ANOMALY REPORTS - Under Secretary of Defense for ... · Web viewEXHIBIT M - ANOMALY REPORT ROSTER & AD HOC CRITERIA These reports are meant to assist you in your FPDS data validation

Exhibit M

EXHIBIT M - ANOMALY REPORT ROSTER & AD HOC CRITERIA

These reports are meant to assist you in your FPDS data validation efforts to identify contract action reports with possible problems. The data attributes and filters listed below are meant to serve as guidance only. Components may choose to expand or remove ad hoc reports or data elements based on their own requirements.

1. Reports Displaying Errors:1.1. CCR Exceptions:

1.1.1. Coded Purchase Card Only1.1.2. Coded Purchase Card Only but Purchase Card Not Checked1.1.3. Coded Deployed Military Operations and Place of Performance is USA1.1.4. Coded Foreign Vendor and Place of Performance is USA1.1.5. Coded Classified1.1.6. Micro-purchases Greater than $3,000

1.2. Base and All Options = $0 (DCA, PO, DO, IDC)1.3. Competition Nulls

1.3.1. Extent Competed is Null1.3.2. Fair Opportunity is Null (Delivery Orders)1.3.3. Fair Opportunity is Null (Part 8 BPAs/BPA Calls)1.3.4. Number of Offers is Zero or Null

1.4. Completion Date is less than Date Signed (Excludes Specific Reasons for Modification to Focus on Ambiguous Ones)

1.5. Estimated Ultimate Completion Date is less than Date Signed (Excludes Specific Reasons for Modification to Focus on Ambiguous Ones)

1.6. IDC Last Date to Order is less than Date Signed (Excludes Specific Reasons for Modification to Focus on Ambiguous Ones)

1.7. Contracting Officer’s Business Size Determination1.7.1. CO’s Size Determination is Blank1.7.2. Vendor is Government but CO’s Size Determination is Small Business1.7.3. Foreign Located Vendors but CO’s Size Determination is Small Business1.7.4. Vendor is UNICOR but Contracting Officer’s Size Determination is Small

1.8. Contract Value is Greater than $25,000, but Treasury Account Symbol is Null1.9. Place of Manufacture is coded “L” (DoD Qualifying Country) but Country of

Origin is not a Qualifying Country

2. Reports Displaying Potential Errors:2.1. Obligations & Deobligations Greater than $1B2.2. Program/Funding Agency = DFAS (DoD Awarded only, excluding DFAS)2.3. Product/Service Code is Miscellaneous2.4. NAICS is Soybean Farming (111110)2.5. Vendor is a Hospital but CO’s Size Determination is Small Business2.6. Vendor is Education Institution but CO’s Size Determination is Small Business2.7. Vendor is a Government Top 20 Vendor but Contracting Officer’s Size

Determination is Small (a.k.a., the ‘Big Guys’) 2.8. Type of Contract is Null

Exhibit M

2.9. U.S. State Abbreviation Code Input as Country Abbreviation Code

3. Additional Required Reports to Cross-Compare FPDS Data to Other Data Sets:3.1. List of eligible CARs Requiring a Corresponding Record in FAPIIS 3.2. List of eligible CARs Requiring a Corresponding Record in FSRS3.3. List of eligible CARs Requiring a Corresponding Record in ESRS3.4. List of eligible awards in FPDS (greater than $25,000) Requiring a

Corresponding Award type of Notice on FedBizOpps3.5. List of eligible Awards Requiring a Corresponding Justification &Approval type

of Notice be posted on FedBizOpps3.6. List of eligible Other Than Fair Opportunity Awards Requiring a Corresponding

Fair Opportunity / Limited Sources Justification type of Notice be posted on FedBizOpps

3.7. List of eligible Awards Requiring a Corresponding Intent to Bundle Requirements type of Notice be posted on FedBizOpps

Please be aware that there are a few new reports on this list, as well as a few changes to existing reports, including a few deletions.

NOTE – Many of these anomaly reports used to exclude modification actions. However, as these are still made public data, the decision was made to no longer exclude the modifications from the report. When modifications are present on a report, it indicates that the base action requires correction.

Exhibit M

1.1.1 Coded Purchase Card Only

The FAR allows an exception for the procurement to be subject to CCR requirements when the purchase card is both the purchasing and payment mechanism. By definition, this only applies to purchases below the micro-purchase threshold. The micro-purchase threshold is normally $3,000 unless otherwise specifically raised where emergency procedures are authorized. This report shows actions coded with this exception, but with an obligation greater than or equal to $3,000.

