Antrim County Board of CommissionersAPPROVAL OF CLOSED SESSION MINUTES FROM MAY 16, 2019 3 5. COMMUNICATIONS/NOTICES. 6. LIAISON REPORTS ... Traverse City Traverse City Suttons Bay

Antrim County Board of CommissionersEd Boettcher, Chairman

Thursday, June 6, 2019 @ 9:00 a.m. Antrim County Building, 2nd Floor, Board of Commissioners Room

203 East Cayuga, Bellaire, MI 49615 *If you require auxiliary aid assistance, contact (231)533-6265

CALL TO ORDER:

1. OPENING CEREMONIES OR EXERCISES(Pledge of Allegiance, Invocation, Moment of Silence)

2. PUBLIC COMMENT

Members of the public are encouraged to speak during the public comment agenda items, which are placed at thebeginning and end of meetings. Any member of the public speaking under the privilege of “Public Comment” may speak nolonger than three (3) minutes. A group of individuals who wish to present a specific point of view may designate aspokesperson who the Board will allow additional time; however, this is not a requirement. All individuals who wish tospeak during public comment will be allowed to do so. Members of the public with questions, concerns, or commentsregarding their topic addressed during public comment may request additional information and/or referral from the CountyAdministrator’s Office during normal business hours or call 231-533-6265.

3. APPROVAL OF AGENDA 3

4a. APPROVAL OF MINUTES FROM MAY 16, 2019 3

4b. APPROVAL OF CLOSED SESSION MINUTES FROM MAY 16, 2019 3

5. COMMUNICATIONS/NOTICES

6. LIAISON REPORTS

7. COMMITTEE REPORTS (AS NEEDED)

8. OLD/UNFINISHED BUSINESS

9. NEW BUSINESS

A. Claims and Accounts 4

B. 13th Circuit Court Community Corrections Grant Application 5-18

C. MERS Hybrid Adoption Agreement: Amendment 19-27

D. Huron County Resolution: Caro Center State Psychiatric Facility 28-31

E. Emergency Services1. Great Lakes Energy People Fund Grant 32-382. MI Department of State Police: Hazardous Materials Emergency Preparedness Grant 39-41

F. Sheriff’s Office – Marine: Capital Outlay Request 42

Antrim County Board of Commissioners Page 1 of 59 June 6, 2019

http://www.antrimcounty.org/downloads/boc_05_16_2019_minutes.pdf

G. Commission on Aging – Budget Amendment Request 43-45

H. Dam Beach Easement 46-48

I. Closed Session – Command Unit Negotiations 49

10. APPOINTMENTS/ANNUAL REPORTS

A. Annual Reports 50-511. MSU Extension – Jennifer Berkey2. The Watershed Center – Christine Crissman3. Grass River Natural Area – Jenn Wright4. Department of Health & Human Services – Maureen Clore5. Antrim County Road Commission – Burt Thompson6. Probate/Family Court (Information Only)7. Antrim County Transportation (Information Only)8. Antrim County Commission on Aging (Information Only)

11. REPORTS

A. County Administrator Report1. Monthly Report 52-57

B. Finance Director Report1. Revenue & Expenditure Report – April 2019 58-592. Various Matters

C. Chairman Report

12. VARIOUS MATTERS

13. PUBLIC COMMENT

14. ADJOURN


http://www.antrimcounty.org/downloads/2018_annualreport_msuextension.pdf

http://www.antrimcounty.org/downloads/2018_annualreport_watershedcenter.pdf

http://www.antrimcounty.org/downloads/2018_annualreport_grna.pdf

http://www.antrimcounty.org/downloads/2018_annualreport_dhhs.pdf

http://www.antrimcounty.org/downloads/2018_annualreport_roadcommission.pdf

http://www.antrimcounty.org/downloads/2018_annualreport_probate.pdf

http://www.antrimcounty.org/downloads/2018_annualreport_act.pdf

http://www.antrimcounty.org/downloads/2018_annualreport_coa.pdf

May 31, 2019

TO: Board of Commissioners

FR: Pete Garwood, County Administrator

RE: Approval of Agenda, Minutes (5/16/2019)

You should have received your agenda packets via electronic communication on May 31, 2019. If there are no changes or additions to the agenda, please consider the following action:

Motion by _________________ and seconded by ___________________ to approve the agenda as presented.

You all also received the minutes from the May 16, 2019 Board of Commissioners meeting via electronic communication on May 31, 2019. If there are no corrections to those minutes, please consider the following action:

Motion by __________________, seconded by ___________________ to approve the minutes of the May 16, 2019 meeting as written.

At the meeting, you will all be receiving a copy of the minutes from the May 16, 2019 closed session. If there are no changes to those minutes, please consider the following action:

Motion by __________________, seconded by ___________________ to approve the minutes of the May 16, 2019 closed session as written.

Memorandum Administration Office


May 30, 2019



RE: Claims & Accounts

Please consider the following action:

Motion by _________________ and seconded by ___________________ to approve the Claims and Accounts in the amount of $__________________.



Action Request to Board of Commissioners Meeting Date: 6/6/2019 Department: 13th Circuit Court – Community Corrections Submitted By: Sherise Shively Edited and Approved By: Peter Garwood, County Administrator Agenda Item: 13th Circuit Court Community Corrections Grant Application

1. Action Request/Suggested Motion

To approve the submission by the 13th Circuit Court Community Corrections Advisory Board of the 2020 grant application to the Michigan Department of Corrections/Office of Community Corrections in the amount of $289,166.

2. Background and Current Situation – Concisely include pertinent facts, dates, etc.

Our advisory board (CCAB) approved on 4/23/19 and now requires approval from each county to apply.

3. Goal – Why the action is necessary; What is the specific target or outcome desired?

Required for grant application

4. Financial – Budget-related information

$289,166

5. Legal Review

N/A

6. Policy Implications

None

7. Plan – Timeline with who, what, where, and how

If approved, the goals in the application will be implemented in the year 2020.

8. Alternative Plan – What are the implications if failure to approve?

None – If not approved, not allowed to apply for the annual grant.

9. Attachments Included

a. Proposed resolutionb. Community Corrections Plan and Application


R E S O L U T I O N

13th Circuit Court Community Corrections Grant Application to MDOC for FY 2020

WHEREAS, on May 2, 2019 the Antrim County Board of Commissioners was

presented the yearly Plans and Services Grant Application for the Department of Corrections,

Office of Community Correction has been submitted to the board of commissioner for approval,

and

WHEREAS, the grant is for one year starting with October 1, 2019 and is

consistent with the prior year’s funding amount of $264,256 and,

WHEREAS, now, application requires approval from the Antrim County Board of

Commissioners to continue funding for the next fiscal year with no changes or amendments.

NOW, THEREFORE, BE IT RESOLVED BY THIS BOARD OF

COMMISSIONERS, THAT Antrim County approves the submission of the 13th Circuit Court

Community Corrections FY2020 Grant Application as presented.

APPROVED: _________________ Date


MICHIGAN DEPARTMENT OF CORRECTIONS “Committed to Protect, Dedicated to Success”

Office of Community Corrections

Community Corrections Plan and Application Fiscal Year 2020

CCAB Name: 13th Circuit Court Application Type: Annual/Full

Email the application to: 1. [email protected]. Grant Coordinator

DUE DATE: May 1, 2019


mailto:[email protected]

SECTION I: COMMUNITY CORRECTIONS ADVISORY BOARD INFORMATION Name of CCAB: 13th Circuit Court Federal I.D. Number: 38-6004852

A: General Contact Information: Contact Person (Manager) Manager’s Direct

Supervisor CCAB Chairperson Fiscal Agent

Name: Sherise Shively Carol Stocking Tristan Chamberlain Grand Traverse County Title: Manager 86th Dist Court

Administrator Leelanau County Assistant Prosecutor

Dean Bott- Finaince Director

Address:

280 Washington Street 280 Washington Street 8527 E. Government Center Dr 400 Boardman Ave

City: Traverse City Traverse City Suttons Bay Traverse City State: MI MI MI MI Zip: 49684 49684 49682 49684 Phone: 231-922-4559 231-922-4502 231-256-9872 231-922-4680 Fax: 231-922-6889 231-922-6889 231-256-0133 Email: [email protected]

rg [email protected]

Tristan Chamberlain [email protected]

[email protected]

Type of Community Corrections Board: Regional Advisory Board Counties/Cities Participating in the CCAB: Antrim, Grand Traverse, Leelanau Date application was approved by the local CCAB: 4/23/2019 Date application was approved by county board(s) of commissioners and/or city council: Antrim 5/9/19, Grand Traverse 5/1/19, Leelanau 5/7/19, Date application was submitted to OCC: 4/24/2019

B: CCAB Membership Representing: Name Email

County Sheriff: Antrim- Dan Bean, Grand Traverse- Tom Bensley, Leelanau- Mike Borkovich

[email protected], [email protected], [email protected]

Chief of Police: Jeff O'Brien [email protected] Circuit Court Judge: Thomas Power [email protected] District Court Judge: Michael Stepka [email protected] Probate Court Judge: Melanie Stanton [email protected] County Commissioner(s): Antim- Christian Marcus

Grand Traverse- Sonny Wheelock Leelanau- Deb Rushton

[email protected], [email protected], [email protected]

Service Area (Up to 3): Michael Gillespie [email protected] County Prosecutor: Tristan Chamberlain [email protected] Criminal Defense: Janet Mistele [email protected] Business Community: Vacant Communications Media: Pat Livingston [email protected] Circuit/District Probation: Tom Chapman [email protected] City Councilperson: N/A Workforce Development: Vacant Does your CCAB have Bylaws? Yes If yes, have they been revised within the last 2 years? yes, April 23, 2019


SECTION II: ANALYSIS & STRATEGIC PLAN Introduction and Instructions for Strategic Plan: Strategic Issues, Goals, and Priorities have been established by the Office of Community Corrections in accordance with Public Act 511 and Key Performance Indicators. CCABs will be required to establish Objectives and Strategies based upon OMNI Felony Disposition, JPIS, CCIS and local data that will support State Goals and Priorities. Strategic Issues are identified as Felony Dispositions, Recidivism and Local Priorities. OCC will provide the CCABs with relevant data to complete the application. CCABs shall analyze this data along with local CCIS data (reports run locally from Case Manager) and develop Key Objectives and supporting Strategies that will lead toward attainment of Goals and Priorities established by the State Board and OCC, as well as local objectives and priorities promoted in the comprehensive plan. A thorough review of the data should include:

• Overall PCRs, rates within sentencing guideline ranges, PCRs within Group 1 and Group 2 offense categories, status at time of offense and technical probation violation PCRs

• Reference to changes in PCRs compared to prior years • Other changes in your CCAB/area that influence changes (new stakeholders, policies, emerging crimes, offender

characteristics, etc.) • Review your past OCC funding proposals for ideas


Example: For the Strategic Issue of Felony Dispositions, consider the stated Goal and Priority as outlined on the following pages and complete an analysis of your county’s prison commitment rate data provided by OCC. Establish objectives related to prison commitment rates. For example: 1. Reduce PV commitment rate from 32% to 25% 2. Reduce the Group 2 Straddle rate to from 43% to 35% Under each OBJECTIVE outline in bullet form those STRATEGIES (steps) to be taken, including continuing, new and revised programs, or established and revised policies or practices, that will support the attainment of the objectives you have specified. Identify if these are “new”, “continuations,” or “modifications,” or for short term (this fiscal year) or long term implementation. Keep in mind that all of the programs for which you are requesting PA511 funding should be identified as strategies. Additionally, policies and practices you propose (such as targeting specific populations or characteristics) are also strategies. Strategies may apply to more than one objective and should be repeated under each objective as appropriate. For example, the objective of “Reduce PV rate from 32% to 25%” may have the following strategies:

1. Initiate structured sentencing with jail followed by RS followed by community Cognitive Behavioral Treatment program that targets probation violators. (New, FY 2017)

The same strategies (with modifications) would be appropriate for the objective of reducing the PCR of Straddle Cell offenders. Further OMNI data analysis may support an additional strategy of:

2. Target CJRP eligible straddle cells, especially those from Group 2 without MDOC status, for local sanctions including ________________.

