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Application Advisories for Data Integrator for Non- EDI location

It is a standalone Windows based application that will be installed at every Commissionerate. Application will be

used for filling Bill of Entry and Shipping Bill details done at non EDI locations. These details will be used for

analytical and statistical purpose.

Minimum Requirement for installation of application:

OS: Genuine Window 7 or Higher.

Processor: 1GHz or Higher.

RAM: 512 MB or Higher.

Disk Free: 20 GB or Higher.

Download and installation for Data Integrator:

1. Download:

Download the latest version of the application from https://www.icegate.gov.in/utility/index.html , also

read the Advisory and User Manual available at same page.

2. Installation:

Re Installation with updated version:

Users having the older version of the application shall not need to uninstall the application to use the

updated version. Please follow the below mention step to do so:

Steps:

1. Run the downloaded setup (DataIntegrator.exe) by double clicking on it. By default the path of

installation is “C:\Program Files\Data Integrator for Non EDI”. If you have customize the path then

please browse the user define old directory of installation.

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2. It will ask if you want to overwrite the existing file, please click yes.

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3. Doing so it will install the updated application but will use the existing data.

4. The application will be now ready for use.

Fresh Installation with the latest version:

Fresh installation will not require targeting to old installation directory. User is free to select any desired

location. By default the application will be installed at “C:\Program Files\Data Integrator for Non EDI”.

Please follow the below mentioned steps to install the application:

Steps:

1. Run the setup downloaded (DataIntegrator.exe) by double clicking it. By Default the path of

installation is “C:\Program Files\Data Integrator for Non EDI’. You can change the path of

installation if desired so.

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1.1 Application deployment page.

For the first time, user needs to accept terms and conditions by clicking on “I Agree” button. Please

read agreement window carefully and continue if you agree.

1.2 Agreement Window.

Click the I Disagree button if you do not agree the terms and condition. By doing so you will not be able to

use the application.

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1.3 Application authentication page.

After accepting terms and conditions, user needs to enter a security key provided to him. If the key is

successfully authenticated then the application will be available for user.

Note: the security key will be used to distinguish Commissionerates. Please do not share it with anyone

else.

Please enter the 16 digit key provided to you and click on the “continue” button.

If you do not have the key then please contact ICEGATE for the key.

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2. Login Window :

After Installation Login window will be open.

2.1 Login window.

Login window will provide the three buttons.

I. Login: Use this if you have the login username and password. Username are usually email id.

II. New User: This option can only be used once by the Commissionerate. Using this option the

user directly becomes the Administrative user.

III. Forgot Password: This option can only be used by the Commissionerate to retrieve his/her

password given that the user provides the correct secret key entered by him during the

registration.

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After clicking on New User, Administrator Registration window will open.

2.2 Administrator Registration Form.

The email id should be of ICEGATE domain. Example: xyz@icegate.gov.in.

Do not leave any of the fields blank. If so user will not be allowed to proceed further.

Only one user will be allowed to use this feature. Registration form is only for the administrative user.

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2.3 Forgot Password Form

Forget Password window will provide two buttons:

I. Get Password: Use this if you have the Icegate Email Id & Secret Text. You will get your

password with a pop up window.

II. Enter secret text: Secret text is that which is given by user at the time of registration. If

Secret text does not match, user will not be authenticated and new password will not be

generated.

Note: Forget password option will be used only by administrator. If secondary user wants to

change their password, they should contact their administrator.

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3.)

If commissioner login the application then list of Commissionerate menu will be displayed. Using these menus,

commissioner can perform many tasks as per given details below:

3.1 Administrator Menu

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3.1.1 Bill of Entry:

BE is divided into three parts to fill all the related details :

a.) BE Master Details: You can enter master details for Bill Of Entry like Location code, Bill of

entry type, IE code and CHA code etc.

“BE Master Details” window will provide three buttons :

I. Save: After filling all correct details you can save all these details by clicking on this save button.

Save button will be enable after saving Invoice and Item details.

II. Add Invoice: After clicking on “Add Invoice” details, “BE Invoice details” window will open ,where you

can fill all invoice details.

III. Home: After clicking on “Home” button, Administrator Menu will be displayed.

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b.) BE Invoice details: You can enter all details related to Invoice like Invoice no. , Invoice date

etc.

“BE Invoice Details” window will provide three buttons :

I. Add Item: After clicking on “Add Item” details, “BE Item details” window will open, where you can

fill all item details.

II. Save: After filling all correct details you can save all these details by clicking on Save button.

Save button will be enable after saving all Item details.

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c.) BE Item Details: You can enter all required details of BE Items like Item Serial No. of invoice,

Quantity, Brand and country of origin etc.

