ANU College of Engineering and Computer Science · Web view100% of new staff receive WHS Induction % implementation of Chapter 3.2 (WHS Induction, Training and Supervision) and 3.3

College of Engineering and Computer Science Local WHS Plan 2019

Appendix A College WHS Plan 2019

College College of Engineering and Computer Science Date as at 02/08/2019

Authorised by NAME ___Prof. Nick Birbilis, College Deputy Dean_____________________________ Signature _________________________________ Date _____________________________

Monitored by NAME _________________________________ Signature _________________________________ Date _____________________________



End of Year Review and Monitoring by NAME ________________________ Signature _____________________Date _____________________________

End of Year Review Comment

Note: the Review of College WHS Plan progress must be conducted by the Dean and Schools/ Institutes Directors. A local WHS plan (ie: EEME WHS plan) must be reviewed and endorsed by its Director.

document.docxApproved by: Prof Nick Birbilis, College Deputy Dean Version: 1Release Date: Review Date: 15/12/2019 Page 1This process is uncontrolled after printing.


Part A. Implementation of University WHS PlanObjectives Targets Local Specific

Performance Measures (LSPM)

Responsible Staff

Completion by Timeframe

Quarterly Monitoring Comments

Q1 Q2 Q3 Q4

Establish a Local WHS Plan, monitor, review and manage in accordance with WHSMS Chapter 2.2 (Local WHS Plan)

Local WHS Plan established

Plan is monitored 4 times a year

Plan is reviewed once a year

Plan is completed as planned

% implementation of Chapter 2.2 (Local WHS Plan)

Gold Status on Traffic Light Status Report

Dean/Deputy Dean Directors WHS officers [and…]

☐ June☒ December

N/A – University WHS Plan under consultation and not published yet

University WHS committee approved the plan

Roll out of WHS Management System Handbook in Draft format

Draft of local WHS plan for approval

Ongoing implementation of risk management in alignment with Chapter 3.1

Implementation of new templates

Collect feedback from Designated Working Groups on the relevance and usability of Risk Assessments

% implementation of Chapter 3.1(Local WHS Plan)

☐ June☒ December See above See above EEME: introduction to the new

templates to research groupRSCS + institutes.Template introduced at Tier 3 WHS; committee members to distribute for implementation to local areas

Implement Chapter 3.2 (WHS Induction, Training and Supervision) and 3.3 (WHS Local Training Plan) as applicable

WHS Local Training Plan is established, monitored and reviewed

University prescribed Induction tiers and templates are adopted

100% of new staff receive WHS Induction

% implementation of Chapter 3.2 (WHS Induction, Training and Supervision) and 3.3 (WHS Local Training Plan)



See above See above ANU to develop training program Roll out and complete programSome training not available yetWHS matrix published by HR WHSWEG WHS consultant mentor and coach local areas on developing local WHS plan When is the implementation due to commence (published version?)Development and implementation of training register

Directors and staff complete the University WHS

Induction University WHSMS

TrainingAs per identified on WHS Local Training Plan

100% completion of these training as identified on Local Training Plan

% completion of these training as identified on Local Training Plan


See above See above ANU to develop training program Develop and implement local training register

CECS staff on both Tier 2 &Tier 3 WHS Committees completeWHS Committee Training

WHS committee members at both Tier 2 and Tier 3 are suitably trained and understand the role of the Committee.

100% of members of the Tier 2 and Tier 3 WHS Committee completed WHS Committee Training

Staff on Tier 2 &Tier 3 WHS Committee


See above See above See above Tier 2 and Tier 3 WHS members complete WHS committee training



Objectives Targets Local Specific Performance measures (LSPM)

Responsible staff Completion by timeframe

Quarterly Monitoring Comments

Q1 Q2 Q3 Q4

Implement Chapter 3.6 Contractor Safety

Establish procedure for inducting local contractors

20% implementation of Chapter 3.6



See above See above Chapter to be finalised Consultation and start planning implementation when chapter is available.

Dean/ Deputy Dean and Director lead WHSMS implementation and practice

Completion of WHSMS and Due Diligence Training for COO

Pass the Annual WHSMS Management Questionnaire

100% completion of WHSMS and Due Diligence Training for COO100% pass the Annual WHSMS Management Questionnaire

Dean/ Deputy Dean and Directors


See above See above CECS HR to supply status of training completionWHS to compile list of missing training and establish due date and communicate to Dean/ Deputy Dean and Directors

Evidence of training completion

Figtree incidents are investigated promptly and appropriate action taken.