A: Felony Disposition Analysis (NOTE: Regional CCABs should complete analysis for each county. Carriage returns are permitted in this section.) Strategic Issue: Felony Dispositions Public Act 511 of 1988 stipulates that counties shall develop a community corrections comprehensive plan and provide an explanation of how the county or counties’ prison commitment rate will be reduced by diverting non-violent offenders, and promote recidivism reduction while public safety is maintained. The Act is intended to encourage the participation in community corrections programs of offenders who would likely be sentenced to imprisonment in a state correctional facility or jail, who would not increase the risk to public safety, have not demonstrated a pattern of violent behavior, and do not have a criminal record that indicates a pattern of violent offenses. Goal: Reduce demand for prison resources and related budgetary requirements. Priority: Reduce prison commitment of offenders who can be safely and effectively sanctioned and treated in the

community by following the principles of effective intervention (i.e., risk, need, responsivity). Your analysis forms the basis for your objectives and strategies. A weak connection between data analysis, objectives and proposed programming (strategies) may result in denial or conditional approval of your plan. A-1: Using OMNI Felony Disposition data supplied by OCC for the previous two fiscal years:

1. Are felony dispositions increasing, decreasing, or stable? Increasing 2. Describe changes within SGL categories. Report rates with detailed explanation:

I chose "increasing" above, but I did want to point out that our overall dispositions for the region only increased by 8, therefore it was an increase, but a small one.


Antrim: 2017: NA Group 1: 0 Prison out of 1= 0% PCR 2018: 1 prison out of 1= 100% PCR 2017: NA Group 2: 1 Prison out of 15= 6% PCR 2018: 0 prison out of 1=0% PCR 2017: Intermediate Group 1: 0 Prison out of 15= 0% PCR 2018: 0 prison out of 14= 0% PCR 2017: Intermediate Group 2: 1 Prison out of 15= 6% PCR 2018: 3 prison out of 14= 21% PCR 2017: Straddle Group 1: 2 Prison out of 13= 15% PCR 2018: 5 prison out of 11= 46% PCR 2017: Straddle Group 2: 5 Prison out of 13= 38% PCR 2018: 4 prison out of 11= 36% PCR 2017: Presumptive Group 1: 7 Prison out of 9=77% PCR 2018: 9 prison out of 14= 64% PCR 2017: Presumptive Group 2: 2 Prison out of 9=22% PCR 2018: 5 prison out of 14= 36% PCR Grand Traverse: 2017: NA Group 1: 5 Prison out of 11= 45% PCR 2018: 2 prison out of 14= 14 % PCR 2017: NA Group 2: 5 Prison out of 11= 45% PCR 2018: 3 prison out of 14= 21% PCR 2017: Intermediate Group 1: 6 Prison out of 117=5% PCR 2018: 6 prison out of 144= 4% PCR 2017: Intermediate Group 2: 15 Prison out of 117=13% PCR 2018: 11 prison out of 144= 8% PCR 2017: Straddle Group 1: 21 Prison out of 61= 34% PCR 2018: 13 prison out of 57= 23% PCR 2017: Straddle Group 2: 16 Prison out of 61 = 26% PCR 2018: 13 prison out of 57= 23% PCR 2017: Presumptive Group 1: 24 Prison out of 31=77% PCR 2018: 15 prison out of 23= 65% PCR 2017: Presumptive Group 2: 6 Prison out of 31=19% PCR 2018: 7 prison out of 23= 30% PCR Leelanau: 2017: NA Group 1: 1 Prison out of 1=100% PCR 2018: 1 prison out of 3= 33% PCR 2017: NA Group 2: 0 prison out of 1= 0% PCR 2018: 1 prison out of 3=33% PCR 2017: Intermediate Group 1: 1 Prison out of 16=6% PCR 2018: 0 prison out of 6= 0% PCR 2017: Intermediate Group 2: 1 Prison out of 16=6% PCR 2018: 0 prison out of 6=0% PCR 2017: Straddle Group 1: 2 Prison out of 12= 17% PCR 2018: 1 prison out of 6= 17% PCR 2017: Straddle Group 2: 4 Prison out of 12= 33% PCR 2018: 1 prison out of 6= 17% PCR 2017: Presumptive Group 1: 1 Prison out of 4= 25% PCR2 2018: 4 prison out of 6= 67% PCR 2017: Presumptive Group 2: 2 Prison out of 9=22% PCR 2018: 2 prison out of 9= 33% PCR


In the two categories we specifically target offenders in, there has been a reduction in both the Intermediate and Straddle Groups. Intermediate for 2017 was 16% and 2018 was 12%. Straddle for 2017 was 58% and for 2018 was 50%. WE have seen increases in utilization of our Pre Trial program and pairing that with the DDJR portion of our Sobriety Court, Drug Court, Case Management and MRT, we are seeing meaningful changes in our statistics. This is the second year of reductions in these categories.

3. Provide information regarding policies, procedures, program operations, pertinent issues or opportunities whichemerged, or other factors which have positively/negatively affected the achievement of objectives--for example, localchanges regarding early jail release, implementation of required program fees, stakeholders--CCAB manager or staff,judges, magistrates, prosecutor, sheriff, contractor/service providers. Briefly describe the impact and, if negative, howit was addressed. A new Judge was appointed at the end of 2016 and he supports all of our programs and services aswell as the sitting Chief Judge. They welcome any new opportunities for offenders. Our Pre Trial program has shownsuccess as this population were never supervised in the past and with supervision now, they have significantly lessviolations and more are being shown to be supervisable in the community. Our Drug Court and Sobriety Courtprograms directly divert felons from possible prison sentences.

4. What steps will you take if you find that you are not meeting your objectives or your strategies are not beingimplemented as planned? Program utilization will be monitored on a constant basis by manager. If anyunderutilization of programs occur, staff will take steps to increase participation as well as encourage DOC staff toutilize our programs. If goals are not being met, CCAB Manager will discuss with CCAB what steps they want to taketo address any problems. Also manager will meet with Judges, DOC Supervisor and Prosecutor to addresschanges/needs to encourage our alternative options to prison. Manager also contacts grant coordinator often aboutprogram objectives and utilization. Manager has always worked closely with the OCC staff in Lansing to address anychanges needed.

A-2: Felony Analysis Key Objectives and Strategies

NOTE: • Objectives should be measurable and provide sufficient detail so progress can be monitored.• Each objective should be followed by at least one strategy (step, action, policy, and program) that will help you achieve

your objective.• Your objectives and strategies should be supported by the analysis above.• Keep in mind that all programs for which you are requesting funding are considered strategies. Be sure to clearly

identify them as strategies.1. Objective #1 is intended to impact the overall prison commitment rate – please state the Objective: Reduce the Overall

Prison Commitment Rate (PCR) to 38% or lowerPrograms in support of Objective #1 (number and separate strategies by using carriage return [enter]): 1. I25-Gatekeeper- Each offender after arrest will be given a Praxis screening and if appropriate a substance abuse assessmentas part of Gatekeeper (Continuation)2. F23-Pre-Trial Services- Offenders will be monitored for drug/alcohol usage, AA/NA attendance and placed in residentialservices as needed. (Continuation)3. D08-Pre-Trial Electronic Monitoring- Pre-Trial offenders requiring a GPS as a bond condition will be placed on electronicmonitoring allowing them to be released from jail. This will allow to them to remain employed, participate more fully in theircourt case, and be supervised in the community instead of jail. (NEW)4. I24-CBCM- Once an offender has been sentenced and served their required minimum, they are placed in jail alternativeoptions and monitored through CBCM. (Continuation)5. C01-MRT- After completion of PRS or DDJR, jail alternative clients will be sent through MRT group counseling. Target PVoffenders not in jail--will be referred by their agent to MRT in lieu of a formal PV, avoiding a new sentence. (Continuation)6. While in the Pre-Trial phase, determine which offender is eligble to participate in Sobriety Court & Drug court, work withprosecutor, Judge and staff to monitor offenders pre and post sentencing. Send to PRS/DDJR/MRT as appropriate. (Continued)6. D23- Drug Court- Targeting Group 2 Straddle Cell drug/property crime offenders, who are addictied. Will be placed in adelayed sentence and if successful will be allowed to plea to a misdemeanor. Thus a true prison diversion. (Continuation)


2. Objective #2 is intended to impact the Group 2 Straddle Cell rate – please state the Objective: Maintain the Group 2 straddle cell PCR to at 35% or lower

Programs in support of Objective #2: 1. I25-Gatekeeper- Each offender after arrest will be given a Praxis screening and if appropriate a substance abuse assessment as part of Gatekeeper (Continuation) 2. F23-Pre-Trial Services- Offenders will be monitored for drug/alcohol usage, AA/NA attendance and placed in residential services as needed. (Continuation) 3. D08-Pre-Trial Electronic Monitoring- Pre-Trial offenders requiring a GPS as a bond condition will be placed on electronic monitoring allowing them to be released from jail. This will allow to them to remain employed, participate more fully in their court case, and be supervised in the community instead of jail. (NEW) 4. I24-CBCM- Once an offender has been sentenced and served their required minimum, they are placed in jail alternative options and monitored through CBCM. (Continuation) 5. C01-MRT- After completion of PRS or DDJR, jail alternative clients will be sent through MRT group counseling. Target PV offenders not in jail--will be referred by their agent to MRT in lieu of a formal PV, avoiding a new sentence. (Continuation) 6. While in the Pre-Trial phase, determine which offender is eligble to participate in Sobriety Court & Drug court, work with prosecutor, Judge and staff to monitor offenders pre and post sentencing. Send to PRS/DDJR/MRT as appropriate. (Continued) 6. D23- Drug Court- Targeting Group 2 Straddle Cell drug/property crime offenders, who are addictied. Will be placed in a delayed sentence and if successful will be allowed to plea to a misdemeanor. Thus a true prison diversion. (Continuation)

B: Recidivism Analysis The updated Public Act 511 mandates that CCABs “Provide improved local services for individuals involved in the criminal justice system with the goal of reducing the occurrence of repeat criminal offenses that result in a term of incarceration or detention in jail or prison.” As such, CCABs are required to address recidivism within their comprehensive plan, with a specific emphasis on how the plan is intended to impact the local recidivism rates. The State Board has defined recidivism as “Probation Violations, either technical or new sentence, resulting in prison,” and has identified Probation Violators as being indicative of performance in this area:

i. Probation Violators with a new felony conviction resulting in a prison sentence ii. Technical Probation Violators resulting in a prison sentence

Based on OMNI Report 3, please use the following table to report the number of Probation Violators that resulted in a prison disposition for each listed category. Regional CCABs should list the Probation Violation Data for each County separately and provide a total, regional rate at the end of each row. B-1: Using OMNI Felony Disposition data supplied by OCC for:

Previous Fiscal Year Recidivism Rates

County Name Antrim Grand Traverse Leelanau Totals for

Region: Probation Violation - New Sentence to Prison

Total 2 5 0 7

Probation Violation – Technical to Prison

Total 3 8 1 12

B-2: Using OMNI Felony Disposition data supplied by OCC for the previous fiscal years: 1. Are Probation Violations increasing, decreasing, or stable? Decreasing


2. Describe changes within the Probation Violation data for the previous two fiscal years. Report rates with detailed explanation: Antrim: 2017 PVNS=2, 2018= 2 PVT 2017=1, 2018=3 increase of 2 violators to prison Grand Traverse: 2017 PVNS=9, 2018=5 PVT 2017=9, 2018=8 decrease of 5 violators to prison Leelanau: 2017 PVNS=0, 2018=0 PVT 2017=1, 2018=1 no change- stable Overall for the region there were 3 less violators sent to prison. While not a large number, this is the second year we have experienced reductions in PV prison sentences.

