AP and AR Positioning

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Fusion Applications Positioning: Financials AP/AR

Khalil RehmanDirector, NHS Shared Services

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Invoice to Payment FlowOverview

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The Payables Work Area will totally increase our productivity as it relates to the AP specialists and what they have to do.

What Customers Are Saying

Populating all the header fields directly from the invoice onto the header, including supplier information, invoice number, really eliminates the concern of duplicate invoicing.


Out-of-boxImaging Integration

Information Driven Dashboards and Work Areas

Embedded Intelligence

Fusion Differentiators

User ProductivityTools and Reports

Payables Dashboard

• Obtain visibility of processes waiting for intervention

• Resolve exceptions and garner approvals

• Collaborate directly with participants

What I need to do

What I need to know

Who can help me

Obtain a count of issues to understand work volume

Payables Dashboard

Payables Dashboard

• Count based watchlist items to understand work volume

• Secure Google like search across the enterprise

• Quickly retrieve tagged documents for further action

Invoice Work Area

• Create invoices from routed scanned images

• View recently entered invoices

• Resolve invoice exceptions

• Launch tasks, reports and perform quick search






Invoice Image Processing Architecture

BPEL Web Service

Invoice Image Routing Process

Input Agent

Image Processing Server

Create Invoice Page

Document Repository

Invoice Work Area

Data Entry Clerk

Network File System

Document Capture & Recognition

Mailroom Clerk

Invoice Entry

• Create Invoice page mirrors a physical invoice

Ease of data entry

Ease of auditing

Header

Lines

Totals

Integrated Imaging Solution

• Create invoice and view image using dual monitors

• Header information defaults from scanned image for fast data entry

• Image is attached to the invoice throughout the invoice’s lifecycle

Invoice Entry

• Automatic search results based on Identifying PO on header

Invoice Entry

• Available prepayments alert during invoice entry

• Out of balance amount indicator• Invoice status and hold indicators

Invoice Entry

• Scrolling column groups on lines• Review tax summary and drill to tax details• Review and add notes anytime

Invoice Entry

• Match to purchase order and receipts in same window

• Personalize and create your own search

• Excel like ability to freeze columns

• Export to Excel or Detach to view in full screen

Invoice Entry

• Review quantity ordered, received, billed etc.

• Review more information about item

Manage Invoices

• Seeded and Personalized Search

• Ability for Extensive Search

Manage Invoices

• Simultaneous comparison of several invoices – Facilitates quick comparison– Answering questions on several invoices to supplier– Fewer clicks as there is no need to go back and search for another invoice

Manage Invoices

• Multi-select and Validate, Resolve Holds etc.• Perform action right from search results• Drilldown to view details

Manage Invoices

Manage Invoices






Spreadsheet for Invoice Entry

• Quickly enter high volume of data

• Native excel data entry shortcuts like copy/paste, dragging cells, etc.

• Avoid data entry errors with online validation using LOVs

• Launch import invoices program right from spreadsheet

Hide Rows or columns

Spreadsheet for Import Error Correction

• View invoice header and lines in the same view

• View error indicator for all records that failed to import

• Identify errors with clear messages

• Correct errors and re-import invoices directly from the spreadsheet

Reporting & Analysis Tools

Information Access

• Real-time access to live data for all users

• Guaranteed consistency of information across the enterprise

• Flexible reporting for greater insight

Instantly view live query results

• Quickly build queries by selecting columns across any transaction table

• No programming knowledge is required• Create ad-hoc reports against real-

time data using easy to use business views

• Share queries and reports securely using the Report Catalog

• Drill down to live transactions

All drilldowns to live data ensure up-to-the-minute information

Real-Time Ad Hoc Analysis

Payment

Payments Work Area

Payment Creation

PaymentProcessing

Payment Process RequestGroup invoices automatically for batch payment processing

Single PaymentsRecord one-off payments, manual payments, or refunds

Increase flexibility and control with multiple ways to make payments

Payment Process RequestReview installments

Payment Process RequestReview installments

Single Payment

– Accommodate last minute supplier requests by quickly creating off-cycle payments• Have more flexibility and control over payment creation outside of

scheduled pay runs with the ability to select multiple invoices for payment regardless of their payment attributes