Have 2 authorised investigators

Investigation completion timeframe: xx days

Incident closed: xx days

100% of incidents are investigated and closed within the specified timeframe

Authorized Investigators College WHS

Officer Lab Manager


See above See above Authorised investigators identified

Investigators training completedMajority of incidents closed in the defined timeframe

Figtree hazards are assessed promptly within the specified timeframe.

Examination of hazard within 2 days

Risk assessment (if req), and corrective actions generated within xx days

100% of Hazards are assessed and closed within the specified timeframe

Authorized Investigators College WHS

Officer Lab Manager


See above See above Authorised investigators identified

Investigators training completedMahority of hazards closed in the timeframe

Figtree corrective actions are used to identify persons responsible for WHS corrective actions and monitor progress towards completion

Corrective actions are generated in Figtree as a result of incidents, hazards, and other activities (ie: inspections), and are completed within 90 days.

100% of corrective actions assigned to CECS staff are completed within the specified timeframe

All staff ☐ June☒ December

See above See above n/a WEG to provide training ?



Part B. Plan for Schedulable Activities (PSA)

The PSA should include all WHS activities that the School/Service Division undertakes which are required to be scheduled and monitored in the current year.

Delete the activities that are not applicable from this template and add others specific to the local area to ensure a locally tailored PSA. The list of activity categories is not exhaustive.

LEGEND

Unshaded date Activity scheduled dateDate Activity completed and the completion dateDate Activity missed but rescheduled/corrective action

assigned Activity missed and not dealt withNot available in WHS handbook

CECS responsibility Questions for CECS management

General FOR ALL LOCAL AREAS

Resources2019

Activity Legal and other

requirement reference

Frequency Responsible Staff Records MonthJ F M A M J J A S O N D

Allocate WHS specific budget for improving work health and safety under your control

NAT 3.1.1 Annually in the budget allocation round

General ManagerSchools and institutes Directors

WHS specific account code

Spending record of the code Responsible staff to advise

Review the qualification, experience and skills of positions to implement the University WHSMS against WHS Officers Capability Framework

NAT 3.1.2 2-Yearly General ManagerSchools and institutes Directors

Review document

First Quarterly Due Diligence Report each year

Improvement WHS (team)

plan submitted to HR manager

(due in

2020)

Contingency and Emergency Arrangements2019

Activity Legal and other



Contingency Plan

See Chapter 3.1 Hazard Management for details

Work Health and Safety Regulations 2011 (clth)37, 40, 43, 74 & 80

Annually – at least 1 topic

WHS Officer or other delegated persons in consultation with relevant supervisors and workers

Contingency Plan document

Appendix GContingency plan decision tree (under development - WEG


https://www.legislation.gov.au/Series/F2011L02664




Activity Legal and other requirement

reference

Frequency Responsible staff Records J F M A M J J A S O N D

Contingency Plan Testing

Note This is in addition to the fire evacuation exercise

AS 1851Maintenance of Fire Protection Systemsand Equipment – Section 19

Work Health and Safety (Managing Risks of Hazardous Chemicals in the Workplace) Code of Practice 2015 Section 6

Work Health and Safety (Managing the Risk of Falls at Workplaces) Code of Practice 2015 Section 9

Work Health and Safety (Confined Spaces) Code of Practice 2015 Section 6

Annually

At least 1 topic

WHS Officer or other delegated persons in consultation with relevant supervisors and workers

Contingency Plan testing questionnaire/ document WEG to advise

Emergency Plan and Procedure Review

Annually Facility & Services and Chair, Emergency Planning Committee

Reviewed emergency plans and procedures

EPC Training(WHS consultant and lab manager)

Update of emergency plan

Emergency Evacuation Exercise (EEE)

☒ Annually☐ Half yearly

Chief WardensBuildings 31; 32; 35A;108; 115 &145

EEE records

EEE participation monitoring records

16-18 Sept

Local Emergency Control Organisation (ECO) Network reviewReview if additional wardens are required or training is required

WHSMS Handbook Chapter 3.5 Emergency Management

☐ Annually☒ Half yearly

Chief Fire Wardens or WHS officer/ manager or Chair, Emergency Planning Committee

Archived Emergency Warden Register, if applicable

Email communications between Chief Wardens and School/ Institutes Directors or WHS officer/ manager and Directors

All buildings have a full ECO team

Bldg. 115 low on wardens due to most ECO team members moving to the Hub


https://www.legislation.gov.au/Details/F2016L00405










Activity Legal and other requirement reference

Frequency Responsible staff Records J F M A M J J A S O N D

First Aid Kit content check(includes all portable kits

Work Health and Safety Regulations 2011 (Clth) Section 42

Work Health and Safety (First Aid in the Workplace) Code of Practice 2015Section 2 & 3