Recommended MetricsAward-IDV Information

Dollar ValuesAction Obligation

Contract ActionsActions

Recommended AttributesAward-IDV Information

Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command CodeContracting Office IDContracting Office Name

Contract InformationReferenced IDV PIIDPIIDModification Number

Contract DatesDate Signed

Transaction InformationPrepared By

Vendor InformationCCR Exception

Recommended FiltersContracting Department ID show only 9700CCR Exception show only 1Actions only show values equal to 1Action obligation only show values greater than or equal to 3000Contingency/Humanitarian show only X

Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

Exhibit M

1.1.2 Coded Purchase Card Only but Purchase Card Not Checked

The FAR allows an exception for the procurement to be subject to CCR requirements when the purchase card is both the purchasing and payment mechanism. This report shows where the exception was used but the Purchase Card used as a payment method has an answer of No.

Recommended MetricsAward-IDV InformationDollar Values

Action ObligationContract Actions

Actions

Recommended AttributesAward-IDV InformationDepartment and Agency Information

Contracting Agency IDContracting Agency NameMajor Command CodeContracting Office ID

Exhibit M

Contracting Office NameContract Identification

Referenced IDV PIIDPIIDModification Number




Contract InformationPurchase Card as a Payment Method Code

Recommended FiltersContracting Department ID show only 9700CCR Exception show only 1Purchase Card as a Payment Method Code show only NActions only show values equal to 1


Exhibit M

1.1.3 Coded Deployed Military Operations and Place of Performance is USA

The FAR allows an exception for the procurement to be subject to CCR requirements when it is awarded by deployed contracting officers in the course of military operations. This report shows actions coded with this exception, but with place of performance in the U.S.





Exhibit M

Department & Agency InformationContracting Agency IDContracting Agency NameMajor Command CodeContracting Office IDContracting Office Name

Contract IdentificationReferenced IDV PIIDPIIDModification Number


Principal Place of PerformancePrincipal Place of Performance Contract Name

Vendor InformationCCR ExceptionVendor Name


Recommended FiltersContracting Department ID show only 9700CCR Exception show only 3Principal Place of Performance Country Name show only United States


Exhibit M

1.1.4 Coded Foreign Vendor and Place of Performance is USA

The FAR allows an exception for the procurement to be subject to CCR requirements when it is awarded to a foreign vendor for work performed outside the U.S. This report shows actions coded with this exception, but with place of performance in the U.S.






Exhibit M




Principal Place of PerformancePrincipal Place of Performance State CodePrincipal Place of Performance City NamePrincipal Place of Performance Country Code

Vendor InformationCCR ExceptionVendor CountryVendor NameVendor State

Recommended FiltersContracting Department ID show only 9700CCR Exception show only 6Principal Place of Performance Country Code show only values similar to USA


Exhibit M

1.1.5 Coded Classified

DoD does not provide contract action reports to FPDS for classified actions. Use this report to identify any potentially reported actions for deletion.





Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command CodeContracting Office ID

Exhibit M

Contracting Office Name Contract Identification





Recommended FiltersContracting Department ID show only 9700CCR Exception show only 2


Exhibit M

Exhibit M

1.1.6 Micro-purchases Greater than $3,000

The FAR allows an exception for the procurement to be subject to CCR requirements when the value of the action is under the micro-purchase threshold and electronic funds transfer is not used for payments. The micro-purchase threshold is normally $3,000 unless otherwise specifically raised where emergency procedures are authorized. This report shows actions coded with this exception, but with an obligation greater than or equal to $3,000.









Vendor InformationCCR ExceptionVendor Name

Recommended FiltersContracting Department ID show only 9700CCR Exception show only 7Actions only show values equal to 1Action obligation only show values greater than or equal to 3000


Exhibit M

1.2 Base and All Options = $0 (DCA, PO, DO, IDC)

This report identifies all base award actions (other than BPAs and BOAs) where the Base and All Options data element is $0. In some cases, such as letter contracts, the Base and All Options amount might not be known when the action is awarded, but this is very rare.


Dollar ValuesBase and Exercised Options ValueAction ObligationBase and All Options



Contract IdentificationReferenced IDV PIID

Exhibit M

PIIDModification NumberTransaction Number


Transaction InformationAward or IDV TypePrepared By

Contract InformationLetter Contract (Undefinitized Action) Description

Recommended FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type exclude BOAAward or IDV Type exclude BPABase and All Options Value only show values equal to 0


Exhibit M

Exhibit M

1.3.1 Extent Competed is Null.

This report shows actions where the Extent Competed is null.


