Vetting CBT

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CBT 3 Vetting Inspections


Course FormatCourse is made up of this PowerPoint presentation and accompanied by the small questionnaire next to you! Advance through the slideshow as you need by hitting the ENTER key on your keyboard! You should be able to complete within 2 hours2

Check on yourselfPlease read the questionnaire and answer the questions to your best knowledge without consulting this presentation or an instructor. Be fair to yourself! Complete it (not more than 8-10 minutes), turn it around and continue here.3

Course Contents1. Introduction, History & Purpose of Vetting Inspections (slide 5) 2. Different Organizations involved in Vetting Inspections and Company/Shipboard Administration (Slide 14) 3. Preparing and conducting an Inspection 4. Useful tips for an Inspection(slide 98) (slide 39)




Vetting ???By definition, vetting means to make a thorough inspection of In the shipping industry, it is the potential charterer making a thorough inspection of your ship with a view to chartering (hiring) it, based on the results of the inspection; Vetting Inspections reports are now available to Port State Control through the SIRE or CDI databases.6

History of Vetting Inspections During 1970s and early 80s, major oil companies sold many of their aging vessels; They became more reliant on chartered tonnage to move increasing quantities of oil, chemicals and gas; This exposed them to risks associated with sub standard ships and different standards of onboard management.7

Why carry out Vetting Inspections Because they no longer had any operational control over the vessel, oil companies quickly realized that there was a significant risk in hiring such ships; No control with respect to the overall condition, operating standards, training and welfare of the crew onboard; Their solution was to inspect a sample of their chartered tonnage.8

Getting Organized This was partly successful but after Exxon Valdez and Sea Empress groundings; A formal inspection system was established in conjunction with the OCIMF using the SIRE database.


No Approval

No Hire

So, in order to carry a cargo, it is now a requirement that the vessel is approved by the company chartering the vessel. Either by physical inspection or by reference to a database inspection report.10

Differing Inspection Standards However, different oil companies focused on different areas of shipboard operations and had very different ideas of what they considered acceptable; This in turn led to problems for the shipowners / managers who were trying maintain compliance with many differing standards.11

Standardizing the Vetting Inspection Gradually under the OCIMF and the European Chemical Industry Council; Standard criteria for inspection and reporting were established; These are known today as OCIMF/SIRE and CDI vettings.12

Assessment Criteria The vessel screening process may include criteria such as: VPQ & OCIMF VIQ or CDI SIR; Class Society; Flag & Age of the vessel; Previous PSC reports; Terminal reports on file; Owner rating; Past incident record; General public information newspaper, class reports, Lloyds List, etc.13

2. Different Organizations Involved in Vetting

There are different organizations involved in a Vetting Inspection; We will now take a look at some of the different organizations involved.


Ship Management Company

The organization responsible for operating and maintaining the ship to the required standards.


ChartererUsually an oil company; Involved in the transportation of oil, chemicals or gas; Charterers decide on what basis the ship will be inspected.


OCIMFOil Companies International Maritime Forum; Primary objective is the promotion of safety and pollution prevention from tankers and terminals.


OCIMFMembers are mostly oil companies and those companies with large interest in the safe transportation of oil, chemicals or gas. Presently there are 20 members who submit reports to SIRE and 80 companies who have access to the SIRE reports; & Responsible for standardizing and publishing the documents used for information gathering, the Vessel Particulars Questionnaire (VPQ) and the Vessel Inspection Questionnaire (VIQ).18


Vessel Particulars Questionnaire; Contains all basic information about the vessel, owners, managers, crewing agents, crew complement, nationality of crew, etc. Also contains information of a permanent nature such as physical dimensions and tank capacities.19

VPQInspection organizations have declared that: If a VPQ is not available in the SIRE database AND onboard the vessel, they will not inspect the vessel. Therefore your ship will never be approved; It is the ships responsibility to keep the VPQ up to date; & An updated edition of VPQ must always be sent to the Company, in the case of Hanseatic, to the QMS Dept.20

OCIMF VIQThe Vessel Inspection Questionnaire ensures that any OCIMF member inspecting a tanker and submitting a report to SIRE does so using a consistent format acceptable to other members; The VIQ addresses questions regarding certification, crew management, navigation, cargo handling, mooring, engineroom, steering gear and other aspects associated with safety and pollution prevention; OCIMF inspections usually take place when the vessel is fully operational - loading or preferably when discharging cargo. 21

Vessel Assessment OCIMF In the case of an OCIMF Oil Major inspection, the CHARTERERS will decide whether or not the vessel is acceptable based on their own criteria; A message informing the result will then be sent to the Company; The Charterers will then place their inspection report in the SIRE database. The report sent to SIRE does not include any acceptability rating.22

SIREShip Inspection Report programme; & It is a readily accessible pool of technical information concerning the condition, operational procedures and physical details of tanker vessels.


SIRESIRE allows an OCIMF member to access data regarding a vessel and make a decision on the vessels suitability without actually inspecting the vessel; This greatly reduces the burden the ships staff and prevents wasting the limited resources of qualified inspectors; Data maybe accessed by potential charterers as well as other organizations and governmental bodies (Port State Control) having a direct and common interest in tanker safety. 24

CDIChemical Distribution Institute; Independent organization administering and inspection scheme for chemical and gas tankers; Often used by major oil companies to complement the SIRE database.25

CDIDoes not employ inspectors, initiate inspections or make judgments on the inspection reports; Companies requiring to make a CDI inspection hire an independent inspector, trained and approved by CDI; CDI Inspections are based on a CDI approved questionnaire that now contains approx 850 questions.26

CDIInspections can also carried out on new buildings when the vessel is not fully operational, e.g. cargo plant not in operation, no cargo onboard or untested; Completed inspection reports are lodged directly into an active database, where they remain for 13 months, after which they are archived.


CDI VPQMust be completed and sent to the Company (HSC QMS) as soon as possible; Must be kept updated and revisions advised to the Company; Without a valid CDI VPQ on the database, any inspection report will NOT be released for other participants to look at, assess and approve vessels; The Company must therefore always have a copy of the latest CDI VPQ from the vessel.28

CDI SIRThe CDI Ship Inspection Report has self assessment sections that MUST be completed by the vessel; These sections are shaded for easy identification; By completing the self assessment sections, it reduces the time the inspector will need to complete his inspection; HOWEVER he may make a spot check on these items.


Vessel Assessment - CDI In the case of a CDI inspection, the inspecting organization directly lodges their report + any Company response directly into the CDI database; As with SIRE, the CDI report does not contain any acceptability rating; Individual charterers accessing the report will make their own decision based on the inspection report.30

Terminal Inspection Some oil companies may also carry out terminal inspections; Different to Vettings as usually unannounced and completed using a terminals own checklist; However, these inspections are just as important as a vessel may risk losing its approval status if negative comments are passed back to the oil majors vetting department.


Port State Control (PSC) InspectionsDuring the 1980s, under the IMO, the Port State Control (PSC) was established; Non commercial inspections designed to detect and detain sub standard ships - those that pose the greatest risk;32

Port State Control InspectionsInspections are carried out by the country in which the port is located. There are various Memorandums of Understanding (MoU) between the countries; Objective is to once again attempt to standardize the inspections being carried out.33

Port State Control InspectionsInspections are carried out in accordance with the control provisions of IMO conventions: SOLAS; MARPOL; STCW; & ILO 147 Convention34

Inspection Format For PSC, the inspection format varies; Is the US, the coastguard uses a risk based targeting system; Vessels are evaluated on 5 factors that impact on safety: Owner; Flag State (Registry); Class Society; Boarding & Casu