☐ Annually☒ Half yearly

First Aid Officers or designated First Aid contractors

First aid kit check record

Invoice from first aid kit contractor on the check performed or items replaced

3rd

March

First Aider RegisterUpdate, check for qualification expiry

An email request will come from WEG in January (annual snapshot)

Monthly WHS officer/Manager or other delegated persons

Updated first aid register

June list of FAO updated

Ongoing campaign on staff announcement for next training available and call for interest

First Aid AssessmentBased per building

Annually WHS officer/Manager or other delegated persons in consultation with local First Aid Officers

Completed First Aid Assessment record Develop

FAO register 30/11

If the AED is owned locally and not managed by F&S

AED check – visual inspection

WHSMS Chapter 3.4 Appendix B

Monthly F&S Record in AED notebook Checked with F&S. Only 108 side entrance may be owned locally. [TBC] 8/11


AED pads replacement


Every 2 years F&S Tax invoice


AED battery replacement


Every 4 years F&S Tax invoice

Designated Resting Area inspectionLocation: bldg. 145 &bldg108

Annually during low risk area workplace inspections

Authorised Inspector and the designated Advanced First Aider

Workplace inspection record

Tax invoice for replacement

Corrective actions taken

First Aid rooms to be relabelled Designated Resting Areas.









First aid room inspection and maintenanc

Annually (during low risk area workplace inspections)

Occupational First Aider and Authorised Inspector

Workplace inspection record

Tax invoice for replacement

Corrective actions taken

CECS has no occupational First Aider; first aid room must be converted into designated area (and parental room?)

Workplace InspectionsSchools/Institutes to provide exact locations and dates of inspections as appendix to this plan or in their local WHS plan signed by the Director.

2019Locations Legal and other



CECS Office of the Dean & PSG Work Health and Safety (How to Manage Work Health and Safety Risks) Code of Practice 2015Section 4.3

annually Workplace inspection records

Corrective actions report

To be scheduled

EEME Annually or twice a year depending area

Workplace inspection records


To be scheduled

RSCS; 3A, Software and Cyber institutes

Workplace inspection records


To be scheduled

Hazard Management

2019Activities Legal and other



Annual Risk Profile Review to try to reduce

Work Health and Safety (How to Manage Work Health and Safety Risks) Code of Practice 2015Section 4.3

WHSMS Handbook 3.1 Hazard Management

Annually in December

School Director

In discussion with WHS Officer or other delegated positions

Annual Risk Profile Review submitted to WEG

Annually reviewed hazard registerWHSMS not established

Review Static Risk Assessments in accordance with residual risk rating

☐ 6-monthly (Residual risk Extreme)☐ Annually (Residual risk High)☐ 2-yearly (Residual risk Medium)☐ 3-yearly (Residual risk Low)

Local supervisors and affected workers in consultation with WHS Officer

Static Risk Assessment Review schedule

Static Risk assessment register

WHSMS not established Completing the register

Review Safe Work Procedures In accordance with the review timeframe of the associated risk assessments

Local supervisors and affected workers in consultation with WHS Officer

Reviewed SWPs

Static Risk assessment register WHSMS not established Completing register Oct- Dec









Induction and Training2019

Activities Legal and other requirement

reference


Monitoring WHS Local Training Plan on training completion

Work Health and Safety Act 2011 (Clth) Section 19


Monthly Person managing the WHS Local Training Plan

Monthly archived Local Training Plan WHMS not established 30/11 31

Monitor WHS Local Training Plan to identify gaps and resolve the gaps

Quarterly Deputy Dean/School Directors

Quarterly archived Training PlanLocal WHS committee minutes WHMS not established 31 Dec

Review WHS Local Training Plan on its relevance

Annually Deputy Dean/ School Directors

Archived Local Training Plan

Local WHS Committee minutesWHMS not established 31 Dec

School/Service Division level Induction

Monthly CECS HR and schools/ institutes WHS officer or admin staff

Completed induction record

WHMS not established

New templat

e 30 Nov

New template31 Dec

Reminder to discuss WHS performance and development in the PDR process

NA Twice a year Deputy Dean/School Director

This responsibility can be delegated to General Manager, Schools /institutes Managers, Team Managers or other Management positions, including HR

Email sent to all supervisors

Materials displayed at WHS Notice board

Minutes of meetings where most supervisors in the School/ institute /Service Division attend