Dollar ValuesAction ObligationBase and All Options Value




Contract IdentificationReferenced IDV PIIDPIIDModification NumberTransaction Number


Competition InformationExtent Competed


Recommended FiltersContracting Department ID show only 9700Extent Competed only show values that are NullAward or IDV Type exclude BOAAward or IDV Type exclude BPA


Exhibit M

Exhibit M

1.3.2 Fair Opportunity is Null (Delivery Orders).

This report shows delivery orders under a multiple award indefinite delivery vehicle where the Fair Opportunity / Limited Sources value is null.

Recommended MetricsDollar Values

Base and Exercised Options ValueAction Obligation






Competition InformationExtent CompetedFair Opportunity / Limited Sources

Transaction InformationAward or IDV TypeLast Modified ByLast Modified DatePrepared By

Referenced IDV InformationIDV Multiple or Single Award IDV

Recommended FiltersContracting Department ID show only 9700Fair Opportunity / Limited Sources only show values that are NullUse advanced filters for next three itemsIDV Multiple or Single Award IDV show only M andIDV Type exclude BOA

Exhibit M

and Award or IDV Type show only Delivery Order Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

Exhibit M

1.3.3 Fair Opportunity is Null (Part 8 BPAs and BPA Calls).

This report shows delivery orders under a multiple award indefinite delivery vehicle where the Fair Opportunity / Limited Sources value is null. As a reminder, BPAs and BPA Calls issued under FAR Part 8 procedures (i.e, under a federal supply schedule) are required to address Fair Opportunity.





Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command CodeContracting Office ID

Exhibit M

Contracting Office NameContract Identification

Referenced IDV PIIDPIIDModification NumberTransaction Number


Competition InformationExtent CompetedFair Opportunity / Limited Sources

Transaction InformationAward or IDV TypeLast Modified ByLast Modified DatePrepared By


Recommended FiltersContracting Department ID show only 9700Fair Opportunity / Limited Sources only show values that are NullIDV Type show only FSSAward or IDV Type show only BPA, BPA Call


Exhibit M

1.3.4 Number of Offers is Zero or Null

This report shows actions where the Number of Offers is zero or null.






Contract IdentificationReferenced IDV PIIDPIID

Exhibit M

Modification NumberTransaction Number


Competition InformationNumber of Offers Received



Recommended FiltersContracting Department ID show only 9700Use advanced filters for next two attributes:(Number of Offers Received only show values that are Null orNumber of Offers Received show only 0)Award or IDV Type exclude BOAAward or IDV Type exclude BPA


Exhibit M

1.4 Completion Date is less than Date Signed (Excludes Close-out Actions)

This report shows where the completion date is before the date signed. While there are times when the completion date may be less then the date signed (for example, issuing a close-out modification), this report will assist in identifying those situations when your user has forgotten to update their completion date.





Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command Code

Exhibit M

Contracting Office IDContracting Office Name


Contract DatesDate Signed Completion DateEffective DateEstimated Ultimate Completion Date

Transaction InformationPrepared ByReason for Modification Description

Recommended FiltersContracting Department ID show only 9700Completion Date show values less than 10/01/2010Reason for Modification Description exclude CLOSEOUT Reason for Modification Description exclude LEGAL CONTRACT CANCELLATIONReason for Modification Description exclude NOVATION AGREEMENT Reason for Modification Description exclude REREPRESENTATIONReason for Modification Description exclude REREPRESENTATION OF NON-NOVATED MERGER/ACQUISITIONReason for Modification Description exclude TERMINATE FOR CAUSEReason for Modification Description exclude TERMINATE FOR DEFAULTReason for Modification Description exclude TERMINATE FOR CONVENIENCEReason for Modification Description exclude TRANSFER ACTIONReason for Modification Description exclude VENDOR ADDRESS CHANGEReason for Modification Description exclude VENDOR DUNS CHANGE

When you execute the report you will be prompted for a date range for the date signed element– make sure you enter a date range greater than the completion date you entered.

Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations. Components can adjust the Completion Date filter to and Date Signed parameters to review different time periods.

Exhibit M

Exhibit M

1.5 Estimated Ultimate Completion Date is less than Date Signed (Excludes Close-out Actions)

This report shows where the estimated ultimate completion date is before the date signed. While there are times when the estimated ultimate completion date may be less then the date signed (for example, issuing a close-out modification), this report will assist in identifying those situations when your user has forgotten to update their estimated ultimate completion date.







