Apex Manual 5.10.2013

Prepared & Issued By

Reviewed By

Approved By

Name S.D. Arade Name M.M.Kulkarni Name A.G.Kshirsagar

Date 20.08.2013 Date 30.08.2013 Date 06.09.2013

Issue No : 09 Doc.No :HSE AM/01/01 Rev. No : 00 Date : : 20.08.2013 Cl. No : NA

Title

COVER PAGE Page No : 1 of 1

MANUAL CONTROL

This manual is the property of

THERMAX LIMITED – CHINCHWAD, PUNE

And is a OCCUPATIONAL HEALTH AND SAFETY & ENVIRONMENT document

(hard copy), is issued to the person mentioned below. This shall be returned to the

Management Representative, whenever, the person holding the manual has no

further use or applicability and / or whenever leaving the employment of Thermax

Limited.

Electronic copy of this manual is available to all identified users.

HSEAM Hard Copy No:

Issued to (Name of copy Holder):

Designation:


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013

Issue No : 09 Doc.No :HSE AM/01/01 Rev. No : 00 Date : : 20.08.2013

Cl. No : NA

Title


Sr No ISO14001

:2004- Clause No

OHSAS 18001: 2007

Clause No.

Document No TITLE Page No.

Rev No.

Implementation date

1. - - HSEAM/01/01 Cover Page 1 00 15.09.2011 2. - - HSEAM/01/02 Table of Contents 2 00 15.09.2011 3. - - HSEAM/01/03 Amendment Sheet 4 00 20.03.2012 4. - - HSEAM/01/04 Abbreviations 6 00 15.09.2011 5. - - HSEAM/01/05 List of Copy Holders 8 00 15.09.2011 6. 3 3 HSEAM/01/06 Terms & Definitions 9 00 15.09.2011

7. - - HSEAM/01/07 Introduction of Organization 14 00 20.03.2012

8. 4.0 4.0 HSEAM/01/08 Scope of HSEMS 18 00 15.09.2011

9. 4.1 4.1 HSEAM/410/01 General Requirements 20 00 15.09.2011

10. 4.2 4.2 HSEAM/420/01 HSE Policy 23 00 15.09.2011 11. 4.3 4.3 HSEAM/430/01 Planning 25 00 15.09.2011

12. 4.3.1 4.3.1 HSEAM/431/01

Hazard/ Aspect Identification, Assessment of Risks/ Environmental Impacts & Determining Control Measures

27 00 15.09.2011

13. 4.3.2 4.3.2 HSEAM/432/01 Legal & Other Requirements 36 00 15.09.2011

14. 4.3.2 4.3.2 HSEAM/432/01 Register of Legal & Other Requirements 41 00 15.09.2011

15. 4.3.3 4.3.3 HSEAM/433/01 Objectives, Targets & Management Programs

48 00 15.09.2011

16. 4.3.4 4.3.4 HSEAM/434/01 HSE Management Programmes 50 00 15.09.2011

17. 4.4 4.4 HSEAM/440/01 Implementation and Operation 53 00 15.09.2011

18. 4.4.1 4.4.1 HSEAM/441/01

Resources, Roles , Responsibility , Accountability & Authority

58 00 15.09.2011


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Title


Sr No

ISO14001

:2004- Clause

No

OHSAS 18001: 2007

Clause No.

Document No TITLE Page No.

Rev No.

Implementation date

19. 4.4.1 4.4.1 HSEAM/441/02 List of Responsible Personnel

66 00 20.03.2012

20. 4.4.2 4.4.2 HSEAM/442/01 Training , awareness & Competence

69 00 15.09.2011

21. 4.4.3 4.4.3 HSEAM/443/01 Communication, Participation & Consultation.

72 00 15.09.2011

22. 4.4.4 4.4.4 HSEAM/444/01 HSEMS Documentation 75 00 15.09.2011

23. 4.4.5 4.4.5 HSEAM/445/01 Document Control 80 00 15.09.2011

24. 4.4.6 4.4.6 HSEAM/446/01 Operational Control 85 00 15.09.2011

25. 4.4.7 4.4.7 HSEAM/447/01 Emergency Preparedness & Response

88 00 15.09.2011

26. 4.5.1 4.5.1 HSEAM/450/01 Performance Measurement & Monitoring

90 00 15.09.2011

27. 4.5.2 & 4.5.3 4.5.2 HSEAM/452/01

Incident, Major Injury Incident Investigation, Nonconformity and corrective & preventive actions

93 00 15.09.2011

28. 4.5.4 4.5.3 HSEAM/453/01 Records & Records Management

98 00 15.09.2011

29. 4.5.5 4.5.4 HSEAM/454/01 HSE Audit 100 00 15.09.2011

30. 4.6 4.6 HSEAM/460/01 Management Review 103 00 15.09.2011

31. 4.4.6 4.4.6 HSEAM/446/02 List of Common Formats 106 0 10.08.2009


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Title


AMENDMENT RECORD SHEET

Sr No.

Document No. (Present Issue &

Rev. No.)

New Issue No.

New Rev No

Amendment Details/ Reasons

Date

1 Issue No. 04 – Rev.0 5 0

The Apex Manual for HSE management system is revised to meet requirements of OHSAS 18001: 2007 and to cover the changes in Organizational structure and management system & reissued.

30.04.2008

2 Issue No 5- Rev. 0 5 1

5 S processes included with new HSE System, Legal register updated with format`

15.05.2009


Revision of Apex Manual done, legal register updated, HSE formats reviewed & Organizational changes incorporated, 5’S Process removed. Changes as per standard done wherever necessary.

10.08.2009


Organization structure changed, Separate Legal register summarized HIRA , aspect & Impact register

1.04.2010

5 Issue No 6- Rev. 1 6 2 Organization structure changed,

Scope of HSEMS 11.10.2010

6 Issue No 6- Rev. 2 6 3 Organization structure changed,

Scope of HSEMS 30.03.2011


Legal register updated, new departments incorporated Organizational changes incorporated, procedures modified, changes of scope, addition of locations and changes as per standard done wherever necessary

15.09.2011


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Legal register updated, Heating MED department incorporated , Organizational changes incorporated

20.03.2012

9 Issue No 8 8 0

Legal register updated, B&H Welding Cell, B&H MED, B&H - IR departments incorporated , Organizational changes incorporated

25.09.2012

10 Issue No 8 9 0

The Apex Manual for HSE management system is revised to meet requirements of OHSAS 18001: 2007 and to cover the changes in Organizational structure. Legal register and management system & reissued.

20.08.2013


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Issue No : 09 Doc.No : HSEAM/01/04 Rev. No : 00 Date : 20.08.2013 Cl. No : NA

Title

ABBREVIATIONS Page No : 1 of 2 Abbreviations

B& H - Boiler & Heater C& H - Cooling & Heating C - Cooling CNC - Computerized Numerically Controlled CPCB - Central Pollution Control Board DECO - Departmental Coordinator for HSEMS Dept. - Department DG - Diesel Generator DISH - Directorate of Industrial Safety & Health DH - Divisional Head ER - Employee Representative ETP - Effluent Treatment Plant FH - Functional Head FI - Factory Inspector FMG - Factory Management Group FM - Factory Manager FR - Frequency Rate H - Heating HOD - Head of Department HSE - Occupational Health, Safety & Environment HSEMS - Occupational Health, Safety & Environment Management System I/C - Plant Incharge/ service Incharge / Sectional Incharge IR - Industrial Relations LTI - Lost time injury incident MAT - Material MAINT - Maintenance MFG - Manufacturing


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Title

ABBREVIATIONS Page No : 2 of 2

MHL - Man-hours Lost MIG - Metal Inert Gas MO - Medical Officer MPCB - Maharashtra Pollution Control Board MA - Management Appointee MSDS - Material Safety Data Sheet OCP - Operational Control Procedure OHS - Occupational Health & safety AM - Apex Manual HSEMP - Occupational Health, Safety & Environmental Management program PPE - Personal Protective Equipments QAC - Quality Assurance, Control RTIC - Research Technology Innovation Center SAW - Submerged Arc Welding S.I. - Safety Index S.R . - Severity Rate SUP - Supervisor TBT - Tool Box Talk TIG - Tungsten Inert Gas TPH - Ton Per Hour TR - Ton of Refrigeration WI - Work Instructions


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Title

LIST OF COPY HOLDERS Page No : 1 of 1 Soft copy of HSE APEX Manual available with Factory Manager, Management Representatives,

and All HOD’s of all Department & Departmental Co-coordinators (DECO). Copy of APEX

manual is available on Intranet (Lotus Notes – Database.)


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Issue No : 09 Doc.No : HSEAM/01/06

Rev. No : 00 Date : 20.08.2013 Cl. No : NA

Title

TERMS & DEFINITIONS Page No : 1 of 5

Following definitions apply for the purpose of standards of per OHS 18001:2007 and

ISO14001:2004 and integrated Management system for Occupational Health, Safety &

Environment, of the organization:

Terms and Definitions

3.1 Acceptable Risk: Risk that has been reduced to a level that can be accepted by the

organization, having regard to its legal obligation, and its own HSE policy.

3.2 Audit: Systematic examination to determine whether activities and related results

conform to planned arrangement and whether these arrangements are implemented

effectively and are suitable for achieving the organizations policy and objective.

3.3 Corrective action:

Action to eliminate the cause of a detected non conformity

3.4 Continual Improvement: Process of enhancing HSE management system to achieve

improvement in overall occupational health and safety performances in line with the

organizations HSE policy

3.5 Document:

Information & its supporting medium.


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3.6 Emergency: An emergency situation is a particular type of incident

3.7 Environment

Surroundings in which an organization operates, including air, water, land, natural

resources, flora, fauna, humans, and their inter-relation.

3.8 Environmental Aspect

Element of an organization’s activities, products or services that can interact with the

environment.

NOTE: A significant environmental aspect is an environmental aspect that has or can have

a significant environmental impact.

3.9 Environmental Impact

Any change to the environment, whether adverse or beneficial, wholly or partially resulting

from an organization’s environmental aspects.

3.10 Hazard: Source or situation or act with a potential for harm in terms of human injury or

ill health, or a combination of these.

3.11 Hazard Identification. Process of recognizing that a hazard exists

And defining its characteristics.


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3.12 ILL health: - Identifiable adverse physical or mental condition, arising from and/or

made worse by a work activity and /or work related situation

3.13 Incident: work related event (s), in which, an injury, or ill health or fatality occurred

or could have occurred.

3.14 Interested Parties: individual or group within, or outside the work place, concerned

with or affected by the HSE performance of an organization.

3.15 Near miss / near hit/Close call / Dangerous Occurrence:

Is an incident, where no injury. Ill health, a fatality has occurred.

3.16 Non-conformity: any deviation from related work standard, practice, procedure,

regulation, management system performance etc. that could either directly or indirectly lead

to injury or illness, damage to the workplace environment, or a combination of these.

3.17 Objectives: goals, in terms of HSE performance, that, an organization sets itself to

achieve. NOTE: objectives should be quantified, wherever practicable; and are consistent

with HSE policy

3.18. Occupational Health and Safety (OHS)

Conditions and factors that affect the health of employees, or other workers, contractor

personnel, visitors and any other person in the workplace.


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3.19 HSE Management System: part of the overall management system that facilitates the

management of the OHS risks/ environmental impacts, associated with the business of the

organization. This includes the organizational structure, planning activities, responsibilities,

practices, procedures, processes and resources for developing, implementing, achieving,

reviewing and maintaining the organization’s HSE policy.

3.20. Organization: company, operation, firm, enterprise, institution or association, or part

thereof, whether incorporated or not, public or private, that has its own functions and

administration.

NOTE: for organizations with more that one operating unit, a single operating unit may be

defined as an organization.

3.21. HSE Performance: measurable results of HSE management system, related to the

organizations control of health and safety risks, and Environmental aspects, based on its

HSE policy and objectives.

NOTE: performance measurement includes effectiveness of the organizational Controls,

against set objectives & other performance requirements.

3.22. Occupational Health, Safety & Environment Policy

Statement by the organization of its overall intentions and directions in relation to its HSE

performance which provides a framework for action and for the setting of its environmental

objectives and targets.


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3.23. Procedure:

Specified way to carry out an activity or a process.

3.24. Preventive action:

Action to eliminate the cause of potential nonconformity, or other undesirable potential

situation.

3.25 Record:

Document, stating results or providing evidence of activities performed.

3.26. Risk: combination of the likelihood of a hazardous event or exposure (s) and the severity of injury or ill health that can be caused by the event or exposure(s). 3.27. Risk Assessment: process of evaluating the of risk(s), arising from a hazard(s) taking into account the adequacy of existing controls and deciding whether or not the risk( s) is acceptable. 3.28. Safety: freedom from unacceptable risk of harm. 3.29. Statutory: - Legal & other requirements applicable to organization. 3.30 Work Place: -- any physical location, where the work related activities are performed under the control of organization.


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Introduction Of Organisation Page No : 1 of 4 Thermax Ltd is a group of companies, well-known in field of Industrial Boilers, Heaters,

Chillers and environmental products, for more than 43 years.

The Registered Office of the Group company, with its manufacturing facilities, is located at

D-1, Block Plot No. 7, 12, 13, 21, 25 & 26, MIDC, Chinchwad, Pune -19.

The company is in the business of wide range of products, projects & services for Industrial

Heating & Cooling products, Boiler & Heater projects, Environmental products and projects

and cogeneration Projects:

The manufacturing premises for Boilers, Heaters and Chillers are located at M.I.D.C. in

Industrial belt of Chinchwad at Pune in an area of 2, 05,414 sq. m.

The manufacturing facilities include sophisticated processes like CNC machines for Plate

Cutting tube plate drilling, CNC drum drilling ,and coil forming ; and equipments like plate

rolling, tube bending, CNC, automatic & semi-automatic

MIG / TIG / SAW / projection welding, panel bending and panel-welding machines etc. The

manufacturing systems conform to national & international standards such as ASME, ‘S’,

‘U’, ‘PP’ & ‘R’ stamps & other codes like IBR, ISO, DIN, GOST, BS & ABS. The layout of

manufacturing facilities is enclosed.

To ensure quality of products, the manufacturing facilities are complying with system

requirements as per standards ISO 9001:2000, ISO14001:2004 and OHSAS18001: 2007.

There are two main Business Groups, Cooling & Heating Products and Boiler & heaters

(Projects) working at Chinchwad factory & their products are:-


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Title

Introduction Of Organisation Page No : 2 of 4

Steam boilers: forced & natural circulation water tube & smoke tube – on oil, gas, lignite

& husk

Fluidized bed combustion packaged boilers on coal & low-grade fuels like husk &

bagasse

Liquid & vapour phase thermic fluid heaters on oil, gas & solid fuels

Hot air / hot water generators on oil, gas & solid fuels

Oil / gas burner systems for boilers, heaters & furnaces

Steam-based fluidized bed tea dryers

Mobile, containerized hot water generators

High temperature thermic fluid heating systems

Oil fired shell type boilers

Conversion of old boilers to high efficiency fluidized bed boilers

Waste fuel & waste steam fired boilers on carbon monoxide, black liquor, turbine

exhaust gas, process & smelter exhaust gases

Heat recovery steam generators

Exhaust gas boilers on DG sets, gas turbines & furnaces

Process integrated boilers for sulfuric acid, nitric acid, caprolactum & sponge iron plants

Vapour absorption machines fired on steam, hot water & oil / gas (direct) upto a capacity

of 3000 TR.

Modular Vapour absorption machines , having 30 to 70 TR capacity range

Power Boilers ,

Packaged water tube FM boilers (upto 80 TPH)


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Introduction Of Organisation Page No : 3 of 4

The products & services of other divisions of group of companies, at other locations, are:-

Waste water treatment, Water management, Air pollution control, Chemicals for water

treatment & oils, etc.