WHMS not established PDR must cover this process

Supervision Checks for Tier 3 Work Safely Proficiency Training

NA Annually Supervisors or delegates Supervision check records 31 Dec

Electrical Safety Management2019

Activities Legal and other requirement reference


Electrical testing and tagging

Work Health and Safety Regulations 2011 (Clth) Section 150 & 151

Work Health and Safety (Managing Electrical Risks in the Workplace) Code of Practice 2015, particularly section 3.2

Annually or when new equipment arrives

Technical Services (EEME)

F&S

Electrical testing and tagging invoice

Electrical testing and tagging records showing % passing or failing the test

Key Meetings

2019Meetings Legal and

other requirement

reference











https://www.legislation.gov.au/Series/C2011A00137



CECS Tier 2 WHS Committee meetings

Work Health and Safety Act 2011 (Clth) Section 78

Quarterly Meeting minutes6th

March 13th

June

17th July –

inquorate

12th

September 12th Nov 4th

December

EEME Tier 3 WHS committee meetings

quarterly Meeting minutes

CECS Tier 3 WHS committee meetings

Twice/year

Emergency Planning Committee

Annually CECS EPC Chair Meeting minutes

Authorised Inspectors [workplace inspection] – Community of Practice

Half yearly Deputy Dean/ Directors N/A

WHSMS not established

Names to be

provided and

training identified

Reports and Reviews – Safety Management System Documents

2019Activities Legal and

other requirement

reference


Traffic Light Status Report Review

Work Health and Safety Act 2011 (Clth) Section 19 Due Diligence

Quarterly Draft by WHS Officer or any other appropriate positions

Authorised by Deputy Dean/ School Institutes Directors

Submitted Traffic Light ReportPlease note: submission of 2019 traffic light report did not require Deputy Dean or School/ Institute Directors WHS plan not established

17/10. WHS officer

attended training; 30/10

Submission of report

Traffic Light Status Report Validation

Quarterly WEG WHS Consultants No objective evidence required n/aCorrective Action Report Review

Quarterly Deputy Dean, School/ Institute Directors

In consultation with WHS Committee members

Local WHS Committee Minutes

Other meeting minutes where there is no local WHS committee

WHS plan not established

Meetings Frequency Responsible Staff Records J F M A M J J A S O N D

Incident Review Quarterly Deputy Dean, School/ Institute Directors

In consultation with WHS

investigators WHS

Monthly executive committee dashboardLocal WHS Committee Minutes







Committee members

Incident Trend Analysis Review and develop local strategies

Annually Deputy Dean, School/ Institute Directors


31 Dec

Audit Result Review Quarterly Deputy Dean, School/institute Directors



Other meeting minutes where there is no local WHS committee

Local WHS Plan Monitoring Monthly WHS Officer / Manager or local HR Manager

Monthly archived Local WHS Plan

WHS plan not established Draft created

Draft submitted to EEME WHS committee

Draft submitted to Tier 2&Tier 3 WHS committees

Draft monitored and updated accordingly

Local WHS Plan Review Annual Review Deputy Dean, School/ Institute Directors



Completed new Local WHS Plan 31 Dec

Gap Analysis to WHSMS Handbook

Annually WHS Officer/ Manager or other delegated positions

The outcome can be reported to Local WHS committees for discussion

Gap analysis document, if available

Local WHS Committee Meeting minutes

Risk Specific - FOR AREAS WHICH THESE APPLY

Personal Protective Equipment (PPE)THE FOLLOWING CONTENT REFLECTS EEME WHS PLAN ONLY.






Inspect PPE to ensure PPE are maintained, repaired or replaced as needed


Half-yearly Authorised Inspector and Local Manager or supervisor or delegate

Workplace Inspection record

PPE maintenance, repair records and/or replacement invoice

Review PPE provision to ensure all PPE used in local areas are derived as a control from a risk assessment

WHSMS Handbook 3.1 Hazard Management

Annually WHS Officers/Managers Risk assessment where the PPE is identified

Hazardous ChemicalsTHE FOLLOWING CONTENT REFLECTS EEME WHS PLAN ONLY.




Check if chemical register is up-to-date

If not, update chemical registers

Work Health and Safety Regulations 2011 (Clth) Section 344, 346 and Schedule 7

Quarterly CMS administrator

In consultation with supervisors of activities involving hazardous chemicals

Updated chemical register

Check the validity of printed Safety Data Sheet (SDS) (within 5 years), if applicable

If no printed SDS, then this activity does not apply


Annually in early November

Supervisors of activities involving hazardous chemicals

In consultation with workers using hazardous chemicals

Workplace inspection templateEmaile

d to School mail list

Peroxidisable chemical testingfor chemicals which can form peroxides in storage (if applicable)

WHSMS Handbook 3.7 Chemical Safety Management

☐ Monthly☐ 3-monthly☐ Half yearly

Local supervisors or delegated staff who need to work with peroxidisable chemicals

Testing record registerN/A

Hazardous Plant Equipment – Inspection and Maintenance ScheduleSchools/Institutes to provide exact list and maintenance schedule as an appendix to this plan or in their local WHS plan signed by their Director.

