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ANNUAL REPORT
EYP GEORGIA 2012-2013
Being a President of most vi-
brant youth organization in Georgia
was extremely interesting position
for me to hold. Scheduled session,
HR Committee tasks, coordination
with International Office and managing other Committees’ activities were occa-
sionally overwhelming. However, responsible members of the Board made job
enjoyable and interesting.
As an organization, we remain as committed as ever to our principles and strat-
egy. EYP Georgia’s institutional development entered a new phase and the Na-
tional Committee Members were more than ever involved in organizational du-
ties.
Second half of the year turned to be very busy. All planned sessions were suc-
cessfully organized and the gap between the sessions was one month or more. It
was very positive that with the huge contribution of the session head organizers
we managed to organize 3 regional sessions.
It is important to mention that all the National Committee Members more or less
were involved in the organization of the 74th International Session; however we
managed to organize 4 sessions and worked for organizations institutional devel-
opment.
I hope that the next Board will be a successful successor of our work.
A Letter from the President
GENERAL VISION OF THE BOARD
The Board of European Parliament Georgia was strongly dedicated to manage a successful
year in the organization.
We have worked on creating organizational knowledge and useful data base for sustainable
future development of the organization.
We truly believed that the structural division of the organization made it possible to better
manage with our resources and create a sufficient environment for self-development.
All in all we were planning to organize six regional sessions and 74th
International Session of
EYP in Tbilisi.
Together with active involvement of the National Committee we truly believe that EYP Geor-
gia can overcome all the challenges and create one of the most unforgettable International
Sessions in the history of EYP!
The Board of European Youth Parliament Georgia has a pleasure in
submitting third Annual Report of EYP Georgia. This report presents
fairly the information about organization's activities.
Annual Report 2012-2013
PRESIDENT LETTER 2
GENERAL VISION OF THE BOARD 3
DEVELOPMENT OF THE STRATEGY 5
IMPLEMENTATION OF THE STRATEGY
• COMMITTEE ON FOREIGN RELATIONS 6
• COMMITTEE ON REGIONAL DEVLOPMENT 7
• COMMITTEE ON HUMAN RESOURCES 8
• COMMITTEE ON PRESS AND PUBLIC RELATIONS 10
• FUND RAISING &ALUMNI ACADEMIC COUNCIL 11
FACTS & FIGURES
� SESSIONS 2012-2013 12
� ACHIEVEMENTS 14
CHALLENGES & OPPORTUNITIES 15
RECOMMENDATIONS 16
NEW DIRECTIONS 17
DEVELOPMENT OF THE STRATEGY
The new Board of the EYP Georgia has worked out and published an Action Plan on 20th of November. This document contained new development strategy, priorities and NC organization structure.
COMMITTEE ON FOREIGN RELATIONS - The committee priorities were strengthening
foreign relations with the whole EYP network. The committee focused on cooperation
with EYPs abroad and strengthening its international image around Europe.
COMMITTEE ON REGIONAL DEVELOPMENT – The activities of this committee were con-
sidered as one of the priorities of the EYP Board, which intended to make EYP activities
open to the entire Georgian youth and help regions to get engaged. The committee
aimed the promotion of active citizenship, volunteering, and improvement of knowledge
of English in the regions. Besides, the committee planned supporting youth initiatives
and using the resources efficiently. Our goal was to transform EYP into the most success-
ful youth organization operating in regions.
COMMITTEE ON HUMAN RESOURCES – The committee aimed raising motivation inside
the NC by right appraisal. The creation of the feedback and evaluation database was set
as a priority and an important tool for objective decision-making. The committee tried to
attract active Georgian citizens to the network. The aim of the committee was raising
productivity, decreasing absenteeism and raising motivation inside the organization.
One of the goals was to motivate more people to cast their ballots for board and senate
membership.
COMMITTEE ON PUBLIC RELATIONS AND PRESS - The following committee aimed to
provide information about the organization and raise public awareness about its main
objectives, achievements as well as future plans. PR and Press is the combination of two
sectors which could create the real network of enthusiastic and open-minded young
people and inspire them to work together in a friendly and warm environment. The
main goal was to make successful and productive projects and accept more and more
bright people in order to give our youth an opportunity to gain useful skills and make
contribution in the future development of the EYP Georgia.
