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©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
2
“Did You Take All of That Out?”:Preparing Surgeons for ICD‐10‐PCS Documentation RequirementsGwen Regenwether, BSN, RN
Cheree Lueck, BSN, RN
Clinical Documentation Specialists
Denver Health and Hospital Authority
Denver, Colorado
3
Learning Objectives
• At the completion of this educational activity, the learner will be able to:
– Examine potential impact of ICD‐10‐PCS implementation on facility cash flow
– Define a process for analysis of current performance and vulnerabilities
– Identify an educational plan of action and process for monitoring and providing feedback
– Describe how to organize collaboration between CDI and coding departments to facilitate the transition to ICD‐10‐PCS
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
4
Why Is ICD‐10‐PCS Important?
• Higher‐quality/quantity data
• Up to date with emerging procedures
• Multitude of codes for more specificity
5
What’s at Risk With ICD‐10‐PCS?
Decreased cash flow by delaying the claim submission to the payer
6
Denver Health and Hospital Authority
• Level one trauma center
• 525‐bed hospital
• Community‐ & school‐based clinics
• 451 attending physicians
• 177 advanced practice providers
• 1,000+ residents
• University of Colorado School of Medicine
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
7
2014 Denver Health Medical Center
• 25,000 hospital admissions
• 3,300 deliveries
• 10,000 surgeries
– 4,000 inpatient
– 6,000 outpatient
$201M in uncompensated care
8
9
CDI at Denver Health
• Established in 2008
• 5 CDI RNs
• 1 data analyst
• Physician director
– 3 physician advisors
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
10
Our CDI Focus
• Collaborate with coding, quality & safety, and care management departments
• Retrospective audits
– Medical necessity
– Surgical operative reports
11
Coding Limitations of ICD‐9
Displaced fracture of right femoral shaft, reduced & fixated using an open reduction internal fixation (ORIF)
79 Reduction of fracture and dislocation
79.0 Closed reduction of fracture without internal fixation
79.1 Closed reduction of fracture with internal fixation
79.2 Open reduction of fracture without internal fixation
79.3 Open reduction of fracture with internal fixation
79.35 Open reduction of fracture with internal fixation: femur
79.4 Closed reduction of separated epiphysis
79.5 Open reduction of separated epiphysis
79.6 Debridement of open fracture site
12
Coding Limitations of ICD‐9
• 4–5 numerical characters
• Limited expansion
• Lack of specificity
• No laterality
• Code assignment dependent on text descriptor
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
13
ICD‐10‐PCS Coding
SectionBody system
Root operation
Body part
Approach Device Qualifier
1 2 3 4 5 6 7
14
0 Medical/Surgical SECTIONQ Lower Bones BODY SYSTEMS Reposition ROOT OPERATION
Body part Approach Device Qualifier
6 Upper Femur, Right7 Upper Femur, Left
8 Femoral Shaft, Right9 Femoral Shaft, LeftB Lower Femur, RightC Lower Femur, Left G Tibia, RightH Tibia, LeftJ Fibula, RightK Fibula, Left
0 Open3 Percutaneous4 Percutaneous Endoscopic
4 Internal Fixation Device 5 External Fixation Device6 Internal Fixation Device, IntramedullaryB External Fixation Device, MonoplanarC External Fixation Device, RingD External Fixation Device, HybridZ No Device
Z No Qualifier
0QS804Z
ICD‐10‐PCS Coding
15
Method
April–
July
Baseline audits
Initial provider education
August–September
Ongoing audits
Educational tools
October–December
Final audits post intervention
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
16
What Triggers a Query?
SectionBody system
Root operation
Body part
Approach Device Qualifier
17
Baseline Audit for General SurgeryApril 2014–July 2014
18
Baseline Audit for All SpecialtiesApril 2014–July 2014
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
19
How Does This Affect Billing?
