Local Pinch Point Fund DepartmentApplication Form for Transport

Guidance on the Application Process is available at:

fund

Please include the CheckNst with your completed application form.

The level of information provided should be proportionate to the size and complexity of thescheme proposed. As a guide, for a small scheme we would suggest around 25-35 pagesincluding annexes would be appropriate.

One application form should be completed per project.

Applicant Information

Local authority name(s)*: Sandwell Metropolitan Borough Council

*lf the bid is a joint proposal, please enter the names of all participating local authorities andspecify the L authority

Bid Manager Name and position: Andrew MillerTransportation Team Leader

Name and position of officer with day to day responsibility for delivering the proposed scheme.

Contact telephone number: 0121 569 4249 Email address: andy_miller©sandwell.gov.uk

Postal address: Sandwell Council HouseFreeth StreetOldburyWest MidlandsB69 3DE

When authorities submit a bid for funding to the Department. as part of the Governmenfscommitment to greater openness in the public sector under the Freedom of Information Act2000 and the Environmental Information Regulations 2004, they must also publish a versionexcluding any commercially sensitive information on their own website within two working daysof submitting the final bid to the Department. The Department reserves the right to deem thebusiness case as non-compliant if this is not adhered to.

Please specify the weblink where this bid will be published:

SECTION A - Proiect description and funding profile

[A.roject name: North Smethwick Canalside Access Strategy 1A2. Headline description:

Please enter a brief description of the proposed scheme (in no more than 100 words)

The North Smethwick Canalside Access Strategy is a package of junction improvementswhich would aid access to, and regeneration of, the North Smethwick area. As well asimproved accessibility to the industrial areas of North Smethwick and Black Patch,unlocking brownfield land and creating opportunities for development, theseimprovements would provide better access to new housing proposed at Brindley II andadjoining areas. Further measures for the downgrading of Rolfe Street would assist inimproving the overall environment, thereby making the area attractive for regeneration.The junctions to be improved are:

A457 Soho WaylSoho StreetBridge Street North/Lewisham RoadBridge Street NorthlRolfe StreetRolfe StreetlNew Street

A3. Geographical area:

Please provide a short description of area covered by the bid (in no more than 100 words)

The area lies within Regeneration Corridor 12 of the Black Country Core Strategy,encompassing land south of the Metro line between The Hawthorns and Winson Greenstops and north of BirminghamlWolverhampton railway, east of HalfordsLanelBrasshouse Lane up to Black Patch at it’s boundary with Birmingham. The area isa mixture of housing of varying ageslcondition in the west with predominantly olderindustrial uses to the east. The Birmingham Canal runs through the area westleast. BlackPatch contains the largest area of open space with a park and allotments. A number ofvacant sites and listed buildings are dispersed throughout.

OS Grid Reference: A457 Soho WaylSoho Street - 403095, 288646Bridge Street NorthlLewisham Road - 402709,289117Bridge Street NorthlRolfe Street - 402670, 288846Rolfe StreetlNew Street - 402709, 289117

Postcode: 866

Please append a map showing the location (and route) of the proposed scheme, existingtransport infrastructure and other points of particular interest to the bid e.g. development sites,areas of existing employment, constraints etc.

The following plans are attached:

Plan I — Location PlanPlan 2 — Soho Street/Soho Way Scheme PlanPlan 3 — Bridge Street NorthlLewisham Road Scheme PlanPlan 4 - Bridge Street NorthlRolfe Street & Rolfe Street/New Street Scheme Plan

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A4. Type of bid (please tick relevant box):

Small proiect bids (requiring DfT funding of between £1 m and £5m)Scheme Bid LIStructure Maintenance Bid LI

Large project bids (requiring DtT funding of between £5m and £20m)Scheme Bid LIStructure Maintenance Bid LI

Note: Scheme and Structure Maintenance bids will be assessed using the same criteria.