The company has regional offices all over India & also at U.K., U.S.A., Thailand, Malaysia,

Kenya, Indonesia, U.A.E., & Russia for Sales & Services.

Manufacturing Process flow, for Products manufactured in Chinchwad factory

1. Procurement & receipt of Raw Materials, Consumables and components

2. Shot Blasting of Tubes/pipes./ plates/ in- process products

3. Cutting to size of Raw materials ( Plates, tubes/pipes )

4. Drilling/ boring of holes on tube plates

5. Welding of plate to plate / tube to tube

6. Rolling of plates to shell/ bending of tubes /pipes

7. Assembly & fabrication of pressure parts of boiler / chiller

8. Stress Relieving of Boiler Pressure parts

9. Hydraulic testing of boiler pressure parts /

10. Pneumatic & vacuum testing of chillers.

11. Performance Testing

12. Painting of Pressure parts/ chillers

13. Insulation / lagging

14. Packing of units

15. Shipping of Products to customers.


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Title

INTRODUCTION OF ORGANISATION

Page No : 4 of 4

Factory layout:- Refer the copy of layout for factory available with HSEMA / Civil section of FMG.


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Issue No : 08 Doc.No : HSEAM/401/01 Rev. No : 00 Date : 20.08.2013 E. Cl. No : 4.0 O. Cl. No : 4.0

Title

SCOPE OF HSEMS

Page No : 1 of 2 The HSEMS system is applicable to Thermax Limited : Manufacturing facilities of Thermax

ltd. Group Businesses of (i) At Chinchwad Works Research, development, manufacture

and supply of industrial boilers, vapour absorption machines, heaters, Pressure vessels,

Heat exchangers and Thermo containers , located at D-1, Block Plot No. 7, 12, 13, 21, 25

& 26, MIDC, Chinchwad, Pune – 411019, India. (ii) Savli Works : Manufacturing and supply

of industrial boilers, Heaters, Pressure Vessels and Heat Exchangers located at Plot No

21/1, 2&3, GIDC, Manjusar, Taluka- Savli, Vadodara – 391775, India. (iii) Mundra works :

S.No. 169/P Village- Dhrub, Taluka – Mundra, Dist – Kutch, Gujrat. 370421, India.

The system is designed to meet the environmental Management standards of

ISO14001:2004 and Occupational Health & Safety Assessment series standards

OHSAS18001:2007 for activities of “Research, Development, Manufacture & supply of

Industrial boilers, Vapour absorption Machines, Heaters, Pressure Vessels, Heat

exchangers, and Thermo containers” and manufacturing supply of Industrial boilers,

heaters, pressure vessels, and heat exchangers etc.

Activities of contractors, suppliers, such as Civil construction, Electrical maintenance, water

& management, Insulation , lagging , shot-blasting ,painting , radiography, transport and

material handling , or those activities which have impact on health & safety of personnel

within / near premises, are included, in HSEMS.

The scope excludes: Design, Project sites & Site activities at customers, Regional Offices;

Design & Commercial activities at Head office & Corporate Office.


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Following Departments Function at Chinchwad:

Sr.No. Name of the Department 1 Heating -Shell Production

2 Heating - Coil Production

3 Heating Maintenance

4 Heating QAC

5 Heating Stores & Shipping

6 Heating MED

7 B & H Production (Plant 5,12,15)

8 B & H Maintenance

9 B & H QAC

10 B&H Welding Cell

11 B&H MED

12 B & H ( Materials & Shipping )

13 B&H – Employee Relations

14 B&H – HR

15 B & H Production (Plant 1,2,3)

16 B & H HSE

17 Cooling Production

18 Factory Management Group (FMG)

19 FMG - Common Maintenance

20 Welding Engineering Department

21 Employee Relations

22 Human Resource

23 RTIC

24 Corp. HSE

Issue No : 09 Doc.No : HSEAM/401/01 Rev. No : 00 Date : 20.08.2013 E. Cl. No : 4.0 O. Cl. No : 4.0

Title

SCOPE OF HSEMS

Page No : 2 of 2


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Issue No : 09 Doc.No : HSEAM/410/01 Rev. No : 00 Date : 20.08.2013 E.Cl. No : 4.4.1 O.Cl. No : 4.4.1

Title

General Requirements

Page No : 1 of 3 1. PREFACE:

The organization has established & documented the HSEMS for

Maintaining, and continually improving it. 2. PURPOSE

To establish, document, maintain & continually improve the Occupational Health, Safety

& Environmental Management System, based on specifications of OHSAS 18001: 2007

and ISO14001:2004.

3. SCOPE

(i) At Chinchwad Works Research, development, manufacture and supply of industrial

boilers, vapour absorption machines, heaters, Pressure vessels, Heat exchangers and

Thermo containers , located at D-1, Block Plot No. 7, 12, 13, 21, 25 & 26, MIDC,

Chinchwad, Pune – 411019, India. (ii) Savli Works : Manufacturing and supply of industrial

boilers, Heaters, Pressure Vessels and Heat Exchangers located at Plot No 21/1, 2&3,

GIDC, Manjusar, Taluka- Savli, Vadodara – 391775, India. (iii) Mundra works :

Manufacturing of Boilers located at S.No. 169/P Village- Dhrub, Taluka – Mundra, Dist –

Kutch, Gujrat. 370421, India.


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4. RESPONSIBILITY

4.1. FH and Dy. General Manager (Heating –Operations) has the overall responsibility

for establishing & maintaining the system

4.2. HSE MA, HSECO, FH & HODs of various functions, Safety Officer, DECOs,

Employee Representative, shall comply with the HSEMS requirements, as applicable to

them.

5. PROCEDURAL DETAILS

5.1) Occupational Health, Safety & Environmental Management System shall be

established & maintained, by addressing all the requirements of OHSAS 18001 : 2007 and

ISO14001:2004. The effective implementation of the system shall be done , through the

following activities :

To bring about awareness of HSEMS to all Employees, and contractors.

Effective communication of Occupational Health ,Safety & environmental

Policy to all employees & training them.

To organize identification of Health and Safety related hazards & Assessment of

risk, environment related aspects and impacts in a structured manner.

To establish & document the HSE management Objectives & Targets and

management programs, Operational Control Procedures and Plans for handling On-site Emergencies.

This takes into account requirements of the following:

* HSE Risks assessed... * Company’s HSE Policy. * Applicable, HSE related Legal & other requirements.

5.2 ) To ensure effective implementation of HSE Apex Manual, Departmental Manuals,

Records, as documented.


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Page No : 3 of 3 5.3) To demonstrate continual improvement in HSE Performance, as per

Organizational policy.

5.4) The HSEMS shall be reviewed as per HSEAM/460/01 for its appropriateness &

adequacy, periodically. Suitable corrective & preventive actions shall be taken by

concerned HOD/ Plant In-charge/ Co-coordinators/HSEMA, in case of any deviations.

6. REFERENCES

1. HSEAM :-- Apex Manual

2. HSE Departmental Procedure manuals

7. RECORDS:- Shall be maintained as per HSEAM/454/01


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Issue No : 09 Doc.No : OHSAM/420/01 Rev. No : 00 Date : 20.08.2013 E.Cl. No : 4.2 O.Cl. No : 4.2

Title

HSE Policy

Page No : 1 of 2

The Corporate Policy of Occupational Health, Safety and Environment, is prepared and approved by Managing Director of the company. It is ensured that the Policy is understood, implemented and maintained at all the levels in the organization. The Occupational Health, Safety and Environment Policy has been defined , such that it

Is appropriate to the nature & scale of organization’s HSE risks/hazards. Includes a commitment to continual improvement and prevention of injury, ill health.

Includes a commitment to comply with current applicable HSE legislation and

regulations, and with other requirements, to which the organization subscribes;

is documented, implemented and maintained and communicated to all employees, with intent that employees are made aware of their individual HSE objectives, & HSE performance.

Provides framework for setting & reviewing HSE objectives.

Is recommended to all persons working under the control Of the organization.

is displayed for employees and contractors; and made available to interested

parties., and public, on demand

is reviewed periodically to ensure , it remains relevant and appropriate to the organization. A copy of HSE Policy duly signed by the Managing Director, is enclosed Note: 1) The Environmental Policy for the Chinchwad factory was originally Issued in April, 2000. 2) The Occupational Health and Safety policy for the Chinchwad factory, Was originally issued in July .2002. 3) The Corporate HSE policy is issued in July 2007 and is adopted in this manual


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Issue No : 09 Doc.No : HSEAM/420/01 Rev. No : 00 Date : 20.08.2013 E.Cl. No : 4.2 O.Cl. No : 4.2

Title

HSE Policy

Page No : 2 of 2


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Planning

Page No : 1 of 2

Thermax Limited, Chinchwad, has established a well defined system for planning for identification of HSE hazards and assessment of associated risks, and, risk control by deciding the HSE Objectives, and, setting up HSE management programs, in which, it will be considered to achieve the set Objectives and Targets. The Scope encompasses all relevant operational areas.

The respective HOD is responsible & accountable for identification of hazards,

assessing risks/impacts and deciding HSE Objectives and HSE Management Programs; and implementing and monitoring them. These will be reviewed as per the procedure for Management Review.

4.3.1 : HSE Hazards identification , risk/ Environmental Aspects impact assessment & control

Thermax Limited has established & implemented Procedure for Hazard Identification & Risk / Environmental Aspects impact Assessment of its activities. The identification of hazards cover routine and non-routine activities, activities of personnel having access to the work place and all facilities at the work place, considering human behaviors, capability & other human factors . The HSE hazard/risk- assessment is done, such that, Thermax Limited, can have control over them. The HSE hazards and risk are reviewed to determine the Significant Environmental Impacts and Unacceptable OHS Risks. The Significant environmental impacts & unacceptable risks are considered in setting the HSE Objectives and necessary control measures. The information regarding the HSE hazards and Significant /unacceptable HSE Risks are kept up-to-date by conducting internal HSEMS reviews, by considering the changes in organization/ facilities & management system & application of their controls , prior to change. Results of these hazard/ risk assessment are considered, when determining controls.


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Planning

Page No : 2 of 2 4.3.2 : Legal and other requirements: Thermax Limited has established Procedure for identifying Legal and other HSE requirements, which are applicable to the HSE aspects of its Activities & Processes.

The information regarding legal and other requirements are made available by subscribing to them and are kept up to date. Relevant information on these requirements is communicated to employees and relevant interested parties.

4.3.3 Objectives And Management Programs

Thermax Limited, has established, documented and maintained a procedure for identifying HSE Objectives & Management programs at relevant functions and levels within organization. They are established through study of unacceptable OHS risks/ significant environmental impacts and deciding their control measures through HSE management System Reviews, and are consistent with the HSE Policy.

Objectives shall be consistent with HSE policy, and measurable, where practicable and shall include the commitments for prevention of injury and ill health and comply with applicable legal and other Requirements, and continual improvements.


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Rev. No : 00 Date : 20.08.2013 Cl. No. of E : 4.3.1 Cl. No. of O : 4.3.1

Title Hazard Identification Risk

Assessment And Determining Control

Measures Page No : 1 of 9

1. Preface: Thermax Limited shall establish Procedure for Hazard Identification of OHS Hazards & Environmental Aspects, Risk /impact Assessment of its activities.

The HSE hazard/risk- assessment shall be done, such that, Thermax Limited, can have control over them. The HSE hazards and risk are reviewed to determine the unacceptable OHS Risks and environmental impacts. The unacceptable risks and impacts shall be considered for setting the HSE Objectives and other necessary control measures. The information regarding the HSE hazards and Significant /unacceptable HSE shall be kept up-to-date by conducting internal HSEMS reviews.

2. Purpose

To identify HSE aspects /hazards & assess HSE risks/impacts of the organization's activities, in order to determine unacceptable OHS risks / environmental impacts, and decide control measures, to reduce them to acceptable level.

3 . SCOPE

Covers all activities done in Chinchwad Works & Savli Works factory, which are under direct control.

4. Responsibility 4.1 HSE MA, alongwith HSEMS Coordinator & Safety Officers, is Overall responsible and accountable for documenting and Implementing this procedure.

4.2 .Respective Departmental Heads are responsible and Accountable to adhere to this procedure.


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Assessment And Determining Control Measures

Page No : 2 of 9

5. Procedure :-

Sr. NO. ACTIVITY / TASK

RESPONSIBILITY

REF. DOCUMENT

5.1 Assessment of unacceptable Environmental Impacts and determining Control Measures

5.1.1 Identify & list all activities, operations, services of department that have, or could have influence on environmental aspects & impacts. Include all relevant activities of employees /contractors / suppliers at workplace, or outside workplace.

HOD & Core Team members

List of activities

5.1.2. Identify the environmental aspects of activities (identified) as ;

i) pollution of air/ water/ soil ii) waste generation iii) leakages/ spillages of oil/ chemicals iv) resource wastage and consumptions v) adverse effects on plants, animals and

human beings vI) adverse effect on global environment ( like

Ozone depletion/ global warming ) Mention all identified aspects in Env. Aspect

Register.


Aspect Register format No HSEAM/F/01

5.1.3 Assess the impacts of the Environmental aspects identified by considering: A) their quantity, B) occurrence, C) severity, D) legal impact , E) detection mechanism available, and F) existing controls, as per legends given in format of aspect Register and enter every aspect in register


Aspect Register format No HSEAM/F/01


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Page No : 3 of 9

5. PROCEDURE :-

Sr. NO. ACTIVITY / TASK RESPON

SIBILITY REF.

DOCUMENT 5.1.4. Calculate the value of G=A X B X C X D X E X F 5.1.5 Note, the Environmental impact is Unacceptable/

Significant (S), if the value of G exceeds 80. Enter S & the value of G in register.

5.1.6 Note, the environmental impact is Unacceptable (S), irrespective of value of G, if it adversely affects/ has potential to adversely affect :

i) the Legal requirements (compliance to applicable external laws or company norms)

ii) Causes accidental / emergency impact, on human beings /plants / animals , beyond company norms

5.1.7 Decide the rank of impact as per following table. 5.1.7 Decide Control Measures (Training,

OCP/WI/MP/OSEP) on every aspect, in Register which has significant environmental impact above 80, to reduce the impact below 80.


Register of Significant Aspects& Impacts:- Format No HSEAM/F/02

5.1.8 Document the Environmental control measures in respective formats and get the approval of HOD & / FH and circulate them to concerned members for implementation and reviews. Include all control measures in departmental manuals.

HSEMP, OCP, WI, OSEP.


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Measures Page No : 4 of 9 5. PROCEDURE:-

Sr. NO. ACTIVITY / TASK

RESPONSIBILITY

REF. DOCUMENT

5.2 Assessment of unacceptable OHS Risks and determining Control Measures

5.2.1 Identify & list all activities , operations ,services of department/plant and their OHS hazards, that could cause ill health or injury to personnel (employees /contractors / suppliers etc) within own premises (or in neighboring premises).Refer past Incidents/ , Major Injury Incident/ near misses /events / emergencies .

HOD& Core Team Members

List of activities

5.2.2 Note the OHS (Occupational Health & Safety) hazards of activities (identified) and record them in Risk Assessment Register. Consider possible effects on human beings ( ill health/injuries/ fatalities / disastrous situations )


Risk Assessment Register. format No HSEAM/F/03

5.2.2.1 The identification of hazards addresses : routine and non-routine activistes, activities of all personnel having access to the

work place, including contractors and suppliers,

human behavior , capabilities & other human factors,

Hazards created within and outside premises, which can have adverse effect on health & safety of personnel within organization.

existing infrastructure of equipments, materials and facilities; and changes proposed in existing activities , equipments , materials and facilities ,




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Sr. NO.