3. Provide information regarding policies, procedures, program operations, pertinent issues or opportunities which emerged, or other factors which have positively/negatively affected the achievement of objectives--for example, local changes regarding early jail release, implementation of required program fees, stakeholders--CCAB manager or staff, judges, magistrates, prosecutor, sheriff, contractor/service providers. Briefly describe the impact and, if negative, how it was addressed. In response to the opiod epidemic in our region, starting in the Pre-Trial phase, new felony offenders are targeted to participate in our Drug Court program as well as any other diversion practices the prosecutor deems appropriate. WIth education and awareness of addiction and available resources provided by our CCAB, Judges as well as DOC Agents are taking advantage of new practices available and diverting those who traditionally would remain in circuit court as a violator, but are now allowing them to participate in availalble diversion programs. This is having a positive impact on not only our Violators, but our overall PCR.

4. What steps will you take if you find that you are not meeting your objectives or your strategies are not being implemented as planned? Program utilization will be monitored on a constant basis by manager. If any underutilization of programs occur, staff will take steps to increase participation as well as encourage DOC staff to utilize our programs. If goals are not being met, CCAB Manager will discuss with CCAB what steps they want to take to address any problems. Also manager will meet with Judges, DOC Supervisor and Prosecutor to address changes/needs to encourage our alternative options to prison. Manager also contacts grant coordinator often about program objectives and utilization. Manager has always worked closely with the OCC staff in Lansing to address any changes needed.

B-3: Recidivism Key Objectives and Strategies

NOTE: • Objectives should be measurable and provide sufficient detail so progress can be monitored. • Each objective should be followed by at least one strategy (step, action, policy, and program) that will help you achieve

your objective. • Your objectives and strategies should be supported by the analysis above. Keep in mind that all programs for which you

are requesting funding are considered strategies. Be sure to clearly identify them as strategies. 1. Objective #1 is intended to impact recidivism by targeting: Choose an item. State the Objective: Maintain the

prison commitment of PVNS at or below 10% of all prison dispositions. Programs in support of Objective #1: 1. F23-Pre-Trial 2. D08-Pre-Trial Electronic Monitoring- Pre-Trial offenders requiring a GPS as a bond condition will be placed on electronic monitoring allowing them to be released from jail. This will allow to them to remain employed, participate more fully in their court case, and be supervised in the community instead of jail. (NEW 3. C01-MRT - Increase referrals from DOC agents to MRT and PRS. Meet a minimum of montly with DOC staff and Judges to remind and encourage them to refer offenders to CCAB staff in lieu of a formal probation violation. Also , if an offender is before a Judge for a formal violation, instead of sentencinging an offender to jail or prison, encourage Judges to order MRT or PRS. While under Pre Trial supervision- violators can be recommended by staff to the prosecutors for participating in Drug Court. Drug Court can be offered to those already on felony probation who are arrested for a new felony drug related crime. Thus resulting in a diversion from a possible PV prison sentence as well as a new offence prison sentence.

2. Objective #2 is intended to impact recidivism by targeting: Choose an item. State the Objective: Maintain the prison commitment of PVT at or below 11% of all prison dispositions.

Programs in support of Objective #2:


Pre-Trial Services, MRT. Target offenders right from arrest during the pre-trial phase, place them in treatment up to and including PRS, make recommendations to Prosecutor about offenders ability to be supervised in the community. Supervise offenders very closely while in the pre-trial phase to ensure compliance to bond condition and if violations occur, address them immediately in hopes of any further violations occuring. Drug Court- Once offenders have successfully completed this program, they will have been given a very long sober period, employment, intensive substance abuse counseling, and healthy lifestyle tools. This will directly reduce recidivism.

C: COMPAS Criminogenic Needs Profile 1. Please list the top 3 needs scales as identified within the COMPAS Criminogenic Needs and Risk Profile provided by OCC

or as presented by your local needs data. Additionally, present both the local and OCC strategies that will impact theidentified needs scales: Needs for all three counties were averaged together to compile the top three due to the lownumbers of offender data in Antrim (3) and Leelanau(1).1. Substance Abuse:

LOCAL STRATEGIES: Clients are assessed by NMRE our local PIHP for any SUD levels. Clients are placed in the appropriate treatment recommended. Our local PRS facility is used for almost all male offenders. If they complete Residential Treatment they then step down to the PRS facility and participate in outpatient treatment including MRT.

OCC FUNDED PROGRAMS: I24 CBCM, I25 Gatekeeper, F23 Pretrial, D23 Intensive Supervision/Drug Court, DDJR Funding. C01MRT

Gatekeeper identifies which programs offenders are eligible for, Pre trial offenders can be sent to residential treatment or PRS during this phase with the recommendation of Pre Trial Officer to the court- case is paused until treatment is completed. D23 Drug Court, those with a drug problem participate in this intensive supervision program addressing all their needs. DDJR- Manager screens all OWI 3rd offenders participating in Sobriety Court for eligibility of PRS, MRT, CBCM and supervises offenders while in those programs. 2. Non- Compliance History:

OCC FUNDED STRATEGIES: MRT- This program targets a change the thinking patterns involved in criminal behavior. 3. Criminal Involvement:

OCC FUNDED STRATEGIES: MRT- Targets the cognitive thinking patterns of offenders. NON OCC FUNDED PROGRAMS: Our counties fund treatment for Theft related convictions, Domestic Violence &

Other violent behaviors as well as TREM (which targets Trauma for females) which is typically funded by NMRE (PIHP). Offenders are placed in whichever program correlates to their needs.

2. Provide information regarding policies, procedures, program operations, pertinent issues or opportunities whichemerged, or other factors which have positively/negatively affected the achievement of objectives--for example, localchanges regarding early jail release, implementation of required program fees, stakeholders--CCAB manager or staff,judges, magistrates, prosecutor, sheriff, contractor/service providers. Briefly describe the impact and, if negative, howit was addressed. Manager now participates in the CJCC, Is on the panel for Substance use coalitions in both GrandTraverse and Leelanau, she also advocates for better SUD treatment and processes by the local PIHP as a BoardMember of the regions CMH. These involvements are all educating local stakeholders and policy makers in our regionand having a positive impact.

3. What steps will you take if you find that you are not meeting your objectives or your strategies are not beingimplemented as planned? I will discuss with my CCAB what steps they would like to take. Work with my grantcoordinator, Judges and local MDOC staff.

D: Local Vocational/Educational Initiatives Please explain in detail what is being done locally to address the local vocational/employment needs of offenders. Include both local and OCC funded initiatives. We have no OCC funded programs in this area. Our local Michigan Works program is well run and offers many programs and assistance to offenders to help them obtain employment. CCAB staff also works very closely with their CBCM participants to help them obtain employment. They assist with resumes, job applications, interview


techniques and can also provide transportation to job interviews as needed. Goodwill Industries of Northern Michigan also has a Work Skills training program. Offenders are referred for training and once complete Goodwill will place them in a paid position.

E: Local Initiatives to Address Persons with Substance Use Disorder(s) Please explain in detail what initiatives are in place to address offender substance abuse needs. Include both local and OCC funded programs. CCAB Manager is a participant in coalitions in both Grand Traverse and Leelanau Counties which are targeting the Opioid epidemic. Manager also participated in 2018 with several local agencies to develop programs and policies which are geared to creating a "Systems Map" of treatment and resources available in our local 5 county region. Our Drug Court was created in response to the Grand Traverse Drug Free Coaltion. CCAB staff are always updated with programs and treatment facilities available in our area and throughout the state. In Grand Traverse County there are numerous agencies, therapists and programs available for offenders to receive the care they need. Grand Traverse county agencies also serve Antrim and Leelanau for those needs. Manager was assigned to serve on our 6 county Community Mental Health Board in March 2019, this board is under the umbrella of the local PIHP, therefore Manager has conversations with the PIHP and it's board memebers on a regular basis to address issues or problems in our region with Substance Use Treatment. Our CCAB has never requested funds for Substance Abuse because we have such valuable resources available to us.

F: Other Local Initiatives 1. Present any local priorities such as development of criminal justice coordinating councils, Specialty Courts, public

education, etc., which have not been identified in the above sections, but have an impact on the performance indicators:Grand Traverse County implemented a CJCC in 2018 after a lengthy delay in the creation of it. Manager attends thosemeetings and is an active participant in discussions in regard to our local Judicial organization. While this CJCC is in GrandTraverse County, our Judges and Court systems serve all three counties, therefore the processes in these areas can havea positive effect for all three counties. For example at our last meeting issues regarding Bond were discussed, managerwas able to provide information in regard to our Pre Trial process and then take the issues identified back to the Judgesand Court administrators who will need to make adjustmens and/or address the problems identified.

2. Please explain how the Comprehensive Plan, in coordination with the above Local Initiatives, will impact the State BoardPriorities, and ultimately offender success: The Comprehensive Plan provides us the opportunity to administer our OCCfunded programs, as well as arrange opportunities for offenders to participate in local initiatiatives not funded by OCC,which are numerous. We are fortunate to have a fairly "rich" area in treatment options, public interest and support.The Comprehensive Plan enables us to fill the programs that aren't provided in the community and that work is done bystaff who are funded by the Grant. Each of the programs we have, directly target the state board priorities of reducingprison commitments and violations. Our Judges support the programs we have and know that these services cannot beprovided anywhere else in our legal system. We have developed a good system using OCC resources fiscally responsibly,as well as local initiaves to create individualized plans for each of our participants. Those plans target the direct needs ofeach person and address their addictions, criminal thinking/activites, education needs and life skills, thus creating asituation where they can be successful. Our Community Corrections department and staff are often the first line inaddressing needs when the Judges don't know where to place someone for the help they need. We have always beencreative and problem solving when given numerous difficult situations. Our goal is to address any need presented by thecourt and arrange resources to offenders who no one else is serving in those areas.

G: Jail Data Analysis: • Using JPIS or local snapshot data, please provide information pertaining to the number of offenders on record as well as

the ADP % of housed inmates for each of the categories below.• Please fill out each answer for this section completely, with the correct information. Applications with incomplete data

may be rejected.(NOTE: Regional CCABs should complete analysis for each county.)

Current Jail Utilization

County Antrim Grand Traverse Leelanau


General Information RDC (Rated Design Capacity) 56 168 72

Utilization as % of RDC 61% 97% 26%

Number of off-line beds 0 0 0

Felon Population Sentenced Felons 4 41 4 Unsentenced Felons 6 56 6

Misdemeanant Population Sentenced Misdemeanants 13 31 6

Unsentenced Misdemeanants 11 35 3

1. Does your county have a written county jail population management plan per PA 139 of 2007? Yes2. In the previous year, did your sheriff initiate a reduction in population because the jail exceeded 95% of RDC for 5

consecutive days per Public Act 140 of 2007? No. If YES, explain how this was carried out:3. In the previous FY, how many times did the county declare an official (in writing) jail overcrowding state of emergency

(over 100% of RDC for 7 consecutive days) per Public Act 140 of 2007? 0 for all three counties4. Does your jail submit JPIS data? No

If not, please provide a rationale for not submitting JPIS data: Antrim: JMS software will not run JPIS, Grand Traverse:This county will work with CC manager and Michele Kalisz to begin submitting data, their system is now compatible.Leelanau: JMS cannot compile compliant reports. (Manager plans to work with Grant Coordinator to get Antrim,Grand Traverse and Leelanau on a compatible program to submit data before the end of this FY).

