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APPENDIX B: MEETING DOCUMENTATION
DMA 2000 Hazard Mitigation Plan Update – Hunterdon County, New Jersey B-1May 2016
APPENDIX B. MEETING DOCUMENTATIONAppendix B includes meeting agendas, sign-in sheets and minutes (where applicable and as available) formeetings convened during the development of the Hunterdon County HMP update.
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATEPre-Project Kick-Off Meeting – Agenda
January 8, 2015
Introductions
Project Schedule
o HMP expires July 2016
o Sandy Fund expires December 2015
Municipal Participation – Letters of Intent to Participate (example letters on CD)
Steering Committee Make-up
Information and Data Collection
o GIS Point of Contact for Critical Facilitieso Web Site Point of Contact or Tetra Tech create a Web Site?o Point of Contact for reviewing Public Information
(brochure/surveys/announcements)
Meeting Logisticso First Steering Committee Meeting (early February 2015?)o Municipal Kick-Off
Date and Location (early March 2015?) Invitation Template (on CD)
o Municipal Annex Workshops – (2 days with AM/PM sessions) (April 2015)o FEMA/NJOEM Mitigation Strategy Workshop (May 2015)
Public and Stakeholder Outreach
o Develop list of County stakeholders (academia, commerce, hospitals,transportation, school districts, fire districts, police, utilities, etc.).
o Public and stakeholder surveyso County websiteo Press releases from County in newspapers and social mediao Brochure
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATESteering Committee Meeting #1 – Agenda
February 10, 2015
Introductions
Purpose of the HMP Update
Role of the Steering Committee and Steering Committee Guidelines – see handout
Project Schedule – see handout
Municipal Participation – Letters of Intent to Participate
Steering Committee Action Itemso Municipal Kick-Off Meeting Invitation – March 24th
o Critical Facility Inventory – see handout
o Plans and Reports (County documents) – see handout
o Hazards of Concern – see handout
o Public and Stakeholder Outreach
Public Website (County)
Press Release – see handout
Social Media – see handout
Citizen Survey – see handout
Trifold Brochure – see handout
o In-kind Services Tracking
Next Meetings
o Municipal Kick-Off – March 24th
o Steering Committee Meeting #2 – April 7th (Conference call at 10am) – to
confirm
o Annex Workshop – April 21 (10am – noon, 1pm – 3pm) – to confirm
o FEMAWorkshop – May 14 (10am)– to confirm
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATESteering Committee Meeting #1 – Agenda
February 10, 2015
Introductions
Purpose of the HMP Update
Role of the Steering Committee and Steering Committee Guidelines – see handout
Project Schedule – see handout
Municipal Participation – Letters of Intent to Participate
Steering Committee Action Itemso Municipal Kick-Off Meeting Invitation – March 24th
o Critical Facility Inventory – see handout
o Plans and Reports (County documents) – see handout
o Hazards of Concern – see handout
o Public and Stakeholder Outreach
Public Website (County)
Press Release – see handout
Social Media – see handout
Citizen Survey – see handout
Trifold Brochure – see handout
o In-kind Services Tracking
Next Meetings
o Municipal Kick-Off – March 24th
o Steering Committee Meeting #2 – April 7th (Conference call at 10am) – to
confirm
o Annex Workshop – April 21 (10am – noon, 1pm – 3pm) – to confirm
o FEMAWorkshop – May 14 (10am)– to confirm
AGENDA
HUNTERDON COUNTY BOARD OF CHOSEN FREEHOLDERS 71 Main Street, 2nd Floor, Freeholders’ Meeting Room
Flemington, New Jersey 08822 March 03, 2015
I. 4:00 p.m. CONVENE: "This meeting is being held in accordance with the provisions of the Open Public Meetings Act. Adequate notice has been given by posting throughout the year a copy of the notice on Bulletin Boards on the First and Second Floor of the Main Street County Complex, Building #1, Flemington, New Jersey, a public place reserved for such announcements. A copy was mailed on or before January 06, 2015, to the Hunterdon County Democrat, Star Ledger, Trenton Times, Courier News, HCNews and the Express Times, newspapers designated to receive such notices and by filing a copy with the Hunterdon County Clerk.”
