APPLICATION FOR AUTHORITY Application No.documents.village.homewood.il.us/managers/Application for Authority... · Local Records Unit Application No ... Chicago, Illinois 60602 (312)603-7832

Secretary of State

Local Records Unit

Margaret Cross Norton Bldg.

Springfield, Illinois 62756

Telephone (217)782-7076

Local Records Commission

Of Cook County, Illinois

Application No. 03:035C

APPLICATION FOR AUTHORITY TO

DISPOSE OF LOCAL RECORDS

Page 1 of 42

AGENCY

Village of Homewood ADDRESS

2020 Chestnut CITY ZIP

Homewood 60430

PHONE (708) 798-3000

I hereby request authority to dispose of local government records according to the

schedule below. I certify that any microfilm or digitized copies will be made in

accordance with the standards of the Local Records Commission of Cook County and

will be adequate substitutes for the original records.

Approval, Local Records Commission

of Cook County, Illinois

County Building – Room 801

Chicago, Illinois 60602

(312)603-7832

Martha Martinez Chairman

John Daly

Director, State Archives

July 8, 2003 Date

Barbara Otto/Deputy Clerk May 1, 2003 Signature of Agency Head Date

Barbara Otto/Deputy Clerk

RECORDS LISTED ON THIS APPLICATION MAY BE DISPOSED OF :

After their individual retention period is complete,

If they are correctly listed on a Records Disposal Certificate submitted to and approved by the Local

Records Commission of Cook County sixty (60) days prior to disposal,

Providing any local, state, and federal audit requirements have been met,

As long as they are not needed for any litigation either pending or anticipate.

THIS RECORDS RETENTION SCHEDULE DOES NOT RELIEVE LOCAL GOVERNMENT AGENCIES

OF RETENTION REQUIREMENTS MANDATED BY OTHER STATE AND FEDERAL STATUTES AND/OR

REGULATIONS. WHEN SUCH AN OBLIGATION DOES EXIST, THEN THE LONGER RETENTION

PERIOD TAKES PRECEDENCE.

ANY RECORD ON THIS APPLICATION MAY BE MICROFILMED OR DIGITIZED AND THE RECORD

DISPOSED OF IF THE RECORD IS MICROFILMED OR DIGITIZED IN ACCORDANCE WITH THE

STANDARDS OF THE LOCAL RECORDS COMMISSION OF COOK COUNTY AND IF THE FILM OR

DIGITIZED RECORD IS RETAINED FOR THE PRESCRIBED RETENTION PERIOD.

DISPOSAL OF RECORDS AFTER MICROFILMING OR DIGITIZING

MUST BE NOTED ON THE RECORDS DISPOSAL CERTIFICATE.

THIS APPLICATION AND ANY RELATED RECORDS DISPOSAL CERTIFICATES

ARE TO BE RETAINED PERMANENTLY.

This application supersedes applications #85:083C, #85:098C & #85:112C.

Subject to statutory provisions, agencies may dispose of records

authorized for destruction by the Commission after the agency has received an

approved Records Disposal Certificate from the Local Records Commission of

Cook County listing the records to be destroyed or disposed of.

All records, regardless of physical format or characteristics, that by state

or federal statute, agency rule, or policy contain information that is

confidential, must be physically destroyed in a manner that such information

cannot be identified or retrieved.

THIS DOCUMENT ALONG WITH ALL RECORDS DISPOSAL

CERTIFICATES ARE TO BE RETAINED PERMANENTLY.

APPLICATION FOR AUTHORITY Application No. 03:035C

TO DISPOSE OF LOCAL RECORDS

(RECORDS RETENTION SCHEDULE) Page 3 of 42

(continued)

Item No. Record Series Title, Description and Recommendation

1. APPLICATION FOR AUTHORITY TO DISPOSE OF LOCAL RECORDS AND RECORDS

DISPOSAL CERTIFICATES

Dates: 1985-

Volume: Negligible

Annual Accumulation: Negligible

Arrangement: Chronological

Recommendation: Retain permanently.

2. ACCIDENT/INCIDENT REPORTS

Dates: 1981-

Volume: 4 Cubic Feet



Recommendation: Retain for seven (7) years, then dispose of.