• Denver Health surgical facility claims = 60%
• Q2 2014
– $192M inpatient claims
– $115M surgical
• Query rate of 23% = $19M/qtr
– Facility claims that would be delayed
20
$10.6M
$3.9M
$1.6M$357,000 $160,000
$1.7M
$204,000$470,000
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
GSR Ortho NSR POD MAX GYN GU ENT
Millions
Claims/qtr for each service line
Difference Total cost in delay
21
GSR Query Rate by PCS Character
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
Section BodySystem
RootOperation
Body Part Approach Device Qualifier
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
22
Overall Query Rate by PCS Character
0%
10%
20%
30%
40%
50%
60%
Section BodySystem
RootOperation
Body Part Approach Device Qualifier
23
Body Part –A Colon Isn’t Just a Colon in ICD‐10 …
24
Gastrointestinal System Body Parts
H – Cecum
J – Appendix
K – Ascending colon
L – Transverse colon
M – Descending colon
N – Sigmoid colon
P – Rectum
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
25
Approach – Transsphenoidal Resection of Pituitary Tumor
“The long silver speculum was inserted into the nose and through the right nostril. The Stealth probe was extremely helpful in identifying the anatomy. The Hardy
speculum was then inserted and expanded. Additional mucosa inferiorly and laterally was removed, exposing the opening into
the sphenoid sinus.”
26
Root Operation
“He was brought to the operating room today to do an excisional debridement of the plantar and lateral aspect of the sulcus region including bone of the left hallux with
washout.”
27
Devices
• Surgeons = tool used to perform surgery
• Coders/CDI = devices inserted and remaining inside the patient after surgery has finished
– Biological or synthetic material that takes the place of all or a portion of a body part, such as a skin graft or a joint prosthesis
– Biological or synthetic material that assists or prevents a physiological function, such as an intrauterine device
– Therapeutic material that is not absorbed by, eliminated by, or incorporated into a body part, such as a radioactive implant
– Mechanical or electronic appliances used to assist, monitor, take the place of, or prevent a physiological function, such as a cardiac pacemaker or orthopedic pin
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
28
Physician Interventions
Specifying body parts Right or left Upper, middle, or lower Greater or lesser
Documentation example“Blunt finger dissection was carried down to the bicipital groove, we then removed all of the right long head biceps tendon.”
Always document: The specific anatomical location(s) of where the procedure is
taking place Laterality
(left, right, or bilateral) Exactly how much of the body part was removed
(all, partial, or measurements) Specify actual body cavities rather than referring to
abdominal quadrants Document if specimens sent to pathology are intended to
diagnose and help with treatment decisions following the procedure
Body parts
29
Physician Interventions
• Educational lunch meetings with residents
• Online modules
• Dictation card updates
• Bonus incentive program for physicians
OPERATIVE REPORT FORMATDISCHARGE/INTERIM/SHORT STAY SUMMARY
FORMAT
Dictating physician name & # 1 Dictating physician name, # and team name
Pt name, MRN #, and FIN # 2 Full attending name
Date of Surgery 3 Pt name, MRN #, and FIN #
Attending MD Name 4Admission and Discharge Dates‐Identify discharge status: home, home with home health, correctional care, or SNF
Additional MDs Names 5
ALL Actively Managed Diagnoses, prioritized (Do NOT designate as principal/secondary)‐Link diagnoses, specify, use stages of illness and acute/chronic where applicable, identify laterality.
Pre‐op Dxs 6 Comorbidities not actively managed
Post‐op Dxs 7 ALL invasive procedures, excluding radiography
Specimens sent to pathology.‐Must specify specimens for diagnosis, and if it was the complete body part or only partial.