5. What vendor or jail management software is used to report jail utilization? Antrim: OSSI/Superion Reports GrandTraverse: Tyler Tech, New World Leelanau: ID Networks

G-1: Using JPIS data (or local data as available) provide an analysis of local jail utilization including the average dailypopulations/lengths of stay of jail populations including felon and misdemeanant utilization, sentenced and unsentencedpopulations, partially sentenced populations, boarders, and offense categories. (Regionals: use carriage return [Enter] toseparate information by jail)

1. This application uses Local Snapshot Data2. Are bookings up, down, or stable? Up3. Describe changes in ADP or AvLOS for the population groups reported above:

The following data show changes from 2017-2018. A shapshot of ADP data was used as the jails do not submit datavia JPIS. Manager takes data one day per month, typically the first of the month, and then averages that for the year(for each county).ANTRIM: Sentenced Felons 2017- (5)--2018 had (4), a reduction of 1. Unsentenced Felons: 2017- (6)--2018 had (7), aincrease of 1. Sentenced Misdemeanors: 2017- (9)--2018 (13), increase of 4. Unsentenced Mids: 2017- (12) 2018 (11)reduction of 1.GRAND TRAVERSE: Sentenced Felons 2017- (38)--2018 had (41), increase of 3. Unsentenced Felons: 2017- (34)--2018had (56), an increase of 22. Sentenced Misdemeanors: 2017- (67)--2018 (31), Decrease of 36. Unsentenced Mids:2017- (33) 2018 (35) Increase of 2.LEELANAU: Sentenced Felons 2017- (3)--2018 had (4), an increase of 1. Unsentenced Felons: 2017- (5)--2018 had (6),an inrease of 1. Sentenced Misdemeanors: 2017- (7)--2018 (6), reduction of 1. Unsentenced Mids: 2017- (1) 2018 (3)increase of 2.

Antrim's numbers are relatively steady as a whole, as an increase in 1 unsentenced and a decrease of 1 unsentenced


felon, and also not a large difference in misdemeants.

Leelanau county there was an increase in all categories except for sentenced misdemenanants which decreased by 1. The numbers in the jail as a whole are very very low, most days showed less than 6 or7 offenders per category in the jail.

Grand Traverse had the most increases, particularly in unsentenced felons of 22. Because I am using snapshot data, I feel one of the days I used (first of April) really skewed the data, as there had been over 20 new felons that week arrested, when normally we have 5 or 6. I do an avergage of the whole year, so there is an increase even taking that one months data out, but it would be more in line with 10 for the increase. Interestingly there has been a very large decrease in sentenced misdemenanats, I don't have data for that reason.

4. Provide additional information to explain your jail utilization here including changes in stakeholders, law enforcementpriorities, bed closures, etc.: N/A

G-2: Describe policies and practices that influence jail population:1. Does the jail have a bed allocation plan? No2. Does the jail accept boarders from other counties? YesIf YES, what is the daily rate charged for a boarder? Antrim:

No, Grand Traverse: Yes, $40 per day, Leelanau: Yes, $30-35 per day.3. Does the jail have a county-imposed cap on local bed utilization to provide space for boarding? No If YES, report

number of boarders and the % of the RDC for all boarders.4. Does the jail accept MDOC or Federal boarders under contract? Yes If YES, what is the daily rate charged for MDOC

and/or Federal boarders? Antrim: No, Grand Traverse: MDOC Detainers only, $35 per day, Leelanau: $35 per day.5. What was the revenue from boarders for the previous year? Antrim: $0.00 Grand Traverse: $0.00 Leelanau:

$177,5056. Provide additional analysis you feel is necessary to explain your jail utilization: N/A for the past year. For the

upcoming year, Grand Traverse is going to be doing construction updates which may require closure of some beds.Those inmates will typically be boarded out to Leenanau Co Jail, therefore there shouldn't be an overcrowding issue,but is something to be aware of for 2019.


Action Request to Board of Commissioners Meeting Date: June 6, 2019 Department: HR Department Submitted By: Stephanie Murray, HR Director Edited and Approved By: Peter Garwood, Administrator Agenda Item: MERS Hybrid Adoption Agreement Amendment

1. Action Request/Suggested Motion To authorize the Board Chair to execute the Municipal Employees’ Retirement System (MERS) Hybrid Plan Adoption Agreement to amend the existing MERS documentation to disallow irregular part-time employees from MERS eligibility. 2. Background and Current Situation – Concisely include pertinent facts, dates, etc. This has been our longstanding practice, but was not recorded correctly with MERS.

3. Goal – Why the action is necessary; What is the specific target or outcome desired? This action will allow MERS to reflect our current practice. 4. Financial – Budget-related information N/A

5. Legal Review N/A 6. Policy Implications N/A

7. Plan – Timeline with who, what, where, and how If amended, the paperwork will be sent immediately to MERS for updating. 8. Alternative Plan – What are the implications if failure to approve? If the amendment is not processed, MERS will have incorrect information to reply to employee inquires.

9. Attachments Included MERS Hybrid Plan Adoption Agreement


Form MD-370 (version 2019-04-15) Page 1 of 8

www.mersofmich.com1134 Municipal Way Lansing, MI 48917 | 800.767.6377 | Fax 517.703.9707

MERS Hybrid Plan Adoption Agreement

The Employer, a participating municipality or participating court within the State of Michigan that has adopted MERS coverage, hereby establishes the following MERS Hybrid Plan provided by MERS of Michigan, as authorized by 1996 PA 220 in accordance with the MERS Plan Document, as both may be amended, subject to the terms and conditions herein.

I. Employer Name ____________________________________________________ Municipality #: _____________

If new to MERS, provide your municipality’s/court’s fiscal year: _____________ through _____________.

II. Effective DateCheck one:

A. If this is the initial Adoption Agreement for this group, the effective date shall be the first day

of ______________, 20___.

This municipality or division is new to MERS, so vesting credit prior to the initial MERS effective date by each eligible employee shall be credited as follows (choose one):

Vesting credit from date of hire No vesting credit

This division is for new hires, rehires, and transfers of current Defined Benefit* division #___________ and/or current Defined Contribution division #___________ Closing this division will change future invoices to a flat dollar amount instead of a percentage of payroll, as provided in your most recent annual actuarial valuation. (The amount may be adjusted for any benefit modifications that may have taken place since then.)

Current active (defined benefit or Defined Contribution) employees (select one of the following and see Plan Document, Section 70 for more information):

Will have a one-time opportunity to convert the value of their current defined benefit into a lump sum transferred to the Defined Contribution portion of Hybrid sum, or continue accruing service in the Defined Benefit. (Complete MERS Hybrid Conversion Addendum.)

Will have a one-time opportunity to cease service accrual in the current plan and transfer to the new Hybrid plan for future service accrual, or continue accruing service in the Defined Benefit. The deadline for employees to make their election is: ___/___/______

Will be required to cease service accrual in Defined Benefit and will transfer to Hybrid for future service accrual.

* By completing the section above, the Employer acknowledges receiving Projection Study (if applicable) results and understandsthe municipality’s obligation to continue funding the liability associated with the closed Defined Benefit division.

B. If this is an amendment of an existing Adoption Agreement (Hybrid division #_____________), the

effective date shall be the first day of __________________, 20_____. Please note: You only

need to mark changes to your plan throughout the remainder of this Agreement.

(Month) (Month)


https://employerportal.mersofmich.com/SharePointFormsService/Default.aspx?Publication=457_PlanDocument.pdf



C. If this is to separate employees from an existing Hybrid division

(existing division number(s) _____________________________)

into a new Hybrid division, the effective date shall be the first day of ________________, 20_____.

III. Eligible Employees

Only those Employees eligible for MERS membership may participate in the MERS Hybrid Plan. A copy of ALL employee enrollment forms must be submitted to MERS. The following groups of employees are eligible to participate:

______________________________________________________________________________________________

To receive one month of service credit (check one):

An employee shall work 10 __________ hour days

An employee shall work __________ hours in a monthAll employees classified under eligible employees, whether full or part time, who meet this criteria must be reported to MERS. If you change your current day of work definition to be more restrictive, the new definition only applies to employees hired after the effective date.

To further define eligibility, check all that apply:

Probationary periods are allowed in one-month increments, no longer than 12 months. During this probationary period the Employer will not report or make contributions, and none will be due on behalf of the new employee retroactively. Service will begin after the probationary period has been satisfied.

The probationary period will be _______ month(s).

Temporary employees in a position normally requiring less than a total of 12 whole months of work in the position may be excluded from membership. These employees must be notified in writing by the participating municipality that they are excluded from membership within 10 business days of date of hire or execution of this Agreement.

The temporary exclusion period will be _______ month(s).

(Name of Hybrid division – e.g. All Full Time Employees, or General after 7/10/13)




IV. Provisions

Employer Caps Employer hereby elects to cap the annual contribution to Hybrid (total amount for both Defined Benefit and

Defined Contribution portions) _____% of payroll.

The Defined Benefit component shall be exclusively funded by the employer, with no member contributions permitted, unless the employer elects to cap annual employer contributions to a fixed

percentage. The employer’s annual contributions are capped at ____%. Employee Contributions will make up the difference.

Hybrid – Defined Benefit Component ProvisionsThe Defined Benefit Provisions, once adopted, are irrevocable and shall not be later changed except for definition of compensation.

Valuation Date: ________________________ , 20 ____

1. This Adoption Agreement will be implemented in conjunction with a current actuarial valuation certified by a MERS actuary or normal cost calculation created by MERS that sets contribution rates.

2. Annually, the MERS actuary will conduct an actuarial valuation to determine the employers’ contribution rates for the Defined Benefit portion of Hybrid. Employers are responsible for payment of said contributions at the rate, in the form and at the time that MERS determines.

3. Benefit Multiplier The multiplier shall be one of the following dependent upon the division’s Social Security status:

Social Security Coverage No Social Security Coverage

1.00% 1.00%

1.25% 1.25%

1.50% 1.50%

1.75%

2.00%

4. Final Average Compensation (FAC) shall be based on the highest consecutive 3 years

5. Vesting shall be 6 years




6. Compensation for the Defined Benefit Plan means the salary or wages paid to an employee for personal services rendered while a member of MERS. Compensation and any applicable employee contributions must be reported to MERS on a monthly basis. Employers shall define compensation using the following options (choose one):

Compensation including all items as allowed in the MERS Plan Document (Section 14). If anything varies, specify here:

Included: __________________________________________________________________

Excluded: _________________________________________________________________ Base wages only

If any items should be included, specify here:

Included: __________________________________________________________________ Medicare taxable wages as reported on W2 Wages plus amounts otherwise not reported as gross compensation, such as elected amounts

for Section 125(a) or 457(b) deferrals

7. Normal Retirement Age: _______ (any age from 60 – 70)

8. Early Normal Retirement with unreduced benefits Age 55-65 _______ with 25 years of service

Hybrid – Defined Contribution Component Provisions 1. Vesting (Check one):

Immediate

Cliff Vesting (fully vested after below number years of service) 1 year 2 years 3 years 4 years 5 years

Graded Vesting_____ % after 1 year of service_____ % after 2 years of service_____ % after 3 years of service (min 25%)_____ % after 4 years of service (min 50%)_____ % after 5 years of service (min 75%)_____ % after 6 years of service

Vesting will be credited using (check one):

Elapsed time method – Employees will be credited with one vesting year for each 12 months of continuous employment from the date of hire.

Hours reported method – Employees will be credited with one vesting year for each calendar year in which _____ hours are worked

In the event of disability or death while actively employed, an employee’s (or his/her beneficiary’s) entire employer contribution account shall be 100% vested.