3. ACCOUNTS PAYABLE AND RECEIVABLE RECORDS

Dates: 1989-


Annual Accumulation: 5 Cubic Feet


Recommendation: Retain monthly reports for two (2) years, then

dispose of. Retain annual reports for seven (7)

years, then dispose of.

4. ACTIVITY/LABOR REPORTS

Dates: 1981-




Recommendation: Retain for two (2) years, then dispose of.




(continued)


5. ADMINISTRATIVE/CORRESPONDENCE RECORDS

Dates: 1965-



Arrangement: Chronological and Alphabetical

Recommendation: Retain for one (1) year, then dispose of records

no longer possessing any further administrative,

fiscal, legal, and/or historical value.

6. AGENDAS

Dates: 1989-




Recommendation: Retain for sixty (60) days, then dispose of.

Retain one copy of each permanently.

7. ANIMAL LICENSE RECORDS

Dates: 1987-




Recommendation: Retain for one (1) year after expiration, then

dispose of.

8. ANNEXATION/DEDICATION/EASEMENT/SUBDIVISION/COVENANT/VACATION/

LAND ACQUISITION

Dates: 1950-








(continued)


9. APPOINTMENT BOOKS, DESK CALENDARS AND PHONE MESSAGES

Dates: 1976-





10. APPRAISALS

Dates: 1985-

Volume: Negligible



Recommendation: Retain for three (3) years after superseded,

then dispose of.

11. APPROPRIATION RECORDS

Dates: 1926-

Volume: Negligible




12. ASSESSED VALUATION AND RATE REPORTS

Dates: 1981-

Volume: Negligible







(continued)


13. AUDITS

Dates: 1932-




Recommendation: Retain one copy of each audit report

permanently. Retain duplicate audits for one

(1) year, then dispose of.

14. BICYCLE LICENSE RECORDS

Dates: 1980-





dispose of.

15. BID RECORDS

Dates: 1947-


Annual Accumulation: ½ Cubic Feet


Recommendation: Retain successful bids for ten (10) years after

terms of the related contract are completed,

then dispose of. Retain unsuccessful bids for

three (3) years after rejection, then dispose

of. Retain departmental copies until the

bidding process is complete, then dispose of.

16. BILL/CHECK/INVOICE/VOUCHER/WARRANT LISTINGS

Dates: 1981-










(continued)


17. BOARD PACKETS

Dates: 1989-







18. BOND RECORDS

Dates: 1981-




Recommendation: Retain for two (2) years after cancellation or

due date, then dispose of. Surety, performance

and revenue bonds: Retain for seven (7) years,

then dispose of. Bond issue records: Retain

permanently.

19. BUDGETS

Dates: 1981-




Recommendation: Retain budgets for seven (7) years, then dispose

of. Retain budget worksheets for two (2) years

following approval of budget, then dispose of.

Copies: retain until usefulness of record is

complete, then dispose of.




(continued)


20. BUILDING PERMITS, PLANS AND INSPECTIONS

Dates: 1930-



Arrangement: Chronological and Numerical

Recommendation: Residential: Retain for five (5) years, then

dispose of. Commercial, industrial and multi-

family dwelling: Retain permanently.

21. BUILDINGS/GROUNDS MAINTENANCE FILES

Dates: 1970-





22. BUILDINGS/FACILITY/STREET/BLOCK USAGE RECORDS

Dates: 1972-




Recommendation: Retain for two (2) years after completion of

terms of usage, then dispose of.

23. BUILDING PERMIT LOGS AND MONTHLY REPORTS

Dates: 1981-

Volume: Negligible



Recommendation: Retain for five (5) years, then dispose of.




(continued)


24. BURIAL PERMIT REGISTERS

Dates: 1902-

Volume: Negligible




25. BUSINESS LICENSE RECORDS

Dates: 1983-




Recommendation: License: Retain for one (1) year, then dispose

of. Miscellaneous records: Retain for five (5)

years after closure of business, then dispose

of.

26. CABLE TV FRANCHISE APPLICATIONS AND AGREEMENTS

Dates: 1979-




Recommendation: Franchise agreements: Retain permanently.

Applications: Retain for ten (10) years, then

dispose of.