8Brief H&P: 1‐3 sentences summarizing initial presentation then dictate, “See initial H&P for details”
Estimated blood loss 9
Concise hospital course by problem. 1st line of hospital course should identify: ‐Why did the pt require inpatient vs. obs care‐What was the risk if patient didn’t get this level of care‐What were the main objectives of admission (i.e., goals for discharge)
Anesthesia 10Do NOT list meds; dictate, “See medication reconciliation form”
Operative indications/Intent of surgery 11Medication changes, i.e., new meds, DC’d meds, dose changes
Procedure(s) performed 12
Disposition/Follow‐up plan‐Condition of pt at time of discharge‐Follow‐up appts and time frame‐Important items for F/U at 1st appt, pending labs and studies
Procedure Narrative 13 Interim summaries should include #1‐6 only.
Device(s) Implanted 14Copies to non DH provider, if applicable. Must include fax # in CC.
Explain deviations from planned procedure.
‐What was done?
‐Was it avoidable?
‐Was standard treatment altered?
15
Always specify body parts and laterality. 16Contact Clinical Documentation Integrity for questions regarding proper documentation.
The Discharge Summary is a vital part of the chart summarizing care. This is the key to clarifying why the
patient merited the level of care the received.
30
All Specialties After InterventionsOctober 2014–December 2014
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
31
Annualized amount of claims prevented from delay
32
Collaboration With Coding Department
• PCS coding practice
• Coding Clinic submissions
• Facility coding guidelines committee
33
Coding Clinic SubmissionsDetachment of the Thumb
http://www.clker.com/clipart‐49541.html
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
34
Coding Clinic Submission Approach – Open Irrigation
3 – Percutaneous
X – External
7 – Via natural or artificial opening
8 – Via natural or artificial opening Endoscopic
35
Facility coding guidelines committee
36
Summary
Collaboration
Knowledge
Engagement
Queries
©2015 HCPro, a division of BLR. All rights reserved. These materials may not be duplicated without express written permission.
37
Keep the momentum!
38
References
• ICD‐10‐PCS: The Complete Official Draft Code Set. (2015). Salt Lake City, UT: Optumlnsight, Inc.
• ICD‐10‐PCS Reference Manual. (2012). Denver, CO: Haugen Consulting Group, Inc.
• Code It Right: https://aafp.codeitrightonline.com/ciri/icd‐10‐pcs‐medical‐and‐surgical‐root‐operations‐that‐always‐involve‐devices‐part‐2.html
39
Thank you. Questions?
[email protected]@dhha.org
In order to receive your continuing education certificate(s) for this program, you must complete the online evaluation. The link can be found in the continuing education section at the front of the program guide.
Additional credit to:Norma Stiglich, MD, OBGYN
Megan Buyrn, BSN, RNMary Kate Rentschler, MBA, BSN, RN
Pence Livingston, BSN, RNNathan Brainard, BS
ICD10 Procedure ICD10 Procedure
Documentation Tips for Documentation Tips for
General SurgeryGeneral Surgery
Intent vs. Indications
Indication for cholecystectomy
is symptomatic gall stones.
Intent of the procedure is to
remove the gallbladder.
Documentation Example
“The patient presented with
right upper quadrant pain, with
history of gallstones, and
unable to tolerate oral intake.
The patient was advised to
have her gallbladder removed.
We performed an urgent
Cholestectomy.”
Define the intent the intent of the procedure; not just the
indication(s) for the procedure.
Coders must have a clear understanding of the intent of the
procedure in order to decide what root operation will be used for
the code. The root operations are a series of definitions used by
the coders to identify the type of procedure performed. It must
be understood that explaining the intent of the procedure will
help the coders to properly assign the appropriate root
operation.
Intent of ProcedureIntent of Procedure
Specifying Body Parts
Right or left
Upper, middle or lower
Greater or lesser
Documentation Example
“Blunt finger dissection was
carried down to the bicipital
groove, we then removed all of
the right long head biceps
tendon.”
Always Document:
The specific anatomical location(s) of where the procedure is
taking place.
Laterality
(Left, right or bilateral)
Exactly how much of the body part was removed.