A5. Equality Analysis

Has any Equality Analysis been undertaken in line with the Equality Duty? LI Yes LI No

A6. Partnership bodies

Please provide details of the partnership bodies (if any) you plan to work within the design anddelivery of the proposed scheme. This should include a short description of the role andresponsibilities of the partnership bodies (which may include Development Corporations,National Parks Authorities, private sector bodies and transport operators) with confirmatoryevidence of their willingness to participate in delivering the bid proposals.

Whilst the majority of the improvements subject of the Study will be delivered by theLocal Authority, other schemes being undertaken in the area will contribute to the overallaims of regenerating North Smethwick for industrial and residential uses and improvingthe environmental quality of the area. Complex Development Projects (CDP) isundertaking a project to revitalise the canalside area by assisting in the relocation ofFuture Skills Sandwell (FSS) to new, larger purpose built facilities and the constructionof new residential units alongside the Engine Arm canal. This will release the formerpremises of FSS, and together with the Smethwick Enterprise Centre, CDP plan to create‘The New Village’, a business and retail/leisure attraction with an outdoor market. AGrant Application to the DCLG for external ERDF capital funding and Revenue Grant hasbeen made. As some of the land referred to involves Council owned land and buildings,the redevelopment will be in partnership with Sandwell M.B.C. There will also be an inputfrom HCA in terms of providing the self build housing on the Engine Arm site.

A7 Local Enterprise Partnership I Local Transport Body Involvement

It would be beneficial (though not essential) if the relevant LEP or LTB (or shadow(s)) haveconsidered the bid and, if necessary, prioritised it against other bids from the same area. Ifpossible, please include a letter from the LEP I LTB confirming their support and, if more thanone bid is being submitted from the area, the priority ranking in order of growth significance.

Have you appended a letter from the LEP I LTB to support this case? LI Yes LI No

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SECTION B — The Business Case

You may find the following DfT tools useful in preparing your business case:

• Transport Business Cases• Behavioural lnsigjQolkit•

BI. The Scheme- Summary

Please select what the scheme is trying to achieve (this will need to be supported by evidencein the Business Case). Please select all categories that apply.

Improve access to a development site that has the potential to create housingImprove access to a development site that has the potential to create jobs

D Improve access to urban employment centresD Improve access to Enterprise ZonesD Maintain accessibility by addressing the condition of structuresD Ease congestion / bottlenecks

Other(s), Please specify -

B2. The Strategic Case

This section should set out the rationale for making the investment and evidence on thestrategic fit of the proposal. It should also contain an analysis of the existing transportproblems, identify the barriers that are preventing growth, explain how the preferred schemewas selected and explain what the predicted impacts will be. The impact of the scheme onreleasing growth potential in Enterprise Zones, key development sites and urban employmentcentres will be an important factor in the assessment process.

In particular please provide evidence on the following questions (where applicable):

a) What is the problem that is being addressed, making specific reference to barriers to growthand why this has not been addressed previously?

The North Smethwick Canalside Area is predominantly industrial, served by 3 east-westroutes: Lewisham Road, A41 and Soho Way. Lewisham Road is considered the mostdirect resulting in large numbers of industrial vehicles using this route in preference toothers. Traffic calming measures have been introduced but have not had the desiredeffect of funnelling heavy goods vehicles towards more appropriate routes and therebyreducing the quality of the environment for residents along this route. Access to thiswider area is required in order to release land in the short term for new employmentopportunities. In the longer term, the programme of improvements will enable neweconomic growth to be achieved which is not currently forthcoming due to the poorenvironmental quality of the area. The area will also be more attractive to housebuildersthereby encouraging a range of housing to be delivered in line with the Black Countrytargets.

b) What options have been considered and why have alternatives have been rejected?