100




2. Contributionsa. Will be remitted according to Employer’s payroll withholding which represents the actual

period amounts are withheld from employee paychecks, or within the month during which amounts are withheld (check one):

Weekly Bi-Weekly (every other week) Semi-Monthly (twice each month) Monthly Other (must specify) _________________________________________________

b. Required Employee Contribution Structure to DC (subject to Internal Revenue Code 415(c) limitations)

Employees are required to contribute per payroll period, the percentage _____% OR

flat dollar amount $_________

Employees are required to contribute within the following range for each payroll:

Percentage range from _____% to _____% OR

dollar amount range $_________ to $________

Direct Required Employee Contributions pre-tax

c. Post-tax voluntary employee contributions are allowable into a Defined Contribution account subject to Section 415(c) limitations of the Internal Revenue Code.

d. The Participating Employer may make matching contributions and/or non-matching

contributions into the Defined Contribution plan based on an employee’s voluntary election into the MERS 457 (or any other 457 qualified plan where MERS is the Defined Contribution administrator). Check Matching, Non-Matching, or both as applicable below:

Matching Contributions

Employer Contributions shall be made to match all or a portion of an employee’s compensation deferred into this Program. The Employer elects the following matching contribution formula (check and complete Percentage or Flat Dollar and Employer Cap, if applicable, below):

Percentage: For each payroll period in which the employee deferred compensation into the Program, the Employer will contribute ___________%.

For example, if an Employer elects a 50% match, then for every $10 the employee defers to the Program, the Employer will contribute $5 to the Program.

Flat Dollar: For each payroll period in which the employee deferred at least $ _______ to the Program, the Participating Employer will contribute $________ per payroll period.

Employer Cap: The Employer elects to establish a cap on its matching contributions, so that the match amount cannot exceed a certain amount. The Employer hereby elects the following cap on its percentage matching contribution:

Flat Dollar Cap: In no event will matching contributions made on behalf of a employee exceed a flat dollar amount equal to $____________ per ___________________________.

(pay period / year / etc.)




Cap Equal to Percentage of Total Compensation: In no event will matching contributions made on behalf of an employee exceed _________% of the employee’s IRS Section 457(e)(5) includable compensation (gross income from the Employer).

Non-Matching Contributions

The Employer hereby elects to make contributions to the Program without regard to an employee’s contribution to the Program. The Employer elects the following contribution formula (check one):

Annual Contributions: A one-time annual contribution of $_________ OR _______% of compensation per employee.

$ _______ or ______% of compensation per employee for each payroll period.

3. Compensation:Employers may designate the definition of compensation per division participating in Defined Contribution pursuant to section 49 of the MERS Plan Document (check one):

Medicare taxable wages reported in Box 5 of Form W-2

All income subject to income tax reported in Box 1 of Form W-2, plus elective deferrals

Compensation, for retirement purposes, is defined as base wages. Any of the following may be included:

Longevity pay Overtime pay Shift differentials Pay for periods of absence from work by reason of vacation, holiday, and sickness Workers’ compensation weekly benefits (if reported and are higher than regular earnings) A member’s pre-tax contributions to a plan established under Section 125 of the IRC Transcript fees paid to a court reporter A taxable car allowance Short term or long term disability payments Payments for achievement of established annual (or similar period) performance goals Payment for attainment of educational degrees from accredited colleges, universities, or for

acquisition of job-related certifications Lump sum payments attributable to the member’s personal service rendered during the FAC

period Other: ________________________________________________________________________

Other 2: ______________________________________________________________________

NOTE: In any of the above elections, an employee’s compensation shall not exceed the annual limit under section 401(a)(17) of the Internal Revenue Code.

4. Loans: shall be permitted shall not be permittedIf Loans are elected, please complete and attach the MERS Hybrid Loan Addendum.

5. Rollovers from qualified plans are permitted as set forth in the Hybrid Plan and the plan will account separately for pre-tax and post-tax contributions and earnings thereon.




V. Appointing MERS as the Plan Administrator

The Employer hereby agrees to the provisions of this MERS Hybrid Plan Adoption Agreement and appoints MERS as the Plan Administrator pursuant to the terms and conditions of the Plan. The Employer also agrees that in the event of any conflict between the MERS Plan Document and the MERS Hybrid Plan Adoption Agreement, the provisions of the Plan Document control.

VI. Modification of the terms of the Adoption Agreement

If the Employer desires to amend any of its elections contained in this Adoption Agreement, including attachments, the Governing Body or Chief Judge, by resolution or official action accepted by MERS, must adopt a new Adoption Agreement. The amendment of the new Agreement is not effective until approved by MERS.

VII. Enforcement

1. The Employer acknowledges that the Michigan Constitution of 1963, Article 9, Section 24, provides that accrued financial benefits arising under a public Employer’s retirement plan are a contractual obligation of the Employer that may not be diminished or impaired, and prohibits the use of the Employer’s required current service funding to finance unfunded accrued liabilities.

2. The Employer agrees that, pursuant to the Michigan Constitution, its obligations to pay required contributions are contractual obligations to its employees and to MERS and may be enforced in a court of competent jurisdiction;

3. In accordance with the Constitution and this Agreement, if at any time the balance standing to the Employer’s credit in the reserve for employer contributions and DB benefit payments is insufficient to pay all service benefits due and payable to the entity’s retirees and beneficiaries, the Employer agrees and covenants to promptly remit to MERS the amount of such deficiency as determined by the Retirement Board within thirty (30) days notice of such deficiency;

4. The Employer acknowledges that the DB wage and service reports are due monthly, and the employee contributions (if any) and Employer contributions are due and payable monthly, and must be submitted in accordance with the MERS Enforcement Procedure for Prompt Reporting and Payment, the terms of which are incorporated herein by reference;

5. The Employer acknowledges that employee contributions (if any) and employer contributions must be submitted in accordance with the MERS Enforcement Procedure for Prompt Reporting and Payment, the terms of which are incorporated herein by reference;

6. The Employer acknowledges that late or missed contributions will be required to be made up, including any applicable gains for the Defined Contribution portion of Hybrid, pursuant to the Internal Revenue Code;

7. Should the Employer fail to make its required contribution(s) when due, the retirement benefits due and payable by MERS on behalf of the entity to its retirees and beneficiaries may be suspended until the delinquent payment is received by MERS. MERS may implement any applicable interest charges and penalties pursuant to the MERS Enforcement Procedure for Prompt Reporting and Payment and Plan Document Section 79, and take any appropriate legal action, including but not limited to filing a lawsuit and reporting the entity to the Treasurer of the State of Michigan in accordance with MCL 141.1544(d), Section 44 of PA 436 of 2012, as may be amended;




8. It is expressly agreed and understood as an integral and non-severable part of this Agreementthat Section 43 of the Plan Document shall not apply to this Agreement and its administration orinterpretation. In the event any alteration of the terms or conditions of this Agreement is made oroccurs, under Section 43 or other plan provision or law, MERS and the Retirement Board, as soletrustee and fiduciary of the MERS plan and its trust reserves, and whose authority is non-delegable,shall have no obligation or duty to administer (or to have administered) the Hybrid Plan, to authorizethe transfer of any assets to the Hybrid Plan, or to continue administration by MERS or any third-partyadministrator of the Hybrid Plan.

VIII. Execution

Authorized Designee of Governing Body of Municipality or Chief Judge of Court

The foregoing Adoption Agreement is hereby approved by ____________________________________ on

the _____ day of _______________________, 20_____.

Authorized signature: _________________________________________________________________________

Title: _______________________________________________________________________________________

Witness signature: ___________________________________________________________________________

Received and Approved by the Municipal Employees’ Retirement System of Michigan

Dated: __________________________ , 20 _____ Signature: _______________________________________

(Name of Approving Employer)

(Authorized MERS Signatory)


skazmierski

Highlight

skazmierski

Highlight

skazmierski

Highlight

skazmierski

Highlight

skazmierski

Highlight

Action Request to Board of Commissioners Meeting Date: June 6, 2019 Department: Administration Submitted By: Huron County Board of Commissioners Action Request Form Completed By: Peter Garwood, County Administrator Agenda Item: Huron County Resolution: Caro Center State Psychiatric Facility

1. Action Request/Suggested Motion To adopt a resolution similar to the one submitted by Huron County (attached) to encourage continued construction, by the State, of the 200 bed State psychiatric hospital on the grounds of the current Caro Center in Tuscola County. 2. Background and Current Situation – Concisely include pertinent facts, dates, etc. Please read the attached resolution adopted by Huron County for details.

3. Goal – Why the action is necessary; What is the specific target or outcome desired? Please read the attached resolution adopted by Huron County for details. 4. Financial – Budget-related information No financial implications for Antrim County.

5. Legal Review N/A

6. Policy Implications N/A

7. Plan – Timeline with who, what, where, and how Unknown. However, passage of the resolution may speed up action on the issue.

8. Alternative Plan – What are the implications if failure to approve? The action presented in number 1 at the top of this form is action that could be taken by the Board if a majority are in agreement with the request by Huron County. However, as there have not been any alternative plans presented to the current location, I cannot give a recommendation on the best course of action. 9. Attachments Included Resolution adopted by Huron County.





Action Request to Board of Commissioners Meeting Date: June 6, 2019 Department: Emergency Management Submitted By: Leslie Meyers, Emergency Services Coordinator Edited and Approved By: Peter Garwood, County Administrator Agenda Item: Great Lakes Energy People Fund Grant


To accept the grant of $2,000 from Great Lakes People Fund toward the purchase and activation of 800 MHz radios and authorize the Chair to execute the grant agreement.


With your approval, we applied for the Great Lakes People Fund Grant for an 800 MHz portable radio. Application was approved per correspondence received May 20, 2019. While the grant agreement shows 6 radios, please note that the application was to have them assist with our goal of 6 radios total. All other sources that we were pursuing were listed on the application.


If action is not taken ASAP, we will not have the radio until late fall. The radio can be utilized for events scheduled throughout the County all summer.


The $2000 granted covers the cost of the radio and its programing. Therefore, there is no additional costs needed from the EOC Budget – 101-426.

5. Legal Review

I do not feel that the agreement warrants legal review. Basically, we spend the money as requested, or pay it back.


None


Order radio and wait for State to program and then delivered by vendor – OTEC.


None


1. Cover letter and grant agreement2. Grant application


A Great Lakes P.O. Box 70 • 1323 Boyne Avenue

� ENERGY _________________ B�oyn_e_C_i�cy•��-chigan�·,_4_9_71_2

� 231-582-6521 • 1-888-GT-LAKESi,f�• Cooperative� Fax: 231-582-6213

Antrim County Emergency Management Leslie Meyers PO Box 333 Bellaire, MI 49615

Dear Leslie Meyers,

I am pleased to inform you that the Directors of the Great Lakes Energy People Fund have awarded $2,000.00 to your organization. The grant money is for six radios.

This investment in your organization has been made possible through the voluntary contributions of Great Lakes Energy members.

Because participation in our program depends solely on contributions from our members, we request your assistance in promoting the People Fund. Please encourage your organization's board members, staff, customers and/or clients to participate in the Round Up program so we can continue to award grants to other deserving community organizations. I have enclosed sign-up cards.

The enclosed Grant Agreement describes the terms and conditions of the People Fund's commitment. Please carefully review, sign and return the agreement to me by mail or email. We will send your check as soon as we receive the completed agreement. If the grant is contingent on your organization raising the rest of the funds, please hold the grant agreement and contact me when the funds have been raised for your project.

On behalf of all Great Lakes Energy members, we thank you for using the People Fund to help your local community. Please email me at [email protected] or call 231-487-1313 with questions.

Sincerely,

Sliai1 Culver Vice President of Communications & Member Services

Enclosures

Great Lakes Energy is an equal opportunity provider and employer. Antrim County Board of Commissioners Page 33 of 59 June 6, 2019

Great Lakes Energy People Fund Grant Agreement - NORTH

Organization: Antrim County Emergency Management

Amount $2,000.00

Purpose: six radios

Grant Period: May 1, 2019-April 30, 2020

I. Grant Purpose(s)

Funds provided by the Great Lakes Energy People Fund (GLEPF) will be appropriately accounted for and usedfor the purposes described in your proposals within the grant period listed above. The conditions of the grant andthe expenditure of funds may not be modified without the written approval of the GLEPF.

II. Nondiscrimination

The grantee will not discriminate in its employment practices, volunteer opportunities or program decisions, onthe basis of race, religion, gender, age, handicap, or marital status.