ACTIVITY / TASK RESPONSIBIL

ITY

REF. DOCUMENT

5.2.2.1 Changes done or proposed or temporary, in management system/organization,

Legal obligations, Design of work areas, processes, installations,

machinery/equipment, operating procedures and work organization, including their adaptation to human capabilities



5.2 Assessment of unacceptable OHS Risks and determining Control Measures

5.2.3 Evaluate OHS Risks of identified hazards, by considering: S) their severity of effect on ill health/injury, P) Probability of occurrence factor, F) Frequency of operation, D) Duration of impact, as per charts given below, & enter them in Risk Assessment Register.


Risk assessment Register format No HSEAM/F/03

5.2.4 Calculate RAN ( Risk assessment Number) for every hazard identified ; RAN=S X P X F X D

HOD Core Team members / HOD

Register of Unacceptable Risks & Control Measures HSEAM/F/04

5.2.5 Top 10 activities having more RAN no is unacceptable.

5.2.6 Note all Unacceptable Risks in Risk assessment Register, and decide suitable control measures

(OCP/WI/TBT/HSEMP/ OSEP) to reduce the RAN no, to reduce hazard of body-injury / health hazard & record them in Register HSEAM/F/04.


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Page No : 6 of 9 5. PROCEDURE :- 5.2.8. CHART FOR EVALUATION OF OHS RISK RATING

S. SEVERITY OF RISK Rating Minor impact :- First aid 1

Moderate Impact: Non LTA incident/ injury 2 Serious impact : ( Away from work for more than 48

hours), or serious possible injury 3

Major Impact :-- LTA incident / fatal injury incident 4 Catastrophic impact :Fatality / permanent disability for

more than 1 person/ major fire/ explosion 5

P. PROBABILITY OF INCIDENT : 1 every 10000 operations 1 1 every 1000 operations 2 1 every 100 operations 3 1 every 10 operations 4 Most likely to happen, any time 5 F. FREQUENCY OF OPERATION

Everyday 4 1 to 2 times a week 3 1 to 2 times a month 2 1 to 2 times a year 1

D. DURATION OF IMPACT 1 to 8 hours 2 8 to 48hours 3

More than 48 hours 4 Fatality 6


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5. PROCEDURE:- Sr. NO.

ACTIVITY / TASK RESPONSIBILITY

REF. DOCUMENT

5.2.9 Control measures shall be established before any operation is started / changes are done in any operation, to bring down the RAN to acceptable level. Effectiveness of existing control measures shall be considered and recorded. Prioritization of control measures is done, to bring effectiveness of control in set time frame. When determining controls, or considering changes to existing controls, consideration shall be given to reduce the risks according to following hierarchy: a) elimination; b) substitution; c) engineering controls d) signage,/warning and or administrative control;

e) Personal protective equipment.

5.2.10 Guidelines for deciding control Measures: Value

of RAN -range

Rank Control Measure desired Record

a 0- 80 1 Take Quick corrective actions, conduct Training , set & follow OCP /WI/ TBT to maintain RAN below 80

HOD & Core Team member

Training plan/ OCP/WI/TBT

b 80 to 200

2 Take quick corrective measures and Design OHSMP/OSEP, Training & OCP/WI/TBT and comply in set time-frame. Monitor and do not allow the RAN to exceed 80 any time.

1)Quick-Corrective action to bring RAN value to < 80 and 2) OHSMP, OCP/WI/TBT; ,Training


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Sr. NO.

ACTIVITY / TASK RESPONSIBILI

TY

REF. DOCUMENT

5.2.10 Guidelines for deciding control Measures: Value

of RAN -range

Rank Control Measure desired Record

c 201 to 600

3 Stop the activity; Take temporary corrective measures. Design& install OHSMP/OSEP and OCP/WI/TBT and comply in set time-frame. Monitor and do not allow the RAN to exceed 80, any time.

HOD & Core Team member

1)Plan of Temporary Corrective action to bring RAN below 80 2) OSEP/OHSMP, OCP/WI/TBT; ,Training

5.2.11 The OHS control measures , identified as per this procedure , shall be documented in Dept. manual and implemented as per relevant procedures, to bring the unacceptable risks, to acceptable level Review and update the “Registers for

Unacceptable OHS Risks (Format no HSEAM/F/04) and Register for Significant Environmental Aspects and Impact” ( format No HSEAM/F/02), at least once in a year , or, in following cases: Whenever new additions/major modifications are carried out /planned the activities/ processes/ machines or After each incident/ accident/near miss for HSE aspects, or

5.2.12

Amendments/Additions to legislative requirements as applicable are made.

HOD & Core Team

member

1) OSEP,OHSMP, OCP/WI/TBT; Training 2) Departmental HSEMS Review , 3) Apex Management Review


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Measures Page No : 9 of 9 6. REFERENCES

1) List of activities in a Department, 2) Past Incidents/Major Injury Incident / Near Misses & Emergency Situations. 7. RECORDS. 7.1. Register of Environmental Aspects & Impacts (Format: HSEAM /F/01) 7.2 Register of Significant Environmental Impacts (Format: HSEAM /F/02) 7.3 . Register for OHS -Risk Assessment (Format: HSEAM /F/03) 7.4. Register for Unacceptable OHS –Risks & Control Measures (Format : HSEAM /F/ 04).


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013

Issue No : 09 Doc.No : HSEAM/432/01 Rev. No : 00 Date : 20.08.2013 E. Cl. No : 4.3.2 O. Cl. No : 4.3.2

Title

LEGAL AND OTHER REQUIREMENTS


Thermax Limited shall establish Procedure for identifying Legal and other HSE

requirements, which are applicable to the HSE aspects of its Activities & Processes.

The information regarding legal and other requirements shall be made available by

subscribing to them and shall be kept up to date. Relevant information on these

requirements shall be communicated to persons working under the control of the

organization (including employees, contractors & suppliers).

2. PURPOSE

To establish and maintain procedures for identification, documentation and compliance of

Legal (legislative, regulatory) and other requirements, as applicable to the HSE related

aspects of the activities and services.

3. SCOPE

This procedure is applicable to all activities & services, at Chinchwad factory.

4. RESPONSIBILITY.

4.1 HSEMA is overall responsible for documentation & compliance of this

Procedure.

4.2. HSECO, HOD( Safety) , Safety officer, and

Concerned HOD are responsible for implementing & reviewing this procedure


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title

Legal And Other Requirements

Page No : 2 of 5 5. PROCEDURAL DETAILS Sr. NO.


REF. DOCUMENT

5.1 Identify the applicable Legal & other requirements as per procedure for “Hazard identification risk assessment and determining control measures" and Register for Intolerable OHS -Risks & Control Measures (Format :HSEAM /F/ 04 ) and Register of Significant Environmental Impacts (HSEAM/F/02)

HOD (Safety) / HSECO

1)Register format HSEAM/F/02 2)Register format :HSEAM /F/ 04 .

5.2 Procure/avail all the publications on Rules/Regulations/ Acts, related to HSE aspects, as applicable to Thermax Ltd, for applicable Rules.


List of Applicable HSE Legal & Other Requirements.

5.3 Study the rules, regulations & other requirements / Licenses,/consents etc.,and their applicability, to the HSE aspects & their impacts , by referring to the data from concerned department .


Applicability of HSE Rules

5.4 Decide the threshold limits, as per stipulated legal requirements, for applicable aspects, and the responsibility, frequency of review etc as per Register .Fill in the applicable details in Register.


Register format HSEAM/F/05

5.5 Decide the threshold limits, as per stipulated legal requirements, for applicable aspects, and the responsibility, frequency of review etc as per Register .Fill in the applicable details in Register.


Register format HSEAM/F/05

5.51 Prepare and maintain the “Register of applicable Acts / Rules & Regulations” in format no.HSEAM/F/05, incorporating applicable legal and other requirements, related to HSE aspects, of activities.


Register format HSEAM/F/05.

5.52 Communicate to all concerned departments, applicable amendments, in the Acts / Rules, for their actions and update the “Register of applicable Acts / Rules & Regulations” No.HSEAM/F/05, accordingly, in such cases.


Register format HSEAM/F/05 .


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013

Issue No : 09 Doc. No : HSEAM/432/01 Rev. No : 00 Date : 20.08.2013 E. Cl. No : 4.3.2 O. Cl. No : 4.3.2

Title


Page No : 3 of 5

5.6 Apply in advance for the renewal of Licenses/ consents / authorizations under statutory requirements, as specified in the Act / Rules.


5.7 Team consisting of Factory Manager, HSEMA , HSECO, HOD – Maintenance & Safety officer, should evaluate the compliance of the legal and other requirements, once in three months.

HOD ( Safety ) & Legal Team

Compliance status of Legal Register : HSEAM/F/05

5.8 Record the findings of evaluation of compliance , related to legal and other requirements, covering :

a) Validity of licenses, consents and authorizations.

b) Submissions of documents to legal authorities, such as Reportable Major Injury Incident.

c) Notification / Publication by Government authorities / Social authorities and replies for the same.

d) Verification of records, maintained at different areas / operations.

e) Information to MPCB/DISH in case of reportable accident/ discharge / emission or justification with respect to Consent/ Factory act, exceeding norms,. Compliance to other requirements. Such as Customer requirements from Contract review (QMS as per ISO9001: 2000) from relevant dept / authority .Update in HSE Rules & other requirements and their


Compliance status of Register : HSEAM/F/05


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Title


Page No : 4 of 5 5. PROCEDURAL DETAILS

S. NO.


REF. DOCUMENT

5.9 Take appropriate decisions for corrections, in case of any discrepancies / non-compliances, observed during the review, by the team and record the same. Share the status of compliance of Legal & Other requirements in Apex Management review.

HOD (Safety)/ HSECO

MOM of Apex Management review

5.9.1 Identify applicable legal & other requirements, at department/ plant / section level and train the concerned person on requirements and how to comply them.

HOD /Incharge (Concerned )

Legal Register : HSEAM/F/05

5.9.2 Review the compliance of applicable legal & other requirements, at dept. / plant/ section level at least once a month and report monthly to HSEMA/ HSECO through monthly report of Dept Review and HSE Performance Self Evaluation report.

HOD (Safety)/ HSECO

MOM of Monthly Dept Review and HSE performance Evaluation Report

5.10 Review & evaluate compliances, of legal and other requirements, every month at factory level & report to Factory Manager.


Monthly Legal Compliance Report

Review & revise Register for Legal & Other requirements 1) after each 6 months 2) Whenever changes / additions in laws / public notifications are released to public.

5.11

3)Other applicable requirements are generated by : a) Customers (through contract). b) Stakeholders ;

Membership agreements like Confederation of Indian Industries/ Maratha Chamber of Commerce



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Title


Page No : 5 of 5 6. REFERENCES: 6.1 Register of Significant Aspects & Impacts (Format: HSEAM /F/ 02)

6.2 Register of unacceptable Risks & Control Measures: (Format :HSEAM /F/ 04), 6.3 Register of Legal & Other Requirements ( Format : HSEAM/F/05)

7. RECORD:- 7.1 Register of Legal & Other applicable Requirements: Format No. HSE AM/F/05 7.2. Monthly Compliance report, of Legal & Other requirements. 7.3. MOM of Apex management Review –Format No. HSE AM/F/32 7.4 MOM of Monthly Review of Department 7.5. HSE Performance Evaluation Report for Dept / plant


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title Register Of Legal & Other

Requirements

Page No : 1 of 1 REGISTER OF LEGAL & OTHER REQUIREMENTS Format No. HSEAM/F/03, Rev.01


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Title

OBJECTIVES , TARGETS & MANAGEMENT

PROGRAMS Page No : 1 of 2 1. PREFACE:

The Objectives & targets for HSEMS shall be set in line with HSE Policy, and will be relevant to the HSE aspects and impacts of activities. 2. PURPOSE To establish and maintain procedures for setting & achieving Objectives and targets Of Occupational Health and Safety. 3. SCOPE The procedure is applicable to all activities, in Chinchwad factory. 4. RESPONSIBILITY FH (Heating operations) & FM, HSEMA, HSECO, Safety Officer & All HODs. 5. PROCEDURAL DETAILS

Sr NO.


REF. DOCUMENT

5.1 HSE objectives and targets shall be set to prevent injury & ill health and adverse Environmental Impacts & recorded in “Objectives & Targets & HSEMPs” format No. HSEAM/F/06 by HOD & DECO , with help of HSECO and HSEMA , with consideration of :

Register of Unacceptable OHS Risks/ env. Impacts Legal concern Interested Party –Concern. Training Needs

HOD Format No. HSEAM/F/06

5.2 HSE objectives and targets shall be specific and measurable. It should have specific responsibility and time frame for completion

HOD

5.3 While setting the objectives, practical feasibility, technical, financial, operational and business requirements, shall be considered.

HOD

Authority , responsibility and accountably for establishing , documenting and implementing the Objectives, targets and HSEMPs shall be clearly identified and Resources shall be provided for implementation

HOD

5.4 Objectives and targets shall have Performance indicators, set at various levels, in departments.

HOD


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title

Objectives , Targets & Management Programs


S. NO.

ACTIVITY / TASK RESPONS-IBILITY

REF. DOCUMENT

5.5 Relevant objectives and targets shall be reviewed and revised, in case of Incidents, Major Injury Incident, / near miss, occupation related health hazards, emergencies, Or new projects, modifications in existing process, plants, as & when required.

HOD

5.6 The progress and achievement of objectives of a department, shall be reviewed and recorded in MOM of Dept review (format: -- HSEAM/F/30) and “HSEMP Review & Progress Report “in format No. HSEAM/F/10.

HOD 1)Format No :-- HSAM/F/30); 2) Format No. HSEAM/F/10.

5.7 Progress shall be reported to HSEMA / HSECO and FH(Concerned) ,every month, by concerned HOD through MOM of Dept Review and Report of Self evaluation of HSE performance for the dept

HOD MOM of monthly dept review/ Self evaluation report of monthly HSE performance

5.8 Progress of “Occupational Health And Safety objectives and targets “ ,shall be reviewed quarterly by Management Review Committee, in Management Review, organized by HSEMA , HSECOE, Safety Officer and recorder.

HSEMA MOM of Apex management review

6. REFERENCES 6.1. Register of Significant Environmental Impacts & control Measures : Format No. HSEAM/F/02; 6.2. Register of Unacceptable Risks & control Measures: Format No. HSEAM/F/04.

7. RECORDS 7.1. Objectives & Targets & HSEMPs: Format No. HSEAM/F/06 7.2. HSEMP -Review & Progress Report: Format No. HSEAM/F/10 7.3 .MOM of Monthly dept review. 7.4. Self evaluation Report of monthly HSE performance 7.5. MOM of Apex management review


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013

Issue No : 09 Doc.No : OHSAM/434/01

Rev. No : 00 Date : 20.08.2013

E. Cl. No : 4.3.4

O. Cl. No : 4.3.4

Title HSE Management

Programmes

Page No : 1 of 3

1. PREFACE: The HSE management Programs shall be taken, based on Significant/Unacceptable HSE impacts, of activities of organization, to reduce them to acceptable level and to achieve continual Improvements. They will be in line with set objectives and policy. 2. PURPOSE To establish & implement Occupational Health And Safety Management Programs for

achieving set objectives and targets, in line with HSE policy. . 3. SCOPE This procedure is applicable to all activities, in Chinchwad factory having HSE impacts. 4. RESPONSIBILITIES 4.1. HSEMA & HOD (Safety) is overall responsible for documenting, Establishing and ensuring compliance of this procedure. 4.2. Respective HODs and DECO & others are responsible for Implementation of this procedure. 5. PROCEDURAL DETAILS

S. NO.


REF. DOCUMENT

5.1 Refer “Objectives & targets “ set as per procedure no. HSEAM/433/01.

HOD (concerned )

Format No HSEAM/433/01.

5.2 HSEMP owner to develop HSEMPs, & document them in Format No. HSEAM/F/08 at departmental level, by identifying specific responsibility, accountability of tasks and completion time frame.