27. CANCELLED CHECKS, BANK STATEMENTS AND DEPOSIT SLIPS

Dates: 1983-





Copies: Retain for two (2) years, then dispose

of.




(continued)


28. CASH RECEIPTS/CASH REGISTER TAPES

Dates: 1986-





29. CENSUS RECORDS (GOVERNMENT EMPLOYMENT, BOUNDARY, EEOC, ETC.)

Dates: 1986-

Volume: Negligible




Special census records: Retain permanently.

30. CERTIFICATES OF INSURANCE

Dates: 1985-




Recommendation: Retain for three (3) years after expiration,

then dispose of.

31. CERTIFICATION OF STATUS OF EXEMPT PROPERTY

Dates: 1972-

Volume: Negligible







(continued)


32. CHECK STUBS AND COPIES

Dates: 1986-





33. CITIZEN/RESIDENT COMPLAINTS

Dates: 1984-




Recommendation: Retain for three (3) years after settlement,

then dispose of.

34. CONSTRUCTION/PROJECT FILES

Dates: 1934-




Recommendation: Retain construction plans, drawings, and

specifications permanently. Retain other records

for ten (10) years following completion of

project, then dispose of.

35. CONSULTANTS STUDIES, SURVEYS, COMPREHENSIVE AND LONG RANGE PLANS

Dates: 1968-




Recommendation: Studies and surveys: Retain for ten (10) years,

then dispose of. Comprehensive and long range

plans: Retain permanently.




(continued)


36. CONTRACTOR’S LICENSE, BONDS AND CERTIFICATES OF INSURANCE

Dates: 1930-




Recommendation: Retain for three (3) years after expiration,

then dispose of.

37. CONTRACTS, AGREEMENTS, AND LEASES

Dates: 1927-




Recommendation: Retain contracts and contract renewals for ten

(10) years after termination or completion of

the terms of the contract, agreement, or lease,

then dispose of. Copies: retain for two (2)


38. COOK COUNTY TAX STATEMENTS

Dates: 1959-

Volume: Negligible




39. DAILY CASH REPORTS

Dates: 1986-








(continued)


40. DEPARTMENTAL REPORTS

Dates: 1971-







41. ELECTION RECORDS

Dates: 1981-




Recommendation: Retain for one (1) year, then dispose of.

42. ELEVATOR INSPECTIONS

Dates: 1945-





43. EMPLOYMENT APPLICATIONS (SOLICITED AND UNSOLICITED) AND SUPPORT

DOCUMENTS

Dates: 1983-




Recommendation: Retain solicited applications and supporting

documents for two (2) years from date of the

application, then dispose of. Retain

unsolicited applications and supporting

documents for one (1) year from date of the

application, then dispose of.




(continued)


44. EPA CHEMICAL/MICROBIOLOGICAL REPORTS

Dates: 1962-

Volume: Negligible



Recommendation: Retain chemical sample reports for ten (10)

years, then dispose of. Retain bacteriological

sample reports for five (5) years, then dispose

of.

45. EPA INSPECTIONS

Dates: 1971-

Volume: Negligible



Recommendation: Retain for three (3) years, then dispose of.

46. EPA OPERATING PERMITS

Dates: 1972-

Volume: Negligible



Recommendation: Retain for five (5) years after expiration, then

dispose of.

47. EPA OPERATIONAL SURVEY

Dates: 1978-

Volume: Negligible



Recommendation: Retain for ten (10) years, then dispose of.




(continued)


48. EPA PCB DISPOSAL AND STORAGE REPORTS

Dates: 1986-

Volume: Negligible




49. EPA VIOLATION RECORDS

Dates: 1971-

Volume: Negligible



Recommendation: Retain for three (3) years after settlement,

then dispose of.

50. EQUIPMENT MAINTENANCE RECORDS

Dates: 1962-




Recommendation: Retain until equipment is sold, traded, or

junked, then dispose of.

51. EVENT PERMITS (PARADE, FUNDRAISERS, AUCTION, ETC.)

Dates: 1971-

Volume: Negligible




dispose of.




(continued)


52. FINANCIAL STATEMENTS

Dates: 1981-







53. FIRE INSPECTIONS

Dates: 1985-

Volume: Negligible




54. FREEDOM OF INFORMATION ACT REQUESTS AND DENIALS

Dates: 1985-

Volume: Negligible



Recommendation: Retain for two (2) years from date of filing,

then dispose of.