FUND RAISING COUNCIL – EYP Georgia has established a Fundraising Council as a sepa-
rate body within the Board working with donors and different public or business organi-
zations. The council is working on finding new ways for funding and marketing of our
activities. Our donors usually have been universities, schools and local governments in
the regions.
EYP ALUMNI ACADEMIC COUNCIL – aimed to be responsible for increasing EYP Geor-
gia’s academic performance. The team members had to be chosen by the Board by itself
and had to gather successful EYP alumni. The Academic Council was intended to help
Chairpersons prepare their committee topics, recheck Preparation Kits and Resolution
booklets.
STRATEGY IMPLEMENTATION
COMMITTEE ON FOREIGN RELATIONS COMMITTEE ON FOREIGN RELATIONS COMMITTEE ON FOREIGN RELATIONS COMMITTEE ON FOREIGN RELATIONS
Upon the selection of the new Board of EYP
Georgia, Committee on Foreign Relations set
its priorities to enhance cooperation with
other EYP organizations in Europe.
Since the election of new Board of EYP Geor-
gia, EYP Armenia and EYP Azerbaijan were
on their initial path to full membership into
the EYP international community. Head Office
of EYP decided to select EYP Georgia as a
buddy for these two countries. Mako
( Mariam) Tirkia (BNC Member) was selected
as a buddy for EYP Armenia and EYP Azerbai-
jan. Throughout the year, Mako was in touch
with BNC Buddy Group, coordinated by San-
dra Stojanovic. Mako supported the newly
established initiatives in those South Cauca-
sian countries and was giving their Boards
some recommendations in case of necessity.
Particularly, EYP Armenia conducted an Essay
competition for Armenian students and
Mako Tirkia was appointed as a member of
international judges for the competition. She
helped EYP Armenia to evaluate these essays
and supported free and fair competition.
President of EYP Azerbaijan, Tayfun Gudratli,
was in touch with Mako as a buddy. He had
an idea to organize South Caucasian EYP Fo-
rum for Georgia, Armenia and Azerbaijan to
enhance cooperation among these three Cau-
casian EYP organizations. The idea was ac-
tively discussed among buddy group, but did
not come into reality yet. If EYP Azerbaijan
and Armenia both were collaborating among
each other, then the forum would have been
a great success. Due to the fact that EYP
Georgia is not organizing Batumi Interna-
tional Forum this year since we are involved
in organizational issues of the International
Session, implementation of South Caucasus
EYP Forum will be a great opportunity to en-
gage EYPers from this region. We hope it is
just a matter of time and EYP Azerbaijan will
implement this initiative.
In April Mako Tirkia as a BNC member and
Chair for Committee of Foreign Relations at-
tended the BNC spring meeting, which took
place in Berlin, Germany with Mariam Chu-
babria, President of EYP Georgia. Two to
three times a year, Boards of National Com-
mittees, presented by one or two NC repre-
sentatives meet to work on future policies of
EYP, amend already existing rules, plan com-
mon activities and enhance cooperation
among NCs.
In the past, EYP Georgia was presented on
BNC meetings several times by Giorgi Taba-
gari. Current Board decided to send at least
one member from our NC to attend BNC
meetings annually so that we are fully repre-
sented at the discussions. Tsotne Chanturia,
member of our NC just attended another
BNC summer meeting in Berlin. Mariam Chu-
babria will be representing EYP Georgia at the
next BNC meeting which will take place in
London next fall.
BY Mako Tirkia
COMMITTEE ON REGIONAL DEVELOPMENTCOMMITTEE ON REGIONAL DEVELOPMENTCOMMITTEE ON REGIONAL DEVELOPMENTCOMMITTEE ON REGIONAL DEVELOPMENT
Board of the National Committee of European
Youth Parliament Georgia has reaffirmed its
decision about making the regional develop-
ment one of its priorities. This decision was
realized through the creation of the first Re-
gional Committee of EYP Georgia in Batumi.
It was established as a Board based body. The
committee is composed of EYPers from Ba-
tumi and selected through an open call by the
Board of EYP Georgia.