HOD (concerned )

Format No. HSEAM/F/08

5.2.1 Set the performance parameters for measurement of objective/s and HSEMPs, under consideration.

HOD (concerned )

HSEMPs

5.2.2 Consider technological options and priorities of objectives.

HOD (concerned )


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013

Issue No : 09 Doc.No : OHSAM/434/01

Rev. No : 00 Date : 20.08.2013

E. Cl. No : 4.3.4

O. Cl. No : 4.3.4


Programmes

Page No : 2 of 3


Sr. NO


REF. DOCUMENT

5.3 Organize the special help, if needed from outside Expert, for development and execution of HSEMP.

HOD (concerned )/HSEMA


5.4 For interdepartmental activities, get the agreements done with concerned & HOD for completing tasks, as per HSEMP.

HOD (concerned) & HSEMA


5.5 Provide necessary financial & manpower support to meet the set targets/ performance parameters, in time frame. As planned.

FH /HOD (concerned )


5.6 Review the HSEMP. HSECO Format No. HSEAM/F/08

5.7 Approve the HSEMP. HOD Format No. HSEAM/F/08

5.8 Monitor & review the progress with owner of HSEMP, at least once in a month , & record it, in format “HSEMP Review & Progress Report” format no.HSEAM/F/05 to HSEMA.. Ensure proper implementation of HSEMP as per plan. Report compliance status monthly to HSEMA through MOM of Departmental review and HSE performance evaluation report fro dept ./ Plant.

HOD (concerned )

1) HSEAM/F/05 2) MOM of Monthly dept review , 3)HSE - performance self evaluation report

5.9 Revise HSEMP, under following situations:

Occurrence of Incident/Major Injury Incident/ Near miss/ Emergencies /addition of New / modification in the processes /changes in levels of Risks.

Changes in set objectives, their time –frame & responsibility for completion, etc

.To speed up the achievement of set objectives

Deviations in set norms/ implementation or request from HOD’s, in case of abnormal situations like strikes / delays by contractors/ suppliers / transporters etc.

HOD (concerned )



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Programmes


S. NO.

ACTIVITY / TASK RESPONSI-BILITY

REF. DOCUMENT

5.10 Record & communicate any changes/modifications in HSEMP through “Document Change Note” format No.HSEAM/F/18.

HOD (concerned)

format No.HSEAM/ F/18

5.11 Review progress of HSEMP every month & report progress with CA/PA for compliance to HSEMA/HSECO/Safety officer in format HSEAM/F/10

HOD (concerned)

HSEAM/F/10

5.12 Inform consolidated status of all HSEMPs in dept/ plant , once in 3 months, before Apex Management Review as input to HSEMA/ HSECO , HSEMA to share the factory level status of all HSEMPs, Objectives & targets in apex management review ,

HOD (concerned) & HSEMA

format No.HSEAM

5.13 Evaluate the targets/ performance parameters and Close the HSEMP, after the time frame. Report the closing status to FH (Dept) & HSEMA.

HOD (concerned)

HSEAM/F/08

6. REFERENCES: 6.1 .Objectives & targets: Format No. HSEAM/433/01.

7. RECORD:-

7.1 .“HSE Management Program”Format No. HSEAM/F/08 7.2 “HSEMP- Review & Progress Report” Format No. HSEAM/F/10 7.3 .“Document Change Note” format No. HSEAM/F/18 7.4 . MOM of apex management review –Format No. 7.5 Monthly MOM of Dept. review,--Format No.-- 7.6 Monthly HSE performance evaluation Report: -- Format No.


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013

Issue No : 09 Doc.No : HSEAM/440/01 Rev. No : 00 Date : 20.08.2013 E.Cl. No : 4.4.0 O. Cl. No : 4.4.0

Title

Implementation And Operation

Page No : 1 of 5

Thermax Limited shall define a structured framework and provide steps to ensure effective implementation and control of HSE Management System by providing essential resources. 4.4.1: ORGANIZATIONAL STRUCTURE AND HSE MANAGEMENT SYSTEM RESPONSIBILITY: The Organizational structure of HSE Management System, responsible for Implementation and Review of HSE Management System, is detailed in “Organizational Chart”. The HSE system, Responsibility and Authority, with regard to implementation and continuous monitoring, of, established System activities, are given in HSEAM/441/01 “Resources, Roles, Structure, Responsibility, Accountability & Authority”

(See attachment)

Chinchwad Factory HSE Organisation Structure


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Title


Page No : 2 of 5

RESOURCES Thermax Limited shall identify its resources, essential to the implementation and control of the HSE Management System activities. The resources include Human Resource, Specialized skills, and Technological and Financial resources. The system ensures assignment of trained personnel for all these activities. HSE MANAGEMENT APPOINTEE, SYSTEM-COORDINATOR, AND SAFETY OFFICER FH (Heating Operations) Mr. A. G. Kshirsagar has appointed Mr. C. A. Darawade as HSEMR, Mr. Sharad D Arade as HSECO. And Mr. Rupesh Yadav, Saheblal Shaikh, Atul Mohite, Sachin Gardi , Sudhir Mane, Abhijeet Gawarle as Safety Officers.

4.4.2: TRAINING, AWARENESS AND COMPETENCE

Thermax Limited shall establish, maintain & implement Procedure for Training, Awareness and Competence, to identify the training needs for the personnel, whose work, involves SHE hazards and risks. This procedure includes, the Supplier’s and Contractor’s, operating at Thermax Limited. 4.4.3: CONSULTATION & COMMUNICATION & PARTICIPATION Thermax Limited has established and maintained a Procedure for consultation & Communication which ensures: HSEMA, under guidance of Factory Manager, shall have effective consultation &

communication with employees, at various levels and department functions of the Company.

External communication with Legal authorities and interested parties, by HSEMA, under guidance of Factory Manager.

Receiving, Documenting and Responding to relevant communication from Legal Authorities and interested parties. Mr. Keshav Gholve is appointed as Employee Representative, who is responsible for

consultation & communication, with workers, on HSEMS related matters. Dr. Kanitkar & Mr. Bhakare D. N. is appointed as Health Coordinator, who is responsible

for Consultation & Communication on Occupational Health related matters.


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Title


Page No : 3 of 5

4.4.4: HSE SYSTEM DOCUMENTATION: Thermax Limited, has established and documented the Occupational Health And Safety Management System, in 4 levels as detailed below :

Level 1: HSEMS Apex Manual - Describes the core elements of the Occupational HSE Management System and how the requirements of OHSAS 18001:2007 and ISO 14001:2004 are complied.

This includes common procedures used, HSE registers, formats & Work Instructions and Registers, like Register for Applicable Rules and Regulations, On Site Emergency Plan, etc.

Level 2: Departmental Manuals & Documents

Operational Control Procedures: address the method of monitoring the various operational characteristics, which affect the HSE aspects.

Work Instructions/ Dos & Don’ts/Tool Box Talks: address individual operations, affecting OHS aspects..

HSE MP addresses the objectives & targets, decided in department.

Registers/ formats / data/ information:- Register of Unacceptable OHS Risks & Registers of Significant Environmental Impacts, Formats , data/ references , used in OCPs / WIs / HSEMPs.

On-Site Emergency control measures Records: used for conveying and recording data, essential to

operate & maintain HSEMS.


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Title


Page No : 4 of 5

4.4.5: DOCUMENT CONTROL:

Thermax Limited shall establish and maintain procedure for Document Control for

controlling all levels of Documents to ensure that they are periodically reviewed, revised as necessary and approved for adequacy by Authorized Personnel and controlled. The procedure provides for availability of pertinent documents in authorized locations and for removal of obsolete documents from point of issue or use. The changes in document are reviewed and approved by the original approving authority unless otherwise stated as per procedure.

A master list of documents is maintained with HSEMA / concerned HOD giving the

issue and revision status of each of the documents, and is readily available to preclude use of obsolete documents.

All documents are given unique numbers. All manufacturing and technical documents, documents of external origin such as

National and International standards, are also covered under the document control procedures. The standards of external origin are controlled by subscribing to recognized updating services and circulation within the company.

Where obsolete documents are required to be kept for legality and knowledge

purposes, suitable identification methods are established.

Wherever documents and data are in the form of electronic media, Thermax Limited ensures adequate data protection and security.

All the Documents are controlled such that they are legible with revision number with date and are readily identified and maintained in an orderly manner. The retention period for the specified documents is established in the procedure for Document Control. The issuing and approving authorities of documents are mentioned in Document Control Procedure.


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Title


Page No : 5 of 5 4.4.6 . OPERATIONAL CONTROL: Thermax Limited, Chinchwad, shall establish the procedure for Operational Controls, to minimize / reduce risks that are evaluated as unacceptable Risks, & Env. Impacts and that are in line with the HSE Objectives and Targets.

4.4.7. ON- SITE- EMERGENCY - PREPAREDNESS & RESPONSE:

Thermax Limited, shall establish Procedure for Emergency Preparedness and Response to potential emergencies/ incidental situations, wrt HSE aspects of operations and OHS hazards to Personnel (within and neighboring area), and damage to Environment; The procedure deals with preventing and mitigating activity - related HSE impacts of emergency situations, in factory; and addresses needs have interested parties.


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Title Resources, Roles ,Structure

, Responsibility Accountability & Authority

Page No : 1 of 8

ORGANISATIONAL STRUCTURE OF HSEMS AT THERMAX LTD, CHINCHWAD FACTORY

(See attachment)


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Page No : 2 of 8 Management Responsibility: The Functional Head (Heating Operations), has ultimate responsibility for

Occupational Health And Safety Management System. He is also responsible

for setting policy for Occupational Health, Safety & Environment.

Management Reviews are conducted by Management Review Committee,

every three Months, to assess the effectiveness of HSE Management System.

If necessary, the committee shall allocate resources for taking Corrective and

Preventive actions on Non-Conformances.

The Management Review Committee advises and monitors the establishment

and implementation of HSE Management System.

HODs, Dept. in-charges, Supervisors, HSEMA, HSECO,, Safety Officials are

responsible for implementing Management Programs , at departmental level..

All the employees/ contractors are responsible for implementing and

maintaining HSE Management System.

Verification activities, including internal HSEMS Audit, are carried out at the

direction of Management Review committee and team of Internal Auditors.


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Page No : 3 of 8

The organization structure for HSEMS, of Thermax Ltd, Chinchwad factory , is as per Organization Chart. The responsibility and authority of key personnel have been defined in the following paragraphs:

1. Managing Director

He is the Chief Executive of the organization at Chinchwad factory and has overall responsibility for laying down HSE Policy, and objectives of the organization. He is also responsible for providing resources and personnel for implementation of policy.

2. FH (Heating—Operations) & Factory Manager

He has executive responsibility of the organization for design & implementation of HSEMS, at Chinchwad factory. He ensures that HSE Policy is understood, implemented and maintained at all levels in the Organization. He is responsible to extend support and resources in implementing HSE Management System and to achieve improved HSE performance. He is also responsible to review HSE Management System at appropriate intervals, to ensure its continuing suitability and effectiveness. Monitoring of effectiveness of the system shall be done through Management Reviews, at specified Interval. He is a authorized to approve the Apex level documents. He is responsible for appointment of Management Appointee. He is Chairman of Apex Management Review Committee

The delegation of authority may also be issued by him, during his absence. 3. FH –( OPERATIONS HEAD COOLING ) He is overall responsible for evaluation of HSE aspects & impacts of operations for respective production & production services. He will ensure that, the appropriate control measures to reduce the HSE impacts to tolerable / acceptable level, are designed and implemented. He will review and monitor the progress of HSEMPs periodically and take CAPAs to ensure their compliance, in time frame. He will give inputs to HSEMA/HSECO about compliance of HSE requirements, and continual improvements. He will initiate/ approve CAPA on system Non- compliances and approve the departmental level manuals/ documents.

He is a member of Apex management Committee.


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Page No : 4 of 8 4 Management Representative (M.R.)

He is a responsible to establish, document, implement and maintain HSEMS effectively in accordance with OHSAS 18001-2007 and ISO14001:2004 at Chinchwad Work.

He is a responsible to guide HODs, to set the objectives and authorized to review progress of objectives and targets.

You are responsible to plan and is authorized to conduct internal HSEMS audit, to determine the effectiveness of HSEMS and to initiate, co ordinate and verify corrective and preventive actions to close the non conformance observed during the audit.

You are responsible to plan and co ordinate Management reviews and report performance of HSEMS to top Management.

You are responsible to ensure understanding & implementation of HSE policy, at all levels in the organization and design and implantation/ review & revision of HSEMS in line with Policy and applicable Standard/s.

You are authorized to initiate necessary changes in the APEX Manuals and responsible to circulate the controlled copies of the same.

You are responsible in reviewing and assessment of available processes, equipments and other resources, as well as, to identify, the need for acquisition of any additional technology, equipment and resources affecting HSE aspects; conducting training program in accordance with OHSAS 18001-2007 and ISO14001 to crate and maintain awareness among employees.

He is responsible to plan and is authorized to conduct internal HSEMS audit, to determine the effectiveness of HSEMS and to initiate, co ordinate and verify corrective and preventive actions to close the non conformance observed during the audit.

He is responsible to plan and co ordinate Management reviews and report performance of HSEMS to top Management.

He is authorized to initiate necessary changes in the HSE Manuals and is responsible to circulate the copies of the same.

He is responsible to guide HODs, to set the objectives and authorized to review progress of objectives and targets.

He is responsible for liaison with the certifying body for assessment activities. In his absence Factory Manager, oversees his function. The delegation of authority

may also be issued by him, in his absence. He is member of Management Review Committee


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5 . HOD - Corporate HSE

He is responsible to ensure understanding & implementation of HSE policy, at all levels in the organization and design and implantation/ review & revision of HSEMS in line with Policy and applicable Standard/s.

He is responsible to provide resources maintain the factory premises and ensure that, legal requirements, of HSE related issues, are met as per Legal Register, and are communicated with Legal authorities.

He is responsible to ensure & review at appropriate intervals, the continuing suitability and effectiveness of the HSE Policy.

He is responsible to interact with interfacing functions for cross-functional issues. He is over all responsible for providing technical support in respect of all HSE

problems. He is responsible to make policy available to public. He is responsible in reviewing and assessment of available processes, equipments

and other resources, as well as, to identify, the need for acquisition of any additional technology, equipment and resources affecting HSE aspects.

6. HOD( RTIC) :- He is responsible for implementing HSEMS Requirements, relating to developments, testing / trials of products of the Company. He is responsible for communicating & implementing HSE policy at departmental level, including contractors. He is responsible for Assigning roles & responsibilities of various operational controls, to ensure Compliance to policy

He is responsible for Risk assessment and establishing & implementing HSEMS requirements, Objectives, HSEMPs, OCPs, WIs, Legal requirements. He will ensure, Major Injury Incident, incidents are reported & CAPA taken, as per stipulated procedures. He will ensure, HSE performance of dept is timely monitored as per system requirements and informed to HSEMA/ HSECO on monthly basis.

He is member of Management Review Committee. 7. HOD (Employee relations)

He is overall responsible for identification of HSE aspects of Security / Fire Fighting, canteen operations and training of workers and contractors personnel. He will ensure appropriate control measures are designed and implemented to meet the HSE requirements as defined in the Apex and departmental procedure manuals. He will review the HSE related Mps and take CAPA for their compliance. He is a member of Apex Management committee.


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Page No : 5 of 8 8. HOD (Materials: - Cooling / Heating / B & H / Shipping):-- He is responsible for implementing HSEMS requirements, relating to following Functions:--

a) Procurement of consumables, raw materials b) Transport, storage, handling & issue of materials (including Hazardous Chemical) in

factory or outside factory. c) Final disposal of scrap & wastes from factory.; He is responsible for communicating & implementing HSE policy at all Departmental levels, including contractors. He is responsible for assigning Roles & responsibilities of various operational controls, to ensure compliance to

policy. He is responsible for Risk assessment and establishing & implementing HSE MS requirements, Objectives, HSEMPs, OCPs, WIs, Legal requirements, relating to Materials activities in Chinchwad factory. He will ensure, Major Injury Incident, incidents and emergencies wrt HSE and CAPA are taken and reported, as per stipulated Procedures. He will ensure, HSE performance of dept is timely monitored as per system requirements and informed to HSEMA/ HSECO on monthly basis. He is member of Management Review Committee.