II. EXECUTIVE SESSION
01. To discuss legal issues.02. To discuss personnel issues.
III. 5:30 p.m. PLEDGE OF ALLEGIANCE
IV. PUBLIC COMMENT, Limited to 2 minutes per person. (Comments exceeding 2 minutes will be entertained later in the agenda).
V. POLYTECH, Dr. Kim Metz
VI. BUDGET COMMITTEE
01. Presentation on Capital Budget.
VII. EMERGENCY MANAGEMENT, Brayden Fahey, Coordinator
01. Presentation on the County’s Hazardous Mitigation Plan with a Consultantfrom TetraTech.
VIII. FARMLAND PRESERVATION/OPEN SPACE, Sue Dziamara
01. RESOLUTION - Approving revisions to County Policy #2008-02, for theOpen Space, Farmland Preservation and Historic Preservation Policy.
02. RESOLUTION - Approving Bylaws for the Parks and Open SpaceAdvisory Committee.
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATEMunicipal Kick-Off Meeting – Agenda
March 24 and 25, 2015
Welcoming Remarks and Introductions
Updating the Mitigation Plan – Why?
Schedule
Role of the Municipal and County Participants
Planning Process
o Organize Resources
o Re-assess Risk
o Review and Update HMP
o Implement Plan and Monitor Progress
In-Kind Tracking
Action Itemso Return Letter of Intent to Participate
o Confirm Local Floodplain Administrator and Contact Information Today
o Worksheets – Found on your CD; Complete electronic Word versions and send to
Alison Miskiman by April 16, 2015
Upcoming Mandatory Meetings
o Municipal Workshops – April 21, 2015
o FEMA Mitigation Strategy Meeting – May 14, 2015
Questions and Answers
Project Contacts
Tetra Tech:Alison Miskiman, CFM and Paul Miller, CFMTetra Tech, Inc.; 1000 The American Road; Morris Plains, NJ 07950(973) 630-8045; [email protected] ; [email protected]
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATESteering Committee #2 – Agenda
April 14, 2015
Update on the Hazard Mitigation Planning Process
Review of 2011 Draft Goals and Objectives
Upcoming Mandatory Meetings
o Municipal Workshops – April 21, 2015
o FEMA Mitigation Strategy Meeting – May 14, 2015
Questions and Answers
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATEAnnex Workshop – Agenda
April 21, 2015
7:30-8:30am or 10:00-11:00am
Introductions
Presentation of Updated Goals and Objectives
Conduct SWOO Exercise
Mitigation Catalog and Resources
Worksheet #7 – New Mitigation Strategy Identification and Prioritization (on CD)