A study was undertaken in February 2004 which looked at access issues to the NorthSmethwick Canalside area. The study concluded that the realignment of Lewisham Road

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which would create the opportunity to open up some 33ha of brownfield land forremediation and create some additional 1635 jobs, would cost £4.7m (exclusive of landcosts). However, the cost benefit analysis also concluded that the level of outputexpected did not justify the level of public sector expenditure needed and there was littlelikelihood of attracting private sector funding to support it. The North SmethwickCanalside Access Strategy (March 2005) was commissioned to look at alternativemethods of accessing the area which would be more cost effective. The studyrecommended a number of highway and junction improvements which provided betterquality access to the new residential sites and adjacent industrial areas but with lesspublic sector contribution. The objective of these smaller scale improvements andphased works was to improve access throughout the area and to bring about a change inthe environment that would assist in delivery of potential development within the region.Benefits to existing and potential residents would also be improved.

The final preferred options are:

A457 Soho WaylSoho Street — Traffic signals with right turn (currently not allowed)Bridge Street NorthlLewisham Road — Traffic signalsBridge Street North/Rolfe Street — Traffic signalsRolfe Street/New Street — Change of priority with traffic calming on Rolfe Street

c) What are the expected benefits I outcomes? For example, job creation, housing numbersand GVA and the basis on which these have been estimated.

There are a number of expected benefits and outcomes arising from this project.Initially, the improvements to the highways and junctions within the North Smethwickarea will enable better access to underutilised land and premises, therefore increasingemployment opportunities in the short to medium term. It is estimated that there areapproximately 3500 employees currently working within the wider area. In the shortterm, it is expected that the majority of these will be retained until such time as newdevelopment comes forward. When this occurs, Sandwell Council will work with theemployers to source appropriate sites for relocating the businesses.

In the longer term it is anticipated that the area will be transformed into a high qualityresidential led mixed use area as outlined in the adopted Smethwick Area Action Plan.Together with the improvements planned for the Engine Arm area as outlined byComplex Property Developments, the area will attract new investment whilst the overallenvironmental quality will be improved with the downgrading of Rolfe Street and heavytraffic diverted to more appropriate routes.

In terms of residential, there is already an outline application approved for approximately200 unIts at Brindley II. There is the potential to create an additional 400 units in theRolfe Street area combined with new commercial businesses making best use of thecanalside location. There will also be the self build opportunities on the Engine Arm inconjunction with the new and refurbished buildings at Bridge Street North.

Sandwell Council’s key policy is to look at Sandwell’s sustainability and economicgrowth, one of the principal areas is employment and skills. Community benefitsclauses ensure that the Council and its partners maximise employment and training fromthe significant investment within the Borough.

The Council’s Regeneration and Economy’s ‘Think Local’ team, works in partnershipwith all public, voluntary and private sectors to ensure that all resources are placedwithin a framework partnership to maximlse employment and skills across all business

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sectors. With a well established legacy of working with principal contractors across allSandwell projects such as HCA Housing Partnership Frameworks and the SchoolsProgramme and other continued working relationships such as the NHS. Sandwell andBirmingham are currently in a joint venture with a new build of a West Midlands AcuteHospital to be built in Smethwick.

Sandwell’s Employment and Skills has calculated that from this project there is aminimum 200 new jobs identified that can be created as a consequence of theinfrastructure of highways and proposed construction build of 600 housing andcommercial units over a period of 6 years. Also taking into account the nearby industrialunits that will be relocated nearby with a further minimum 70 jobs to be safeguarded.

Based upon the above and with an element of confidence of the proposed regenerativedevelopment and taking into account outcomes of similar projects in Sandwell overrecent years it is anticipated that £26m Gross Added Value (GVA) will be generated fromthis scheme.

d) What is the project’s scope and is there potential to reduce costs and still achieve thedesired outcomes? For example, using value engineering.