(All, partial or measurements)
Specify actual body cavities rather than referring to
abdominal quadrants.
Document if specimens sent to pathology are intended to diagnose
and help with treatment decisions following the procedure.
Body PartsBody Parts
Types of Devices
Grafts and Prostheses
Implants
Simple or Mechanical
Appliances
Electronic Appliances
Documentation Example
“A 7-French single J stent over
a super stiff wire was placed in
both the right and left renal
pelvises through our
ureteroileal anastomosis. They
were passed easily and we
were confident they were in
the renal pelvises.”
Anything that is left in the body after the procedure is considered a device.
Surgical tools and instruments used to perform the procedure are not
considered a device for ICD10 PCS.
Always Document:
The specific anatomical location(s) of the device.
If a catheter or tubal device is used, documentation must include the body part
where the tip of the catheter is finally placed.
The intended purpose of the device.
Document if the device is placed for the 1st time, removed or replaced.
Document the type of device; biological, autologous, non-autologous, or synthetic
substitute. Documentation can also refer to device descriptors or brand names.
ImplantedImplanted DevicesDevices
Types of Debridement
Excisional– Surgical
removal or cutting away
devitalized tissue using a
blade or scalpel.
Non-excisional– Cleaning,
brushing, scrubbing,
washing or irrigating of
wound.
Documentation Example
“Attention was directed to the wound overlying
the lateral aspect of the 5th metatarsal on the left
foot. His wound measured approximately 1.5cm in
diameter and 3cm in depth with a fibrotic base.
Utilizing a scalpel, the wound was debrided down
to 3cm in depth, to good bleeding in the
subcutaneous tissue. The excision did extend
about 2cm beyond the wound margins. The most
dorsal aspect of the wound was freed from the
bony attachment to the base of the 5th metatarsal
using a scalpel. A segment of bone was exposed
and excised from the foot and sent to pathology
for diagnostic evaluation. Utilizing 3 liters of
sterile, normal saline, post lavage of the wound
was performed. Iodoform packing was placed
over the wound with a dry sterile dressing
consisting of 4x4’s and cling.”
Always Document:
Document location, laterality, size and depth of wound.
Define if the procedure is excisional or non-excisional.
Must document the type of instrument used to remove any tissue.
Type and amount of tissue must be documented.
Example: Skin, Subcutaneous, muscle or bone.
If no surgical instrument was used (non-excisional), then clearly
describe how the wound was debrided and what specific tools
were used.
Example: Gauze, lavage, brush or pulse, etc.
DebridementDebridement
Complication
“While attempting to locate the left
fallopian tube, a segment of the mesosalpinx
was grasped resulting in a laceration and
bleeding. In order to repair the defect, the
infraumbilical skin incision was extended
bilaterally by 4 cm to allow adequate
visualization. It was necessary to perform a
partial salpingectomy to control the
bleeding. An estimated blood loss of 400 ml
occurred as a result of the complication.”
Post-op Diagnosis:
Accidental laceration of left mesosalpinx
repair with left partial salpingectomy.
Intended, Unavoidable Event
“Inspection of the left adnexa found dense
adhesions of the tube to the mesosalpinx
and left uterine horn. Laceration of vessels in
the underlying mesosalpinx was unavoidable
in order to free the left fallopian tube. As a
result, it was necessary to perform a partial
salpingectomy on the left to control the
bleeding and to complete the sterilization
procedure.”
Post-op Diagnosis:
Left partial salpingectomy due to left
adnexal adhesions.
Not Everything is a Complication!
Complications should be documented if an unexpected event
occurred that required additional treatment to the patient.
Complications should be linked to a diagnosis.
Punctures and lacerations that are unavoidable or inherent
to completion of the intended procedure is not a
complication. Documentation must include the medical
decision making and characterize the event as intentional,
unavoidable or inherent to the procedure.
Complications and Unexpected EventsComplications and Unexpected Events
Intent
Approach
Describe your plan
and what you are
going to do to
specific body parts.