• Account and post to GL immediately

– Record refunds from suppliers against credit memos

– Ensure accurate reporting and accounting by recording payments made outside of the application

Single Payment


Value Propositions and Differentiators


Business Solutions and Value PropositionsInvoicing

FEATURE BENEFIT

Complete end-to-end imaging solution with Oracle Document Capture and Forms Recognition

Dashboard and Invoice Work Area

Re-designed invoice entry and matching window

• The only vendor to provide out-of-the-box imaging integration, thus eliminating costly 3rd party integrations

• Proactively monitors processes and alerts you to exceptions so you can take immediate action.

• Reduces data entry errors, pushes up-to-date information within the context of the transaction, and provides visual cues to help guide users’ actions.



Business Solutions and Value PropositionsPayment

FEATURE BENEFIT

Payments Work Area

Payment Process Request

• Improves payment processing efficiency with an at-a-glance view of payment statuses where users can take actions from a central place

• Streamlines end-to-end payment processing that limits user intervention with flexible selection criteria to meet an organizations payment processing needs



Bill to Receipts Flow


Financial Management

Customer and Partner Validation Testing What Are They Saying?

“The new receipt application processing that includes application recommendations and application exception trends

is really, really good...”


Receivables Checks and Balances of Upstream Processes …Order Fulfillment, Projects etc

Increase Productivity• Accurate/Timely Revenue

Recognition• Accurate/Timely Customer

Balances– Accurate Invoicing– Accurate Receipt Applications

Benefits• Increase Receipt

Application Turnover• Increase Customer

Satisfaction• Increase Working

Capital/Cash Flow• Decrease DSO• Increase ROI• etc.


Manage Revenue Manage Accounts Receivable Balances

• Process Receipts• Apply Customer Payments• Process Bank Deposits• Clear Accounts Receivables

Transactions• Process Refunds

• Manage Inquiries• Process Late Charges• Process Statements• Adjust Customer

Balances

Process Customer Bill

Fusion Receivables - Order Fulfillment With End-to-End Automation

• Process Revenue• Process Revenue

Adjustments

Process Customer

Payments

• Create and Process Bill• Present Bill• Process Billing

Adjustments

• Automated flow with minimal manual intervention• Easy, intuitive manual alternatives

SLA Accounting, GL Reconciliation and Period Close Activity

Business Intelligence Analytics (OBIA) and Transactional Business Intelligence (OTBI)



Billing WorkareaRole Based - Information Driven

Task Pane provides links to perform specific

tasks

Incomplete Transactions

Adjustments

AutoInvoice Errors

Watchlist, Tagging, Secured Enterprise Search, Personalization

Contextual Actions, Notes, Attachments, Embedded Help


Centralized Customer Data Management

Sites stored by Set (Setid)

44

Fusion TCA Model Customer Account

Customer Account captures financial relationship of a party with the deploying company to buy products or Services

Customer Accountis Global Entity

Customer AccountSite andRelationships areSet Enabled(enabled forreference datasharing)

• Accounting Rules• Aging Buckets• Auto Cash Rules• Collectors• Customer Site (TCA)• Customer Account

Relationship (TCA)• Lockbox• Payment Terms

• Remit to Address• Revenue Contingencies• Sales Person (TCA)• Standard Memo Lines• Transaction Source• Transaction Type


Receivables Set Enabled Setup (Setid) Reference Data Sets

Revenue WorkareaRole Based - Information Driven

• Requiring Manual Scheduling• Pending Contingency Removal

Task Pane provides links to

perform specific tasks

Link to display line

revenue contingency

details


Mass Revenue Adjustments

• Several search attributes giving user maximum flexibility to perform precise searches. • Add additional search attributes from the seeded list. • Ability to save searches using saved searches feature to save time for repeated

searches using same search attributes.