9. HSE Management System Coordinator (HSECO) He is responsible to assist HSEMA for all his activities related to HSEMS. He is responsible to plan and co ordinate drafting Apex Manuals, Internal & External Audits and Management reviews, at specified intervals. He is responsible to keep informed all concerned, of latest changes and developments regarding HSEMS, from time to time.He is responsible for providing technical support to implementation of Objectives and Targets and HSE management programs.. He is member of Management Review Committee In his absence for HSEMS activities, HOD HSEMA oversee his function. 10. Safety Officer:-- He is responsible for HSE related activities, drafting, reviewing & revising Apex manuals, guide departmental Heads & coordinate for implementing the OHS procedures, as per HSE manuals .He is responsible for reviewing compliance to OHS dept. legal requirements, and initiate corrective actions. He will coordinate internal audits/reviews, and assist in external audits .He will assist the HSECO/HSEMA/DECOs, in reporting status and data on HSEMS implementation, to management, periodically. He will evaluate the OHS related performance of dept./plant & report to HSECO/HSEMA. He will assist the plant/dept. member HOD, DECOs for investigation of Major Injury Incident / near miss & guide them for designing CAPA for prevention. He wills hase with DISH/OHS related authorities for legal matters in consultation with HSEMA/HOD safety.


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Page No : 7 of 8 11. HOD (Heating –QAC):-- He is responsible for communicating & implementing HSE policy at all departmental levels, including contractors. He is responsible for assigning roles & responsibilities of various operational controls, to ensure compliance to policy He is responsible for Risk assessment and establishing & implementing HSEMS requirements of Objectives, HSEMPs, OCPs, WIs, Legal requirements, relating to Welding and QA activities in Chinchwad factory. He will ensure, Major Injury Incident, incidents and emergencies wrt HSE and CAPA are analyzed and reported, as per stipulated procedures. He will ensure, HSE performance of dept is timely monitored as per system requirements and informed to HSEMA/ HSECO on monthly basis. He is member of Management Review Committee.

12. HOD (RTIC):-He is responsible for assisting FH for compliance to HSEMSrequirements,

during R & D activities. He is responsible for planning & execution R & D projects and trials of various Energy & Environment related equipments, as per requirements of Business divisions.

He is responsible for compliance to applicable legal requirements and System & Procedures, as per Management Review Manual. 13. HOD- Production :-( COIL Products) / (SHELL Products) / Cooling products, or, HOD B& H- Production : ( ESD Products ) /HOD ( Panels & Coils )

He is over all responsible for manufacturing of respective products. He is responsible to communicate the HSE policy, roles and responsibility, to all employees in department. He is responsible to assess the Risks & establish Control measures and document and maintain records as per HSEMS, at departmental level (HSEMPs and OCPs and WIs).; He is responsible to provide training to departmental persons for awareness of HSEMS, operational controls , emergencies etc.,. He is responsible for, ensuring operational safety, during production and takes necessary corrective & preventive actions, in case of Major Injury Incident / incidents. He will establish emergency prevention & control measures, in his dept. He will monitor & improve the HSE performance as per set objectives.& report the same to authorities . He is member of Management Review Committee. In his absence, Factory Manager, oversees his function


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Page No : 8 of 8 14. DECO:-- He is responsible for assisting HOD in complying to HSEMS requirements of department/ plant and coordinate with HSEMA/ HSECO./ HSEER and HSE Committee Members . He will organize reviews at departmental level and internal audits and Safety checks in department. He will coordinate to conduct analysis of non –conformances in HSE system implementation, investigation/ analysis/ reporting and prevention of incidents/Major Injury Incident by initiating CA PA on them. 15. EMPLOYEE REPRESENTATIVE He is responsible for communication of concerns for employees for HSE related Issues .He will ensure the participation of workers, in the identification of HSE aspects & impacts , developing and completing management programs and compliance of related work instructions and relevant emergency handling procedures and plans. He is a member of Apex management committee. 16. HSE -SHOP -COMMITTEE - MEMBER: The appointed HSE Committee member at plant / department shall be responsible for identifying HSE aspects and deciding control measures and their implementation at operating level, of workers and contractors, at the work place. He will audit to find out unsafe conditions and unsafe acts / non compliances to departmental WIs and report to Chairman of Shop HSE committee. He will be a member of Shop HSE committee. List Of Responsible Personnel In The HSEMS Organization List of personnel responsible for HSEMS at Apex and Departmental levels, shall be maintained, updated and circulated by Management Appointee and concerned Departmental Head.


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TITLE

List Of Responsible & Accountable Personnel

Page No : 1 of 2 List of Responsible & accountable personnel in the HSEMS organization Sr No Position Name 1. Operation Head-Heating & Factory Manager (FH) A.G. Kshirsagar 2. Operation Head-B&H (FH) M.S.Patil 3. Operation Head-Cooling (FH) S.K. Wale 4. Corporate Head-HSE B.K.Mathur 5. Head-ER Suhas Ghatwai 6. HOD (HR) Pallavi Rege 7. HOD- (RTIC) V.V.Dubal 8. HOD-B&H Material & Shipping S. K. Raichur 9. HOD-Heating QA&C & WED Ranganathan Joshi 10. HOD–(B & H Production 5,12,15) R. Alvares 11. HOD ( B&H QAC) D S Patil 12. HSE Employee Representative (HSE ER) Keshav Gholve 13. HOD–(Production Heating –Coil products) 14. HOD–(Production Heating – Shell products) 15. HOD Heating Maint

S.N.Shinde H.B.Firke A.N.Deshmane

16. HOD C& H Material Stores & Shipping M.V.Natu 17. HOD– ( Cooling – Production ) Ravindra Patil 18. HOD–Factory Maintenance Group M M Kulkarni 19. HOD–(B & H Maint) R. Alvares 20. HOD – B&H Production (1,2,3) R. Alvares 21. HOD-Training Sujata Deshpande 22. DECO (RTIC) Vinod Bachakar 23. DECO ( QAC) Sanjay Patil 24. DECO ( MAT – C&H) Salim Patil 25. HOD – B&H Welding Cell Chnadrakant Vaidya 26. HOD – B&H MED V.K.Shah 27. HOD – B&H -IR Suhas Ghatwai 28. DECO - B&H Welding Cell Hemant Kadam 29. DECO – B&H MED Anil Deore 30. DECO – B&H -IR G.B.Pote 31. DECO B&H QAC Gautam Kulkarni 32. DECO Heating Maint Mahadeo Gajare

33. DECO –B & H -MAT C. Sasidharan & Saju Devassy

34. DECO ( ER ) B.Murali

35. DECO ( MAINT –B & H MFG) Kashinath Torkade & Vinod Shitole


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TITLE

List Of Responsible & Accountable Personnel

Page No : 2 of 2 LIST OF RESPONSIBLE PERSONNEL IN HSE MS ORGANISATION

Sr No Position Name 36. DECO ( FMG ) Sudhir Suryawanshi

37. DECO –B & H -MAT C. Sasidharan & Saju Devassy

38. DECO ( B&H Production – Plant 1,2 and 3) Sudhir Mane

39. DECO ( B&H Production – Plant 5,12 and 15) Sanjay Madhav & Chandrashekhar Wavare

40. DECO ( HEATING -SHELL –PRODUCTION) A.V.Railkar 41. DECO (C & H production :COIL products ) U.V.Yenurkar

42. DECO ( B&H Production – Plant 5,12 and 15) Sanjay Madhav, C.Wavre

43. DECO B&H HSE Sudhir Mane 44. DECO Corporate HSE Sachin Gardi

45. DECO Common Maitenance Kishor Kardile

46. DECO (HR) Yogendra Godse

47. Incharge Security & Fire Officer G.B.Pote

48. HOD (Corporate HSE) Rupesh Yadav

49. HSEMR Madan Kulkarni

50. HSEMS Co-coordinator (HSECO) Sharad D.Arade

51. Safety Officers Sachin Gardi, Atul Mohite, Sudhir Mane, Anand Gangasagar

52. Occupational Health Coordinator D. N. Bhakare

53. Safety Committee Members Of Various Plants As per departmental organization


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Title

Training, Awareness And Competence

Page No :1 of 3

1. PREFACE: - Thermax Limited shall establish and maintain Procedure for Training, Awareness and Competence, to identify the training needs for the personnel, whose work, involves Significant Impact on Occupational Health and Safety & Environment .

2. PURPOSE To identify training needs and provide training, to comply with HSE Management System requirements.

3. SCOPE Personnel performing activities related to HSEMSat Chinchwad factory

4. RESPONSIBILITY 4.1. HSEMA - for providing training to staff. 4.2. HOD – IR - for providing training to workmen and Contractors 4.3. Concerned HOD & DECO & Plant Incharge 5. PROCEDURAL DETAILS

S. NO.


REF. DOCUMENT

5.1 List the employees / group of employees of the organization including contractors/suppliers, whose work may create unacceptable HSE, related hazards/Risk/impacts to personnel.

HOD List of Employees & Contractors

5.2 Decide the competency requirement of individuals in the dept, as per HSEMS (awareness/ knowledge/skills) wrt ;

HSE policy HSE Risks and it’s impacts & evaluation Objective and targets of the organization Compliance with legal& other requirements Role and responsibility of employee in

effective implementation of HSE MS Emergency preparedness and response HSE Operational Procedures and WIs

And prepare a matrix of competency requirement for worker, supervisor, Incharge , Manager and contractors, ( whose work has unacceptable / significant HSE impacts).

HOD Matrix of competency requirement.


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Title


Page No :1 of 3 5. PROCEDURAL DETAILS

S. NO.

ACTIVITY / TASK RESPON-SIBILITY

REF. DOCUMENT

5.3 Identify the competency level of each person, against requirement, whose work may create significant risk / health hazard, and indicate any training needs required, in Format for Competency, Training Needs, Plan & Status- HSEAM/F/11.

HOD Format No HSEAM /F/11

5.4 Prepare training plan based on training needs , identified by HODs ,and circulate to all HODs

HOD Format No HSEAM /F/11

5.5 Provide formal / informal training resources to all personnel as per the training plan, to fulfill training needs. In case of individuals remaining absent for Training Program, HOD shall take the responsibility to fulfill the training need and inform training department accordingly.

Manager (Training) & HOD

Format No HSEAM /F/11

5.6 In case, it is not possible to fulfill the need, HOD may revalidate the need in the next training calendar year.

HOD

5.7 Evaluate effectiveness of training, between 1 & 3 months

but ,before 6 months, from the training date.. If an individual’s training, is not found to be effective and could not be retrained, HOD may revalidate that particular training need.

HOD

5.8 While recruiting /personnel selection, HOD shall consider the requirements of knowledge and skill with respect to HSEMS. If his work could create a significant impact upon the HSE aspects, provide him necessary training. For such new recruitment, HOD shall identify the training need and communicate to training department. In order to impart knowledge of HSEMS requirements/it’s parts , HOD shall ask the new person, to go through the HSE Apex manual & Departmental Manual..

HOD

5.9 Maintain records in respective formats, as above, for any additional training provided.

HOD ( Training)



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Page No :1 of 3


S. NO.


REF. DOCUMENT

5.10 Develop new training modules / reviewed & modify, whenever, changes in requirement of knowledge or skill, are attached, due to the changes in activities / processes / standards / legal & other requirements.

HOD ( Training)


5.11 Maintain all the training records. Make these records available to concerned HOD, periodically and as and when required.

HOD ( Training)


5.12 Develop new training modules .Review & modify existing ones, whenever, changes in requirement of knowledge or skill are desired, due to the changes in activities / processes / standards / legal & other requirements.

HOD ( Training)


5.13 Maintain all the training records. Make these records available to concerned HOD, periodically and as and when required.

HOD ( Training)


6. REFERENCES

6.1. List of employees & Contractor’s; 6.2. Competency requirement matrix.

7. RECORDS: 7.1. Competency, Training needs / Training Plan and status: ---Format No. HSEAM /F/11


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Title

Consultation, Communication &

Participation Page No :1 of 3 1. PREFACE:

Thermax Limited shall establish and maintain a Procedure for consultation & Communication which ensures: HSEMA, under guidance of Factory Manager, has effective consultation &

communication with employees, at various levels and department functions of the Company.

External communication with Legal authorities and interested parties, by HSEMA, under guidance of Factory Manager.

Receiving, Documenting and responding to relevant communication from Legal Authorities and interested parties.

Mr. Keshav Golve employee representative is consulted & on HSEMS related matters.

Mr. Bhakare D. N. Health Coordinator, who shall be Consultated & Communication on Occupational Health related matters.

2. PURPOSE To establish and maintain the procedure for effective consultation, internal and external communication with employees, ER and interested parties.

3. SCOPE This procedure is applicable to HSE aspects of activities in Chinchwad factory. This procedure includes:

a) Consultation with employees, employee representatives. b) Internal communication with relevant employees and,

c) External Communication with legal authorities and concerned interested Parties. 4. RESPONSIBILITY 4.1. HSE MA is overall responsible for establishing and maintaining Documented procedure,. 4.2. Responsibilities of HSECO, HOD’S, DECOs, Safety Officer & HOD (Safety & Legal) & others are as per this procedure.


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Title


Participation Page No :2 of 3 5. PROCEDURAL DETAILS: 5.1 : Internal communication:-

S. NO.


REF. DOCUMENT

5.11 Form HSE Committees and establish procedures for consultation with employees on various activities & issues in HSEMS at departmental and apex levels.

HOD

5.12 Consult employee Representatives & SC members, during preparation of various HSE procedures, including hazard/Risk Assessment.

HOD

5.13 Train employees and contractors as per training plan

HOD Format No. HSEMA/F/11

5.14 The HSE policy of the organisation shall be conveyed to all employees, contractors and displayed at common places, for easy access to all, including visitors and interested parties.

HSEMA & HOD

5.14.1 The workers/ representatives shall be involved in hazard identification & risk assessment exercise and deciding control measures, accident-investigation and management reviews.

HSEMA & HOD / DECO

5.15 Documented procedures, Work instructions, management plans & Onsite Emergency plan, shall be communicated to concern as per Common procedure for HSEMS documentation, HSEAM /444/01, in soft / printed form.

HSEMA & HOD

5.16 Other communication -methods such as e-mails, displays, newsletters, notices, bulletins, Minutes of meetings, training programs shall be used as appropriate to the content and target audience.

HSEMA & HOD

5.17 The communication may be done in form of electronic media ( e-mail , intranet) or hard ( printed ) form.

HSEMA

5.18 Changes in HSEMS–documents shall be communicated, as per procedure no. HSEAM/445/01, for Document Control.

HSEMA

5.19 Log internal communications in internal communication Format HSEMA/F/13

DECO Format No.HSEAM/F/13


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Title


Participation Page No : 3 of 3 5.2. External Communication

Sr. NO.


REF. DOCUMENT

5.21 The HSEMA , under guidance of FM, shall establish suitable procedures for handling enquiries, complaints from external/ legal & interested parties and communicating with them & enter them in external communication register

HSEMA Format No HSEAM/F/12

5.22 HSEMA to determine, if the legal/contractual & Other requirements exist, to provide information to relevant interested party, and shall ensure timely response. He shall consult with respective business associates, where required.

HSEMA

5.23 Log communications & response. , in Register for external communication, in Format No.

Safety Officer Format No HSEAM/F/12

6. REF. DOCUMENTS:-- 6.1 Register for Internal Communication; Format No. HSEAM/F/13 6.2 Register for External Communication No. HSEAM/F/12 6.3. Document Change Notes (Format No. HSEAM/F/18). RECORDS: 7.1 Register for Internal Communication; Format No. HSEAM/F/13 7.2 Register for External Communication No. HSEAM/F/12 7.3 . Document Change Notes (Format No. HSEAM/F/18). 7.4 . MOM of HSE related meetings,.