55. GAS RECEIPTS/TICKETS/USAGE RECORDS

Dates: 1985-








(continued)


56. GRANT RECORDS

Dates: 1973-




Recommendation: Retain grant records for three (3) years

following completion of the terms of the grant,

then dispose of.

57. GRIEVANCES

Dates: 1983-




Recommendation: Resolved by arbitration: Retain for fifteen (15)

years, then dispose of. Resolved prior to

arbitration: Retain for ten (10) years, then

dispose of.

58. HYDRANT FLOW TESTS

Dates: 1972-





59. HYDRANT FLUSHING RECORDS

Dates: 1975-








(continued)


60. IMRF RECORDS

Dates: 1975-




Recommendation: Retain designation of beneficiary forms until

superseded by new designation or until

terminated employee’s 78th birthday, whichever

occurs first, then dispose of. If employee has

not retired by age 78, retain designation of

beneficiary for ten (10) years after termination

of employee, then dispose of. Retain all other

records within this record series for seven (7)


61. INSURANCE POLICIES AND CLAIMS

Dates: 1982-




Recommendation: Retain policies for seven (7) years after

expiration or cancellation, then dispose of.

Retain claims for seven (7) years after

settlement of claim, then dispose of.

62. INVENTORIES

Dates: 1989-

Volume: Negligible



Recommendation: Retain for two (2) years after superseded by new

inventory, then dispose of.




(continued)


63. INVESTMENT RECORDS

Dates: 1981-




Recommendation: Retain certificates of deposit, securities, and

treasury notes for seven (7) years after date of

maturity, then dispose of. Retain other records

within this series for seven (7) years, then

dispose of.

64. JOB DESCRIPTIONS

Dates: 1980-

Volume: Negligible



Recommendation: Retain for five (5) years after superseded, then

dispose of.

65. LAND USE FILES

Dates: 1985-




Recommendation: Retain for seven (7) years after completion of

project, then dispose of.




(continued)


66. LEDGERS, JOURNALS AND REGISTERS (GENERAL PAYROLL, ACCOUNTS

PAYABLE, RECEIVABLE, ETC.)

Dates: 1935-




Recommendation: Monthly, weekly, daily ledgers, journals and

registers: Retain for two (2) years, then

dispose of. Annual ledgers, journals and

registers: Retain for seven (7) years, then

dispose of.

67. LEGAL RECORDS

Dates: 1957-




Recommendation: Retain for three (3) years after closure of

case, then dispose of. Retain legal opinions

permanently.

68. LEGAL NOTICES, CERTIFICATES OF PUBLICATION, PRESS RELEASES AND

MEETING NOTICES

Dates: 1970-

Volume: Negligible




69. LIENS

Dates: 1970-

Volume: Negligible



Recommendation: Retain for one (1) year after settlement or

dismissal, then dispose of.




(continued)


70. LIQUOR LICENSE RECORDS

Dates: 1983-




Recommendation: License: Retain for one (1) year after

expiration, then dispose of. Other records:

Retain for five (5) years after closure of

business, then dispose of.

71. MAPS, PLATS, BLUEPRINTS AND SURVEYS

Dates: 1934-





72. MATERIAL SAFETY DATA SHEETS

Dates: 1978-

Volume: Negligible



Recommendation: Retain for ten (10) years after product is no

longer stored or used in the workplace, then

dispose of.

73. METROPOLITAN WATER RECLAMATION DISTRICT RECORDS

Dates: 1959-




Recommendation: Permits: Retain for five (5) years, then dispose

of. Plans: Retain permanently. Correspondence:

Retain for one (1) year, then dispose of records






(continued)


74. MINUTES

Dates: 1893-


Annual Accumulation: ¼ Cubic Feet


Recommendation: Retain originals permanently. Retain duplicate

minutes for one (1) year, then dispose of.

75. MOTOR FUEL TAX RECORDS

Dates: 1958-




Recommendation: Retain construction records for ten (10) years

following completion of terms of the contract,

then dispose of. Retain plans and

specifications permanently. Retain other

records contained in this record series for

seven (7) years, then dispose of.