The project involves four junction improvements: The installation of traffic signals atA457 Soho Way/Soho Street, Bridge Street North/Lewisham Road and Bridge StreetNorth/Rolfe Street. The junction of Rolfe Street with New Street will have its prioritychanged to encourage traffic on New Street away from the section of Rolfe Street thatleads to the A457. This section will be traffic calmed. Value Engineering will form anactivity in the procurement process in order to ensure best value for money.

e) Are there are any related activities, that if not successfully concluded would mean the fulleconomic benefits of the scheme may not be realised. For example, this could relate to landacquisition, other transport interventions being required or a need for additional consents?

Whilst partnership working with CDP would contribute to wider regeneration of the NorthSmethwick Canalside in a meaningful and phased manner, should the ERDFGrants/funding application not be successful for CDP, this would not in itself prevent thisscheme from fulfilling its overall aims and objectives, albeit the progress may not be asfast as desired.

f) What will happen if funding for this scheme is not secured - would an alternative (lower cost)solution be implemented (if yes, please describe this alternative and how it differs from theproposed scheme)?

Should the funding not be secured through the Pinch Points initiative, the fullprogramme of works as outlined would not be able to be delivered in the short tomedium term. The scheme as outlined is the most cost efficient solution to assist theregeneration of the area in terms of providing access to the industrial area withoutaffecting the amenity of existing or future residents. In the absence of funding, theindividual elements of the strategy would need to be incorporated when they directlyaffected new proposals coming forward. This has already been achieved through theincorporation of a new access into the proposed Brindley Il scheme as part of theplanning permission. Whilst this achieves access to one individual site and opens upthe development opportunity to deliver approximately 200 homes, piecemeal applicationof the remainder of the elements will not achieve the overall aims of the strategy.

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g) What is the impact of the scheme — and any associated mitigation works — on any statutoryenvironmental constraints? For example, Local Air Quality Management Zones.

The whole of Sandwell is an Air quality Management Zone. The project does not have anydirect impact. However it will contribute to the efficient use of the highway network byreducing the need for longer journeys. This may have very slight positive impact on localair quality.

B3. The Financial Case — Project Costs

Before preparing a scheme proposal for submission, bid promoters should ensure theyunderstand the financial implications of developing the scheme (including any implications forfuture resource spend and ongoing costs relating to maintaining and operating the asset), andthe need to secure and underwrite any necessary funding outside the Department’s maximumcontribution.

Please complete the following tables. Figures should be entered in £000s (i.e. £10,000 = 10).

Table A: Funding profile (Nominal terms)

£000s 2013-14 2014-15 2015-16 Total

DfT funding sought 319 736 1055

Local Authority contribution 136 315 0 451

Third Party contribution 0 0 0 0

TOTAL 455 1051 0 1506

Table B: Cost estimates (Nominal terms)

Cost heading Cost (000s) Date estimated Status (e.g. targetprice)

Works 825 February 2013 Estimate

Traffic Signals 155 February 2013 Estimate

Traffic Calming 75 February 2013 Estimate

Statutory Undertakers 150 February 2013 Estimate

Fees 180 February 2013 Estimate

Contingencies 121 February 2013 Estimate

TOTAL 1506

Notes:1) Department for Transport funding must not go beyond 2014-15 financial year.2) A minimum local contribution of 30% (local authority and/or third party) of the project costs isrequired.3) Costs in Table B should be presented in outturn prices and must match the total amount offunding indicated in Table A.

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B4. The Financial Case - Local Contribution I Third Party Funding

Please provide information on the following points (where applicable):

a) The non-DfT contribution may include funding from organisations other than the schemepromoter. If the scheme improves transport links to a new development, we would expect tosee a significant contribution from the developer. Please provide details of all non-DfTfunding contributions to the scheme costs. This should include evidence to show how anythird party contributions are being secured, the level of commitment and when they willbecome available.

The non-DtT funding will be drawn from the Sandwell MBC’s Integrated Transport Blockallocation for financial years 2013114 and 2014115.

b) Where the contribution is from external sources, please provide a letter confirming thebody’s commitment to contribute to the cost of the scheme. The Department is unlikely tofund any scheme where significant financial contributions from other sources have not beensecured or appear to be at risk.