Public Outreach
1. County Website – have you linked to it?
http://www.co.hunterdon.nj.us/911/oem/mitigation.html
2. Public Survey https://www.surveymonkey.com/r/Hunterdon_Citizen_Survey
3. Brochure – distributed via email and on CD
4. Social media – Please send screenshots of Facebook posts and ‘Tweets’ (on CD)
In-Kind Tracking (on CD)
Due Dates:
1. Worksheets #1 through 6 – May 4
2. Worksheet #7 (New actions) – Due May 22
Next Meeting: FEMAMitigation Strategy Workshop in May –May 14 at 10am (Route 12
Facility)
8:30-9:30am or 11:00-12:00pm
Worksheet Focus Sessions
Session Who Should Attend Moderator
Capability Assessment /Plan Integration Municipal Planner, Clerk, Code Official Paul Miller
NFIP FloodplainAdministrator Floodplain Administrator Heather Apgar
Plan Integration /Previous and NewMitigation Actions
Engineer, DPW, OEM, Administrator,Mayor Alison Miskiman
Tetra Tech:Alison Miskiman, CFM and Paul Miller, CFMTetra Tech, Inc.; 1000 The American Road; Morris Plains, NJ 07950(973) 630-8045; [email protected] ; [email protected]
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATEFEMA/NJOEM Workshop – Agenda
May 14, 2015
Welcome and Introductions - Hunterdon County
Hazard Mitigation Planning - Tetra Tech Overview of where we are in the planning process Focus today on mitigation actions
Mitigation Strategy - NJOEM and FEMA Analyze a range of actions Review recent FEMA publication – “Mitigation Ideas” Align with community capabilities Evaluate and prioritize actions Implementation of actions
Review of action worksheets - Tetra Tech Summary of worksheets needed for new actions Worksheets with prioritization due June 4, 2015
Questions / Assistance – State/FEMA/Tetra Tech
Tetra Tech:Alison Miskiman, CFM and Paul Miller, CFMTetra Tech, Inc.; 1000 The American Road; Morris Plains, NJ 07950(973) 630-8045; (973)[email protected] ; [email protected]
Warren and Hunterdon CountyFEMA Flood Mitigation Assistance (FMA) Opportunity
Meeting Date: May 21, 2015Meeting Location: Sergeantsville Volunteer Fire Company, Sergeantsville, NJ
Welcome and Introductions - Hunterdon County
Overview of FEMA Flood Mitigation Assistance Opportunity
Property Acquisition Process
Voluntary Waiver and Photos of Structure (Due June 10)
Previous Flood Losses
Next Steps
Warren and Hunterdon CountyFEMA Flood Mitigation Assistance (FMA) Opportunity
Meeting Date: June 18, 2015Location: Riegel Ridge Community Center (910 Milford Warren Glen Road, Milford)
Welcome and Introductions - Warren and Hunterdon Counties
Overview of FEMA Flood Mitigation Assistance Opportunity
Property Acquisition Process
Required Documentation (Due June 25) Voluntary Participation Agreement Four Photographs (one each side of structure) Proof of NFIP Flood Insurance
Previous Flood Losses Date of Event Monetary Losses High Water Mark
Next Steps
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATEPlanning and Steering Committee Webinar – Agenda
September 9, 2015
Hazard Mitigation Plan Update Status
Presentation of SWOO results
Identification of New Mitigation Actions
Next Steps
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATESIGN–IN SHEETTOPIC: Webinar
MEETING DATE: September 9, 2015
NAME TITLE AGENCY/MUNICIPALITY PHONE NUMBER EMAIL
Paul Muir Mayor Bethlehem Township [email protected]
Rich Phelan Administrator Clinton Town [email protected]
Mary MelfiDave GiulianiRobert MartucciMike CampionRebecca NewmanChris Phelan
OEM CoordinatorOEM DeputyEngineerRoad SupervisorTax CollectorChamber of Commerce
Flemington Borough [email protected]@gmail.com
George Reichert OEM Coordinator Franklin Township [email protected]
Nancy Lawrence Planning Board Glen Gardner Borough [email protected]
John Harris OEM Coordinator Holland Township [email protected]
Mark Petro Kingwood Township
Dave BurdCindy EgeJohn Miller
OEM CoordinatorClerk
Lambertville City [email protected]@lambertvillenj.org
Alan GoracyBruce Cunningham
OEM CoordinatorOEM Deputy
Lebanon Township [email protected]@gmail.com
John PhillipsKaren Dysart
OEM CoordinatorClerk
Milford Borough [email protected]@gmail.com
Frank VenezialeChris Phelan
OEM CoordinatorOEM Deputy
Raritan Township [email protected]@hunterdon-chamber.org
Joel KerwinVita MekovetzRob O’Brien