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Title

HSEMS Documentation

Page No :1of 5 1. PREFACE: Thermax Limited, has established and documented the HSE

Management System, in 2 levels as detailed below: 2 . PURPOSE: To establish procedure for documentation and effective implementation of HSE Management System. 3 . SCOPE This procedure is applicable to HSEMS related documents for activities within Chinchwad factory. 4. RESPONSIBILITY

4.1. HSEMA/ HSECO are overall responsible for documenting this procedure. 4.2. HODs , DECO & others responsible for the compliance of this procedure.

5. PROCEDURAL DETAILS Sr. NO.


REF. DOCUMENT

5.1 Define the levels & contents of documents, in Apex level & Departmental level documents.. as per table no 1

HSEMA/ HSECO

Table no 1

5.2 Identify need of HSE operational control Procedure and document them in the standard format, given as follows: PURPOSE, SCOPE, RESPONSIBILITY, PROCEDURAL DETAILS, and REFERENCES.

HSEMA/ HSECO

5.3 All procedures have top block with TITLE, ISSUE NO.REV. NO., DOC. NO., CLAUSE NO., DATE, AND PAGE NO.

HSEMA/ HSECO

5.4 The documents shall be in specified formats and shall be prepared, reviewed and approved, as per assigned responsibilities. Refer list of Common formats. Last page of document will be approved, by authority. Specified.

HSEMA/ HSECO

List of common formats

5.5 Code nos shall be used to indicate clause wise documents , as per ISO14001:2004 and OHSAS18001:2007, as listed in table No .2

HSEMA/ HSECO

Table No 2

5.6 Identify departments by of various codes as listed in Table 3.

HSEMA/ HSECO

Table No. 3

5.7 Prepare the departmental documents as per Formats specified in this procedure.

HOD ( Concerned )

Dept documents

5.8 Follow the examples given below table no 3, for identifying Apex & Dept level documents, clause wise.

HOD ( Concerned )

Examples for identification


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Title


Page No :1 of 3

Table 1 : Levels and Contents of documents

Level of docu-ment

Name of document

Contents

1 HSE Apex Manual

( HSEAM)

HSE Policy, Objectives, Company profile, Organizational structure and common procedures addressing the requirements of OHSAS 18001-2007, and ISO14001:2004. This also consists of Legal Register, List of Objectives, on site emergency plan, Common Operating procedures, Common Formats, as applicable.

2 HSE Departmental Manual

(HSE DPM)

Register of Significant Environmental Impacts & control Measures, Register of Unacceptable Risks and Control measures,,, List of Departmental Objectives & Targets, HSEMPs ,Operational Control Procedures, Work Instructions, Tool Box talks related formats, lists, Process / Product Standards, MSDS, etc. This also includes records, maintained and disposed at the departmental level, as applicable.

Table 2:

Identification of Clause wise Code numbers for documents, in Apex Level & Departmental level

OHSAS 18001:1999, Clause Title

OHSAS 18001:2007, Clause No.

ISO14001:2004, Clause Title

ISO14001:2004, Clause

No.

Code used in

Numbering of

Document OHS Policy 4.2 Environmental

Policy 4.2 420

Planning for Identification of hazards & Risk Assessment & Risk Control

4.3.1 Environmental aspects

4.3.1 431


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Title

HSEMS Documentation

Page No : 3 of 5

OHSAS18001:2007 Clause Title

OHSAS18001 :2007 ,Clause

No.

ISO14001:2004, Clause Title

ISO14001:2004,

Clause No.

Code used in Numbering of

Document

Legal and Other requirements

4.3.2 Legal and Other requirements

4.3.2 432

Objectives 4.3.3 4.3.3 433 Management Programs

4.3.4 Objectives , targets and programmes

4.3.3 434

Resources ,Roles, Responsibility , accountability , & Authority

4.4.1 Resources, roles , responsibility & authority

4.4.1 441

Training, Awareness ,Competence

4.4.2 Competence, Training & Awareness.

4.4.2 442

Communication, Participation & Consultation ,

4.4.3 Communication 4.4.3 443

Documentation 4.4.4 Documentation 4.4.4 444 Document & Data Control

4.4.5 Document & Data Control

4.4.5 445

Operational Control 4.4.6 Operational Control 4.4.6 446 Emergency Preparedness and Response

4.4.7 Emergency Preparedness and Response

4.4.7 447

Performance Measurement and Monitoring.

4.5.1 Monitoring & Measurement.

4.5.1 451

Evaluation of Compliance

4.5.2 Evaluation of Compliance

4.5.2 452

Incident investigation , , Non Conformity and Corrective & preventive actions

4.5.3

Control of records 4.5.4 Control of Records 4.5.4 454 Internal Audit 4.5.5 Internal Audit 4.5.5 455 Management Review

4.6 Management Review 4.6 460


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Title

HSEMS Documentation

Page No : 4 of 5

Table no 3. : Department wise code Nos

Department Dept. Code Heating Production ( Shell Group) SHELL

Heating Production ( Coil Group) COIL

Production -Cooling COOLING

B&H Production (Pl.5,12,15) B&H

B & H Production TBW Pl.1,2,3 TBW

Heating / Cooling Materials MAT

B& H-Materials B&H- MAT

C & H Quality Assurance , Control QAC

Welding & Training Welding

Factory Maintenance Group FMG

Research Technology & Innovation Center

RTIC

Industrial Relations IR

HSE Management Appointee HSEMA

HSE Management Representative HSEMR

Human Resource HR

Corporate HSE HSE

B & H Safety B&H HSE

B & H QAC B & H QAC


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Title

HSEMS Documentation

Page No : 5 of 5

Examples of identification of Documents:- 1. HSEAM / 445 / 01 where HSEAM= Occupational Health, Safety &

Environmental Apex Manual, 445 = Indicates that the document addresses to clause 4.4.5 document control, and 01 = indicates that document is one, under this clause.

2. ESD / OCP / 01 where ESD = indicates department “B & H -ESD-production”,

3. OCP: Operational control procedure in the department and 4. 01: Indicates that procedure number is one in the department.

5. FORMATS: Dept. Code / F / Sr. No. of Format in the department

6. WI or DOS & DONTS: Department Code / WI / Sr. No. of Format in the department

6. REFERENCE:--6.1. List of Common HSE Records/ Formats 7. RECORDS: 7.1. Apex manual 7.2. Departmental manual


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Title

Document Control

Page No : 1 of 5 1. PREFACE: Thermax Ltd shall establish the procedure for controlling all System documents and data as per specified standards and shall Maintain them. 2. PURPOSE To establish, implement and maintain the procedure for controlling all documents

and data required in HSE Management System. 3. SCOPE This procedure is applicable to internal / External documents pertaining to the HSE

Management System, in Chinchwad factory. 4. RESPONSIBILITIES 4.1. HSEMR is overall responsible for documenting this procedure. 4.2 Other responsibilities are as given in procedure.. 4.3. All members of HSEMS shall follow the procedure. 5. PROCEDURAL DETAILS All the HSEMS documents shall be reviewed and approved by authorized

Persons as per Matrix, given below:

S. NO.


REF. DOCUMENT

5.1 Follow the control of document as per matrix for Document control.( refer table no 1). All the HSEMS documents shall be reviewed and approved by authorized personnel as per Matrix, for Document control.

HSEMR/ HOD/ Concerned

Table no 1

5.2 The Copies of Manuals after approval HOD shall be forwarded to HSECO for uploading on Intranet (Lotus Notes Database). HSEMR shall ensure availability of all Apex and Dept. manuals on Intranet.

HSEMR/ HSECO/ HOD

Master copy of Document


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Title

Document Control

Page No : 2 of 5

S. NO.


REF. DOCUMEN

T 5.2.1 The HSEMS documents shall be available in soft copy on

Intranet (Lotus Notes) are authenticate and valid for reference & use.

All Employees

5.3 Soft copy is available on Lotus notes server for easy access to all HOD’s and DECO of all department.

HSEMR/ HOD

5.4 Uploaded copy on Intranet (Lotus Notes) are in electronic form need not required signature.

HSEMR

5.5 Prepare a list of Documents generated & maintained, which have been received by the Department. Incorporate them in “Documents Control Master “in Format No. HSEAM/F/17

HSEMR/ HOD

Format No. HSEAM/F / 17

5.7 Document - initiator shall maintain a list of documents with current revision status and upload on Intranet (Lotus Notes) as per procedure (Document Control procedure)

DECO / HSECO

5.9 Review the documentation system at least once in a six month or when any change in procedure. If any change in document, is required, follow step no. 5.7 of this procedure.

Concerned HOD/ HSEMA.

5.10 Maintain list documents of external origin. Documents of external origin shall be updated through regular interaction with Law -book–publishers/ Legal officers/ as applicable.

HSEMA List of documents/ Rules of External origin


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Title

Document Control

Page No : 4 of 5 Table 1: Matrix for Document control:

Documents Prepared-ed

by

Revie-wed by

Approved-ed

by

Issued by

Amend-ment

made by

Amend-ment

approved by

Retention

Period

HSE Apex Manual

HSECO HSEMR FM HSECO HSECO FM 2 years

HSE Common Procedure Manual , formats and lists

Safety Officer

HOD HSEMA Safety Officer

Safety Officer

HSEMA 2 yeas

Departmental manual , OCP/ WI / TBT/ related formats and lists

DECO

HOD FH DECO HOD FH 2 years

HSE MP DECO HOD FH DECO HOD FH 2 years On Site Emergency Plan

Safety Officer

HOD (Safety)

FM Safety Officer

HOD (SAFETY)

FM 2 years

Legal and other requirements Updation

Nil Nil Nil Safety Officer

Nil Nil Upto 2 years ..

Applicable Standards Updation (National/ International)

Nil Nil Nil HSECO Nil Nil Upto 2 years ,

MSDS

Nil Nil Nil Safety Officer

Safety Officer

Safety Officer

Till in use.


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Title

Document Control

Page No : 5 of 5 6. REFERENCES

6.1. Standard ISO 14001: 2004 6.2 Standard OHSAS 18001: 2007 6.3 List of documents of external origin. 6.4 List of Applicable Legal & other requirements.

7. RECORDS: 7.1. Document Control master, Format No. HSEAM/F/17 7.2. Document Change Note, Format No. HSEAM/F/18.


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Issue No : 09 Doc.No : HSEAM/446/01 Rev. No : 00 Date : 20.08.2013 E. Cl. No : 4.4.6 O.Cl. No : 4.4.6

Title

Operational Control

Page No : 1 of 3 1. PREFACE: Thermax Limited shall establish Procedure for Operational

Control on activities having HSE impacts, to eliminate or reduce

Unacceptable HSE

Hazards/ risks to acceptable level.

2. PURPOSE

To establish & maintain documented procedure to

a) To identify operations / activities associated with HSE related hazards and

b) To determine the operating control measures to eliminate the risks/ reduce

Risks to acceptable level.

c) To monitor the same.

3. SCOPE.

This procedure covers all operations /activities, in Chinchwad factory

, having HSE Impact on organization, and applicable to contractors also.

4. RESPONSIBILITY

4.1 . HSEMA is overall responsible for documenting, reviewing his procedure.

4.2. HOD concerned is overall responsible or implementing this procedure.


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Title

Operational Control

Page No : 2 of 3

5. PROCEDURAL DETAILS:

Sr. NO.


REF. DOCUMENT

5.1 Decide the operational controls ( as control

Measures from Register of Significant Impacts /

unacceptable Risks and Control Measures )

monitoring and maintaining methods , of identified

activities, operations ( to reduce/ minimize the

significant HSE impacts)done by

employees/contractors/suppliers:

a) Activities, which have significant

Environmental impacts / intolerable

OHS risks.

b) Activities emphasized through policy &

objectives.

c) Activities related to emergencies.

d) Activities related to legal & other

requirements.

e) If desired by HOD, any operation

related to non-significant risk.

f) Purchase & use of equipments or

services or materials

Activities related to consumptions of resources

and waste-generation and disposals

HOD 1)Format: HSEAM /F/02 2)Format: HSEAM/F/04 3)OCPs/WIs / Does & Don’ts


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Title

Operational Control

Page No : 3 of 3

5. PROCEDURAL DETAILS:

Sr. NO.


REF. DOCUMENT

5.2 Document the nature of operational controls for above identified activities in the form of Operational Control Procedure / Work instructions/DOS & Don’ts / TBT , to cover situations ,where, their absence could lead to deviations from the HSE policy and objectives

HOD Departmental OCPs Format No. HSEAM/F/14;and WIs / DOs & DONTs / TBT:- . HSEAM/F/15 & 16

5.3 Specify the operating conditions/criteria’s / acceptance limits/tolerances, in procedures. Wherever controls are of quantitative in nature, specify them.

HOD Departmental OCPs/WIs / Does & Don’ts / TBT

5.4 Communicate relevant operational control procedures and requirements to employees, suppliers and contractors and monitor their compliance. They will be displayed at respective work places.

HOD Departmental OCPs/WIs / Does & Don’ts / TBTs

5.5 Review the HSE aspects & impacts periodically for effectiveness of operational controls implemented / performance criteria’s, and initiate suitable corrective actions.

HOD 1) Register for Unacceptable Risks and Control-Measures Format no. SEAM/F /04 2)Register for Significant Aspects & Impacts – Format No –HSEAM/F/02

5.6 Report the compliance status in Monthly review. HOD Monthly Dept Review . HSEAM/F/30 ;

6. REFERENCES 6.1. Register for Significant Aspects & Impacts – Format No –HSEAM/F/02

6.2. Register for Unacceptable Risks and Control Measures Format No.HSEAM/F/04 7. RECORDS:--

7.1“Operation Control Procedure” Format No. HSEAM/F/14 7.2. “Work Instructions/ TBT” Format No. HSEAM/F/15 & 16. 7.3. Deviations & CAPA plan –in Dept Review-Format No. HSEAM/F/30


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Issue No :08 Doc. No : OHSAM/447/01 Rev. No :00 Date : 20.08.2013 E. Cl. No : 4.4.7 O. Cl. No : 4.4.7

Fire Emergency

Preparedness & Response


Thermax Limited shall establish Procedure for Emergency Preparedness and Response to potential emergencies/ accidental situations, wrt. Occupational Health & Safety of Personnel, and damage to Environment; The procedure deals with preventing and mitigating impacts of such incident/Major Injury Incident/ emergencies , in the factory. Emergency planning is an integral part of the overall control program and is essential for any well run organization. This is important for effective management of an incident/incident to minimize losses to people and property, both in and around the facility. The important aspect in emergency management is to control an emergency by technical and organizational measures

2. PURPOSE

To establish plan and procedure for dealing with responses to emergency situations and to Minimize risk to human health, damage and environment.

3. SCOPE

Applicable to accidental / emergency situation, which means any significant, non-routine situation, which endangers the life, health of personnel in factory, or in surroundings environment of other interested parties. These may arise as a result of undesired events due to Fire & Explosion during activities in Chinchwad factory.

4. MAJOR SUBSTANCES HANDLED & HAZARDOUS PROCESSES/OPERATIONS

4.1 Following chemicals are being used in manufacturing activities. Sr.No Chemical use

4.1.1 Diesel Used as fuel for DG Set 4.1.2 Acetylene/Oxygen Used in Gas cutting process 4.1.3 Thinner & paint are used in plant 4.1.4 LPG used in company. 4.1.5 LDO (Light diesel oil) 4.1.6 Furnace oil

4.2 Following Hazardous processes / Operations: 4.2.1 Handling of flammable gases such as LPG, acetylene, Oxygen. 4.2.5 Cooking operation

5. EMERGENCY CONDITIONS: -

During HSE risk assessment carried out in plants, following conditions are identified which prone to fire or explosion. Detail information of the operation carried out and hazards of the specific operation, risk involved in operation and emergency levels are given below.