III. Method of Payment

The GLEPF will distribute grant payments after receipt of this signed agreement, and when needed by the grantee.If funding is contingent, it is the responsibility of the grantee to contact the GLEPF when contingencies are met.A check will be mailed within IO days.

IV. Violation of Terms

The GLEPF Fund reserves the right, in its absolute discretion, to terminate the grant if the terms and conditions ofthis agreement are violated. It may also result in the return of all funds awarded to the grantee for the project. Thegrant period is for one year, if more time is needed then approval from the GLEPF must be received.

V. Final Report

VI.

Organizations are required to submit a completed Financial Report Form (sent with check) notifying the PeopleFund that the equipment has been purchased or that the project has been completed within the grant period. Anarrative of the impact of the program is required. Send copies of receipts for items purchased with the grantfunds. Describe the ways in which your organization has promoted participation in the Round Up program. Sendcopies of materials used to promote the program. The final report is due upon expenditure of the funds orimmediately after the grant period ends, whichever comes first.

Public Information

We believe the public should be informed that this investment in your organization has been made possiblethrough the voluntary contributions of Great Lakes Energy members. We therefore need you to encourage allrecipients and members of your organization to participate in the People Fund program. You must submit a newsrelease to your local media. A sample news release will be sent with your check. Other means of communicationssuch as permanent donor signage, social media, web, newsletters or announcements are also encouraged. Contactthe GLEPF about any ribbon cutting ceremonies for your project so we can attend as time allows.

The grant terms and conditions, as outlined above, are agreed to by signature of the following parties:

Representative of Organization receiving grant Date

Shari Culver, Gre�t Lakes Energy People Fund Date Antrim County Board of Commissioners Page 34 of 59 June 6, 2019

GREAT LAKES ENERGY PEOPLE FUND 1323 BOYNE AVENUE, P.O. BOX 70, BOYNE CITY, MI 49712

1-888-GT-LAKES (485-2537)

APPLICATION FOR DONATION FOR ORGANIZATION/AGENCY

1. Name of Organization: (read grant guidelines to ensure you qualify)

Antrim County Emergency Management

2. Address: PO Box 333 Bellaire, Michigan 49615

3. Phone #: 231-533-6569 231-632-6080 anytime Daytime Evening Best Time to Reach

4. Contact Person: Leslie Meyers Emergency Services Coordinator Name Title

Email address: [email protected]

5. Total Project Cost: $12,000 Amount Requested from GLE People Fund: $2000

6. Expected Project Start Date (grant is not for retroactive projects): June 2019

7. Expected Project End Date: January 2020

8. Your Organization’s Purpose/Mission (include applicable additional information):

The Antrim County Office of Emergency Management coordinates federal, state, local, voluntaryand private resources during emergencies and disasters. The department also addresses allnecessary state and federal county requirements as directed by the Department of HomelandSecurity.Further, we provide support to our local fire, ems and police forces as requested.

9. Detailed Use of Funds – describe the need and give details on how the funds will be spent. Include aproject budget if applicable: (use additional sheets, if necessary)Tourism and recreation are the capstone of Antrim Count’s economy. Since all Antrim Countyfirst responders are volunteer and as the amount of outdoor events increase, we have created aCERT (Community Emergency Response Team) to assist. Communications have always been the


biggest issue for us with any event, large or small; planned or emergency. With so many areas of the County getting limited to no cell phone reception, alternatives need to be promoted. While our fire departments utilize VHF communications, law enforcement and EMS utilizes the State’s 800 MHz system. The County is starting to make the conversion to 800 MHz radio’s for the fire departments, but this program will take 2-3 years and several million dollars to complete.

Antrim County Emergency Management is working to grow its 800 MHz radio opportunities for use at emergency and planned events. It is our intent to build a cache of 10 radios to be utilized by volunteers, firefighters and non-profit event hosts. When not in use for events, the radios will serve in training and exercising our first responders and volunteers.

To do this, we are in need of an additional 6 radios. Each radio costs $1750 plus a $250 activation fee. Emergency Management hopes that the People Fund will assist us by sponsoring one radio at a total cost of $2000.

10. Type of organizationa. Is the organization not for profit? YES NO b. If no, is the organization for profit? YES NO c. Is the organization a 501(c)3? YES (IRS determination letter required) NO* d. If no, is your organization tax exempt? YES NO

*If no, please list how you are funded (i.e. city, county, township, state, federal, other). Be specific:County Government and Department of Homeland Security

Additional details: None

11. Is your organization/agency receiving or requesting any other form of assistance or aid for above statedrequest (donation, grants, tax support, etc.)? X Yes ________No If yes, please list:

Paddle Antrim, Glacial Hills, Bellaire Rotary, Elk Rapids Rotary and Mancelona Rotary

12. Is your organization raising funds for this project through your own internal fundraising efforts?_____Yes X No. If yes, please describe:

13. Has your organization received or been denied any People Fund grants in previous years?_____Yes X No. If yes, please describe:

14. Below is a list of counties from the Great Lakes Energy service area. If you serve people in a county, checkthat county and write in the number of people YOUR organization works with/provides services to in thatspecific county.

Antrim: County Government

15. List the number and location of individuals, families or groups your organization serves outside theGreat Lakes Energy service area (counties above).

Antrim County Government Agency

16. How many staff members (including officers and directors) of your organization are members (receiveelectricity) from Great Lakes Energy? REQUIRED 35 employees of the county use Great Lakes Energy –this equates to almost 25% of our employees.


17. How many of the people from question 16 participate in the People Fund by rounding up their bill to thenearest dollar each month? Please canvass your staff, officers and directors and tell us how many of them areparticipating. If not participating, please sign up by calling our office.

Over half of our employees participate in the rounding up project. While canvasing the group, I strongly promoted the program.

18. How can your organization help support and promote participation in the People Fund RoundUp program? Please explain.

As the Office of Emergency Management spends lots of time on community education, we are in a unique position to promote the program at our booths at local events throughout the year. Also, if awarded this grant, the radio will be marked with: This radio was provided by the People Fund – Great Lakes Energy

19. Will these funds be used to support any candidate for public office or any political purpose?_______ Yes X No If yes, please explain.

20. How are your agency’s programs measured for effectiveness?

We measure effectiveness with After Action Reports and improvement planning each time we have an emergency or planned event.

21. Please list three references. (May not be a director or employee of Great Lakes Energy or theGreat Lakes Energy People Fund.)

Darlene Windish 231-350-6627Name Phone

2131 Howard St Central Lake MI 49622 Address City State Zip Code

Bill Drollinger 231-676-0748Name Phone

603 Park Street Bellaire MI 49615 Address City State Zip Code

Dan Bean 231-533-8627Name Phone

744 Korr Rd Mancelona MI 49659 Address City State Zip Code



Action Request to Board of Commissioners Meeting Date: June 6, 2019 Department: Emergency Management Submitted By: Leslie Meyers, Emergency Services Coordinator Edited and Approved by: Peter Garwood, County Administrator Agenda Item: Hazardous Materials Emergency Preparedness Grant


To authorize the Board Chairman to execute the State of Michigan FY 2018-2019 Hazardous Materials Preparedness (HMEP) Planning Program Grant Agreement (CFDA Number: 20.703, Grant Number: HM-HMP-0558-16-01-00) for an amount of $2,500.


Each year, each emergency management program in the state is invited to apply for the Hazardous Materials Emergency Preparedness Grant program. The total money to be allotted is not known until the end of the year and is dependent on the amount of applicants and the amount of sites deemed hazardous in the governmental emergency unit. We receive somewhere between $1000 and $2000 each year. Historically, this grant is income into the LEPC (Local Emergency Planning Commission) budget – 101-287. The funds are used for our full-scale exercises. Last year was $1900


The application is due June 25, 2019. Without the funds, additional general fund dollars will be needed to fund county training and exercise.


I will perform the tasks associated with the grant whether we receive it or not. The tasks now include loading all hazardous sites into a program that is compatible with the MCTs. Before last year, all information was stored in notebooks. When complete, all files are available to all emergency service agencies in the County.

5. Legal Review

This is a yearly grant. Review of the original agreement was performed and nothing has changed in that time besides the amounts awarded, the total awarded from the feds and the due dates.


None


Submit grant and begin review and input of data beginning spring of 2020. I am currently doing this for the 2019 grant. Submissions of info to State are due in July 2019 from last year's grant.


Failure to approve will result in no funds for 2020 but work will still be completed as it is important emergency preparedness information for use by all emergency responders.


a. Communication from the Department of State Police b. First page of the grant agreement


GRETCHEN WHITMER

GOVERNOR

April 26, 2019

Ms. Leslie Meyers Emergency Services Coordinator Antrim County PO Box 333 Bellaire, Michigan 49615

Dear Ms. Meyers:

STATE OF MicmGAN

DEPARTMENT OF STATE POLICE

LANSING COL. JOSEPH M. GASPER

DIRECTOR

Enclosed is the replacement package for the Fiscal Year 2018-19 Hazardous Materials Emergency Preparedness (HMEP) Planning Program Grant Agreement package for Antrim County. Please return the required grant documentation listed on the enclosed Subgrantee Checklist to our office at the following address:

Attention: Mr. Paul Lounsberry Emergency Management and Homeland Security Division Michigan Department of State Police P.O. Box 30634 Lansing, Ml 48909

Additional information on the FY 2018-19 HMEP Grant Program can be found at www.phmsa.dot.gov/hazmat/grants.

This grant agreement and all required documentation must be completed, signed, and returned no later than June 25, 2019. If this requirement is not met, this grant agreement will be invalid after June 25, 2019 unless a prior written exception is provided by the Michigan Department of State Police, Emergency Management and Homeland Security Division.

If you have any questions regarding this correspondence or the FY 2018-19 HMEP Planning Grant Program, please contact Ms. Brenna Roos at [email protected] or 517-284-3727.

Sincerely,

Capt. Emmitt McGowan, Commander Emergency Management and Homeland Security Division

Enclosures (12) cc: Mr. Pete Garwood Lt. Michael de Castro

EMERGENCY MANAGEMENT AND HOMELAND SECURITY DIVISION• 7150 HARRIS DRIVE• DIMONDALE, MICHIGAN 48821 MAILING ADDRESS • P.O. BOX 30634 • LANSING, MICHIGAN 48909

www.michigan.gov/emhsd • 517-284-3745 Antrim County Board of Commissioners Page 40 of 59 June 6, 2019

• I

.,-,:��-

Michigan State Police

• ( ■ JGrant Agreement

Emergency Management and

Homeland Security Division '"" ��

FEDERAL AWARD IDENTIFICATION

SUBRECIPIENT NAME GRANT NAME CFDA NUMBER

Antrim County Hazardous Materials 20.703

Emergency Preparedness

Grant Program SUBRECIPIENT IRS/VENDOR NUMBER FEDERAL AWARD IDENTIFICATION NUMBER FEDERAL AWARD DATE

(FAIN)

38-6000098 HM-HM P-0558-16-01-00 09/30/2018

SUBRECIPIENT DUNS NUMBER SUBAWARD FROM TO

PERFORMANCE

PERIOD

02-0885364 10/01/2018 09/29/2019

RESEARCH & DEVELOPMENT Funding Total

N/A Federal Funds Obligated by $2,500.00

this Action INDIRECT COST RATE Total Federal Funds Obligated $2,500.00

to Subrecipient

None on file Total Amount of Federal

Award $1,096,806.00

FEDERAL AWARD PROJECT DESCRIPTION

FY 2018-19 Hazardous Materials Emergency Preparedness Planning Program Grant

DETAILS

The Subrecipient must be prepared to match all funds received through this grant agreement (which

equates to 25% of any federal funds received}, as noted in Section Ill, D of the Hazardous Materials

Emergency Preparedness Planning Grant Instructions that are included with this grant agreement. The

match amount is located in part Ill.A of this grant agreement. FEDERAL AWARDING AGENCY PASS-THROUGH ENTITY (RECIPIENT) NAME