Have you appended a letter(s) to support this case? fl Yes fl No N/A

c) The Department may accept the provision of land in the local contribution towards schemecosts. Please provide evidence in the form of a letter from an indeoendent valuer to verifythe true market value of the land.

Have you appended a letter to support this case? D Yes D No N/A

d) Please list any other funding applications you have made for this scheme or variants thereofand the outcome of these applications, including any reasons for rejection.

No previous funding applications.

B5. The Financial Case — Affordability and Financial Risk

This section should provide a narrative setting out how you will mitigate any financial risksassociated with the scheme (you should refer to the Risk Register / QRA — see Section Bi 1).

Please ensure that in the risk / QRA cost that you have not included any risks associated withongoing operational costs and have used the P50 value.

Please provide evidence on the following points (where applicable):

a) What risk allowance has been applied to the project cost?

Traffic management considerations suggest that the construction work would be bestundertaken as a series of work packages. Consequently the majority of the work is likelyto be procured through existing framework contracts using medium and small sizedcontractors. In these circumstances evaluation of past performance indicates that a 15%risk allowance on construction work and 25% risk allowance on utility diversions will beadequate to accommodate out turn risks.

b) How will cost overruns be dealt_with?

_______________ ____________ _____

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The principal cost risks will be regularly monitored and appropriate mitigation measureswill be identified and actioned promptly to minimise cost over run. The procurementmechanism outlined in B5 a) is likely to focus cost over run on the direct costs of dealingwith unforeseen circumstances rather than the more protracted commercial disputes oncontract interpretation that are a feature of larger projects.

c) What are the main risks to project delivery timescales and what impact this will have oncost?

Statutory undertakers diversions are likely to take up to 50% longer than identified oninitial utility programmes. Where possible these will be undertaken in advance of themain construction work to minimise contract delays.

Traffic management, access arrangements and associated unforeseen constraints mayextend construction time scales. These will be mitigated through public consultation inadvance.

Uncharted services are a feature of this long established urban area and may add to thescope of diversion work and time scales. This will be mitigated by pre contractinvestigation using trial pits and surface scanning techniques.The cost impacts are reflected in the risk allowances mentioned in B5 a)

d) How will cost overruns be shared between non-DfT funding partners (DfT funding will becapped and will not be able to fund any overruns)?

Cost increases will be shared pro rata to the funding contribution up to the limit of therisk allowances included within project approvals.

B6. The Economic Case — Value for Money

This section should set out the full range of impacts — both beneficial and adverse — of thescheme. The scope of information requested (and in the supporting annexes) will varyaccording to whether the application is for a small or large project.

Small proiect bids (i.e. DfT contribution of less than £5m)

a) Please provide a description of your assessment of the impact of the scheme to include:

- Significant positive and negative impacts (quantified where possible):- A description of the key risks and uncertainties;- A short description of the modeNing approach used to forecast the impact of the scheme and

the checks that have been undertaken to determine that it is fit-for-purpose.

Network was modelled using TRANSYT with flows derived from existing traffic counts.

AM peak hour total vehicle journey time reduced from 155 hours to 117.PM peak hour total vehicle journey time reduced from 191 hours to 165.Inter-peak total vehicle journey time increased from 57 hours to 75.

Small projects oids are not ‘equired to produce a Benefit Cost Ratio (BCR) but may want toinclude this here if they have estimated this.

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b) Small project bidders should provide the following as annexes as supporting material:

A completed Scheme Impacts Pro Forma which summarises the impact of proposals againsta number of metrics relevant to the scheme objectives. It is important that bidders completeas much of this table as possible as this will be used by DfT — along with other centrallysourced data — to form an estimate of the BCR of the scheme. Not all sections of the proforma are relevant for all types of scheme (this is indicated in the pro forma).