76. MUNICIPAL CODE BOOKS

Dates: 1965-

Volume: Negligible




77. MUNICIPAL TAX RECORDS (SALES, OCCUPATION, HOTEL/MOTEL, UTILITY,

REAL ESTATE, PERSONAL PROPERTY, 911, ETC.)

Dates: 1985-








(continued)


78. NEGOTIATION/COLLECTIVE BARGAINING FILES

Dates: 1983-




Recommendation: Retain one (1) copy of each collective

bargaining agreement permanently. Retain

support documentation for fifteen (15) years,

then dispose of.

79. OCCUPANCY PERMITS

Dates: 1976-





80. OFFICIALS OATHS, BONDS, AND APPOINTMENTS

Dates: 1986-

Volume: Negligible



Recommendation: Retain for two (2) years after expiration of

term of office, then dispose of.

81. ORDINANCES AND RESOLUTIONS

Dates: 1926-




Recommendation: Retain ordinances permanently. Retain

resolutions for sixty (60) days, then dispose of

provided they ware recorded in the minutes.




(continued)


82. PAID BILLS/INVOICES/VOUCHERS/WARRANTS

Dates: 1984-





Copies: Retain for two (2) years, then dispose

of.

83. PARKING PERMIT/TICKET RECORDS

Dates: 1987-





84. PAYROLL RECORDS

Dates: 1983-



Arrangement: Chronological and Alphabetical

Recommendation: Monthly payrate records: Retain for two (2)

years, then dispose of. Annual payrate records:

Retain for seven (7) years, then dispose of.

Individual earning records: Retain individual

work and salary history records for sixty (60)

years or until terminated employee’s 78th

birthday, whichever occurs first, then dispose

of. If employee has not retired by age 78,

retain individual work and salary history

records for ten (10) years after termination of

employment, then dispose of.




(continued)


85. PENSION RECORDS

Dates: 1970-




Recommendation: Retain pension application and final payment

permanently. Retain other records in this

record series for seven (7) years after date of

last payment of benefits to the retiree or the

beneficiary, then dispose of.

86. PERSONNEL RECORDS

Dates: 1962-




Recommendation: Retain individual work and salary history

records for sixty (60) years or until terminated

employee’s 78th birthday, whichever occurs

first, then dispose of. If employee has not

retired by age 78, retain individual work and

salary history records for ten (10) years after

termination of employment, then dispose of.

Retain all other records within this record

series for five (5) years after termination of

employment, then dispose of.

87. PETITIONS

Dates: 1964-

Volume: Negligible



Recommendation: Retain for one (1) year, then dispose of except

for those relating to annexations, land

dedication, street and alley vacations, which

must be retain permanently. Petitions to form a

new political party: retain permanently.




(continued)


88. PETTY CASH RECORDS

Dates: 1976-





Receipts: Retain for two (2) years, then dispose

of.

89. POLICIES AND PROCEDURES

Dates: 1960-

Volume: Negligible



Recommendation: Retain one copy permanently.

90. POSTAGE RECORDS

Dates: 1980-

Volume: Negligible




91. PROPERTY RECORD FILE

Dates: 1959-



Arrangement: Alphabetical and Numerical







(continued)


92. PUBLIC WORKS/ENGINEER FIELD NOTES

Dates: 1972-

Volume: Negligible




93. PUBLIC WORKS GRADING INSPECTIONS

Dates: 1978-

Volume: Negligible




94. PUBLIC WORKS LIFT STATION PUMP DATA BOOKS

Dates: 1977-

Volume: Negligible




95. PUBLIC WORKS SEWER INSPECTIONS

Dates: 1978-

Volume: Negligible




Video inspection tapes: retain until superseded

by a new inspection, then dispose of.




(continued)


96. PUBLIC WORKS SLUDGE ANALYSIS REPORTS

Dates: 1980-

Volume: Negligible




97. PUBLIC WORKS VALUE RECORD CARDS

Dates: 1971-

Volume: Negligible




98. PUBLIC WORKS WEATHER/SNOW REPORTS

Dates: 1970-

Volume: Negligible




99. PURCHASE ORDERS AND REQUISITIONS

Dates: 1986-





100. RECEIPTS

Dates: 1983-








(continued)


101. REIMBURSEMENT CLAIMS

Dates: 1988-





102. REVENUE SHARING RECORDS

Dates: 1981-




Recommendation: Retain allocation report for ten (10) years,

then dispose of. Retain other records within

this record series for seven (7) years, then

dispose of.

