AP AR Configuration

7/27/2019 AP AR Configuration

1/36

SAP FI AP / ARConfiguration

SAP R/3 ENTERPRISE ECC6

Published by Team of SAP Consultants atSAPTOPJ OBS

Visit us at www.sap-topjobs.com

Copyright2009-11@SAPTOPJ OBS

All rights reserved. No part of this publication may be reproduced,stored in a retrieval system, or transmitted in any form, or by anymeans electronic or mechanical including photocopying, recordingor any information storage and retrieval system without permissionin writing from SAPTOPJOBS.


2/36

1.INTRODUCTION

Having configured the FI- GL component, we now need to configure the secondimportant module Accounts Receivable (AR) and Accounts Payable (AP) of SAP.

The AR and AP acts as a sub ledger to FI- GL for managing the balances of Customersand Vendors. The AR and AP components store all the information andbalance details for each customer and vendor.

Data is updated from AR and AP in real time to the FI-GL module. Most of the Data inAP module is obtained from the Materials Management (MM) module. Similarly mostof the Data in AR module is obtained from the Sales and Distribution module.

Here we will see the configuration for AR and AP and also cover theconfiguration for Automatic payment program.


3/36

2. Accounts Receivable and Accounts Payable2.1

Define Account Groups with Screen Layout (Customer)

Menu Path

IMG Financial Accounting Accounts Receivable and AccountsPayable Customer Accounts Master Data Preparations forCreating Customer Master Data Define Account Groups withScreen Layout (Customers)

An account group specification is must whenever a customeraccount is created.

We can use the account group to determine:

the interval for the account numbers

whether the number is assigned internally by the system orexternally by the user (type of number assignment)

whether it is a one-time account

which fields are ready for input or must be filled when creatingand changing master records (field status)

Click on

Update the following: -


4/36

Click on Save

Double Click


5/36

Double Click


6/36

Click twice


7/36

Double Click


8/36

Double Click

Change Reconciliation account and sort key from Opt entry to Req.entry


9/36

Click on

Change Terms of payment from Opt. Entry to Req. entry


10/36

Click on Save


11/36

2.2 Define Screen Layout per Company Code (Customers)

Menu Path

IMG Financial Accounting Accounts Receivable and AccountsPayable Customer Accounts Master Data Preparations forCreating Customer Master Data Define Screen Layout perCompany Code (Customers)

Under this step we specify, depending on the company code, whichcompany code-dependent master record fields

are ready for input Optional require an entry - Required are hidden. - Suppress

With the help of this link, you can see which status the fields haveon the entry screen for master data. The given specification isdependent on the field status of the account group and aspecification for the transaction. In this case, the fields take on thestatus which has the highest priority. Hiding a field has the highest

priority, followed by a display field, a required field and then anoptional field: (See the SDRO rule given in the GL configuration)

The entry under the company code * applies to the company codeswhich are not explicitly entered in the table. You should not deletethis entry.

Generally for this no configuration is to be done except in

exceptional cases. For example, if the company codes are indifferent countries or some company codes do not use automaticpayment processing for customers. If fields are to have analternative status depending on the company code, specify thecompany code and determine the status of the fields.


12/36

We will not configure anything here since we do not want fieldstatus differently based on company codes.


13/36


14/36

Double click


15/36

Double click


16/36

Double click

Change the reconciliation account from Req entry to display


17/36


18/36

Click on

Click

Double click


19/36

Double click


20/36

Double click and change reconciliation account from

optional entry to display


21/36

Click on


22/36

2.4 Enter Accounting Clerk Identification Code forCustomers

Menu Path

IMG Financial Accounting Accounts Receivable and AccountsPayable Customer Accounts Master Data Preparations forCreating Customer Master Data Enter Accounting ClerkIdentification Code for Customers

Her we define the names of the accounting clerks under a name

identification code. We enter the identification code in the customermaster records which the accounting clerk supervises. You can usethis information for evaluations and for correspondence.


23/36

Click on

Update the following:-


24/36

Click on Save


25/36

2.5 Define Industries

Menu Path

IMG Financial Accounting Accounts Receivable and AccountsPayable Customer Accounts Master Data Preparations forCreating Customer Master Data Define Industries

When an entity or an organization deals with its customers, thereare various kinds of customers from various industries. Here wedefine the industries as require. We can group together our

customers by industry. The industry field is located in the generalarea of the customers master record. You specify what industry abusiness partner belongs to by entering an industry key in itsmaster record. You can use this information for evaluations, forexample, to create a customer list according to industry.

We will not configure anything here. In case you want to configureclick on new entries, enter a 3 digit code and description.


26/36


27/36

2.6 Create Number Ranges for Customer Accounts

Menu Path

IMG Financial Accounting Accounts Receivable and AccountsPayable Customer Accounts Master Data Preparations forCreating Customer Master Data Create Number Ranges forCustomer Accounts

Here we create the number ranges for the customer accounts. To dothis, specify the following under a two-character key:

A number interval from which the account number for thecustomer accounts is to be selected

The type of number assignment (internal or external numberassignment)

In this screen you will notice that there is no company codeselection. The customer number is created at a client level. Thismeans that the same customer number can be extended by morethan one company code.


28/36

.

Click on


29/36

Click on


30/36

Click

Click on Save


31/36

To Transport

When we transport in the above manner all intervals for theselected number range object are deleted in the target system first.After the import, only the intervals you export are present. Thenumber statuses are imported with their values at the time ofexport.Dependent tables are not transported or converted

It is advisable that the number ranges are manually maintainedon the respective system (quality, production).


32/36

2.7 Assign Number Ranges to Customer Account Groups

Menu Path

IMG Financial Accounting Accounts Receivable and AccountsPayable Customer Accounts Master Data Preparations forCreating Customer Master Data Assign Number Ranges toCustomer Account Groups

Here we assign the number ranges we created in the preceding stepto the account groups for customers. You can use one number

range for several account groups.We will assign number range X9 created to account X110.


33/36

Update the following:-


34/36

Click on Save


35/36


36/36

Documents

AP AR Configuration