The committee is composed of six active
members: Salome Gogitidze, Giorgi Kart-
sivadze, Nino Kukhaleishvili, Nini Sanodze,
Lika Tsintsadze and Ruslan Tsulukidze. The
latter was the head of the committee. The
Committee in Batumi was managed by the
head of the Regional Development Commit-
tee, Akaki Kukhaleishvili.
Committee in Batumi had a strong coordina-
tion with the Board of EYP Georgia and has
implemented the following activities:
• Committee organized presentations about
EYP in most of the schools in Batumi.
• Members of the committee held introduc-
tory meetings with different representa-
tives of local government of Adjara and
agreed upon the future possibilities of
funding our local activities.
• The committee held meetings with repre-
sentatives from business sector in the re-
gion as well.
As a result of our activeness the committee
managed to organize the First Batumi School
Session on “Active Citizenship for Democratic
Governance”. The session gathered 65 partici-
pants from Batumi and other parts of Geor-
gia. The session became a strong prerequisite
for engaging more EYPers in our activities. 7
Participants were awarded a place on the 7th
National Selection Conference of EYP Georgia.
The successful organization of the forum has
raised the reputation of our organization. The
session was broadcasted by the local media
and the committee got a strong support for
organizing three most important sessions
(Batumi School Session, Batumi City Session
and Batumi International Forum) in the future.
As for other activities in the field of the re-
gional development, Mariam Maisuradze has
contributed by organizing the First Telavi Re-
gional Session with the help of Telavi Munici-
pality Governance and UNFA Georgia. The Ses-
sion gathered participants from all over Geor-
gia and was an important activity in terms of
strengthening the presence of our organiza-
tion in Kakheti Region.
BY Akaki Kukhaleishvili
COMMITTEE ON HUMAN RESOURCESCOMMITTEE ON HUMAN RESOURCESCOMMITTEE ON HUMAN RESOURCESCOMMITTEE ON HUMAN RESOURCES
The team initially was composed of Ani Meskhidze, Lasha Vashakidze, Irakli Grdzelishvili and Vass
Khurtsilava. As the NC grew, Mako Asatiani, Devi Pirtskhalaishvili and Tamri Matiashvili joined the
team. Ia Tserodze expressed her willingness to join the team as well.
As the team members of the HR committee were not experienced in doing required tasks it was al-
ways challenging to yield whole assignments to the team members. However, by practice the Com-
mittee tasks were distributed evenly. We created an email for HR team so that all the application or
evaluation forms were accessible by every team member.
As the task of Human Resource Committee it to raise motivation inside the NC by fair appraisal sys-
tem, the Board members (Mariam, Salome and Mako) were involved in filling out applications for the
SALTO training programs. The YiA projects cover 70% of traveling, visa expenses and are about the
areas of “youth work development, capacity-building and recognition”. During the year we signed the
partnership agreements with five youth organizations from 4 different countries (Armenia, Poland,
Lithuania or in Macedoni). This means that if the projects are successful (receive support from YiA[1]
and local sources) 1-2 NC members will be able to participate in 7 day trainings on social issues in one
of these states. The Board will decide which active members of the National Committee deserve a
place in these trainings,
It is important to note that EYP can submit a project for the similar trainings. So we hope that the pro-
ject alumni will gain sufficient information about the structure of the YiA projects and will be able to
submit one application on behalf of EYP Georgia.
Mariam Chubabria is the only EYPer from Georgia who attended this training in Macedonia and later
my trainers sent me the information.
Attending the training will assist us in building partnerships with other NGOs in Europe who will be
interested in incorporating EYP in their projects. (After attending YiA training in Macedonia, my train-
ers have sent me information about the projects planned in Poland and Macedonia.)
As one of the vital tasks of HR team in every institution is to plan trainings for competency manage-
ment, we organized Training on Team Development held by Fulbright Professor Mr. Roger A. Ritvo.
The most important and biggest part of the work of HR Team was to send delegations to the
international session of EYP. We published open calls, received applications, selected and in-
formed elected or rejected applicants.