“BE Item Details” window will provide four buttons :

I. Save: After filling all correct details you can save all these details by clicking on this Save button.

II. Reset: After clicking on “Reset” button, all fields will be blank.

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Steps after saving “BE Item Details”:

o A message box will come, if you want to add more item details then click on YES.

o If you do not wants to add more item details then click on NO.

o If you do not want to add more item details, you will go back to “BE Invoice Details” window.

o Now you will find Save button is enable in “BE Invoice Details” .

o After saving Invoice details a message box will come, if you want to add more invoice details click on

YES.

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o If you do not wants to add more invoice details click on NO, “BE Master Details” window will be

displayed again as shown below.

o Now Save button will be enabled on “BE Master Details” window.

o You can save all BE details, by clicking on “Save” button.

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3.1.2 Shipping Bill details:

When you click on “Add Shipping Bill” button from “Administrator menu” window, then “Shipping Bill

Master Information” window will open.

Shipping Bill details is divided into three parts to fill all the related details :

a.) Shipping Bill Master Details: You can enter master details for Shipping Bill like Location

code, Shipping Bill Number, IE code and Shipping bill type etc.

“SB Master Details” window will provide three buttons :

I. Save: After filling all correct details you can save all these details by clicking on Save button. Save

button will be enable after saving Invoice and Item details.

II. Add Invoice: After clicking on “Add Invoice” details, “SB Invoice details” window will open. Where you

can fill all invoice details.

III. Home: After clicking on “Home” button, Administrator Menu will be displayed.

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b.) SB Invoice details: You can enter all details related to Invoice like Invoice no. , Invoice date etc.

“SB Invoice Details” window will provide three buttons :

I. Add Item: After clicking on “Add Item” button, “SB Item details” window will be open. Where

you can fill all item details.

II. Save: After filling all correct details you can save all these details by clicking on Save button.

Save button will be enable after saving all Item details.

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c.) SB Item Details: You can enter all required details of BE Items like Item Serial No. of invoice, Custom

Duty, Present Market Value, country of origin etc.

“SB Item Details” window will provide three buttons :

I. Save: After filling all correct details you can save all these details by clicking on Save button.

II. Reset: After clicking on “Reset” button, all fields will be blank.

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Steps after saving “SB Item Details”:

o A message box will appear, if you want to add more item details then click on YES.

o If you do not wants to add more item details then click on NO.

o If you do not want to add more item details, “BE Invoice Details” window will be displayed again.

o Now Save button will be enabled in BE Invoice Details” window.

o After saving Invoice details a message box will pop up, if you want to add more invoice details click on

YES.

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o If you do not wants to add more invoice details click on NO, “BE Master Details” window will be

displayed as shown below.

o Now you will find Save button is enable of “BE Master Details” window.

o Now you can save all BE details, by clicking on “Save” button.

o If all fields are valid then pop will come “BE master details inserted successfully” after clicking on “Save”

button.

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3.1.3 View

By clicking on “View Details” button from “Administrator Menu”, below screen will open.

View window will provide five buttons:

I. Display Data: You have to choose data type from drop down menu either “Bill of Entry” or “Shipping

Bill” and from another dropdown you have to choose status either “Pending” or “Submitted” then click

on “Display Data” button. It will show all the details of BE/SB as per selected status

“Pending/Submitted”.

Note: You can’t click on “View More” after submitting data.

II. Delete: You can delete BE/SB record by selecting that record and click on “Delete Data” button.

III. Submit Data: After selecting BE/SB record, you can submit data by clicking on “Submit Data” button.

IV. View more: After searching you can select particular record and it will show the summarized details for

selected record by clicking on View More button.

V. Home: After clicking on “Home” button, Administrator Menu will be displayed.

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When you will click on “View More” button then Summarized details will show in a form for

particular Invoice No. /Bill of entry as shown in below image:

Summarized window will provide two buttons:

I. Update: You can change details by clicking on update button.

II. Cancel: After clicking on Cancel button, summarized window will be closed and “View Details” window

will reappear.

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3.1.4 Generate Reports:

Only commissioner has right to generate report.

If user wants to generate reports for BE & SB (import/Export) between desired dates then click on

Generate Report. Reports will be generated in .csv format by clicking on generate button.

Generate Reports

Generate report window will provide two buttons:

I. Generate: Generate button will generate Import/Export report in .csv format for selected Date

From and Date To. And that file will be save on installation directory automatically.

II. Exit: Report Generation window will close by clicking on Exit button.

After providing all required fields when user will click on “Generate Report” button then pop up

message will appear “report generate successfully” on particular path .

Note: you can generate report for ICEGATE, DGCIS and DGOV. Report will be saved in two folders

(BE and SB) at given path. Both folders will be divided in tree folders as ICEGATE, DGCIS and DGOV.

Then user has to send Icegate report to Icegate email id, DGOV user has to send report to DGOV email

id, DGCIS user has to send report to DGCIS email id.

