Application of System Study in Libraries

ByBy

Bhupendra Ratha, LecturerBhupendra Ratha, LecturerS. L. I. Sc., S. L. I. Sc.,

D.A.V.V., IndoreD.A.V.V., IndoreEmail Id: Email Id: bhu261@gmail.com

SystemSystem The word system was coined from The word system was coined from

Greek word Greek word systema, systema, the meaning of the meaning of which the interactive collection of which the interactive collection of various process of achieving the various process of achieving the common goals.common goals.

A System is a set of inter-related or A System is a set of inter-related or inter-connected various components inter-connected various components which operate together to achieve which operate together to achieve certain goals as per plan.certain goals as per plan.

Systems can be natural or man made.Systems can be natural or man made.

StudyStudy

Study is a process to understanding Study is a process to understanding a particular field that carried out for a particular field that carried out for improvement and development of improvement and development of the entire system, so that, if the the entire system, so that, if the system has any default part that can system has any default part that can be removed, modified or improved.be removed, modified or improved.

System Study/AnalysisSystem Study/Analysis

System study/analysis means the System study/analysis means the study of the system by analyzing its study of the system by analyzing its components and all operations components and all operations related to them.related to them.

System Analysis in LibrariesSystem Analysis in Libraries

When a library is surrounded by When a library is surrounded by different kinds of difficult problems different kinds of difficult problems and becomes unable in providing and becomes unable in providing effective library service to its users, effective library service to its users, then the system analysis of the then the system analysis of the library is essential at that time.library is essential at that time.

Components of Library SystemComponents of Library System

Library resources and Library resources and Infrastructure Infrastructure

Library procedure and techniques Library procedure and techniques Library staff or organizational Library staff or organizational

structurestructure

System Analysis in LibrariesSystem Analysis in Libraries Due to the expansive nature of the functions of Due to the expansive nature of the functions of

library, there are two types of systems;library, there are two types of systems;

1.1. Data processing systemData processing system

2.2. Informative systemInformative system But specifically a library system mainly has 6 But specifically a library system mainly has 6

types of subsystems these are as follows;types of subsystems these are as follows;

1.1. Acquisition subsystemAcquisition subsystem

2.2. Circulation subsystem Circulation subsystem

3.3. Administrative subsystemAdministrative subsystem

4.4. Technical processing subsystemTechnical processing subsystem

5.5. Reference subsystem Reference subsystem

6.6. Serial control subsystemSerial control subsystem

Who should System Who should System Analyst?Analyst?

– System DesignersSystem Designers– Programmers Programmers – ManagementManagement– AuditorsAuditors– Operational staffOperational staff– UsersUsers

Role of System AnalystRole of System Analyst

Skills needed to be an analystSkills needed to be an analyst– Ability to communicate orally and in Ability to communicate orally and in

writingwriting– Excellent interpersonal skillsExcellent interpersonal skills– Technical leadershipTechnical leadership– Keen sense of observation and an Keen sense of observation and an

analytical mindanalytical mind– Problem solving skillsProblem solving skills– Flexibility and adaptabilityFlexibility and adaptability

System Analysis System Analysis TechniquesTechniques

We can use different techniques to We can use different techniques to

analysis the library system such as analysis the library system such as

1.1. ObservationObservation

2.2. Examination of documentsExamination of documents

3.3. Diagramming TechniquesDiagramming Techniques

Application of Application of System System Analysis Analysis

Success of library depends on a good SAD. In determination of our system limitations. In improving and modifying the library In improving and modifying the library

services.services. Suggests alternative solutions and Suggests alternative solutions and

architectures to develop library systems.architectures to develop library systems. Compares and recommends the Compares and recommends the

alternative to be adopted.alternative to be adopted. In the problems identification and solving.

System Development Life Cycle

Scope of analysis

Feasibility Study

Investigation

Analysis

Design

Implementation

Review