103. SAFETY INSPECTIONS/REPORTS

Dates: 1975-

Volume: Negligible




104. SALARY SCHEDULES AND SURVEYS

Dates: 1965-

Volume: Negligible







(continued)


105. SIGN PERMITS

Dates: 1950-

Volume: Negligible




106. SOLICITOR/PEDDLER/JUNK DEALER/GARAGE SALE PERMITS/REQUESTS

Dates: 1985-





dispose of.

107. SPECIAL ASSESSMENT RECORDS

Dates: 1981-




Recommendation: Retain for seven (7) years after expiration of

assessment, then dispose of.

108. STATE AND FEDERAL TAX RECORDS (W-2’S, W-3’S, W-4’S, IL-941’S, IL-

501’S, IRS 1099’S, ETC.)

Dates: 1984-

Volume: Negligible



Recommendation: Retain W-4’s for five (5) years after

termination of employment or until W-4 is

superseded by a new W-4, then dispose of.

Retain all other tax forms in this record series

for seven (7) years, then dispose of.




(continued)


109. STATE OF ILLINOIS ANNUAL COMPTROLLER SUPPLEMENTAL REPORT

Dates: 1974-

Volume: Negligible




110. STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION ANNUAL WATER USE

AUDIT

Dates: 1985-

Volume: Negligible




111. STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION WATER RESOURCES

MONTHLY PUMPAGE REPORT

Dates: 1978-

Volume: Negligible




112. STATEMENT OF ECONOMIC INTEREST RECORDS

Dates: 1990-

Volume: Negligible



Recommendation: Retain for three (3) years after date of filing

with the County Clerk, then dispose of.




(continued)


113. TAPE RECORDINGS OF MINUTES

Dates: 1999-




Recommendation: Audio: Retain for sixty (60) days provided they

have been accepted and recorded in the Minutes,

then dispose of. Video: Retain for thirty (30)

days after date of last airing, then dispose of.

114. TAX EXEMPTION RECORDS

Dates: 1959-

Volume: Negligible



Recommendation: Retain for one (1) year after superseded, then

dispose of.

115. TAX INCREMENT FINANCING RECORDS

Dates: 1976-




Recommendation: Nonessential materials: Retain for one (1) year,

then dispose of records no longer possessing any

further administrative, fiscal, legal, and/or

historical value. Financial records: Retain for

seven (7) years, then dispose of. Survey Files:

Retain for one (1) year, then dispose of. Other

records: Retain permanently.

116. TAX LEVY RECORDS

Dates: 1955-








(continued)


117. TAXI CAB APPLICATIONS/LICENSE

Dates: 1983-




Recommendation: License: Retain for one (1) year after

expiration, then dispose of. Miscellaneous

records: Retain for five (5) years after

inactivation or cancellation of business, then

dispose of.

118. TAXI CAB SENIOR/HANDICAP DISCOUNT RECORDS

Dates: 1986-





119. TIME RECORDS (SICK, VACATION, OVERTIME, HOLIDAY, COMPENSATORY,

LEAVES, ETC.)

Dates: 1984-




Recommendation: Retain for two (2) years, then dispose of,

provided information has been transferred to the

employees work history.

120. TRAFFIC STUDIES/ACCIDENT SUMMARIES

Dates: 1975-

Volume: Negligible







(continued)


121. TRAVEL/EXPENSE/MILEAGE REPORTS

Dates: 1975-





122. TREASURER’S REPORTS

Dates: 1981-







123. UNEMPLOYMENT COMPENSATION RECORDS

Dates: 1972-

Volume: Negligible




124. U.S. DEPARTMENT OF LABOR REPORT OF BUILDING PERMITS ISSUED AND

LOCAL PUBLIC CONSTRUCTION

Dates: 1952-

Volume: Negligible







(continued)


125. U.S. IMMIGRATION AND NATURALIZATION SERVICE FORM I-9 EMPLOYMENT

ELIGIBILITY VERIFICATION

Dates: 1987-

Volume: Negligible



Recommendation: If person is employed for less than three years,

retain for three (3) years after date of hire,

then dispose of. If person is employed for

three years or longer, then retain for one (1)

year after termination of employment, then

dispose of.

