xxx-Katz Intro.ppt and save it as xxx-Katz Animated.

Delete the company logo on slide 1 and replace it with a moviefrom the Clip Organizer.

b. Add a sound effect of your choice, also from the Clip Organizer,to the title slide, and then reposition the organization chart slideas slide 2.

c. Somewhere in the presentation, include at least one hyperlinkto a Web site that discusses waste removal or recycling efforts.

d. Add slide transitions for each slide and animate text and objects,using a combination of preset animation schemes and customanimation.

e. Save your presentation.

4. Prepare and Send a Presentation for Reviewa. Save xxx-Katz Animated.ppt as xxx-Katz Rehearsed. Set up and

deliver the presentation, rehearsing your timings. Save your re-hearsed timings, and then manually change the timing, increasingit by five seconds for two of the slides.

b. Deliver your presentation again, clicking to advance each slide.Hide the organization chart slide, and deliver the presentationone more time, this time letting all slides advance automatically.When you arrive at any slide that contains a hyperlink, click thehyperlink at the appropriate time. Unhide the organizationchart slide, and save the presentation.

c. Save the presentation again as xxx-Katz PackCD. Use thePackage for CD feature to embed the TrueType fonts in thepresentation and prepare it for delivery on another computerthat has PowerPoint installed, saving the presentation in a newfolder named Timed Presentation.

d. Using Outlook or another e-mail program, set up a review cycle,and send your xxx-Katz Rehearsed presentation for review to atleast one student (as assigned by your teacher). One or morestudents will send a presentation to you for review.

e. Review the presentations you receive from other students,making edits and inserting comments as necessary (see Figure 3).When you are finished, save each presentation, and use Outlookor another e-mail program to return each presentation to theoriginal sender.




Figure 3 Inserted comment

f. When you receive your reviewed presentation from other assignedstudent(s), read each comment and notice each edit, applyingand unapplying changes as appropriate. Print the commentspages, and then delete each comment. Save your final presentationas xxx-Katz Reviewed.

5. Publish a Presentation to the Web and Schedulean Online Broadcasta. In xxx-Katz Reviewed.ppt, use the Web Page Preview command to

view the presentation in your browser. Navigate the presentation.

b. In PowerPoint, save the presentation as a Web page with the filename xxx-Katz Web Page. Type Katz Intro as the page title.

c. Publish the complete presentation, selecting options so thatspeaker notes are not displayed, the presentation will display inall browsers, and the published Web page will open in a browser.View the slides in your browser.

d. Save xxx-Katz Reviewed.ppt as xxx-Katz Broadcast in a sharedlocation, as directed by your instructor. Use the Online Broadcastcommand to schedule a live broadcast, using Katz Intro as thetitle. Use your name as the speaker.



e. Select audio and video settings that match your computer, makesure that speaker notes are not displayed with the presentation,and select the Resizable Screen option. Next, schedule thepresentation for broadcast using a shared folder.

f. In Outlook (or other e-mail program that opens), send thepresentation to another student, after selecting a date and timefor the broadcast. Once the broadcast has been successfullyscheduled, close the presentation.

What’s Wrong with This Picture?Using your knowledge of effective presentation design, identify theseven errors in the slide shown in Figure 4, and describe how you wouldfix each error using PowerPoint’s tools.

Figure 4 This slide has many flaws. How many can you name?

Cross-Curriculum ProjectAssume that your English teacher has asked you to create apresentation to teach others about verb tenses. With yourassigned team members, conduct appropriate research to learnmore about verb tenses, such as perfect tense, present tense,past perfect tense, and so on. In addition to any research you do



online, be sure to check with local resources. For example, your schoollibrary or local public library may have books that discuss verb tensesin depth.

Using the results of your research, develop a presentation named xxx-Verb Tenses that includes the following features:

• Multiple slide layouts• Multiple design templates• Different color schemes• Edited color scheme• Hyperlinks (at least one)• Clip art• Movie• Sound• Animations• Slide transitionsYour teacher may ask you to include endnotes or a bibliography on aslide. If so, ask your teacher how to properly format these items.

Two team members should create a first draft of the presentation.Then, using Outlook or another e-mail program, the two teammembers should send the presentation to their other team membersfor review. Each team member should make edits and add comments,and then return the presentation to the original sender. Workingtogether, the team should study all edits and comments in order tofinalize the presentation, adding and deleting slides and makingchanges as appropriate. Next, rehearse the presentation, saving therehearsed timings.

Use the Print Preview window to check your slides, notes, handouts,and comment pages before printing each of these.

Once your team has finalized the presentation, save it with the samename, and then save it again in Outline/RTF form in a newly createdfolder named Cross-Curriculum Project in the Unit Applications andProjects folder. Open the xxx-Verb Tenses.ppt presentation, and use thePackage for CD feature to embed TrueType fonts and prepare thepresentation for delivery on another computer that has PowerPointinstalled. Then, save the presentation again as a Web page, view it inyour browser, publish it to the Web, and set up and schedule an onlinebroadcast.



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Apply Your Knowledge - Pearson Educationwps.prenhall.com/wps/media/objects/1589/1628004/BCIS_U4...Apply Your Knowledge Complete the following exercises in order, as directed by your