U.S. Department of Transportation Pipeline and Hazardous Michigan State Police

Materials Safety Administration Emergency Management & Homeland

1200 New Jersey Avenue, SE, E21-316 Security Division

Washington DC 20590-0001 P.O. Box 30634

Lansing, Ml 48909


Action Request to Board of Commissioners Meeting Date: June 6, 2019 Department: Sheriff’s Office Submitted By: Sheriff Daniel S. Bean Edited and Approved By: Peter Garwood, Administrator Agenda Item: Sheriff’s Office – Marine Capital Outlay Request

1. Action Request/Suggested Motion To authorize the Sheriff to purchase a 90-horsepower Honda outboard motor and a 150- horsepower Honda motor not to exceed $30,000. 2. Background and Current Situation – Concisely include pertinent facts, dates, etc. 90 horse motor is on the upper chain boat M17 and has had problems over the last year and have put money into an older motor. 150 horse motor is on the Elk Lake boat M19 and has been fixed many times and still is not correctly running and has to be fixed again before this season. It has been very costly to fix. We have received three bids, and Captain’s Choice Marine was the best price for both motors for a total cost of $29,343.12. The other bids were: Irish Boat Shop $36,131.72 and Dewitt Marine $37,659.06. 3. Goal – Why the action is necessary; What is the specific target or outcome desired? Marine motors are costly to repair and have spent good money on old motors. The goal is to keep a reliable fleet of vessels from which to run the Marine Patrol Division of the Sheriff Office. 4. Financial – Budget-related information There is $30,000 budgeted for the motors in Marine - Capital Outlay GL#101000-901-980.331

5. Legal Review N/A

6. Policy Implications N/A 7. Plan – Timeline with who, what, where, and how Needed for the boating season.

8. Alternative Plan Continue using the old motor which will probably not last through the season.

9. Attachments Included None.


Action Request to Board of Commissioners Meeting Date: June 6, 2019 Department: Commission on Aging Submitted By: Judy Parliament, COA Director Edited and Approved By: Peter Garwood, Administrator Reviewed and Approved By: Debra Haydell, Finance Director Agenda Item: COA Budget Amendment Request

1. Action Request/Suggested Motion To increase the “Other Wages” line items in 297000-672-705 and 297000-674-705 for Cook Position by $2,590 and authorize the Finance Director to make the appropriate budget amendments. 2. Background and Current Situation – Concisely include pertinent facts, dates, etc. If you recall, I had rescinded a request for an employee reclassification in March. Jan Clark was the employee whom I was requesting on behalf of because I felt that her hourly rate was not at all appropriate for her job responsibilities and was not at all in line with the food service coordinator position. This position is the one that steps in whenever the food service coordinator is not available It is responsible for ordering food and supplies, ensuring that all of the daily meals are prepared in compliance with ServSafe procedures and are ready to be delivered and served at the appropriate times – keeping with our published schedules. Now that I have a vacancy in the kitchen, I intend to fill the cook position (as classified in the collective bargaining agreement) rather than the assistant cook position, as it better represents the duties and responsibilities required. However, a budget adjustment is needed to do so. 3. Goal – Why the action is necessary; What is the specific target or outcome desired? To attract and keep high-caliber, qualified, experienced, and desirable employees who deserve to receive an hourly wage that will provide life essentials for their families. Since our full-time assistant cook (Jan Clark) accepted the position that was vacated (food service coordinator) by Paul Tate (who took a very similar job with Charlevoix County that offered higher wages, better benefits, and more growth opportunity), her position is now vacant, and I intend to advertise the opening with the, more appropriate, cook’s starting wage of 13.12 per hour which already exists on the General Unit – 2019 Wage Scale. 4. Financial – Budget-related information We cannot afford NOT to do this. I am requesting the additional funds be put into the “Other Wages” line items for both the Congregate Meals (672) and the Meals on Wheels (674) departments of the COA fund as this position serves both functions. Fund Balance is adequate to maintain the request, but I have not yet had a chance to run and confirm the exact amount with Deb Haydell. I am sure Deb can provide the actual number if requested at the meeting. 5. Legal Review N/A


6. Policy Implications N/A

7. Plan – Timeline with who, what, where, and how Urgent Importance! As soon as possible!

8. Alternative Plan If I advertise for the full-time position, along with the job responsibilities and a starting wage of $10.86, I can guarantee you I will hear nothing but crickets and applicants without the qualifications that we are looking for. 9. Attachments Included Wage scale differential between an Assistant Cook and a Cook for 2019.


Commission on Aging Asst Cook Full-Time, July 1 - Dec. 31, 2019CALCULATION EXPLANATIONS - Beginning July 2019BI-WEEKLY CALCULATION ESTIMATES

1 Wages 10.86 75 814.50 WAGES: Hourly rate (Start pay for 2018)x (hours in two week pay period)FICA 7.65% 62.31 FICA: Employer percentage x total taxable gross

2 Health Ins/Dental 837.44 Dental $114.65 Health $1560.23-Month/2 to get estimated bi-weekly rate (family)3 Life & Dis 29.85 14.93 Life&Dis: Premium / 2 to get estimated bi-weekly rate4 Work Comp 1.87 100 15.23 Work Comp: is $1.87 x $100 earned 5 MERS-Hybrid DB 5.50% 44.80 MERS-Per pay period Employer Cost is a % of Employee Wages

MERS-Hybrid DC 2.50% 20.36

TOTAL-BI-WEEKLY ESTIMATE 1,809.57 13 13 23,524.35 ESTIMATED Total Wages & Benefits

Commission on Aging Cook Full-Time, July 1 - Dec. 31, 2019CALCULATION EXPLANATIONS - Beginning July 2019BI-WEEKLY CALCULATION ESTIMATES

Wages 13.12 75 984.00 WAGES: Hourly rate (Second Step) (hours in two week pay period)FICA 7.65% 75.28 FICA: Employer percentage x total taxable grossHealth Ins/Dental 837.44 Dental $114.65 Health $1560.23-Month/2 to get estimated bi-weekly rate (family)Life & Dis 29.85 14.93 Life&Dis: Premium / 2 to get estimated bi-weekly rateWork Comp 1.87 100 18.40 Work Comp: is $1.87 x $100 earned MERS-Hybrid DB 5.50% 54.12 MERS-Per pay period Employer Cost is a % of Employee WagesMERS-Hybrid DC 2.50% 24.60

TOTAL-BI-WEEKLY ESTIMATE 2,008.76 13 13 26,113.90 ESTIMATED Total Wages & Benefits

Last Six Months of FY2019ESTIMATED OVERALL BUDGET INCREASE 2,589.55


Action Request to Board of Commissioners Meeting Date: June 6, 2019 Department: Administration Submitted By: Pete Garwood, Administrator Agenda Item: Dam Beach Easement

1. Action Request/Suggested Motion To authorize the Board Chairman to sign a revised easement agreement with Consumers Energy, which will supersede the easement adopted on December 13, 2018, amended February 7, 2019, and dated February 28, 2019, to install electric service for the Dam Beach and Fishing Park Restroom Facilities.

2. Background and Current Situation – Concisely include pertinent facts, dates, etc. In 2018, the County was informed that the Village of Elk Rapids was interested in constructing a bathhouse at the “Dam Beach” on the property they lease from the County. The County approve letter of support for the grant application on May 10, 2018. In December of 2018 the Board of Commissioners approved the following motion:

It was moved by Smith, seconded by LaVanway that the Board authorize the Board Chairman to sign an easement agreement with Consumers Energy to install electric lines for the Dam Beach and Fishing Park Restroom Facilities, contingent upon civil counsel’s review and provided the lines are installed underground. Motion carried as follows: Yes – Heeres, Zelenak, Bargy, Boettcher, Smith, Ricksgers, LaVanway, Helwig, Marcus; No – None; Absent – None.

We later learned that Consumers Energy was unwilling to put all of the power lines underground and on February 7, 2019, the motion was amended and the following was approved:

It was moved by LaVanway, seconded by VanAlstine, to amend the motion previously adopted on December 13, 2018 to now read, that the Board authorize the Board Chairman to sign an easement agreement with Consumers Energy to install electric lines for the Dam Beach and Fishing Park Restroom Facilities. Motion carried as follows: Yes – Heeres, Watrous, Bargy, Boettcher, VanAlstine, Ricksgers, LaVanway, Helwig, Marcus; No – None; Absent – None.

After the easement was approved and signed by the Board Chair, Consumers Energy ran into problems with the adjoining land owners and was forced to change the easement to the current proposed version. The language and the total length of the easement is the same. However, instead of 164’ of overhead power lines there will be 199’ of overhead power lines - the balance of the 524’ total feet of power lines in either scenario will be buried underground.

3. Goal – Why the action is necessary; What is the specific target or outcome desired? The action is necessary so that the Village of Elk Rapids can complete the project.

4. Financial – Budget-related information There are no financial implications.

5. Legal Review

As there were no language changes from the previously approved easement (which was reviewed by counsel), no legal review was necessary this time around.


Action Request to Board of Commissioners Meeting Date: June 6, 2019 Department: Administration Submitted By: Pete Garwood, Administrator Agenda Item: Dam Beach Easement

6. Policy Implications None.

7. Plan – Timeline with who, what, where, and how This summer.

8. Alternative Plan N/A 9. Attachments Included Easement Site Plan.


EXHIBIT B

Easement Area

A 30.00 foot-wide strip of land, being 15.00 feet on each side of the centerline of the overhead line constructed on Owner’s Land and a 12.00 foot-wide strip of land, being 6.00 feet on each side of the centerline of the line of the underground line constructed on Owner’s Land, the centerline to be located approximately as shown in the attached drawing.


May 30, 2019



RE: Closed Session – Command Unit Negotiations

From the Open Meetings Act 267 of 1976, 15,268 Closed sessions, permissible purposes, Section 8(c): “For strategy and negotiation sessions connected with the negotiation of a collective bargaining agreement if either negotiating party requests a closed hearing.”

The following motion is presented for your consideration:

Motion by ______________, seconded by _______________, to go into closed session to discuss strategy related to the Command Unit Collective Bargaining Agreement.



May 31, 2019



RE: Annual Reports

On May 31, 2019, you all received electronic copies of the annual reports for the following departments and organizations:

• MSU Extension• The Watershed Center• Grass River Natural Area• Michigan Department of Health & Human Services• Antrim County Road Commission• Probate Court & Family Division• Antrim County Transportation• Antrim County Commission on Aging

Once the reports have presented, please consider the following actions:

Motion by _________________ and seconded by ___________________ to accept the MSU Extension 2018 Annual Report.

Motion by ________________ and seconded by ___________________ to accept the Watershed Center 2018 Annual Report.

Motion by ________________ and seconded by ___________________ to accept the Grass River Natural Area 2018 Annual Report.

Motion by ________________ and seconded by ___________________ to accept the Michigan Department of Health & Human Services 2018 Annual Report.

Motion by ________________ and seconded by ___________________ to accept the Antrim County Road Commission 2018 Annual Report.

Motion by ________________ and seconded by ___________________ to accept the Probate Court/ Family Division 2018 Annual Report.



Motion by ________________ and seconded by ___________________ to accept the Antrim County Transportation 2018 Annual Report.

Motion by ________________ and seconded by ___________________ to accept the Antrim County Commission on Aging 2018 Annual Report.


May 31, 2019 TO: Antrim County Board of Commissioner FR: Peter Garwood, Administrator RE: Administrator’s Report – June 6, 2019 ADMINISTRATION RELATED MATTERS:

1. Zettel vs Antrim County: As was mentioned in a past Administrator Report the plaintiff had

filed a motion for reconsideration of the Court’s original decision dismissing the County Treasurers in Counts II and Ill of plaintiff's Complaint. The Court rendered a Decision and Order Denying Plaintiffs' Motion for Reconsideration on April 26, 2019. As mentioned in a past report, Count I remains until a case at the Michigan Supreme Court is decided. A second motion to dismiss has been filed. The hearing is scheduled for June 14.