Expanded search criteria

Additional search attributes

Saved Search


Receivables Balances WorkareaRole Based - Information Driven

Overview Regions pushes the actionable items for your review

Search for Receipts Quickly

Task Pane provides links to drill down to specific tasks


SmartReceipts


SmartReceipts Differentiator Detail

• Available for all Receipts• Persistent Remittance Reference information• Over/Under Payment Rules• String Manipulation• Scored Recommendations– Customer– Transaction– Exceptions

• Weights + Match Score <,=,> Match Threshold• Receipt Processing Centric Approach• System Driven Setup Updates


SmartReceipts Automatic Account/Site Maintenance


Receipt Assignment

Integration with Oracle Work Management’s Assignment Manager and CDM’s TCA

• Setup rules that can be executed to match receivables specialist to receipts that require manual application.

• Rules can also be used to derive priority based on attributes of the receipt. • For example, rules can be setup to assign priority to receipts based on attributes

like creation date, bank account etc.


Excel Based Receipt Entry Receipts creation via Excel upload

Access the Receipt Excel upload workbook from the Task Pane “Create Receipt via Spreadsheet”

Entering Controls on the batch give you quick indication on the completeness of receipt batch entry task

Conveniently load the Receipt Batch directly from Excel Workbook


Excel Based Receipt Entry Load Receipt Remittance Reference Information

Conveniently Search existing receipts in system to load Remittance information

Directly load the entered information from Excel Workbook



Value Propositions and Differentiators


Business Solutions and Value Propositions

FEATURE BENEFIT

Billing Workarea Revenue Management Workarea Receivables Balances Workarea

• Delivers work requiring attention to users when, where and how they need it, so they can take immediate action.

• Quickly and Easily access related tasks via the Task Pane


• Fusion Receivables delivers the flexibility to maintain a single customer master and the ability to share customer information across the organization as needed.

Mass Revenue Adjustments

• Fusion Receivables provides the ability for the Revenue Analyst to find all revenue transactions that require adjustment and then to immediately take appropriate action including contingency removal and scheduling/unscheduling of all applicable revenue lines.


Business Solutions and Value Propositions

FEATURE BENEFIT

SmartReceipts • Fusion Receivables couples an extremely robust automatic receipt application engine with a preeminent cash application user interface.

Automatic Receipt Assignment

• Fusion Receivables delivers a robust and flexible process to automatically assign receipt application tasks to the right people at the right time.

Excel Based Receipt Entry and Update

• Fusion Receivables delivers Excel integration for receipt creation utilizing FDI (Fusion Desktop Integration) to enhance user productivity.


Oracle Advanced Collections - Fusion Edition

Business Process Models Service Oriented Architecture

Secure Enterprise Search Contextual Action

Receivables, Payments


BI Reports (OBIA)

Manage Assigned

Work

Manage Assigned

Work

Customers

Integrated Dashboards Notifications Worklists

Transactions

Credit Cards

Process Disputes,

Adjustments, Payments

Process Disputes,

Adjustments, Payments

Manage Customer

Data

Manage Customer

Correspondence

Manage Customer

Correspondence

Bank EFT


Proactive Management of Delinquent Customers Information-Driven Dashboards for Collectors

Search/save lists of delinquent customers

Review, sort, query, update assigned work, export, detach delinquent customer list

View, search/save, prioritize, manage assigned activities

Search by customer, account, bill to site


Proactive Management of Delinquent Customers Information-Driven Dashboards for Managers


Proactive Management of Delinquent Customers Information-Driven Work Areas for Collectors

Customer, Account, Bill to Search

View customer hierarchy, Change focus of work area

Tabs of data for displayed customer

Notes displayed chronologically

View trx by BU, status, date range and class, sort, query, export, detach, and pay, dispute, or adjust

Header detail and activity for selected trx

Lines detail for selected trx

Business Solutions and Value PropositionsCustomer and Transactional Information for Collections Professionals

FEATURE BENEFIT

Automated Delinquency Identification and Work Assignment

Collector Dashboard and Interactive Work Prioritization

Customer Work Area

• Proactively pushes actionable work to the right collector at the right time. Eliminates the need for age trial balance reports or spreadsheets.

• Organizes assigned customers and actions on the Dashboard. Prioritize each customer’s delinquency situation and change the status to ensure that nothing is forgotten.

• Provides all the information needed to collect

effectively from each customer


Q&A

Documents

AP and AR Positioning