Contract DatesDate SignedEffective DateCompletion DateEstimated Ultimate Completion Date


Recommended FiltersContracting Department ID show only 9700Estimated Ultimate Completion Date show values less than 10/01/2010Reason for Modification Description exclude CLOSEOUT Reason for Modification Description exclude LEGAL CONTRACT CANCELLATIONReason for Modification Description exclude NOVATION AGREEMENT Reason for Modification Description exclude REREPRESENTATION

Exhibit M

Reason for Modification Description exclude REREPRESENTATION OF NON-NOVATED MERGER/ACQUISITIONReason for Modification Description exclude TERMINATE FOR CAUSEReason for Modification Description exclude TERMINATE FOR DEFAULTReason for Modification Description exclude TERMINATE FOR CONVENIENCEReason for Modification Description exclude TRANSFER ACTIONReason for Modification Description exclude VENDOR ADDRESS CHANGEReason for Modification Description exclude VENDOR DUNS CHANGE


Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations. Components can adjust the Estimated Ultimate Completion Date filter to and Date Signed parameters to review different time periods.

Exhibit M

1.6 IDC Last Date to Order is less than Date Signed (Excludes Close-out Actions)

This report shows where the last date to order on an IDC is before the date signed. While there are times when the last date to order may be less then the date signed (for example, issuing a close-out modification), this report will assist in identifying those situations when your user has forgotten to update their last date to order.




Recommended AttributesAward – IDV Information


Contract InformationReferenced IDV PIIDPIIDModification Number

Contract DatesDate SignedEffective Date(Last Date To Order)


Recommended FiltersContracting Department ID show only 9700Last Date to Order show values less than 10/01/2010Reason for Modification Description exclude CLOSEOUT Reason for Modification Description exclude LEGAL CONTRACT CANCELLATIONReason for Modification Description exclude NOVATION AGREEMENT Reason for Modification Description exclude REREPRESENTATIONReason for Modification Description exclude REREPRESENTATION OF NON-NOVATED MERGER/ACQUISITIONReason for Modification Description exclude TERMINATE FOR CAUSEReason for Modification Description exclude TERMINATE FOR DEFAULT

Exhibit M

Reason for Modification Description exclude TERMINATE FOR CONVENIENCEReason for Modification Description exclude TRANSFER ACTIONReason for Modification Description exclude VENDOR ADDRESS CHANGEReason for Modification Description exclude VENDOR DUNS CHANGE


Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations. Components can adjust the Last Date to Order filter to and Date Signed parameters to review different time periods.

Exhibit M

1.7.1 CO’s Size Determination is Blank

This report shows actions where the CO size determination is blank. This field would only be blank on older or migrated documents, but it carries forward onto modifications and orders being reported. A blank CO size determination results in actions not displaying on the Small Business Goaling Report. This report shows those actions where the CO size determination is null.






Exhibit M

Contract IdentificationModification NumberPIID Referenced IDV PIIDTransaction Number


Vendor InformationDUNS NumberVendor Name

Business Size SelectionCO Business Size Selection

Recommended FiltersContracting Department ID show only 9700CO Business Size Selection only show values that are null


Exhibit M

Exhibit M

1.7.2 Vendor is Government but CO’s Size Determination is Small Business

This report shows base contract actions where the CO size determination is small, but the vendor has identified itself in CCR as a government entity. Government entities are considered other than small businesses. This report may indicate where the CO Size Determination has been miscoded.








Transaction InformationAward or IDV Type Prepared By


Vendor Socio Economic DataIs Vendor Federal AgencyIs Vendor Foreign GovernmentIs Vendor MunicipalityIs Vendor Planning CommissionIs Vendor School DistrictIs Vendor TownshipIs Vendor U.S. Federal GovernmentIs Vendor U.S. State GovernmentIs Vendor U.S. Local GovernmentIs Vendor Council of GovernmentsIs Vendor County

Exhibit M

Is Vendor Housing AuthorityIs Vendor Local Government Owned


Recommended FiltersContracting Department ID show only 9700CO Business Size Selection show only Small BusinessUse advanced filter for the following nine items:Is Vendor Federal Agency YesIs Vendor Foreign Government YesIs Vendor Municipality YesIs Vendor Planning Commission YesIs Vendor School District YesIs Vendor Township YesIs Vendor U.S. Federal Government YesIs Vendor U.S. State Government YesIs Vendor U.S. Local Government YesIs Vendor Council of Governments YesIs Vendor County YesIs Vendor Housing Authority YesIs Vendor Local Government Owned Yes

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Is Vendor Federal Agency, a close parenthesis after Is Vendor Local Government Owned Yes, and change all of the and’s to or’s between the Is Vendor filters.


Exhibit M

Continued below:

Exhibit M

Exhibit M

1.7.3 Foreign Located Vendors but CO Size Determination is Small Business

This report shows base contract actions where the vendor identified is a non-US located entity, but the CO Size Determination has been marked as a small business. Foreign located firms by definition can not be small businesses, as the Small Business Act’s standards do not apply. This report indicates actions where the CO Size Determination has been miscoded.