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Sr.No

Activity/Operation Hazards Intolerable HSE Risks Emergency Levels

1 Storage & unloading of LPG

Fire/explosion hazard due to leakage & accidental fire

Fire/Explosion causing i) Loss of life/lives, ii) Loss of Property

Level 3

2 Storage, handling & use of paints & thinner

Fire hazard i) Burn injury ii) Loss of Property

Level 3

3 Storage of fuel oil & operation of boilers/Chillers

Fire hazard Bulk spillage of fuel oils

i) Burn Injury. ii)Loss in property. Risk of fire & burn injury.

Level 3

4 Storage of gas cylinders (C2H2,LPG)

Fire & Explosion Hazard

Fire/Explosion causing : i)Loss of life/lives, ii)Loss of Property

Level 3

5 Operation of S R Furnaces in Plant 8/PL-14

Fire & Explosion Hazard

Fire/Explosion causing : i)Loss of life/lives, ii)Loss of Property

Level 3

6 Cooking Operation Fire & Explosion

Hazard i) Burn Injury ii) Loss of Life iii) Loss of Property

Level 2

7 HT Transformers Operation & Maintenance

Fire Hazard/Electric Shock

i) Burn Injury ii) Loss of Life iii) Loss of Property

Level 3

8 Use of electricity Fire Hazard/Electric

Shock i) Burn Injury ii) Loss of Life iii) Loss of Property

Level 2

9 Transportation of petroleum products inside factory

Fire/explosion hazard Loss of human Life/Burn injury & loss of property

Level 2

5.2 Identification of Emergencies Classification of emergencies According to our plan the emergency is categorized in three levels i.e. Level - 1 The level of emergency, which is controllable within the plant premises. Emergency may be due to - a. Small spot of fire in the plant. b. Liquefied Petroleum gas leakage for short duration. c. Collapse of small equipments. Level – 2 The emergency, which is confinable within the Factory premises. Emergency may be due to- a. Big fire in factory premises b. Medium scale explosion c. Heavy leakage of gas for short duration. Level- 3 Likelihood of vapour cloud with formation of flammable gases drifting and affecting the general public. This type of emergency arises out of - a. Explosion in high-pressure vessel containing flammable material. b. Heavy leakage of toxic material for a long duration from pipeline or storage tanks.

Following priorities are to be born in mind while directing all operations.


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a. Safety of personnel b. Minimum damage to plant, property and environment. c. Minimum loss of material.

The major emergencies are defined as under:

Sr. No.

Type of Emergency Level 1 Level 2 Level 3

1. Fire in Flammable Gas 2. Fire in Flammable Liquid 3. Explosion The document “On-site Emergency Plan” is prepared with the objective of defining the functions and responsibilities of all concerned managerial, operational and supporting services department personnel with respect to detection and effective implementation of action plan. The ultimate goal is the effective containment of the situation by taking proper mitigates actions at the place of occurrence, cautioning people in adjoining affected localities, prompt rescue and medical aid to affected persons and communication to civic / statutory authorities for rushing in help from outside. 6. RESPONSIBILITIES ( Detail role & responsibilities of each authorities & person involved in

emergency prepared ness define in OSEP )

6.1.1. HOD – Safety: - 1. Overall responsible for establishing and implementing this procedure. 2. Advise the Factory manager about Health, Safety of all serious fire issues. 3. Ensure compliance with statutory legislated acts relating to fire and associated with fire 4. Train all concerned personnel ( e g. security, plant fire fighters, fire emergency response team etc.)

as per on site emergency plan (OSEP) for “How to Handle Emergency Situation” 5. Conduct regularly on-site emergency drills to check healthiness of the system as well as

competency of emergency crew. 6. Investigation of fire incidences for corrective & preventive actions. 7. Coordinating fire safety audit (Internal & External) of the system. 8. Revise the On-Site Emergency Plan at regular intervals. 9. reporting & communication with all internal & external parties. 10. Compliance of necessary legal & statutory requirements. 6.1.2. HOD – FMG (Maintenance) 1. Overall responsible for Maintaining the fire fighting system in healthy condition 2. Periodical maintenance of Fire fighting system 3. Periodical maintenance of Fire extinguishers 4. Periodical checking & inspection of Fire Hydrant line 5. Periodical checking & inspection of Fire extinguishers. 6. Compliance of audit points (External & Internal) 7. Maintaining in working condition of LPG yard gas detection system round O’ clock. 6.1.3. HOD – Security


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1. Overall responsible for responding the situation for fire fighting.

2. Reponses to fire prone site with fire fighting team

3. Approach & coordinate plant trained fire fighter if required

4. Round O’clock guarding of LPG yard area

5. Noting visiting entry of each person & vehicle to LPG yard

6. Maintaining fighting PPE (Self Contained Breathing Apparatus (SCBA) & Fire Suit) in healthy &

neat condition & ready to use for fire fighter.

6. REFERENCES

6.1. Register for Significant Aspects & Impacts – Format No –HSEAM/F/02

. 6.2 Register for unacceptable Risks and Control Measures Format HSEAM/F/04

6.3. On-site Emergency Plan

7. RECORDS:--

7.1. Training Record for OSEP -- Format No. HSEAM /F/11 7.2. CAPA taken /plan on deviations in Mock Drill -- OHSAM/F/19

7.3. MOM of Management Review – Format No. HSEAM/F/31 7.4. Mock drill for OSEP.-Format No. HSEAM/F/19

7.5 Legal compliance & communication with external parties .


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Issue No : 09 Doc.No : OHSAM/450/01 Rev. No : 00 Date : 20.08.2013 E. Cl. No : 4.5.0 O. Cl. No : 4.5.0

Title Performance Monitoring

& Measurement

Page No : 1 of 3 1. PREFACE: Thermax Limited, Chinchwad factory shall establish a procedure for Monitoring and

Measurement, on a regular basis, the Key Characteristics of the Operations and Activities that have a Significant HSE Impacts. The information to track the performance, relevant Operational Controls and Conformance with the HSE Objectives and Targets shall be recorded.

The procedure shall define the method of periodically evaluating compliance with relevant HSE related, Legal & other requirements

Thermax Limited, Chinchwad factory, shall establish and maintain Procedure for

non-conformances, taking action to mitigate any impacts caused, for initiating and completing Corrective and Preventive Action and confirmation of the effectiveness of corrective and preventive actions taken.

Corrective and Preventive actions shall be taken to eliminate the causes of actual

and potential non-conformances, as appropriate to the magnitude of the problems and commensurate with the HSE Impacts.

2. PURPOSE

To establish and maintain procedure for, measuring & monitoring the key Performance characteristics of OHSMS.

3. SCOPE Applicable to the activities of Thermax Ltd, Chinchwad factory, as per the HSE management system,

4. RESPONSIBILITY 4.1. HSEMR / HSECO / Safety officer are overall responsible for laying Down and implementation of the procedure, at Apex level; 4.2. HODs, DECO & concerned officials are responsible for compliance As per Procedure 4. At departmental / operational level.


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Title Performance Monitoring

& Measurement


S. NO.


REF. DOCUMENT

5.1 Identify the key characteristics of activities / operations / tasks to measure ;

Prepare a Monitoring and Measurement plan ( Format No HSEAM/F/20) and monitor the performance of HSE Management System, which include: a) Relevant Legislation and Regulations b) Relevant HSE Objectives c) Relevant Operational Controls d) HSE Management Programs e) Major Injury Incident, ill health, incidents

including near misses f) Emergency preparedness g) Leakages, spillages , wastages of

materials and chemicals , h) Pollution & health related elements

HOD 1)Department wise: OCP/ WI/OSEP/ HSEMP; 2) Format No HSEAM/F/20

5.2 Measure and monitor actual performance of key characteristics identified as per Monitoring and Measurement plan, Format No HSEAM/F/20. . Frequency of such measurement shall be mentioned in the relevant operational control procedure or Work instruction

HOD Format No HSEAM/F/20.

5.3 List the measuring instruments/ alarm indicators (e.g. Gas-Leak sensors & detectors, Pressure Gauges, Temp. Indicators, sound meters etc) used for critical HSE applications. Check their reliability and calibrate for accuracy of measurement and retain the record of inspection & calibrations.

HOD List of measuring instruments and their calibration records

5.4 Review the results of the conformance with stipulated criteria, at least monthly, and requirements of HSEMS.

HOD MOM of Monthly Dept .Review HSEAM/F/30


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Title

Performance Monitoring & Measurement


S. NO.


REF. DOCUMENT

5.5 In case of any non-conformance communicate the results to the concerned HOD for necessary action.

HOD CAPA by HOD

5.6 Record the findings of Evaluation of Compliance related to legal and other requirements and communicate to HSEMA, every month. HSEMA to take up them in Management review, at least once in 3 month, till resolution.

HOD MOM of Apex Management review Meeting -

5.7 Study the magnitude of the non-conformance and decide corrective / preventive action as per ‘Major Injury Incident, incidents, non-conformance and corrective and preventive action’ procedure. Minute them in Dept Review proceeding.

HOD MOM of monthly Dept. Performance review

6. REFERENCES:

6.1: Common & Dept. OCPs & Wis 6.2. HSEMPS, 6.3. OSEP – Mock Drills

6.4. Register for Applicable Legal & other requirements 7. RECORDS

6.1. Departmental Monitoring and Measurement plan, Format No . HSEAM/F/20; 6.2 MOM of Monthly Dept. Review – HSEAM/F/30 6.3. Inspection & Calibration Record 6.4. Evaluation record of compliance of Departmental Monitoring and Measurement plan, Format No HSEAM/F/20; 6.5. MOM of Apex Management Reviews- HSEAM/F/31


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Issue No : 09 Doc.No : HSEAM/452/01 Rev. No : 00 Date : 20.08.2013 E. Cl. No : 4.5.2 & 4.5.3

O.Cl. No : 4.5.2

Title Incidents, Major Injury

Incident, Nonconformity And Corrective And Preventive

Action Page No : 1 of 5 1. Preface:

Thermax Limited, Chinchwad factory, shall establish and maintain Procedure to report accident/incidents. Non-conformances, taking action to mitigate any impacts caused, for initiating and completing Corrective and Preventive Action and confirmation of the effectiveness of corrective and preventive action taken.

Corrective and Preventive actions are taken to eliminate the causes of actual and

potential non-conformances and are taken as appropriate to the magnitude of the problems, commensurate with the Occupational Health , Safety and Environment Aspects.

Any changes in the documented procedures resulting from corrective and preventive action are implemented and recorded.

Thermax Limited, Chinchwad factory, ensures that information arising out of corrective and preventive actions is submitted for management review as per procedure for Management Review.

2. PURPOSE

To establish and maintain procedure for defining responsibility and authority for handling and investigating Major Injury Incident, incidents, non-conformance and initiating and completing corrective and preventive action to prevent recurrence.

3. SCOPE Applicable to all areas of operation, including contractors & suppliers

4. RESPONSIBILITY 4.1. Factory manager is overall Responsible for guiding the formulation & Implementation of this procedure. 4.2. Concerned FH, HOD, Plant In-charge, Supervisors, HOD – Safety, Safety Officer , DECO is responsible for documenting relevant Procedures and comply them.


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O.Cl. No : 4.5.2


Incident, Nonconformity And Corrective And Preventive Action Page No : 2 of 5

5. PROCEDURAL DETAILS S.N. ACTIVITY

RESP. REF.DOC

5.1 Handling Of Major Injury Incident / Near Miss/Incidents

5.1.1 In case of any injury incident, following steps shall be taken :

5.1.1.1 Shift the affected person to M.O (M.I. room). HOD/ I.C. 5.1.1.2 Attend the affected person clinically /First aid, as

appropriate. and note the details of injury due to Major Injury Incident, in Register. Specify if injured

person is sent to outside hospital.

M.O. (Medical

officer)

Register of reported Major Injury Incident

5.1.1.3 Supervisor / Incharge to Report the incident in format No. - HSEAM/F/22, duly filled, in triplicate, to M.O and send a copy to HSE dept & near miss in format no. HSEAM/F/22 ,duly filled and send copy to HSE dept.

Sup / I.C. Incident /Near Miss Report (format No. HSEAM/F/22 )

5.1.1.4 Inform Manager (I.R.) about the status and condition of patient and the nature of effect of incident.

M.O

5.2 M.O. to advise the affected person, for resumption of duty. In case, the person is medically fit.

M.O.

5.2.1 Injured person to get hospitalized, in recommended hospital, immediately for further treatment & intimate the hospital authority.

MO/ I.C.

5.2.2 M.O. to ensure that responsible person accompanies the affected person, to hospital, through company ambulance.. Ambulance of external origin is called to attend injured, in case of emergency.

M.O

5.2.3 In case the person reports to M.O. as having ill-health/ sickness, such case shall be treated & recorded separately under head of “Reported illness/ Sickness.”

M.O. Register of “ reported Illness / Sickness “

5.3 In case of any serious type of injury (likely to be reportable to Factory Inspector), information to be immediately given to Factory Manager & HOD ( safety )

S.O. (Safety officer)


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013

Issue No : 09 Doc.No : HSEAM/452/01 Rev. No : 00 Date : 20.08.2013 E. Cl. No : 4.5.2 & 453

O.Cl. No : 4.5.2


Incident, Nonconformity And Corrective And Preventive Action Page No : 3 of 5

5.3.1 SO to further closely monitor & report the case to HOD

(safety) for post- injury incident events,. S.O (Safety officer)

5.4 In case of Near-miss / dangerous event , where no injury / illness has occurred , it shall be immediately reported to safety Officials in specified format

Concerned HOD/ In charge/ Supervisor

5.5 Investigation Of Incident (Major Injury Incident/ Near Miss/ Dangerous Event ) & Reporting

Find out the Root-Cause of injury incident by : Visit to the site of injury incident.

5.5.1

Interview of affected person (if available)

Supervisor.

5.6 Analysis , Corrective & Preventive Actions 5.6.1 Analyze the reported causes and establish the root cause

/s by brain storming with concerned personnel and advise the corrective & preventive actions ,to concerned , to avoid reoccurrence of such/ similar Major Injury Incident in future .Completely fill the report of Injury incident


5.6.2 Review the cause, analysis done & CAPA decided by IC for injury incident and decide Common CAPA in system, and initiate actions, where applicable. Record in Format HSEAM/F/22


5.6.3 Compliance to CAPA plan will be done by HODs / Concerned Sup/Incharge and reported to Safety Officer.

HOD

5.64 The incident investigation –report and status of compliance of CAPA planned, will be shared in weekly Supervisory meeting. System CAPA will be initiated by HOD (safety) / safety Officer.

HOD / Safety Officer

5.7. Reporting Major Injury Incident / Dangerous Occurrence To Factory Inspector

5.71 Decide the injury incident, if it is reportable to Factory Inspector, by monitoring the injury incident, and using applicable criteria, as per Factory Act.

HOD ( Safety )

5.7.2 Report the Injury incident / Dangerous occurrence to Factory Inspector, in consultation with Factory Manager in format 24 & 24A respectively, within stipulated period.

HOD ( Safety )

Report to FI format s–24 / 24A


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O.Cl. No : 4.5.2



Action Page No : 4 of 5 5. PROCEDURAL DETAILS

S.N. ACTIVITY

RESP. REF.DOC

5.7.3 On getting guidance/ remarks from Factory Inspector, on reported injury incident / Dangerous occurrence, initiate further immediate CAPA and report the compliance to Factory Inspector, in agreed time limit.

HOD ( Safety )

Compliance Report

5.7.4 On getting guidance/ remarks from Factory Inspector, on reported injury incident / Dangerous occurrence, initiate further immediate CAPA and report the compliance to Factory Inspector, in agreed time limit.