2019Activities Legal and

other requirement

reference


Review safe guard requirements for hazardous plant/equipmentEnsure if you introduce safe guard, it must be identified as a control on corresponding risk assessment

Work Health and Safety Regulations 2011 (Clth) Section 208, 209

2-Yearly Local supervisors and WHS Officer

Reviewed risk assessment

Email communication

Review outcome















Corrective action reportSafe guard inspections

Detailed descriptions refer to Handbook Chapter Plant Safety Management

Frequency depending on the frequency of use and force towards the guards

Below are examples frequencies but local areas must determine their own

☐ Half Yearly☐ Annually☐ 2-Yearly☐ 3-yearly☐ 5-yearly☐ Other freq

Supervisors of activities involving plant equipment, laboratory/workshop managers. Research Support Officers

In consultation with WHS Officer or other delegated positions

Safe guarding inspection checklistIt is recorded in the School Maintenance system

Review emergency stops – sign posted and not obstructed


In workplace inspections

Authorised Inspectors Workplace inspection template

Email communicationCorrective action report

Safety Devices – Check the IntegritySchools/Institutes to provide exact list or as an appendix to this plan or in their local WHS plan signed by their Director. A school/ institute must clearly specify if this section is not relevant to their business activities.

2019Item ID / QTY Location Frequency Responsible Staff Records Month

J F M A M J J A S O N DEmergency Stops & interlocks

Steel Racking InspectionSchools/Institutes to provide exact list as an appendix to this plan or in their local WHS plan signed by their Director. A school/ institute must clearly specify if this section is not relevant to their business activities.

2019Steel Racking ID Location Inspection

FrequencyResponsible Staff Records Month

J F M A M J J A S O N D

Ladders InspectionSchools/Institutes to provide exact list as an appendix to this plan or in their local WHS plan signed by their Director. A school/ institute must clearly specify if this section is not relevant to their business activities.

2019Ladders ID Location Inspection

FrequencyResponsible Staff Records Month

J F M A M J J A S O N D






WHS Signs2019

Activities Frequency Responsible Staff Records MonthJ F M A M J J A S O N D

Review local WHS related signs on relevance and physical appearance

Remove, repair or replace signs as appropriate

As a part of the Workplace Inspections Low risk areas -

once a year High risk areas –

twice a year

Authorised inspectors Inspection records and comments


Hazardous Noise Management



Frequency Responsible Staff

Records MonthJ F M A M J J A S O N D

Audiometric testing for workers who are required to use hearing protection


2 Yearly Building Officer Audiometric testing record [confidential] (due in

2020)Audiometric testing for workers who are exposed to situations specified in WHSMS Handbook Chapter 3.13 Part 3.13.2.4

Work Health and Safety (Managing Noise and Preventing Hearing Loss at Work) Code of Practice 2015

6 monthly Building Officer Audiometric testing record [confidential]


Registration eg. University owned vehicles; Pressure Equipment; Firearms; Forklift etc



Frequency Responsible Staff


Hilux YEM87F, CECSWork Health and Safety Regulations 2011 (Clth) Section 264-288D, Schedule 5

Annually EEME School admin

Fleet Services6 May

Mitsubishi Triton Annually EEME School admin

Fleet Services 8 May

Toyota 4x4, Land cruiser YAU046

Annually EEME School admin

Fleet Services 9 May

Forklift YJ174X Annually Technical Services ACT Forklift Services 3 FebSolar car trailerEngineering trailer

Licence eg. High Risk Work Licence; Forklift Licence; Prohibited & Restricted Carcinogens etc THE FOLLOWING CONTENT REFLECTS EEME WHS PLAN ONLY. A school/ institute must clearly specify if this section is not relevant to their business activities.

2019Activities Legal and other Frequency Responsible Records Month


https://www.legislation.gov.au/Details/F2017C00580









Staff J F M A M J J A S O N D

Forklift license Work Health and Safety Regulations 2011 (Clth) Section 81-112, Schedule 3

Annually Technical Services Renewed or valid license 30 May

S7 Licenses HF and KCN Every two years

Lab Manager/ ACT Health

To be renewed in Aug 2020

University or Local WHS Programs, if applicable, for reminding purposes2019

Activities Frequency Responsible Staff


Email communications

Other2019

Activities Frequency Responsible Staff