Dollar ValuesAction Obligations Contract ActionsActions





Principal Place of PerformancePrincipal Place of Performance Country Name


Vendor InformationDUNS NumberVendor CountryVendor Name

Business Size SelectionContracting Officer’s Business Size Determination

Recommended FiltersContracting Department ID show only 9700CO’s Business Size Determination show only Small BusinessUse advanced filters for the next six items:Vendor Country show only values not similar to American SamoaVendor Country show only values not similar to Guam

Exhibit M

Vendor Country show only values not similar to Northern MarianaVendor Country show only values not similar to Puerto RicoVendor Country show only values not similar to United StatesVendor Country show only values not similar to Virgin Islands

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Vendor Country show only values not similar to American Samoa and a close parenthesis after Vendor Country show only values not similar to Virgin Islands.Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

Exhibit M

1.7.4 Vendor is UNICOR but Contracting Officer’s Size Determination is Small

This report shows base contract actions where the CO size determination is small, but the vendor is UNICOR or Federal Prisons. Government entities are considered other than small businesses. This report indicates where the CO Size Determination has been miscoded.





Exhibit M






Recommended FiltersContracting Department ID show only 9700CO Business Size Selection show only Small BusinessUse advanced filters on the next two items:Vendor Name only show values similar to Federal PrisonVendor Name only show values similar to UNICOR

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Vendor Name only show values similar to Federal Prison, a close parenthesis after Vendor Name only show values similar to UNICOR, and change the and to or between the two filters.


Exhibit M

Exhibit M

1.8 Contract Value is Greater than $25,000, but Treasury Account Symbol is Null

This report shows base contract actions where the value is greater than $25,000, but the Treasury Account Symbol (TAS) fields are null. Per DPAP guidance, in order to improve the efficiency of prime contractor reporting of subcontracts in accordance with the Federal Funding Accountability and Transparency Act, it is required that contracting officers include the TAS in all base award contract action reports valued greater than $25,000. This report indicates where the fields have been left blank.







Contract InformationTreasury Account Symbol Treasury Account Symbol Agency IdentifierTreasury Account Symbol Main Account CodeTreasury Account Symbol Subaccount Code



Recommended FiltersContracting Department ID show only 9700Treasury Account Symbol Treasury Account Symbol Agency Identifier only show values that are NullModification Number show only 0Award or IDV Type show only BPA Call, Definitive Contract, Delivery Order, Purchase Order

Exhibit M

Base and All Options Amount show only values greater than 25000 (be sure to mark the checkbox to Apply the filter to granular data)


1.9 Place of Manufacture is coded “L” but Country of Origin is not a Qualifying Country

This report displays each CAR where the Country of Origin indicated is not one of the DoD Qualifying countries (to include the United States). A DoD Qualifying country means a country with a reciprocal defense procurement memorandum of understanding or international agreement with the United States in which both countries agree to remove barriers to purchases of supplies produced in the other country or services performed by sources of the other country, and the memorandum or agreement complies, where applicable, with the requirements of section 36 of the Arms Export Control Act (22 U.S.C. 2776) and with 10 U.S.C. 2457. The Country of Origin must be one that is identified in the list provided at DFARS 225.003 (10), if ‘DoD Qualifying Country’ is indicated in the Place of Manufacture field.



http://www.acq.osd.mil/dpap/dars/dfars/html/current/225_0.htm

Exhibit M





Product OriginPlace of Manufacture Place of Manufacture DescriptionCountry of Product or Service Origin Code

Recommended FiltersContracting Department ID show only 9700Place of Manufacture only show values equal to LCountry of Product or Service Origin Code exclude AUS, AUT, BEL, CAN, CHE, DEU, DNK, EGY, ESP, FIN, FRA, GBR, GRC, ISR, ITA, LUX, NLD, NOR, PRT, SWE, TUR, USA

Exhibit M

2.1 Obligations / Deobligations Greater Than $1B

This is to help identify potential ‘fat-finger’ errors where a very high dollar amount is shown as obligated.


Dollar ValuesBase and Exercised OptionsAction ObligationBase and All Options




Exhibit M




Recommended FiltersContracting Department ID show only 9700Use advanced filter for the next two itemsAction Obligation show values greater than or equal to 1000000000Action Obligation show values less than or equal to -1000000000

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Action Obligation shows values greater than or equal to 1000000000, a close parenthesis after Action Obligation show values less than or equal to -1000000000, and change the and to or between the Action Obligation filters.