OEM CoordinatorClerkEngineer
Readington Township [email protected]@readingtontwp-nj.org
Glenn Roth OEM Coordinator Union Township [email protected]
Harry Heller OEM Coordinator West Amwell Township [email protected]@aol.com
Brayden FaheyBeverly Kappel
County OEM Coord.County OEM Secretary
Hunterdon County [email protected]@co.hunterdon.nj.us
Alison MiskimanPaul Miller
Tetra Tech [email protected]@tetratech.com
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATECounty Annex Workshop – Agenda
November 23, 2015
Introductions
County Previous Events and Losses
County Capability Assessment
County New Development
Status of 2011 HMP County Mitigation Actions
Identification of new mitigation actions
In-Kind Tracking (on CD)
Tetra Tech:Alison Miskiman, CFM and Paul Miller, CFMTetra Tech, Inc.; 1000 The American Road; Morris Plains, NJ 07950(973) 630-8045; [email protected] ; [email protected]
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATESteering Committee Meeting #3 – Agenda
April 12, 2016
HMP Status Update
Plan Maintenance – Discuss and finalize Section 7
Finalize County Annex (Section 9.1)
Draft HMP - Incorporate Steering Committee comments
Approval to post Draft HMP to county website
Continued Public and Stakeholder Outreach
o Website update with Draft HMP – by Friday, April 15th
o Press release for Draft HMP posting – OEM
o Letters/emails to neighboring counties, OEM Council Coordinators, and others –
Tetra Tech to supply the templates to OEM
Next Steps
o Steering Committee Meeting on Tuesday, May 17 at 10am – Conference call to
discuss public and stakeholder comments
Number: 800-523-8437Conference ID: 5826739358
o Submit the HMP update to NJOEM/FEMA by May 23
o Continue to track your in-kind hours and submit to OEM
HUNTERDON COUNTY HAZARD MITIGATION PLAN UPDATESteering Committee Meeting – Agenda
May 17, 2016
Status of annexes and municipal sign-off sheets
Discuss citizen survey and stakeholder survey responses
Discuss public and stakeholder comments on the draft HMP
Enhanced severe repetitive loss strategy
Submit to State and FEMA – Week of May 23rd
Discuss next steps - Adoptions
Hunterdon CountyHazard Mitigation Plan Update
Meeting Minutes
1 of 1
Purpose of Meeting: Steering Committee Meeting #4
Location of Meeting: Conference Call
Date of Meeting:May 17, 2016
Attendees:
Agenda Summary: This meeting was held to address the below topics discussed with the Steering Committee.
ItemNo.
Description Action By:
1 Status of Plan Update – Remaining infomration needed fromHampton Borough and Lebanon Township.
Tetra Tech
2 Discuss Citizen and Stakeholder draft HMP comments - The 30 daypublic review period has concluded. There were no responses fromthe public received via the County website’s comment capture tool. Aletter was received from the Highlands Council. The SteeringCommittee decided to incorporate the reference to NJDEP’s toolkitinto the capability assessment presented in Section 6.
Tetra Tech to revise Section 6to include informationprovided by the HighlandsCouncil.
3 Discuss citizen survey and stakeholder survey responses – Asummary of the survey responses was distributed to the committeeand all plan participants. Brayden will follow up with Social Services toobtain clarification on their comment regarding a secondary location;may not require a change to the plan.
Brayden Fahey (HC OEM)
4 Enhanced severe repetitive loss strategy - The Steering Committeeagreed to include text regarding the outreach conducted, datagathered, and FEMA grant application submitted in their county annexand Section 6.
Tetra Tech to revise thecounty annex (Section 9.1)and Section 6to include theenhanced SRL strategyprocess; distribute back tothe Steering Committee
5 HMP Submittal – Plan being printed and submitted the week of May23rd.
Tetra Tech
6 Adoptions – When FEMA approval pending adoption is received, thecounty should get the HMP adoption on the next Freeholder meetingagenda to formally adopt the plan via resolution. Templateresolutions will be distributed to all municipalities to formally adopt aswell.
Tetra Tech
Brayden Fahey (HC OEM) Tom Matthews (HC Public Works) Ken Bogen (HC Planning Dept)Alison Miskiman (Tt) Paul Miller (Tt)