Describe how you
reached the site of
the procedure.
Open
Percutaneous
Percutaneous Endoscopic
Via natural or artificial
opening
Via natural or artificial
opening endoscopic
“We have discussed
with the patient the
removal of her
bladder and the
creation of an
ileoconduit.”
“We sharply
dissected down to the
fascia and the fascia
was then sharply
incised and opened
up.”
Body Parts
Devices
All body parts that are
removed
Laterality
The specific body parts that
are anastomosed
How much of each specimen is
removed.
(All, partial or measurements)
Body parts connected to the
device.
Intent of the device.
Brand name or device
descriptors.
Placed for the 1st time,
removed or replaced.
Esophagus– Upper, Middle
or Lower
Ascending, Transverse,
Descending or Sigmoid
Stomach or Stomach,
Pylorus
Omentum–
Greater or Lesser
Autologous,
Nonautologous
or Synthetic
Substitute
Drainage
Device
Feeding Device
Intraluminal
Extraluminal
Radioactive
Element
Monitoring
Device
Infusion Device
Artificial
Sphincter
Stimulator
Lead
“We then took out a circle of skin and
subcutaneous fat in the right lower
quadrant. A cruciate incision was
made in the anterior rectus sheath,
and the rectus muscle and posterior
layers were spread apart bluntly. This
was dilated up to three fingers in
width. The ileum about 15 cm
proximal to the ileocecal valve was
brought up here and later matured to
the skin.”
“A 5 French feeding tube
was passed through the
proximal pouch, across
the anastomosis and
into the distal
esophagus until
resistance was met.”
Colon ProceduresColon Procedures
Intent
Approach
Describe your plan
and what you are
going to do to
specific body parts.
Describe how you
reached the site of
the procedure.
Open
Percutaneous
Percutaneous Endoscopic
Via natural or artificial
opening
Via natural or artificial
opening endoscopic
“We recommended
prompt surgical
exploration with
possible right
hemicolectomy.”
“We inserted a GelPort
and established
pneumoperitoneum after
under direct palpation,
inserting a 12mm port in
the left upper quadrant.”
Body Parts
All body parts that are
removed
Laterality
The specific body parts that
are anastomosed
How much of each specimen
is removed.
(All, partial or measurements)
Right or Left
Hepatic Flexure
Ascending Colon
Descending Colon
Transverse Colon
Sigmoid Colon
Anus
Rectum
“We thus mobilized the entire
right colon and performed a
right hemicolectomy. All of the
cecum, ascending colon,
hepatic flexure, and a small
portion of transverse colon
were removed off the table
and sent to pathology.”
Colectomy ProceduresColectomy Procedures
Intent
Approach
Describe your plan
and what you are
going to do to
specific body parts.
Describe how you
reached the site of
the procedure.
Open
Percutaneous Endoscopic
Laparoscopic converted to
open
Via natural or artificial
opening
Via natural or artificial
opening endoscopic
“Based on the
findings, it was
recommended to
undergo a
laparoscopic
appendectomy.”
“A 5mm port was placed
through the sheath.
Laparoscope was
introduced.”
“It was decided at this time
that we needed to convert
our laparoscopic procedure
to open.”
Body Parts
All body parts that are
removed
Laterality
The specific body parts that are
anastomosed
How much of each specimen is
removed.
(All, partial or measurements)
Appendix
Omentum–
Greater or Lesser
“The appendix was removed in
its entirety.
“The enlarged appendix was
encased in the greater
omentum and we therefore
had to remove some of the
greater omentum in order to
remove the appendix.”
AppendectomyAppendectomy
Intent
Approach
Describe your plan
and what you are
going to do to
specific body parts.
Describe how you
reached the site of
the procedure.