2. Northern Lakes Economic Association (NLEA) Formula Discussions: A meeting was held on

April 22 which included the representatives of each of the member counties and representatives from Emmet County at which all parties agreed to a tentative arrangement for Emmet County to rejoin the NLEA. The NLEA Board met on May 7 and approved the agreement. Emmet County met on May 23 and approved one but not both provisions of the ad hoc committee’s tentative agreement. They approved rejoining the NLEA for the remaining months of 2019 but not the provision that would have provided a commitment for the remaining three years. Both provisions together reflected the complete tentative agreement reached between the representatives of all four counties and the NLEA. Based on their action, Emmet County is not a member of the NLEA.

3. Street & Road Numbering Ordinance Amendment: The 911 Board made a recommendation to the Board of Commissioners that the Ordinance be amended to allow for vacant lots to be assigned an address upon request. A meeting will be held on June 5 with the Sheriff, 911, the Road Commission, Equalization, Building Department, GIS Technician, and me. I have also invited Scott Kendzierski from the Health Department. The group will review the information and a recommendation will be generated for Board action likely for the second meeting in June or one of the meetings in July.

4. Committee Appointment Policy: Although discussion has taken place on this issue, no time has been dedicated to this issue as of yet.



5. Warner Township - Corridor Improvement Authority: Nothing new to report, but have left in the following overview: With assistance from the NLEA, Warner Township is teaming up with Elmira Township to establish a “Development Area” under the Corridor Improvement Authority Act. The proposed Development Area includes: Parcels at the intersection of US-131 and M-32 (west toward Charlevoix) and along US-131 south to the intersection of US-131 and M-32 (east toward Gaylord). Additional parcels are included headed east on M-32 to the corner of Ray Street and M-32. Sherry Comben, Treasurer, and I have been reviewing the proposed map along with the statute. Once the Townships create a plan, which will likely include capture of Antrim County ad valorum taxes, the County will be notified. We will have a sixty- (60) day window to respond. At that point, in accordance with County policy, I will bring a recommendation to the Board to opt out of the tax capture district. Once we have negotiated a Tax Sharing Agreement with the Township, I will recommend action to approve an agreement with the Township and take action to opt back in the tax capture plan.

6. Insurance for Police Car Equipment: I have sent an email of inquiry to our insurance representative, but have not heard back yet. However, I recently was at the county administrators’ conference and asked the other administrators during our idea exchange session, and they were all under the impression the equipment was covered. I will let you know what I find out for my next report.

7. Michigan Association of County Administrative Officers (MACAO) Conference: I attended the MACAO spring conference held at Crystal Mountain Resort from May 22 – 24. Sessions included Positivity in the Workplace, Specialty Courts, Liability & Inmate Medical Care, Legislative Update, Cybersecurity Overview and Protection Best Practices. I reviewed my notes on the cyber security session with Valerie Craft, IT Director, and was happy to find out that, by and large, we have purchased and are operating the proper equipment and are performing what is considered appropriate functions toward best practices.

8. Fee Structure for GIS Data: Julie Weston is currently reviewing information I have received from various counties. It is anticipated an update will be available for the July 18 or early August Board meeting.

9. First Rights of Refusal: The County Treasurer has provided my office with a list of tax foreclosed properties. After review, if there are any properties which are identified as potentially beneficial to the County, a recommendation will be brought to the Board.

10. Vehicle Policy Administration: A retired Sheriff Office vehicle was sold on GovDeals in the amount of $800.00. Another vehicle is currently still out for bid.


HUMAN RESOURCES RELATED MATTERS:

1. County Employment Opportunities: The bulletin board outside the HR Office lists the current openings at the County.

− COA Homemaker and Certified Nursing Assistant (CNA) – PT: Continuing to recruit. − COA Clerk II – FT: A second round of interviews was held on May 29. − Sheriff Marine Patrol – Seasonal: Janet Schwenzer, Kayla Moore, Tanner Plumb, John

Leach, and David Lewis have been hired. Training is beginning for the new hires. - Barnes Park Attendants – Seasonal: Seeking one more candidate. - COA Kitchen Assistant – PT: Pre-employment screening is taking place. - Plumbing Inspector – FT: The Building Official is hoping to contract with someone to

cover the responsibilities. Filling the position is currently on hold. - Animal Control Officer – FT: Pre-employment screening is taking place. - Elk Rapids Day Park Attendant – Seasonal: Robert Jones has been hired. - Airport Maintenance – Seasonal: Charles Dickenson has been hired.

2. Employee Trainings/Workshops: Two “lunch and learns” have been scheduled for June:

a. June 13: Tom Jordan with the Municipal Employees Retirement System (MERS) will be presenting on MERCER, a new health exchange available to MERS retirees. He will also cover the Health Care Savings Plan (HCSP) available through MERS.

b. June 25: Rob Joyce with Edward Jones will be presenting on using IRAs as an investment tool.

3. Employee Handbook: The handbook was distributed to department heads and elected

officials for their feedback. The deadline for their responses is May 31. If all goes as planned, it will be ready for release to the Board in June and potentially on the Board agenda for action in July.

4. Sheriff Office - Command Unit Contract Negotiations: The Fraternal Order of Police (FOP) has

officially filed for arbitration. In the meantime, we are in the process of scheduling mediation for the afternoon of June 10 (The mediator has booked the date, we are waiting on the union to confirm.). In the meantime, conversations continue between the Human Resources Director and the FOP Business Representative regarding outstanding issues.

HEALTH & PUBLIC SAFETY RELATED MATTERS:

1. Michigan Indigent Defense Commission (MIDC): The FY 2020 compliance plan and budget for 2020 were submitted on May 15. Deb Haydell, Finance Director worked on the budget with me and Carol Stocking, District Court Administrator was a big help on the content. I have included a request for additional funds to hire an “attorney/administrator” to take over the functions of overall administration of the program. The financial obligation of the County remains the same as last year plus 2.2%


2. Sheriff - Short-term Rental: Banks Township has drafted an agreement between the Township and the County Sheriff Office for the Sheriff’s assistance with concerns that might arise from allowing short-term rentals in the Township. It is still in the Township's court.

3. Local Emergency Planning Committee: On May 14, the Committee (I am a member) toured

the Jordan River Fish Hatchery.

4. Gift of Life Agreement: A communication from Gift of Life Michigan was received requesting approval of an agreement with the County and medical examiner to facilitate organ and tissue donations. This matter will be brought to the Board once I have thoroughly reviewed.

BUILDINGS, LAND, & INFRASTRUCTURE RELATED MATTERS:

1. Veterans Affairs Office Move to Old Equalization Office: Due to my attendance at the MACAO conference, I have not had an opportunity to address this matter. An update will be provided at the July 18 Board meeting

2. Facility Master Plan Update: Networks Northwest will be presenting the report on the Facility Master Plan surveys at the June 20 Board of Commissioners meeting.

3. County Building Security: As a result of recent walkthroughs of the County Building with

Commissioner VanAlstine and me, we have received one quote thus far. As quotes are received, they are being evaluated by myself, the Maintenance Director and the IT Director. Chris Corbett has indicated he will be providing information to my office by June 10.

4. Cairn Monument: A three-way agreement to be signed by Milton Township, Antrim County,

and the Road Commission will be drafted at some point.

5. Elk Rapids Day Park Fence: The gate is open as of May 21.

6. Bank Building Demolition: The demolition project has been advertised as follows: The Antrim Review and Elk Rapids News on May 30, Traverse City Record Eagle on May 25, and the Petoskey News on May 31. Information was also sent to Builders Exchange and posted on the County website. Additionally, five local contractors were supplied with the specifications. The deadline to submit bids is June 12 at 4:00 p.m. Since the RFP was sent out I have had a couple of contractors indicate they will not be submitting a proposal because we have not had an asbestos and lead study completed (in the RFP it is required that they do the study - this is the way the insurance adjuster wanted it structured). Since then, the insurance adjuster arranged for ServPro to do a study as quickly as they can.

7. Chain of Lakes Hydrology Study: No new information to share at this time.

8. Capital Improvement Plan (CIP): The CIP Committee met on May 30. Projects were reviewed with answers to questions and additional information to be gathered by the Administration Office prior to the next CIP meeting scheduled for June 27.


9. Policy for Use of Grounds: A policy will be drafted and presented for your review at one of the two meetings in September.

10. Antrim Creek Natural Area (ACNA): The ACNA Commission met on April 24. The programs to be held at the ACNA and conducted by the staff from Grass River Natural Area were approved. The Commission also approved the addition of gravel and grading on both the north and south entrance (which has been completed). On June 7, I will be meeting with Wendy Warren, Antrim Conservation District Executive Director, to discuss/explore the possibility of using their AmeriCorp worker to do some work this summer at the Antrim Creek Natural Area.

11. Consumers Energy – Dam Beach Road Easement Revision: Consumers Energy has informed me there was recently a project re-design due to complications from the neighboring condo association requiring a slightly revised easement from the County in order for the Village of Elk Rapids to proceed with their project. It is on the agenda for this meeting with a recommendation for action.

12. Village of Bellaire Water System: A communication was received by the Village Public Works Supervisor regarding State mandated upgrades to the water mains and lines if determined to have any lead. I will be discussing with the Village the requirements for a water system large enough to handle the County facility’s sprinkler system.

13. Outside Entrance Door Motion Light: Public comment was made on April 18 requesting a motion light be considered at the entrance door used for night meetings. Maintenance Director Dave Vitale is currently exploring. It is anticipated the request will be addressed prior to October when we begin losing light in the evenings.

CONTRACTS/AGREEMENTS: − reviewed by Civil Counsel and/or the County Administrator, − approved by the Board of Commissioners, − and tracked for future follow-up of expiration (where necessary).

1. Lease with North County Community Mental Health for office space commencing June 1, 2019.

2. Chain of Lakes Water Trail Signage Agreement with Paddle Antrim. 3. Agreement with ePaint Recycling to collect, transport, and recycle waste latex paint at three

2019 household hazardous waste drop off events. POLICIES: − reviewed by Civil/Labor Counsel (when necessary) and/or the County Administrator, − reviewed by elected officials and department heads, − approved by the Board of Commissioners, − and posted on the Antrim County website.

1. Inclement Weather Policy, amended May 16, 2019.


CIVIL/LABOR COUNSEL REVIEWS: 1. A question from the Sheriff Office pertaining to subpoena for documents vs. FOIA request. 2. Labor counsel addressed potential arbitration and ongoing negotiations.

COMMUNICATIONS, NOTES OF INTEREST:

1. Active Assailant Exercise: The date of the Exercise is June 19, 2019, and is taking place at Central Lake High School with the first session to begin at 9:45 a.m. The second session is scheduled for 12:30. Please contact Leslie Meyers ASAP if you are interested in participating in some capacity.

2. AT&T Cell Coverage Improvement: I was contacted by and had a conversation with a representative for AT&T looking to possibly use and/or improve County facilities to locate a new antenna to improve their cell phone coverage in the Bellaire area. There is nothing new to report at this time.

3. Supreme Court Administrative Order 2019-1, Establishment of Court Security Committees: This

order requires that a chief judge be designated by consensus (of the judges) to establish and chair a standing courthouse security committee. There is nothing new to report at this time.

4. Vacation: I will be on vacation from June 14 – 23. Please contact my staff if they may assist you prior to my return to the office on June 24. I will not be in attendance at the June 20 Board meeting. Travis along with Tina and Margie will be available to answer any questions you may have that evening.




Documents

Antrim County Board of CommissionersAPPROVAL OF CLOSED SESSION MINUTES FROM MAY 16, 2019 3 5. COMMUNICATIONS/NOTICES. 6. LIAISON REPORTS ... Traverse City Traverse City Suttons Bay