Components can adjust the dollar threshold to look for potential errors at lower levels as well. Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

Exhibit M

Exhibit M

2.2 Program/Funding Agency = DFAS (DoD Awarded only, excluding DFAS)

This report identifies all where DFAS is identified as the program/funding agency and a DFAS DoDAAC is used for the funding office ID. The program/funding agency represents the customer agency for the contract action, not the organization that will process the actual payment. DFAS should only be identified as the funding agency when it sends funds to another contracting office to make a purchase on its behalf. This report identifies the procurements that are most likely miscoded as DFAS instead of the true customer agency and office (DoDAAC).







Funding SourceFunding Agency IDFunding Agency NameFunding Office ID


Recommended FiltersFunding Agency ID show only 97BZUse advanced filters for next two itemsContracting Department ID show only 9700Contracting Agency ID exclude 97BZ

Exhibit M

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Contracting Department ID and a close parenthesis after Contracting Agency ID exclude 97BZ. If you are checking for actions issued only by your agency, you do not need to use the Advanced feature – in this case the recommended filters would only include ‘Funding Agency ID show only 97BZ’ and ‘Contracting Agency ID show only your agency’s code’.


Exhibit M

2.3 Product/Service Code is Miscellaneous

This report shows where the user left the product\service code data element is miscellaneous. Although there may be times this code is appropriate, the report is designed to allow you to see if the code is being mis-used.








Product or Service InformationNAICS CodeNAICS DescriptionProduct or Service CodeProduct or Service Description



Recommended FiltersContracting Department ID show only 9700Product or Service Code is 9999


Exhibit M

Exhibit M

2.4 NAICS is Soybean Farming (111110)

This report shows where the user has identified the procurement with a NAICS code for soybean farming. The report is designed to allow you to see if the code is being mis-used.








Product or Service InformationNAICS CodeNAICS DescriptionProduct or Service CodeProduct or Service Description


Recommended FiltersContracting Department ID show only 9700NAICS Code show only 111110


Exhibit M

Exhibit M

2.5 Vendor is a Hospital but Contracting Officer’s Size Determination is Small Business

This report shows base contract actions where the CO size determination is small, but the vendor has identified itself in CCR as a hospital. While a hospital can be considered a small business for some procurements, it is rare. This report may indicate actions where the CO Size Determination has been miscoded.




Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command Code Contracting Office IDContracting Office Name





Vendor Socio Economic DataIs Vendor Hospital


Recommended FiltersContracting Department ID show only 9700CO Business Size Selection show only Small BusinessIs Vendor Hospital show only Yes

Exhibit M


Exhibit M

2.6 Vendor is Education Institution but Contracting Officer’s Size Determination is Small Business

This report shows base contract actions where the CO size determination is small, but the vendor has identified itself in CCR as an educational institution. While an educational institution can be considered a small business for some procurements, it is rare. This report may indicate actions where the CO Size Determination has been miscoded.




Department and Agency InformationContracting Agency IDContracting Agency NameContracting Office IDContracting Office Name Major Command Name



Transaction InformationAward or IDV Type Prepared By


Vendor Socio Economic DataIs Vendor Educational InstitutionIs Vendor Hispanic Servicing InstitutionIs Vendor Historically Black College or UniversityIs Vendor Minority Institution


Recommended FiltersContracting Department ID show only 9700CO Business Size Selection show only Small Business

Exhibit M

Is Vendor Educational Institution show only Yes


Exhibit M

2.7 Vendor is a Government Top 20 Vendor but Contracting Officer’s Size Determination is Small (a.k.a., the ‘Big Guys’)

This report shows base contract actions where the CO size determination is small, but the vendor is one that shows up on the federal government’s Top 20 list from the year before. This report may indicate where the CO Size Determination has been miscoded.




Department and Agency InformationContracting Agency IDContracting Agency NameContracting Office IDContracting Office NameMajor Command Name




Vendor InformationDUNS NumberVendor CityVendor NameVendor State


Recommended FiltersContracting Department ID show only 9700CO Business Size Selection show only Small BusinessUse advanced filters for the next X itemsVendor Name only show values similar to BoeingVendor Name only show values similar to LockheedVendor Name only show values similar to Federal Express

Exhibit M

Vendor Name only show values similar to IBMVendor Name only show values similar to General DynamicsVendor Name only show values similar to etc. (you can add as many as you wish to look for specific names; there are many in the one that DPAP sends)

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Vendor Name only show values similar to Boeing, a close parenthesis after Vendor Name only show values similar to (the last one in your list) and change the ‘and’s’ to ‘or’s’ between each of the filters on the list.


Note: Additional names continue below this screen in the same manner.

Exhibit M

2.8 Type of Contract is Null.

This report shows actions where the Type of Contract is null. Although the contract action report for DoD-issued modifications do not currently require the user to complete the Type of Contract field, it should always be completed. Version 1.4 of FPDS will automatically populate this field with the value from the base; but until then, the value must be completed on modifications by the user.



