Application for Garda Vetting for Teachers. Online Applications: An online facility for the completion and submission of Garda vetting Applications is now available from the Teaching Council website www.teachingcouncil.ieFor more information on the Garda Vetting please read the FAQ document which can be accessed from the Registration page also. The purpose of this online facility to obtain all of the information required for Garda vetting electronically from the applicant and to provide the applicant with the facility to monitor the status/progress of his/her application. How to Access. From the Teaching council website www.teachingcouncil.ie click on the Garda Vetting option and you will be directed to the Garda Vetting Registration page. 1. REGISTRATION:.

In order to protect your security all users will need to register to use this service. Once you have registered you can proceed to complete your Garda vetting application. If you have already registered you may Login using your email address and password and view the status of your application. 1.1. First Time User Registration:

Please click on the Register Here link on the above screen to register. You will be presented with the Initial Registration Screen below:

You must answer “Yes” to at least one of the three questions before you are allowed to continue. Please note: This system is only for use by Teachers Registered with or are currently applying for Registration with the Teaching Council. If you are not a teacher you cannot use this service for Garda Vetting Please contact the Garda central Vetting Unit on 0504 27300. Non teaching staff in schools should contact their Board of Management for details of how to apply for Garda Vetting On clicking one of the Yes buttons above you are presented with the additional registration detail entry boxes automatically. (See screen below)

1.2 Initial Registration Completion.

1.3 REGISTRATION: Entries required:-

Email Address:This must be a valid active email address to which you have access. Please note that confirmation emails and other correspondence in relation to your application will be sent to this email address. Password: To enhance your security your Password must contain a minimum of 7 and up to a maximum of 12 alphanumeric characters. Confirm Password:- Please enter your password again to confirm. Please make a note the email address and password that you have used to register. You will need these again to log in and complete or review the status your application... When you have completed your registration data please click on the “Save” button to continue. If there are any errors in the registration data entered then these will be displayed and you will be given the opportunity to correct the data. If everything is correct then you will be registered and “logged IN automatically. An email confirmation of your registration with Login information will also be sent to the email address you have entered. Please retain this email as you will need your Login information to log in the future.

1.3 Already Registered Users – LOGIN. From the Teaching council website www.teachingcouncil.ie click on the Garda Vetting option and you will be directed to the Garda Vetting Login page below

Please enter the email address and password you used to register for this service. You should have a copy of the registration email that was sent to you by the Teaching Council when you registered initially. 1.5 Forgotten your Password? Please click on the “Forgotten your Password” link above and you will be presented with the page below.

Please enter the email address used for your initial registration and your date of birth. Assuming we can find a match for the data entered above an email will be sent to you automatically containing a temporary password. Please follow the instruction on this email to LOGIN and to change the temporary password.

2.0 The Garda vetting Application Form.

PLEASE NOTE: On completion of your application you must print and sign the declaration on the printed document. The signed document should then be sent to the Teaching Council, Block A, Maynooth Business Campus, Maynooth, Co. Kildare. Do not send the printed form to the Garda Central Vetting Unit or to any Garda Station.

2.0.1 General Notes on the Application: The application Form is divided into 4 distinct sections:

- Personal Information - Addresses - Offences/Convictions - Other Information. -

Please follow instructions when completing specific and mandatory fields. Please state N/A in any field if the details are not applicable otherwise your application may not be accepted. 2.1 Personal Information. 2.1.1 Title: Select title as appropriate from drop down list 2.1.2 Forename/s:Enter your forename. E.g. Ann or James 2.1.3 Surname: Enter your Surname 2.1.4 Alias An Alias is any other name that an applicant is known by other than their forename on their birth certificate. For example, someone named Kathleen may be known as Kay or Lena. If you do not have an Alias place N/A in this field. 2.1.5 Date of Birth:Select Day, Month and Year as appropriate from drop the down lists provided. 2.1.6 Place of Origin:Place/City of Origin is the area in which an applicant resided following his/her birth. It does not refer to the location of the hospital where an applicant was born. If you resided in County Kildare immediately following your birth you would enter “Kildare” as your place of Origin. 2.1.7 Have you ever changed your name? Tick the (Yes/No) box as appropriate and complete the Previous Name: box only if you answered yes to the question - . E.g. maiden name

2.1.8 Addresses: All addresses at which you permanently resided at from your date of birth to the present day must be entered. It is important that all years are covered with no gaps i.e. Where one year ends the next address needs to start with the appropriate year. The applicant also needs to indicate the address they wish any correspondence to be issued to. When you have entered an address please click on Add another Addressto enter your next address until you have completed entry of all your previous addresses. HINT. Where you have had several addresses it might be useful to compile a list before you start. Please note that all term addresses while attending College/University must also be entered. (See example on printed application from at end of document)

3 Convictions Have your ever been charged and /or convicted of an offence in the Republic of Ireland or elsewhere? Yes/No. Please click on the Yes or No button as appropriate. If you answered yes additional data entry fields will be displayed on this page to allow you enter the appropriate details. You are obliged to enter details of all charges irrespective of whether you were convicted or not.