126. UTILITY BILL RECEIPTS AND STUBS

Dates: 2001-





127. UTILITY COMPANY PERMITS

Dates: 1982-





dispose of.

128. UTILITY DELINQUENCY RECORDS

Dates: 2000-








(continued)


129. UTILITY DEPOSIT/REFUND RECORDS

Dates: 1984-





130. UTILITY FUND LEDGERS

Dates: 1984-


Annual Accumulation: 4Cubic Feet


Recommendation: Daily, monthly, weekly ledgers: Retain for two

(2) years, then dispose of. Annual ledgers:

Retain for seven (7) years, then dispose of.

131. UTILITY MAINTENANCE/INSPECTION RECORDS

Dates: 1984-





132. UTILITY METER INSTALLATION/CONVERSIONS/SERVICE AND TESTING

Dates: 1984-








(continued)


133. UTILITY METER READINGS

Dates: 1985-





134. UTILITY SERVICE APPLICATIONS

Dates: 1984-




Recommendation: Retain for two (2) years after disconnection,

then dispose of.

135. UTILITY NOTICES (ON/OFF/DISCONNECT, ETC.)

Dates: 1984-





136. VARIANCE RECORDS

Dates: 1940-





dispose of.




(continued)


137. VEHICLE LICENSE RECORDS

Dates: 1984-





dispose of.

138. VEHICLE RECORDS (MAINTENANCE, REGISTRATIONS, INSPECTIONS, TITLES,

ETC.)

Dates: 1982-




Recommendation: Retain until equipment is sold, traded, or

junked, then dispose of.

139. VENDOR LISTINGS

Dates: 1984-





140. VILLAGE PUBLICATIONS (NEWSLETTERS, BROCHURES, PAMPHLETS, ETC.)

Dates: 1973-




Recommendation: Retain one copy permanently.




(continued)


141. WATER CONSUMPTION RECORDS

Dates: 1971-





142. WATER FLOW CHARTS

Dates: 1971-





143. WATER MAIN BREAK/LEAKAGE/FAILURE RECORDS

Dates: 1978-




Recommendation: Retain for two (2) years after completion of

repairs, then dispose of.

144. WATER METER USAGE REPORTS

Dates: 1975-





145. WATER PLANT DAILY OPERATION LOG

Dates: 1971-








(continued)


146. WATER PLANT MAINTENANCE/OPERATIONS/TREATMENT RECORDS

Dates: 1971-





147. WATER PUMPAGE REPORTS

Dates: 1972-





148. WATER SAMPLES ANALYSIS RECORDS

Dates: 1978-




Recommendation: Retain chemical sample reports for ten (10)

years, then dispose of. Retain bacteriological

sample reports for five (5) years, then dispose

of.

149. WATER/SEWER EFFLUENT DISCHARGE MONITORING RECORDS

Dates: 1980-

Volume: Negligible







(continued)


150. WATER TEMPERATURE/CIRCULATION RECORDS

Dates: 1971-

Volume: Negligible




151. WATER VALUE INSPECTIONS/RECORDINGS (MAINTENANCE)

Dates: 1977-





152. WORK ORDERS/SERVICE REQUESTS

Dates: 1986-




Recommendation: Retain for sixty (60) days after completion of

work, then dispose of.

153. WORKER’S COMPENSATION RECORDS

Dates: 1971-

Volume: Negligible



Recommendation: Retain for seven (7) years after settlement,

then dispose of.




(continued)


154. ZONING/PLANNING/DEVELOPMENT/LOCAL IMPROVEMENT RECORDS

Dates: 1926-




Recommendation: Approved requests: Retain permanently. Denied

requests: Retain for one (1) year after denial,

then dispose of.

Documents

APPLICATION FOR AUTHORITY Application No.documents.village.homewood.il.us/managers/Application for Authority... · Local Records Unit Application No ... Chicago, Illinois 60602 (312)603-7832