Action Obligation

Recommended Attributes




Contract InformationType of Contract


Recommended FiltersContracting Department ID show only 9700Type of Contract only show values that are Null


Exhibit M

2.9 U.S. State Abbreviation Code Input as Country Abbreviation Code.

This report shows actions where the State abbreviation code has likely been reported as the Country abbreviation code. After creating and running the report, several manual reviews should be performed to determine legitimate errors in reporting. First, reviewers should compare the Principal Place of Performance Country Code that is listed to the Principal Place of Performance City listed; looking for similar instances where work is being performed in Bethesda, Moldova. Second, reviewers should compare the Vendor’s Country to the Place of Performance Country, looking for grave inconsistencies. Lastly, by the knowing the location of the issuing office of the award, compare that location to either the Principal Place of Performance Country Code or Vendor Country. To narrow results of the report, exclude any known foreign issuing offices and the Miscellaneous Foreign Vendor DUNS number (as shown in the screen shots below). Recommended MetricsAward-IDV Information



Recommended AttributesDepartment and Agency Information

Contracting Agency ID

Exhibit M

Contracting Agency NameMajor Command CodeContracting Office IDContracting Office Name



Product or Service InformationDescription of Requirement

Principal Place of PerformancePrincipal Place of Performance City NamePrincipal Place of Performance State CodePrincipal Place of Performance Country CodePrincipal Place of Performance Country Name

Vendor InformationDUNS NumberVendor NameVendor CityVendor StateVendor Country

Transaction InformationPrepared ByPrepared Date

Recommended FiltersContracting Department ID show only 9700Principal Place of Performance Country Name show only Albania; Argentina; Australia; Central African Republic; Columbia; Gambia, The; Holy See (Vatican City); India; Indonesia; Laos; Madagascar; Malawi; Malta; Mauritius; Moldova; Monaco; Morocco; Namibia; Principal Place of Performance Country Name show only Paraguay; Saint Kitts and Nevis; Serbia; South Korea; Tonga; Turkmenistan; United Arab Emirates; Vanuatu; Western Sahara [Undetermined]):Principal Place of Performance Country Name show only Aruba [Netherlands]; British Virgin Islands [United Kingdom]; Montserrat [United Kingdom], New Caledonia [France]; Niue [New Zealand]; Principal Place of Performance Country Name show only CanadaContracting Office ID exclude any foreign based Contracting Office (by DoDAAC)DUNS Number exclude 123456787

Use advanced filters for the next X itemsVendor Country only show values not similar to CanadaVendor Country only show values not similar to South Korea

Exhibit M

Vendor Country only show values not similar to ColumbiaVendor Country only show values not similar to IndiaVendor Country only show values not similar to AustraliaVendor Country only show values not similar to LaosVendor Country only show values not similar to IndonesiaVendor Country only show values not similar to VanuatuVendor Country only show values not similar to United ArabVendor Country only show values not similar to MauritiusVendor Country only show values not similar to TongaVendor Country only show values not similar to GeorgiaVendor Country only show values not similar to MoldovaVendor Country only show values not similar to ArgentinaVendor Country only show values not similar to AlbaniaVendor Country only show values not similar to Malta

Note: Be sure to select Advanced on the right hand side of Reports Filters. Place an open parenthesis in front of Vendor Country only show values not similar to Canada, a close parenthesis after Vendor Country only show values not similar to (the last one in your list) and change the ‘and’s’ to ‘or’s’ between each of the filters on the list.


Exhibit M

Exhibit M

3.1 List of eligible CARs Requiring a Corresponding Record in FAPIIS.

This report identifies all modifications reported to FPDS indicating termination for default or termination for cause on a given vendor’s contract or order, therefore requiring that a corresponding record be completed in the Federal Awardee Performance and Integrity Information System (FAPIIS). Reviewers shall ensure all modifications indicated as such are reported to FAPIIS and vice versa, that all responsibility determinations already reported in FAPIIS are reported to FPDS.



Contract ActionsAction

Recommended AttributesDepartment and Agency Information

Contracting Agency IDContracting Agency Name

Exhibit M

Major Command CodeContracting Office IDContracting Office Name

Contract IdentificationModification NumberPIIDReferenced IDV PIIDTransaction Number


Transaction InformationReason for Modification CodeReason for Modification DescriptionPrepared ByLast Modified By

Recommended FiltersContracting Department ID show only 9700Reason for Modification Code show only E and X


3.2 List of eligible CARs Requiring a Corresponding Record in FSRS.

Exhibit M

This report identifies (at a minimum) all actions with obligations greater than or equal to $25,000 and those that require a subcontracting plan; therefore it is anticipated and required of the contracting officer to ensure a corresponding subaward report has been completed by the vendor in FSRS. All actions valued at or above $25,000 require the Treasury Account Symbol (TAS) fields be completed in FPDS so that data pre-population can occur between FPDS and FSRS via a system-to-system data feed.