- A description of the sources of data and forecasts used to complete the Scheme ImpactsPro Forma. This should include descriptions of the checks that have been undertaken toverify the accuracy of data or forecasts relied upon. Further details on the minimumsupporting information required are presented against each entry within the pro forma,

Has a Scheme Impacts Pro Forma been appended? Yes LI No LI N/A

Has a description of data sources / forecasts been appended? LI Yes No LI N/A

- A completed jsal Su arTable. Bidders are required to provide their assessment ofall the impacts included within the table and highlight any significant Social or DistributionalImpacts (SDls). Quantitative and monetary estimates should be provided where availablebut are not mandatory. The level of detail provided in the table should be proportionate tothe scale of expected impact with particular emphasis placed on the assessment of carbon,air quality, bus usage, sustainable modes, accessibility and road safety. The source ofevidence used to assess impacts should be clearly stated within the table and (whereappropriate) further details on the methods or data used to inform the assessment should beattached as notes to the table.

Has an Appraisal Summary Table been appended? Yes LI No LI N/A

- Other material supporting the assessment of the scheme described in this section should beappended to your bid.

* This list is not necessarily exhaustive and it is the responsibility of bidders to provide sufficientinformation to demonstrate the analysis supporting the economic case is fit-for-purpose.

Large proiect bids (i.e. DfT contribution of more than £5m)

c) Please provide a short description of your assessment of the value for money of the schemeincluding your estimate of the BCR. This should include:

- Significant monetised and non-monetised costs and benefits;A description of the key risks and uncertainties and the impact these have on the BCR;Key assumptions including (but not limited to): appraisal period, forecast years, level ofoptimism bias applied; and

- A description of the modelling approach used to forecast the impact of the scheme and thechecks that have been undertaken to determine that it is fit-for-purpose.

d) Detailed evidence supporting your assessment — including a completedTab’e — should be attached as annexes to this bid. A checklist of material to besubmitted in support of large project bids has been provided.

Has an Appraisal Summary Table been appended? LI Yes LI No LI N/A

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- Please append any additional supporting information (as set out in the Checklist).

*JL is the responsibility of bidders to provide sufficient information for DtT to undertake a fullreview of the analysis.

B7. The Commercial Case

This section should set out the procurement strategy that will be used to select a contractor and,importantly for this fund, set out the timescales involved in the procurement process to showthat delivery can proceed quickly.

a) Please provide evidence to show the risk allocation and transfer between the promoter andcontractor, contract timescales and implementation timescales (this can be cross-referencedto your Risk Management Strategy).

As set out in B5 the selected procurement process will mitigate risk and is likely to beprincipally based on the allocation of work packages through existing term contracts.Risk allocation is set out in these contracts and the most appropriate contract will beused for each work package. This mechanism will be used to mitigate both cost and timerisks. In the event that detailed design indicates that better value and lower risk might besecured through a bespoke procurement then this would provide an alternative approachthat could be used.

b) What is the preferred procurement route for the scheme and how and why was this identifiedas the preferred procurement route? For example, if it is proposed to use existing frameworkagreements or contracts, the contract must be appropriate in terms of scale and scope.

Please see the answers in sections b5 and B7 a)

c) A procurement strategy will not need to form part of the bid documentation submitted to DtT.Instead, the Department will require the bid to include a joint letter from the local authority’sSection 151 Officer and Head of Procurement confirming that a strategy is in place that islegally compliant and is likely to achieve the best value for money outcome.

Has a joint letter been appended to your bid? Yes D No

*,IL is the promoting authority’s responsibility to decide whether or not their scheme proposal islawful; and the extent of any new legal powers that need to be sought. Scheme promotersshould ensure that any project complies with the Public Contracts Regulations as well asEuropean Union State Aid rules, and should be prepared to provide the Department withconfirmation of this, if required.