Number of delegates selected for attending EYP sessions abroad:
· 1st Ankara Youth Forum (February) – 4 delegates
· 7th National Selection Conference of EYP-Ukraine (February)- 3 delegates
· European Week organized by Student for Europe Brussels (March) - 2 delegates
· Leopolis International Forum (August) - 3 delegates
· Kiev Regional Session (April)-8 delegates
· 8th Istanbul International Forum (May)- 6 delegates
· Hague 2013 (November)- 8 delegates
We organized a meeting with their Chaperones for Georgian delegates of the International
Istanbul Forum, Munich IS and Amsterdam IS. It is important to mention that the committee
was responsible for finding and informing the Chaperone about EYP and its events. We as-
sisted the delegations in receiving invitation letters from organizers as well.
Important task of EYP Georgia’s HR team was assisting organizers of the local sessions in con-
ducting interviews. Particularly we were responsible for finding suitable people for conducting
the interviews. For all the interviews conducted there were always two interviewers in the
room in order to avoid long queues. The interviewers were usually using delegates’ evaluation
forms for the selection process.
Even though we had enlisted “NC recruitment” as a HR responsibility, this task was fulfilled by
the Board. However, the NC was giving recommendation to the BNC for the first round of NC
recruitment.
We conducted a survey for each session filled by delegates and they are stored in our Dropbox
folder (EYP Georgia> Session Evaluation Forms). The core data is not analyzed; however the
Google doc charts make the results quite visible. The next Board can use this data to improve
weak sides of the session. The survey results will be published on our web-page as well.
According to the strategy the Board was planning to create a database about the EYP officials,
however the HR team was not able to come up with an evaluation form. As we found out such
practice is not very much common in other NCs as well.
Unfortunately, during the year 7 (active or passive) EYPers left the National Committee due
to their other academic or working duties. The leave of experienced NC members was biggest
loss for the organization. Due to this there was always a lack of experienced members on the
Session Boards. Other than this most of the Committee members were actively involved in the
Sessions and organizational work. Most of the sessions were initiated by NC members and the
places in the officials teams were usually easy to fill.
BY MariamTchubabria
COMMITTEE ON PUBLIC RELATIONS AND PRESSCOMMITTEE ON PUBLIC RELATIONS AND PRESSCOMMITTEE ON PUBLIC RELATIONS AND PRESSCOMMITTEE ON PUBLIC RELATIONS AND PRESS
During this one year Salome had a great honor to lead the committee on PR&Press. According
to EYP Georgia new Board structure, she created team which was composed by NC members.
From the very beginning, there were 5 people in her team: Vakho Tsanava, Erekle Chanchi-
badze, Sopho Otiashvili, Ani Meskhidze, Nini Danelia and Veriko Devidze. Now there are some
changes in the team, Tamri Matiashvili replaced Erekle Chanchibadze.
The first important activity organized by PR team and other active members of EYP: Rezo
Chanishvili, Tamri Matiashvili (already NC member), Tamuna Chipashvili was the charity event,
held on 20th January 2013. Thanks to EYPers and other generous people we managed to
gather lots of useful things for the three orphanage houses of ‘Caritas Georgia.’ Due to our
members great interest in helping their local community the donation was quite successful.
People brought clothes, toys, stationery, books, discs and also money for medicines. Apart
from this, EYP Georgia held the negotiations with ‘Rustaveli’ cinema, so children watched
movie for free.
The second significant event which was organized by Salome as a PR manager , Mariam Chu-
babria – and Irakli Grdzelishvili by the cooperation with Tbilisi City Hall, was the ‘Éurope Day’
held on 9th May, 2013. There they had their personal camp, from where they had possibility
to spread information about EYP Georgia and Tbilisi IS 2013. Moreover, the presented team of
EYP had a blackboard for wishes with the motto ‘I Feel European when...’’ ‘For me Europe is...’
where lots of people wrote their wishes and hopes concerning Europe.
As for other responsibilities, PR team was responsible for making updates on the official web-
site and FB page, they were writing articles, short news, posting applications, session issues
and resolutions, European Youth Polls and the other information. What is more, they were
responding the various questions of the people interested in EYP and were providing the de-
sired materials involving necessary information for them.