Contract DatesDate SignedCompletion DateEstimated Ultimate Completion Date

Contract InformationTreasury Account Symbol Treasury Account Symbol Agency IdentifierTreasury Account Symbol Main Account CodeTreasury Account Symbol Subaccount CodeSubcontract Plan

Transaction InformationPrepared ByAward or IDV Type


Recommended FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only BPA Call, Definitive Contract, Delivery Order, Purchase Order

Exhibit M

Subcontract Plan show only C, D, EBase and All Options Amount show only values greater than 25000 (be sure to mark the checkbox to Apply the filter to granular data)


3.3 List of eligible CARs Requiring a Corresponding Record in ESRS.

This report identifies all actions that require a subcontracting plan as reported in FPDS; therefore it is anticipated and required of the contracting officer to ensure a corresponding SSR or ISR has been completed in ESRS.




Department and Agency InformationContracting Agency IDContracting Agency NameMajor Command Code Contracting Office ID

Exhibit M

Contracting Office Name Contract Identification


Contract DatesDate SignedCompletion DateEstimated Ultimate Completion Date

Contract InformationSubcontract Plan

Transaction InformationPrepared ByAward or IDV Type


Recommended FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only BPA Call, Definitive Contract, Delivery Order, Purchase OrderSubcontract Plan show only C, D, E

3.4 List of eligible awards in FPDS Requiring a Corresponding Award type of Notice on FedBizOpps

Exhibit M

This report displays all new IDC, PO, or DCA awards with base and all options value greater than $25,000 which require a corresponding award notice be posted to FedBizOpps.








Transaction InformationPrepared ByPrepared By DateAward or IDV Type

Recommended Attribute FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only Definitive Contract, IDC, Purchase Order

Recommended Metric FiltersBase and All Options Value only show values greater than or equal to 25000 (be sure to mark the checkbox to Apply the filter to granular data)


Exhibit M

3.5 List of eligible Awards requiring a Corresponding Justification & Approval type of Notice be posted to FedBizOpps

This report displays all new IDC, PO, or DCA awards with a reported value for the FPDS element “Other Than Full Full and Open Competition”, other than the value, SAP Non-Competition (FAR 13). Each award identified shall have a corresponding Justification & Approval posted to FedBizOpps.







Exhibit M

Modification NumberContract Dates

Date SignedCompetition

Other Than Full and Open CompetitionTransaction Information

Prepared ByPrepared By DateAward or IDV Type

Recommended Attribute FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only Definitive Contract, IDC, Purchase OrderOther Than Full and Open Competition only show values that are not NullOther Than Full and Open Competition only show values not equal to SAP Non-Competition


3.6 List of eligible Other than Fair Opportunity Awards requiring a Corresponding Fair Opportunity / Limited Sources Justification type of Notice be posted to FedBizOpps

Exhibit M

This report displays all orders (DO and Part 8 BPA Calls) against Multiple award IDVs where Fair Opportunity was not given, therefore the contracting officer is required to post a corresponding Fair Opportunity / Limited Sources type of notice to FedBizOpps.








Transaction InformationPrepared ByPrepared By DateAward or IDV Type

Referenced IDV InformationIDV Multiple or Single Award IDVIDV Part 8 or Part 13

CompetitionFair Opportunity / Limited Sources

Recommended Attribute FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only BPA Call, Delivery OrderIDV Multiple or Single Award IDV show only MFair Opportunity / Limited Sources only show values not equal to Fair Opportunity Given Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

Exhibit M

3.7 List of eligible Awards Requiring a Corresponding Intent to Bundle Requirements type of Notice be posted on FedBizOpps








Product or Service InformationBundled Requirements

Transaction Information

Exhibit M

Prepared ByPrepared By DateAward or IDV Type

Recommended Attribute FiltersContracting Department ID show only 9700Modification Number show only 0Award or IDV Type show only Definitive Contract, IDC, Purchase OrderIDV Multiple or Single Award IDV show only MBundled Requirements only show values not equal to D Components can filter on their Contracting Agency ID or Contracting Office ID instead of Contracting Department ID to narrow the results further for just those organizations.

Documents

ANOMALY REPORTS - Under Secretary of Defense for ... · Web viewEXHIBIT M - ANOMALY REPORT ROSTER & AD HOC CRITERIA These reports are meant to assist you in your FPDS data validation