________________________

B8. Management Case - Delivery

Deliverability is one of the essential criteria for this Fund and as such any bid should set out anynecessary statutory procedures that are needed before it can be constructed.

a) A detailed project plan (typically in Gantt chart form) with milestones should be included,covering the period from submission of the bid to scheme completion. The definition of thekey milestones should be clear and explained. The critical path should be identifiable andany key dependencies (internal or external) should be explained. Resource requirements,

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task durations, contingency and float should be detailed and easily identifiable.Dependencies and interlaces should be clearly outlined and plans for management detailed.

Has a project plan been appended to your bid? Li Yes Li No

b) If delivery of the project is dependent on land acquisition, please include a letter from therespective land owner(s) to demonstrate that arrangements are in place in order to securethe land to enable the authority to meet its construction milestones.

Has a letter relating to land acquisition been appended? Li Yes Li No Li N/A

c) Please provide summary details of your construction milestones (at least one but no morethan 5 or 6) between start and completion of works:

Table C: Construction milestones

Estimated Date

Start of works August 2013

Completion Bridge StlRolfe St November 2013

Completion Rolfe StINew St March 2014

Completion Bridge StlLewisham Road June 2014

Opening date (Completion Soho WaylSoho St) March 2015

Completion of works (if different)

d) Please list any major transport schemes costing over £5m in the last 5 years which theauthority has delivered, including details of whether these were completed to time andbudget (and if not, whether there were any mitigating circumstances)

A41 Grade Separated Junction: by the construction of a highway underpass for the mainhighway through route (A41). The works were completed on-time within the risk-allowedprogramme and the agreed final account is anticipated to be within the allocated budget.

Owen Street Relief Road: Removal of a heavily used level crossing by construction of anew highway tunnel and associated works. The overall project was completed on timedespite the technical challenges. The budget was increased by circa 3% to covercontractor costs in accelerating the works to meet a mid-point milestone, namely anextended railway possession. Failure to have met the milestone would have causedsignificant delay to the overall programme with significant costs from a suspension ofworks. The need for the acceleration was primarily delays in the contractor obtainingapproval from Network Rail for their amended design.

B9. Management Case — Statutory Powers and Consents-_________________________

a) Please list separately each power / consents etc obtained, details of date acquired,challenge period (if applicable) and date of expary of powers and conditions attached tothem. Any key dates should be referenced in your project plan.

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N one

b) Please list separately any outstandinci statutory powers / consents etc, including thetimetable for obtaining them.

None required other than Traffic Regulation Orders which would be sought at towardsthe end of the construction period.

BlO. Management Case — Governance

Please name who is responsible for delivering the scheme, the roles (Project Manager, SROetc.) and responsibilities of those involved, and how key decisions are/will be made. Anorganogram may be useful here. Details around the organisation of the project including Boardaccountabilities, contract management arrangements, tolerances, and decision makingauthorities should be clearly documented and fully agreed.

See Appendix D

Bil. Management Case - Risk Management

All schemes will be expected to undertake a thorough Quantified Risk Assessment (QRA) and adetailed risk register should be included in the bid. The QRA should be proportionate to thenature and complexity of the scheme. A Risk Management Strategy should be developed andshould outline on how risks will be managed.

Please ensure that in the risk / QRA cost that you have not included any risks associated withongoing operational costs and have used the P50 value.

Has a QRA been appended to your bid? D Yes No

Has a Risk Management Strategy been appended to your bid? D Yes No

B12. Management Case - Stakeholder Management

The bid should demonstrate that the key stakeholders and their interests have been identifiedand considered as appropriate. These could include other local authorities, the HighwaysAgency, statutory consultees, landowners, transport operators, local residents, utilitiescompanies etc. This is particularly important in respect of any bids related to structures that mayrequire support of Network Rail and, possibly, train operating company(ies),

a) Please provide a summary of your strategy for managing stakeholders, with details of thekey stakeholders together with a brief analysis of their influences and interests.

b) Can the scheme be considered as controversial in any way? D Yes NoIf yes, please provide a brief summary (in no more than 100 words)

c) Have there been any external campaigns either supporting or opposing the scheme?