Open
Percutaneous
Percutaneous Endoscopic
Laparoscopic converted to
open
Via natural or artificial
opening
Via natural or artificial
opening endoscopic
“She was placed on
antibiotics and felt to
be in need of an
urgently-performed
laparoscopic
cholecystectomy.”
“I felt the best course of
action for a safe
cholecystectomy was to
convert to open. We
then performed a right
upper quadrant
incision.”
Body Parts
All body parts that are
removed
Laterality
The specific body parts that
are anastomosed
How much of each specimen is
removed.
(All, partial or measurements)
Gallbladder
Common Bile Duct
Cystic Duct
Omentum–
Greater or Lesser
“The gallbladder was
removed in its entirety
along with a portion of
the common bile duct,
placed in an Endocatch
bag and removed from
the peritoneal cavity.”
CholecystectomyCholecystectomy
Intent
Approach
Describe your plan
and what you are
going to do to
specific body parts.
Describe how you
reached the site of
the procedure.
Open
Percutaneous
Percutaneous
Endoscopic
Laparoscopic
converted to open
“We discussed with
patient and wife about
the risks, benefits and
they agreed to
proceed with the
splenectomy.”
“We inserted the 10mm 30
degree lens. We proceeded
to insert after giving local
anesthetic under direct
visualization, four
additional 12mm ports
along the subcostal line.”
Body Parts
All body parts that are
removed
Laterality
The specific body parts that
are anastomosed
How much of each specimen is
removed.
(All, partial or measurements)
Spleen “We then removed
the spleen in its
entirety.”
SplenectomySplenectomy
Intent
Approach
Document your plan and
what you are going to do to
specific body parts.
Document if this procedure
is for diagnostic evaluation.
Described how you
reached the site of
the procedure.
Open
Percutaneous
Percutaneous Endoscopic
Via natural or artificial
opening
Via natural or artificial
opening endoscopic
“Patient’s CT revealed a
right upper lobe lung
mass suspicious for
cancer, we elected to
biopsy and performed
transbronchial lung
biopsies.”
“We marked out a posterior
lateral thoracotomy
incision and made this with
a knife. We extended it
down to the latissimus
using the Bovie cautery. We
came through the
latissimus muscle.”
Body Parts
All body parts that are
removed
Laterality
The specific body parts that are
anastomosed
How much of each specimen is
removed.
(All, partial or measurements)
*List every single
body part that is
removed from the
body. *
“We then transected the
entire left lower lung lobe
and passed the specimen
off. We then also removed
the entire chain of the left
internal mammary
lymphatic.”
Devices if Applicable
Body parts connected to
the device.
Intent of the device.
Brand name or device
descriptors.
Placed for the 1st time,
removed or replaced.
Therapeutic Substances
Thrombolytic
Radioactive substances
Destructive agents
Antineoplastic
Anti-infective
Anesthetics
Analgesics
MalignancyMalignancy
Intent
Approach
Describe your plan
and what you are
going to do to
specific body parts.
“We then proceeded
to perform a
tracheostomy.”
Describe how you
reached the site of
the procedure.
Open
Percutaneous
Percutaneous
Endoscopic
“A cricopharyngeal
myotomy was
performed, cutting along
the cricopharyngeal
muscle down to the
esophageal mucosa.”
Body Parts
Devices
Clearly describe the
placement of the
tracheostomy tube.
Trachea
Esophagus
Body parts connected to the
device.
Intent of the device.
Brand name or device
descriptors.
Placed for the 1st time,
removed or replaced.
Tracheostomy
device
“A 5 cuffed
endotracheal tube was
then placed into the
trachea with
confirmation of CO2
return.”
“The tracheostomy
tube was removed
and a new six cuffed
endotracheal tube was
placed within the
tracheostomy site.”
TracheostomyTracheostomy
Intent
Approach
Describe your plan
and what you are
going to do to
specific body parts.
Describe how you
reached the site of
the procedure.