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Fields in Report: Following fields will be show in below reports :

1.) Fields in Bill Of Entry report :

i) BE DGCIS Report

ii.) BE DGOV Report

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iii.) BE ICEGATE Report

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2.) Fields in Shipping Bill report:

i.) SB DGCIS Report

ii) SB DGOV Report

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iii) SB ICEGATE Report

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3.1.5 Create User

Create User

iv.) It is restricted to be used only for commissioner to create user such as Maker, Checker

or Modifier.

v.) Create Secondary User window will open after clicking on Create User button in

Commissionerate menu.

Create Secondary User window will provide two buttons:

I. Create User: This button will create user after providing all required field such as Name, Role,

Email etc. by commissioner. Role may be Maker/Checker/Modifier.

II. Cancel: Cancel button will close Create Secondary User window.

After providing all required field when user clicks on “Create User” button then pop up will appear

“User is registered successfully”.

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3.1.6 Manage Users:

vi.) It is restrict to use for commissioner to manage user.

vii.) Manage Users window will open after clicking on Manage User button in Administrator

menu.

Manage users window will provide four buttons :

I. Display: You can view summarized details of all users such as Name, Location and Email etc. by

clicking on Display button.

II. Delete: You can delete selected user by clicking on Delete button.

III. Cancel: Window will be closed by clicking on Cancel button.

IV. Change Admin: By clicking on “Change Admin” button, “Manage Admin Details” window will open.

Where admin can change admin details like: Name, Email ID, Password etc.

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When user click on “Delete User” button for selected row then a pop message will come as show in

below image.

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Change Admin: After clicking on “Change Admin” button on “Manage users” window, below

window will open.

“Manage Admin Details “ window will provide two buttons:

I. Change Admin: You can change admin by providing Current Admin Id and Current Admin

Password with all new details, which you want to change.

II. Go Back: Manage Admin Details window will close. And user will go back to “Manage users”

window.

After clicking on “Change Admin” button, pop up will come “The admin is changed successfully”.

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3.1.7 Update Password

Change Password window will open by clicking on Update Password button on Administrator

menu.

User can change their password by Change password window.

Change password window will provide two buttons:

I. Save: By using this button user can change his/her old password with new password by providing

his/her Email ID.

II. Cancel: Change Password window will be close by clicking on Cancel button.

After providing all required fields when user will click on “Save” button the pop up will come “The

password is changed”.

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4. Login from different roles

4.1 MAKER FORM

When any Maker login to Utility Application, then Maker Form will be displayed to user.

Maker has right to input and view into Bill OF Entry and Shipping Bill only. So only selected menu

will be displayed in Maker Form as shown in below image.

I. For process of “Add Bill of Entry”, go to 3.1.1.

II. For process of “Add Shipping Bill Details”, go to 3.1.2.

III. For process of Update password, go to 3.1.7.

IV. For process of “View data Details” go to 3.1.3.

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4.2 CHECKER FORM

When any Checker login to Utility Application, then Checker Form will be displayed to user.

Checker has right to view and Input into Bill OF Entry and Shipping Bill only. So only selected menu

will displayed in Checker Form as shown in below image.

I. For process of “View SE/BE Details” go to 3.1.3.

II. For process of “Add Bill of Entry”, go to 3.1.1.

III. For process of “Add Shipping Bill Details”, go to 3.1.2.

IV. For process of Update password, go to 3.1.7.

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4.3 Modifier Form

When any Modifier login to Utility Application, then Modifier Form will be displayed to user.

Modifier has right to view Bill OF Entry Details and Shipping Bill Details only. So only selected

menu will displayed in Modifier Form as shown in below image.

I. For process of “View data Details” go to 3.1.3.

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5.) Steps of data flow:

5.1) Roles on Custom Location : There are four roles on custom location as described below:

1.) Maker:

o Maker will fill the form.

o Maker has right to fill and view “Bill of Entry Details” / “Shipping Bill Details”.

o When maker submits “Bill of Entry Details” / “Shipping Bill Details” then these

details comes to checker.

2.) Checker:

o Checker will validate the form.

o Checker also has right to fill and view “Bill of Entry Details” / “Shipping Bill

Details”.

o When Maker submits “Bill of Entry Details” / “Shipping Bill Details” then these

data comes to checker for validation.

o Checker will check all the details and if all details are correct, checker will submit

“Bill of Entry Details” / “Shipping Bill Details”.

o After submitting data by checker, data will come to modifier.

3.) Modifier:

o When checker submit “Bill of Entry Details” / “Shipping Bill Details” then data

comes to modifier.

o Modifier has right to modify details, if details are proper then modify can submit the

data.

o When Modifier submits the details then it comes to commissioner.

4.) Commissionerate :

o Commissioner will approve the form.

o Commissioner has all the writes to modify and view “Bill of Entry Details” /

“Shipping Bill Details”.

o When Modifier submits the details then it comes to commissioner for approval.

o After submitting the details, commissioner can generate the report.

Report may be for ICEGATE/DGCI & S and DGOV.