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EYes LINo

If yes, please provide a brief summary (in no more than 100 words)

d) For lame schemes please also provide a Stakeholder Analysis and append this to yourapplication.

Has a Stakeholder Analysis been appended? LI Yes LI No N/A

e) For lame schemes please provide a Communications Plan with details of the level ofengagement required (depending on their interests and influence), and a description of howand by what means they will be engaged with.

Has a Communications Plan been appended? LI Yes LI No LI N/A

B13. Management Case - Assurance

We will require Section 151 Officer confirmation (Section D) that adequate assurance systemsare in place.

For large schemes please provide evidence of an integrated assurance and approval plan. Thisshould include details around planned health checks or gateway reviews.

N/A

SECTION C — Monitoring, Evaluation and Benefits Realisation

Cl. Benefits Realisation

Please provide details on the profile and baseline benefits and their ownership. This should beproportionate to the size of the proposed scheme.

Delay reduction — Evaluation shows reduction in delays during both periods for all trafficon the network. Off peak and night time trips show slight increase in delays due tointroduction of signals. Helps meet LTP3 congestion targets

Improved access from A457 to Industrial Areas — The reduction in peak hour delays willbenefit the many industries located in the north Smethwick area thus improving theviability of the area for both existing and potential investors.

Reduced HGV traffic in residential areas — Residents in the Lewisham Road area willbenefit from reduced HGV movements as vehicles accessing the M% will be encouragedto do so via the A457 as a result of these improvements.

C2. Monitoring and Evaluation

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Evaluation is an essential part of scheme development and should be considered and built intothe planning of a scheme from the earliest stages. Evaluating the outcomes and impacts ofschemes is important to show if a scheme has been successful.

Please set out how you plan to measure and report on the benefits identified in Section Cl,alongside any other outcomes and impacts of the scheme

The transport impacts will monitored as part of the West Midlands 1500 Point Censusand LTP3 monitoring reports.

The impact of the scheme on job retentionlcreation and new housing will be monitoredthrough the annually produced Authorities Monitoring Report which monitorsperformance against targets set out in the Black Country Core Strategy.

A fuller evaluation for large schemes may also be required depending on their size and type.

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C)

SECTION D: Declarations

DI. Senior Responsible Owner DeclarationAs Senior Responsible Owner for North Smethwick Canalside Access Strategy I hereby submitthis request for approval to DfT on behalf of Sandwell Metropolitan Borough Council] andconfirm that I have the necessary authority to do so.

I confirm that Sandwell Metropolitan Borough Council will have all the necessary statutorypowers in place to ensure the planned timescales inName: Andrew Miller

Position: Transportation Team Leader

D2. Section 151 Officer DeclarationAs Section 151 Officer for Sandwell Metropolitan Borough Council I declare that the schemecost estimates quoted in this bid are accurate to the best of my knowledge and that SandwellMetropolitan Borough Council

- has allocated sufficient budget to deliver this scheme on the basis of its proposed fundingcontribution

- accepts responsibility for meeting any costs over and above the DfT contributionrequested, including potential cost overruns and the underwriting of any fundingcontributions expected from third parties

- accepts responsibility for meeting any ongoing revenue requirements in relation to thescheme

- accepts that no further increase in DfT funding will be considered beyond the maximumcontribution requested and that no DfT funding will be provided after 201 4/15

- confirms that the authority has the necessary governance / assurance arrangements inplace and, for smaller scheme bids, the authority can provide, if required, evidence of astakeholder analysis and communications plan in place

Name: Signed: /7

Submission of bids:

For both small bids and large bids the deadline is 5pm, 21 February 2013

One hard copy and a CD version of each bid and supporting material should be submitted to:

Steve BerryLocal Transport Funding, Growth & Delivery DivisionDepartment for TransportGreat Minster House33 Horseferry RoadLondonSW1P4DR

An. electronic copy should also be submitted to

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