Data to be entered - :

3.1 Date,The month and year of the Court appearance (not the offence)

3.2 Court. Location of Court e.g. Dublin, Cork, Maynooth etc. 3.3 Offence:

Brief free format description of Offence e.g. Dangerous Driving, Speeding etc..Where you were charged with more than one offence in relation to the same incident all offences must be entered. E.g. A person may have been charged with Dangerous driving, following an incident and may also have been charged with several other offences such as No Insurance, No road tax etc. In this case all offences must be entered in the box provided.(free text) 3.4 Court Outcome: Enter a brief description .e.g. Convicted and fined €100. Please provide details of the outcome to all offences which relate to this court appearance even if the charge was dismissed or no penalty was applied by the court. Where you have more than one offence/conviction/court appearance to enter please Click Add another offence and continue as above until you have entered all your data.

TIP: Where you have a significant amount of data to enter i.e. several addresses etc. please save the form as you go to ensure you will not lose everything should your computer suddenly lose its power or connection to the internet.

4. The Declaration:

4.1 Tick the Declaration box and Save your data.

You have now completed the Address and Offences section. Please read the declaration in the highlighted box above and tick the box to confirm that you have read and understood it. You will not be allowed submit the form until you have done so. Once you have completed and saved this section click the NEXT box to proceed.

If there are any errors in the information already entered to this point it will be highlighted and must be corrected before you can proceed. If the data entered is correct the application will then display the Additional Applicant information page below.

5.0 Additional Applicant Information 5.1 PPS (RSI) Number: –. Please enter your PSS number or leave blank if this number is unknown 5.2 TC Registration Number - If you are already a teacher registered with the Teaching Council please enter your Teaching Council Registration number here f you are not already registered please leave blank. 5.3 Phone Number:Please enter a telephone number here that we may contact you on in relation to this application. More than one telephone number can be entered e.g. Home and Mobile. 5.4 Email address –The email address you used to register with is automatically displayed here. If you wish you may add another email address e.g. your work email; which we may use to contact you in regard to this application. 5.5 EDUCATION:

5.5.1 Sectors to which your qualifications apply Please indicate by ticking the appropriate box which sector your application is applicable to.(primary, Post Primary or Further Education. 5.5.2 College/University of Study: -Please Enter the name e.g. NUI Galway, Trinity College, DCU,,,,etc… 5.5.3 Year of award of Teacher Education Qualification: Enter the Year you were awarded your degree.

.

5.6 Completing This Section. Once you have completed this section please click on the Save/Update box to save this information. Again if there are any errors they will be displayed and must be corrected before you can proceed.

You are now ready to proceed to the final stage:-

6.0 Final Stage – Proceed to Print your Application. Click on the button marked Final Stage on the page displayed above.

The message box as displayed on the page below will pop up. Please read this message and if you are now ready to complete, print and send the apllication click the OK box. If you are not and wish to return and correct/edit your application please click on the Cancel button. Clicking the cancel button will remove the pop up message and click on the Back button if you wish to return to editing your application.

7.0 Print Your Application. If you are sure that you’re application is now complete click on the OK button in the popup message displyed above and the application will then display the page below.

The status of your application is displayed and at this point it will always be as above “Locked Online – Not printed.

To print your completed application form please clicks on the Print Application Form box. This will create a PDF document with your application details and you should follow the usual print options on this document to print it on your local printer. A copy of your document will also be emailed to you automatically to the email address you provided when you logged on.

8.0 The Printed Document: Once you have successfully printed the application use the File/Exit function from the PDF file displayed. This will return you to the status page displayed at above. The status will have been updated to Printed and locked

8.1 Next Steps: Please review your printed document. Sign it in the declaration box. Please note depending on the number of addresses and/or convictions you have entered the document printed may run to two pages. If this happens please ensure you also sign the continuation page in the space provided. The signed document/s should not be posted to the Teaching Council at the address below. Garda Vetting Section The Teaching Council Maynooth Business Park - Block A Maynooth Co. Kildare Ireland.