Open
Percutaneous
Percutaneous Endoscopic
Via natural or artificial
opening
Via natural or artificial
opening endoscopic
External
“He elected to
proceed to the
operating room for
repair of the
right femoral
artery.”
“An incision was
made over the
palpable pulse and
thrill in the left groin
site.”
Body Parts
Devices
Document the exact
anatomical
location(s) of the
procedure.
Body parts connected to
the device.
Intent of the device.
Brand name or device
descriptors.
Placed for the 1st time,
removed or replaced.
Autologous Tissue
Nonautologous Tissue
Synthetic Substitute
*Anatomical location of
where autologous tissue
was harvested must be
documented.*
Left or Right
Depth of Tissue–
Skin, Subcutaneous,
Muscle or Bone
Distal or Proximal
Upper or Lower
“We took 6-0 Prolene
sutures; we trimmed up the
edges of both sides of this
large left femoral vessel to
the common left femoral
artery and then primarily
repaired it with a running
6-0 Prolene suture.”
“We harvested the strips of
partial thickness of skin from
the left thigh and meshed them
in a 3 to 1 level with the
Brennan mesher. We then
secured them to the
surrounding skin of the
abdominal wall with staples
and loosely to each other.”
RepairsRepairs
DispositionDisposition
Proper disposition of a patient at the end of a procedure
should be stated as follows
“Transferred (to specific unit) for post operative
monitoring.”
Direct all surgical documentation questions or concerns to
Clinical Documentation Improvement
Gwen Regenwether, RN Ext: 22747
Cheree Lueck, RN Ext: 22795
Dr. Norma Stiglich Ext: 22776
Contact InformationContact Information
OPERATIVEREPORTFORMAT
DISCHARGE/INTERIM/SHORTSTAYSUMMARYFORMAT
Dictatingphysicianname&# 1 Dictatingphysicianname,#,andteamname
Ptname,MRN#,andFIN# 2 Fullattendingname
Dateofsurgery 3 Ptname,MRN#,andFIN#
AttendingMDname 4Admissionanddischargedates‐Identify discharge status: Home, home with home health, correctional care, or SNF
AdditionalMDs’names 5ALLactivelymanageddiagnoses,prioritized(doNOTdesignateasprincipal/secondary)‐Link diagnoses, specify, use stages of illness and acute/chronic where applicable, identify laterality
PreopDxs 6 Comorbiditiesnotactivelymanaged
PostopDxs 7 ALLinvasiveprocedures,excludingradiography
Specimenssenttopathology‐Must specify specimens for diagnosis, and if it was the complete body part
or only partial
8BriefH&P:1–3sentencessummarizinginitialpresentation,thendictate,“SeeinitialH&Pfordetails”
Estimatedbloodloss 9
Concisehospitalcoursebyproblem.1stlineofhospitalcourseshouldidentify:‐Why did the pt require inpatient vs. obs care?
‐What was the risk if pt didn’t get this level of care?
‐What were the main objectives of admission (i.e., goals for discharge)?
Anesthesia 10 DoNOTlistmeds;dictate,“Seemedicationreconciliationform”
Operativeindications/intentofsurgery 11 Medicationchanges,i.e.,newmeds,DC’dmeds,dosechanges
Procedure(s)performed 12
Disposition/follow‐upplan‐Condition of pt at time of discharge
‐Follow‐up appts and time frame
‐Important items for F/U at 1st appt, pending labs and studies
Procedurenarrative 13 Interimsummariesshouldinclude#1–6 only
Device(s)implanted 14 Copiestonon‐DHprovider,ifapplicable.Mustincludefax#inCC.Explaindeviationsfromplannedprocedure‐What was done?
‐Was it avoidable?
‐Was standard treatment altered?
15
Alwaysspecifybodypartsandlaterality 16ContactClinicalDocumentationIntegrityforquestionsregardingproperdocumentation.
The discharge summary is a vital part of the chart summarizing care. This is the key to clarifying why the patient merited the level of care they received.