Each team was responsible for the effective work of their committees, but it was also their
duty to help the other committees. That is why, they spread the information about ‘European
Week in Brussels’ which was organized by EYP Georgia partner organization ‘Students for
Europe Brussels’ and hold the correspondence with the organizers concerning the Georgian
delegation.
As for the TV coverage of our sessions, Salome was personally responsible for this particular
issue and 3 sessions – Rustavi City Session, School Session 2013 and 7th NSC were broadcasted
under her control by the leading Georgian TV channels.
BY Salome Kandelaki
FUNDRAISING COUNCILFUNDRAISING COUNCILFUNDRAISING COUNCILFUNDRAISING COUNCIL
EYP team is fundraising for particular sessions year-long. The money raised is only directed
to the services purchased for the specific sessions, eventually never accumulating on the or-
ganization’s account.
Fundraising council was intended to be organized for attracting funds for potentially cover-
ing the administrative expenses of the office. The goals of the Council were not fulfilled.
However, the Council unsuccessfully applied for COBERM-A joint EU-UNDP initiative for sup-
porting conflict affected communities.
As far as, in the period of February 2012 - October 2013 EYP Georgia is in the process of
fundraising 140 000 euros for the 74th International Session the major effort of the team is
directed to the National Organizing Committee of the Tbilisi IS. Head of the Fundraising
Council in March 2013 became one of the IS head organizers - and since then the whole
team of the Fundraising Council is engaged in the IS fundraising process.
ALUMNI ACADEMIC COUNCILALUMNI ACADEMIC COUNCILALUMNI ACADEMIC COUNCILALUMNI ACADEMIC COUNCIL
The EYP Alumni Council was not formed during the 2012-2013. Alumni of the organization
were informed upon the intention of the Board of the NC to participate in the council's work
and to contribute with as much time and resource as their voluntary capacity would allow.
Due to the fact that the alumni of EYP Georgia are residing outside the country or already
representing another NGOs or governmental institutions consolidating their effort around
EYP Georgia happened to be impossible.
FACTS & FIGURES : S E S S I O N S 2 0 1 2 - 2 0 1 3
THE 3RD RUSTAVI REGIONAL SESSION
Held on 3-5 November, 2012 ;
gathered 56 delegates from all over
Georgia;
The budget of the session was 5000 GEL;
The Session was supported and sponsored by
Rustavi Youth Center;
The session was broadcasted by the local
media.
EYP SCHOOL SESSION 2013
Held on March 9- 11, 2013 and gathered 80
delegates, 90% of which were newcomers.
Delegates of this session included active stu-
dents from 10th through 12th grade from
Tbilisi high schools.
The Session was hosted by the Agricultural
University of Georgia.
The budget of the session was 3300 GEL.
The funds were raised from different public
and private schools of Tbilisi.
The session was broadcasted by IMEDI TV.
THE FIRST BATUMI SCHOOL SESSION
THE FIRST TELAVI REGIONAL SESSION
Held on 18-20 May, 2013
Gathered 80 Participants from all over Georgia
and Europe.
The Session was organized by the help of the Te-
lavi Municipality Governance and UNFA Georgia.
Broadcasted by 1st Public Chanel.
The budget of the session was 5000 GEL.
The session was broadcasted by the local media
and First Public Broadcaster.
Held on April 19 - 21, 2013
Gathered 65 delegates from Batumi and other parts
of Georgia. Delegates of this session included active
students from 10th through 12th grade from Batumi
high schools;
The Session was held in Batumi Maritime Academy;
The budget of the session was 2300 GEL;
The funds were raised from different public and pri-
vate schools of Batumi. The Session was supported
by two local companies: English Language Center INT;
Kartsivadze and Company.
Broadcasted by Ajara TV and TV25
Held on 6th to 9th of June 2013.
The NSC was hosted by International Black Sea
University (IBSU)
The session has gathered more than 100 dele-
gates from all over Georgia and Europe.
The budget of the session was 3000 GEL.