HOD ( Safety )

Compliance Report

5.8 HOD to ensure Prevention of Major Injury Incident / Incidents / Near Miss/ Major leakage/spillage of hazardous material:-The concerned persons/ operators ,during execution of the daily activities, operational control, measurement and monitoring, abnormal situations, audits, etc shall detect non-conformance concerned to HSE risks .Such non-conformance shall be reported to Supervisor. , who will evaluate the significance and report it to the Plant Incharge. The plant-in-charge shall take necessary measures to eliminate the root- cause (with help of Safety Officer, if essential.)., and report to HOD & Safety Officer and HSEMA.

Concerned HOD

5.9 The records of such corrective & preventive actions shall be communicated by Safety Officer, to HSEMA / HSECO.

HOD( Safety)

5.10 Concerned, shall study any changes required in the documented procedures, resulting from corrective / preventive action and ensure changes in the procedure, if required.

HOD( Safety)

5.11 HSEMA/HSECO/ Safety Officer shall report the Incident (Injury incident/ Near Miss/ TCEI) and corrective preventive actions, in Management Review.

HSEMA/HSECO/ Safety Officer

Incident & CAPAs taken


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O.Cl. No : 4.5.2



Action Page No : 5 of 5

6.0. REFERENCES:-- 6.1. Factory Act (Latest amendment) – with Safety officer 6.2. Injury incident/Near miss Report Format No:-. HSEAM/F/09, with HOD; 6.3. Reportable Injury incident to Factory Inspector:--Format 24, 6.4 Dangerous occurrence report to Factory Inspector –format 24A

7.0. RECORD:-- 7.1. Injury incident Reports – Format No :-. HSEAM/F/22 with Concerned HOD & Safety Officer 7.2 Register of Major Injury Incident/ Illness, reported with Medical Officer; 7.3. Reportable Major Injury Incident to Factory Inspector – in format 24 -- with safety Officer 7.4 Dangerous occurrence report to Factory Inspector – in format 24A - with Safety Officer 7.5 CAPA plan and compliance status of Major Injury Incident – with Concerned HOD 7.6 MOM of. Management Review –with HOD & HSEMA/Safety Officer


Reviewed By

Approved By


Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title

Records & Records Management

Page No : 1 of 2 1. PREFACE: Thermax Limited, Chinchwad factory shall maintain HSE records to demonstrate

the achievement of specified objectives and targets and effective operation of the HSE Management System. These records also include training records, results of audits and reviews.

Thermax Limited, Chinchwad factory shall establish and maintain procedure for

Control of HSE Records for the identification, preservation method, maintenance, retention and disposition.

2. PURPOSE

To establish and maintain procedure for identification, maintenance, and disposition of HSEMS Records and results of Audits and reviews.

3. SCOPE Applicable to all relevant records in HSEMS.

4. RESPONSIBILITY

HOD, HSEMA, HSECO, Safety Officer & Concerned Individuals.

5. PROCEDURAL DETAILS S.

NO. ACTIVITY / TASK RESPON

SIBILITY REF.

DOCUMENT 5.1 Identify & list all HSE Records which demonstrate

effectiveness of performance of HSEMS, relating to individuals in dept. (Format No. HSEAM/F/25). The records shall be maintained as per requirements of Apex manual and departmental manuals to meet total HSEMS requirements.

HOD HSEAM/460/ 01

5.2 Store and maintain records in such a way that they are readily retrievable and protected against damage, deterioration, or loss.

HOD

5.3 Define responsibility for maintenance, preservation, retention and disposal of HSEMS records.

HOD

5.4 Car Carry out following activities for identification, location, and indexing, filing, access and retention time of HSEMS Records: Records / files are identified by numbers or titles. Records are collected and kept at specified location by the concerned

HOD


Reviewed By

Approved By


Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title Records & Records

Management


Sr. NO.


REF. DOCUMENT

5.4 i) Records are indexed with suitable methods such as with reference to date, sr. no., identification no., activity no., etc.

ii) Records are filed in files / folders and are maintained properly by storing them in suitable racks, cabinets, cupboards, etc.

v) Records are accessible to departmental persons, auditors and persons from other departments with permission of HOD. Decide retention time

HOD

5.5 Records can be in hard / electronic form. HOD 5.6 All legal records to be retained for life time. HOD 5.7 All non -legal records shall be retained for minimum

period of 3 years. HOD

5.8 Depending on the need of HSE Management Systems, system, recording system shall be reviewed & revised, suitably.

HOD

5.9 List all HSE records, required, & their locations, retention, disposal method etc, as per format No. HSEAM/F/25.


5.10 Dispose off HSE records, after the relevant retention period is over, by suitable means.

HOD

5.11 If the record is maintained on computer, the security is ensured by keeping back –up files regularly and giving controlled access, to avoid loss/ changes.

HOD

6. REFERENCES 6.1 HSE Records- Format No. HSEAM/F/25 7. RECORDS: 7.1. Departmental Records, as per HSE AM/F/25.


Reviewed By

Approved By


Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title HSE Audits

Page No : 1 of 3

1. PREFACE: Thermax Limited, Chinchwad factory, shall establish and maintain procedure for conducting Internal Occupational Health and Safety Management System Audits, once in three months.

The Audits shall be conducted to verify whether the HSE Management System

complies with the specified requirements and to determine whether the system is properly implemented, maintained and is effective in meeting the HSE Policy.

The audits are scheduled on the basis of HSE impacts of the activity / process and

based on previous audit results and carried out by personnel independent of those having direct responsibility.

HSEMA along with management review committee shall review the audit findings and ensures effective implementation and maintenance of the HSE management system.

2. PURPOSE To establish and maintain procedure and programme for periodic HSE management audits ,to determine whether HSEMS conforms to planned arrangements , objectives, policy and is properly implemented and maintained as per requirements of OHSAS 18011-1999 and ISO14011:2014.

3. SCOPE This procedure is applicable to all the areas covered under HSE Management Systems established by the organization

4. RESPONSIBILITY HSEMA, HSECO, HODs, DECOs, Safety Officer, Internal Auditors


NO. ACTIVITY / TASK RESPON

SIBILITY REF.

DOCUMENT 5.1 Audits shall be planned , based on results of risk

assessments of organizational activities and results of Previous audits, at the frequency of, once in three months.

However, depending on status of audit results / Circumstances, HSEMA / HSECO may plan additional audits.

HSEMA/ HSECO

5.2 HSEMA / HSECO in consultation with HODs, & Safety officer, decides the Audit Plan and releases an Annual audit plan in Format No. HSEAM/F/26.

HSEMA/ HSECO

Format No. HSEAM/F/26.


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title


Page No :1 of 3 5. PROCEDURAL DETAILS S.

NO. ACTIVITY / TASK RESPO

NSIBILITY

REF. DOCUMENT

5.3 Internal auditors are provided with adequate training by competent agency and the list of such trained auditors is Maintained. If necessary, HSEMA/HSECO also decides to take the help of external trained auditors to assist Internal auditing.

HSEMA/ HSECO

5.4 Select trained auditors and ensure that the auditors are Independent of the areas / activity being audited.

HSEMA/ HSECO

5.5 Identify the area / activity for audit, based on Occupational Health, Safety and Environment importance and prepare Internal audit schedule in format No. HSEAM/F/27 by referring Annual audit plan in Format No. HSEAM/F/26. The scope of audit is mentioned in the Internal Audit Schedule.

HSEMA/ HSECO

5.6 Auditor studies the area documents and previous NCR, specific instructions given by HSEMA / HSECO / Safety Officer, and conducts the audit as per schedule. On request of Audi tee / Auditor, HSEMA/HSECO may Change date of audit and name of auditors.

Auditors

5.7 Auditors use checklist and take interviews /measurements/ direct observation as appropriate to the Audile function.

Auditors

5.8 Audit summary reports are prepared in Format No. HSEAM/F/28and Non-Conformances are recorded in The Non-Conformance report (NCR) Format

No.HSEAM/F/23. The acceptance of reports by auditor along with the Proposed corrective action and time required to resolve the non-conformities are recorded on NCR.

Auditors & Audi tees

Format Nos. 1)HSEAM/F/28; 2)HSEAM/F/23.

5.9 HOD (Audi tee) ensures, the Corrective & Preventive actions are taken and are effective, and contacts auditors to verify their effectiveness & record

HOD CAPA planned

5.10 The document changes / revisions arising out of corrective actions implemented for closure of NCR, are carried out by concerned HOD, as per procedure for document control Procedure No.HSEAM/445/01

HOD


Reviewed By

Approved By


Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title

HSE Audits


S. NO.


REF. DOCUMENT

5.11 HSEMA/ HSECO shall prepare a consolidated report on the internal audit findings and submit to management review meeting as per Procedure No. HSEAM/460/01

HSEMA/ HSECO

Consolidated Audit Summary report

6. REFERENCES : 6.1. Annual Audit Plan: Format No. HSEAM/F/26

6.2. List of Qualified Auditors: Format No. HSEAM/F/29 6.3. Internal Audit schedule: Format No. HSEAM/F/27 6.4. Non-Conformance Report :Format No.HSEAM/F/23 6.5. Internal HSEMS Audit Summary Report : Format No. HSEAM/F/28

7. RECORDS : 7.1. Non-Conformance Report :Format No.HSEAM/F/23 7.2. Internal HSEMS Audit Report : Format No.HSEAM/F/28 7.3. MOM of management review: Format No. HSEAM/F/32


Reviewed By

Approved By


Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title

Management Review

Page No : 1 of 3 1. PREFACE: The procedure for management review of HSE management system

shall be designed to ensure its continued suitability, adequacy, and effectiveness and shall include method of assessing opportunities & improvement and the need for changes in the system.

2. PURPOSE To review HSE Management System, at regular interval to ensure, it’s continuing suitability, adequacy and effectiveness, to meet the requirements HSEMS and initiate suitable changes, in the system.

3. SCOPE All activities related to Occupational Health, Safety and Environment Management Systems at Thermax Limited, Chinchwad, and Pune

4. RESPONSIBILITY

HSECO, HSEMA, Safety Officer and HODs. 5. PROCEDURAL DETAILS

S. NO.

ACTIVITY / TASK RESP-ONSIBILI

TY

REF. DOCUMENT

5.1 Inputs ( Non conformances , deviations on objectives and CAPA taken/planned ) shall be provided by all HODs/ DECOs , periodically, through the MOMs of monthly departmental reviews, in specified format.

HOD MOM of Monthly Dept Review

5.1.1 Inputs shall includes : a) result of participation and consultation, b) Relevant communication (s) from external interested parties including complaints c) Status of incident investigations, CA, PA d) Changing circumstances, including developments in legal and other requirements related to OH&S .

HOD MOM of Monthly Dept Review Format: HSEAM/F/30

5.2 HSEMA/ HSECO/ Safety Officer shall compile all relevant Information on performance of HSE management system, for last 3 months and , evaluate the effectiveness of implementation of system and shall prepare agenda for management Review, based on : Past Major Injury Incident/ incidents, NCRs and Performance data of HSE , their analysis and CAPAs taken/ planned ; and , Proposals to meet set objectives & / taking up higher / new objectives.

HSEMA Agenda for Management Review

5.3 HSEMA/ HSECO/Safety Officer shall convey the agenda to Management Committee Members, a week before the date of review, once in every three months.

HSEMA Agenda for Management Review


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title

Management Review

Page No : 2 of 3


NO. ACTIVITY / TASK RESPO

NSIBILITY

REF. DOCUMENT

5.4 HSEMS performance shall be reviewed as per agenda, by the Apex Management Committee members.

HSEMA List of apex committee members

5.5 The Agenda for the review meeting takes into account the following:

a) Progress on Plan of Action decided in last meeting

b) Review of Audit Reports and Corrective and Preventive Action

c) A Review of HSE performance of organization d) Review of objectives, targets and HSE

Management programs undertaken. e) Review of Major Injury Incident, Incidents,

Near Miss-Major Injury Incident, Emergency situations , in past 3 months and CAPAs ;

f) Non compliances on Legal & other requirements, complaints from statutory body, public and other agencies and their resolutions.

g) The out put of review shall include decisions and actions for Continual improvements on : i) HSE performance Ii HSE policy & objectives iii) Resources iv) Other elements of System

HSEMA Agenda for Management Review as per Format No HSEAM/F/32


Reviewed By

Approved By


Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title

Management Review


S. NO.

ACTIVITY / TASK RESPONSIBILI

TY

REF. DOCUMENT

5.6 The minutes of the apex Management Review Meeting shall be recorded and circulated to all members of the HSE Apex Committee, by HSECO, for communication and consultation of all members of system.

HSEMA MOM of MRM: Format No. HSEAM/F/32

5.7 Concerned HOD & DECO of every dept/ plant shall verify compliance of applicable points of MOM of Apex Management Review and record the Corrective & preventive actions planned / taken and status in minutes of Dept Review meeting , in the format HSEAM/F/30.

HOD MOM of Dept Review: format HSEAM/F/30

5.8 HOD shall send a copy of minutes of dept.review (MOM) to HSEMA, HSECO & concerned individuals, in his department.

HOD MOM of Dept Review: format HSEAM/F/30.

6. REFERENCES

6.1 Format of Minutes for Apex management review meeting : HSEAM/F/32 6.2 Format for Minutes of departmental HSE Committee : HSEAM/F/30

7. RECORD: 7.1 MOM of Apex Management Review Meeting: Format No. HSEAM/F/32

6.3 . Monthly Compliance Status of MOM – by Dept Heads. : Format No.

HSEAM/F/30


Reviewed By

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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title

List Of Common Formats

Page No : 1 of 2

s.no TITLE FORMAT NO.

REV NO.

DATE OF IMPLEMENTATION

1 Register of Environmental Aspects & Impacts HSEAM/F/01 01

2 Register of Significant Environmental Aspects & Impacts

HSEAM/F/02 01

3 Register of Risk Assessment HSEAM/F/03 01

4 Register of Unacceptable Risks & Control Measures

HSEAM/F/04 01

5 Register of Legal & Other Requirements HSEAM/F/05 01

6 Departmental Objectives, Targets & EMPs HSEAM/F/06 01

7 Objectives , Targets & Management Programs HSEAM/F/07 01

8 HSE Management Programme HSEAM/F/08 01

9 Progress Review of HSE Management Program

HSEAM/F/10 01

10 Competency , training needs, plan & status HSEAM/F/11 01

11 Register of External Communication HSEAM/F/12 01

12 Register of Internal Communication & Participation

HSEAM/F/13 01

13 Operational Control Procedure HSEAM/F/14 01


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Date 20.08.2013 Date 30.08.2013 Date 06.09.2013


Title

List Of Common Formats

Page No : 2 of 2

Sr. No.

TITLE FORMAT NO. REV NO.

DATE OF IMPLEMENT-ATION

14 Work Instruction/ Tool Box talk HSEAM/F/15 01

15 Document Control Master HSEAM/F/17 01

16 Document Change Note HSEAM/F/18 01

17 Emergency Mock drill / Incident Report HSEAM/F/19 02 20.05.2013 – status column

added. 18 Monitoring & Measurement Plan HSEAM/F/20 01

19 Monthly Compliance Status of Legal & other Requirements

HSEAM/F/21 01

20 Report of Investigation of Injury incident/ Incident / Near-Miss

HSEAM/F/22 01

21 Non Conformance report HSEAM/F/23 01

22 Internal audit summary report HSEAM/F/24 01

23 HSE Common Records HSEAM/F/25 01

24 Annual Audit Plan HSEAM/F/26 01

25 Internal Audit Schedule HSEAM/F/27 01

26 List of Qualified Auditors HSEAM/F/29 01

27 MOM of Monthly Departmental HSE Committee Meeting

HSEAM/F/30 01

28 Identification of Unsafe Conditions & Acts HSEAM/F/31 01

29 Minutes Of Management Review Meeting HSEAM/F/32 01

30 Work Permits for hazardous Operations HSEAM/F/33 06