The session was broadcasted by Imedi TV
THE 7TH NATIONAL SELECTION CONFERENCE
A C H I E V E M E N T S
• Introducing the Action Plan and Structure of the Board;
• Installing internet connection in the office made it convenient place for meetings;
• Implementation of our new board structure and Involving National Committee mem-
bers in the governing process;
• Representing our organization on BNC meetings and sharing experiences;
• Strengthening EYP Georgia’s leadership positions in the South Caucasus by assisting
EYP Armenia and EYP Azerbaijan on their initial path to full membership into the EYP
international community;
• Broadcasting all our session on the leading Georgian TV channels;
• Organizing 3 sessions outside the capital, Tbilisi School Session and the 7th NSC;
• Participating in the European Week in Brussels;
• Sending 34 selected delegates on the EYP sessions abroad;
• Inviting foreign officials for the 7th National Selection Conference;
• Organizing the charity event on behalf of EYP Georgia;
• Recruitment of 12 new National Committee members;
• Establishing the first EYP Georgia’s committee in Batumi;
• Participating in Éurope Day and making presentations about EYP Georgia and Tbilisi
IS 2013;
• Signing partnership agreement with 5 SALTO Youth Projects;
• Collecting delegates evaluation forms;
• Publishing Surveys filled by delegates of the sessions;
CHALLENGES
Challenges constituted lack of the financial resources, marketing and inefficient cooperation
with different business and public organizations. The problems were caused by several fac-
tors such as:
• recent changes in government;
• big financial needs for the Tbilisi International Session;
• insufficient campaigns, presentations and introductory meetings with different
public and private organizations;
We were facing problems in terms of human resources. More specifically, Georgian EYP
alumni are not involved in the activities of EYP as they have full time jobs and can’t devote
their time to EYP anymore.
Unfortunately, planned session similar to the one organized by Students for Europe Brussels
- European Week, which was aiming to involve university students and share knowledge on
political ideologies, was not implemented.
OPPORTUNITIES
As for the opportunities, EYP Georgia has enough potential and prestige to involve more
outstanding young people. We can encourage them to become active members of EYP and
then select them for the National Committee. This will help the organization with human
resources and also raise the financial income.
What is more, Tbilisi 74th International Session will raise awareness about EYP among Geor-
gian youth and generally in Georgian society. Therefore it will be easier to attract funds,
businessmen and private companies interested in our activities.
RECOMMENDATIONS
Studying from our past experience and planning a new strategy is an important tool for fu-
ture achievements.
The structure of the Board and division of tasks among the structural committees should be
more specific and institutionalized next year.
More NC members should be involved in the work of the committees and committees
should impose more responsibilities on their members.
Each committee should be focused on the development and have priorities such as:
Quality Assurance;
New ways of Marketing; (Organization, session and event marketing)
Effective engagement of alumni in organizational development;
More involvement in the work of BNCs by attending its annual meetings.
NEW DIRECTIONS
Strengthening the regional develop-
ment by keeping and developing
Batumi Committee.
Working on finding new ways for
funding and sponsorships.
Keeping the fundraising council and
forming a team which will work on
projects for donor organizations,
while others will work with business
organizations and government.
Cooperating with different interna-
tional and regional youth organiza-
tions and participating in different
youth projects. ( SALTO, EU-CoE
youth partnership). If NC members
will have an opportunity to attend
SALTO training, they should plan ap-
plying for YiA programs to host one
session in Georgia.
Thinking about organizing joint ses-
sions with partner or neighboring
countries. (Black Sea Session with
the cooperation of Batumi & Trab-
zon)
Local EYP Sessions lack an interna-
tional atmosphere, which is some-
thing EYP stands for. In order to at-
tract attention from experienced
EYPers from abroad, we need to
plan a session months ahead so that
the call for officials is open 2-3 months
before the session.
Email: [email protected] Web-page: eyp.org.ge Facebook page: https://www.facebook.com/eypgeorgia?fref=ts Addess: 36 Chavchavadze Ave., Room 328.,0179, Tbilisi, Georgia
© EYP Georgia Produced by the Board of EYP Geor-gia Editor: Mariam Tchubabria and Mako Tirkia Text: Board members Production Coordination: Carlotta Aiello Design: Mariam Tchubabria Power point presentation: Salome