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Annual Ordinary Assembly
January 26, 2017
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 2
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 3
Expenses Vs Budget comparison for 2016
ACCOUNT ANNUAL
BUDGET ACTUAL 2016
BUDGET VS
ACTUAL
PESOS
% DIFERENCE
FROM BUDGET
MAINTENANCE EXPENSE
Utilities 1,469,500 1,501,895 32,395.00 2.20%
Electricity 307,000 303,399 (3,601.00) (1.17%)
Gas LP 530,000 528,844 (1,156.00) (0.22%)
Water 372,500 421,380 48,880.00 13.12%
TV Signal 260,000 248,272 (11,728.00) (4.51%)
Grounds 535,594 479,928 (55,665.80) (10.39%)
EntryGateMonthlyMaintenance 5,000 1,938 (3,062.00) (61.24%)
Signs/PrivateProperty 5,000 7,750 2,750.00 55.00%
Beach & Pool Furniture (1) 50,000 29,663 (20,337.00) (40.67%)
Beach Maintenance&Sand 80,000 129,936 49,936.00 62.42%
Palapas 20,000 17,980 (2,020.00) (10.10%)
CleaningSupplies 54,594 55,896 1,302.00 2.38%
Fumigation 70,000 71,660 1,660.00 2.37%
Gardeningmaterials (2) 85,000 85,853 853.40 1.00%
Gardeningconsulting 84,000 22,500 (61,500.00) (73.21%)
Garden equipment/sprinklerssystem 50,000 23,168 (26,832.20) (53.66%)
FireExtinguishers 18,000 18,583 583.00 3.24%
OutdoorLighting 9,000 11,454 2,454.00 27.27%
Miscellaneous 5,000 3,547 (1,453.00) (29.06%)
Swiming Pools 85,000 99,377 14,377.00 16.91%
Chemicals&Supplies 60,000 79,800 19,800.00 33.00%
Equipment&Repairs 25,000 19,577 (5,423.00) (21.69%)
Machine Rooms 120,000 142,130 22,129.63 18.44%
Chemicalsforequipment 25,000
32,906 7,906.13 31.62%
Machinery&Equipment (3) 85,000 98,964 13,963.50 16.43%
Doors&Aluminiumrepairs 10,000 10,260 260.00 2.60%
Depreciation 0 27,809 27,809.00 100.00%
Total 2,210,094 2,251,139 41,045 1.86%
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 4
ACCOUNT ANNUAL
BUDGET ACTUAL 2016
BUDGET VS
ACTUAL
PESOS
% DIFERENCE
FROM BUDGET
BUILDING REPAIR
Concrete Construccions/Repairs 220,000 223,905 3,905.00 1.78%
ElectricalRepairs&Supplies 40,000 14,030 (25,970.00) (64.93%)
PlumbingRepairs&Supplies 30,000 30,085 85.00 0.28%
Roof Tile Repair 50,000 0 (50,000.00) (100.00%)
Paint /Varnish&Supplies 50,000 39,353 (10,647.00) (21.29%)
Wood Repairs&Supplies 105,000 66,424 (38,576.00) (36.74%)
ElevatorMaintenanceBuilding H 39,000 41,777 2,777.00 7.12%
Miscellaneous 6,000 8,816 2,816.00 46.93%
General Machinery and tolos 15,000 5,155 (9,845.00) (65.63%)
Telephone cable project 60,000 50,627 (9,373.00) (15.62%)
Total 615,000 480,172 (134,828) (21.92%)
WAGES & SALARIES
Wages and Salaries 1,068,264 1,029,770 (38,494.00) (3.60%)
Vacationbonus 11,211 7,049 (4,162.00) (37.12%)
Holiday Pay (rotation work day) 9,834 9,006 (828.00) (8.42%)
Sunday Pay (rotation work day) 5,726 6,676 950.00 16.59%
Medial Social Security 139,320 139,800 480.00 0.34%
EmployeeRetirementFund 20,370 21,177 807.00 3.96%
PayrollStateTax 32,888 35,517 2,629.00 7.99%
StateHousingCreditFund 54,756 57,747 2,991.00 5.46%
Annual Christmas Bonus 42,582 41,878 (704.00) (1.65%)
SavingsFund 60,396 53,376 (7,020.00) (11.62%)
Uniforms 44,109 44,918 809.00 1.83%
Staff Development 60,000 36,302 (23,698.00) (39.50%)
Severance/reteirement 50,000 0 (50,000.00) (100.00%)
Total 1,599,456 1,483,216 (116,240.00) (7.27%)
ADMINISTRATIVE EXPENSE
Office Expenses 1,109,518 1,175,899 66,381.47 5.98%
Administrator Professional Fee 556,501 553,049 (3,452.00) (0.62%)
AdministatorMiscelaneous 36,000 28,117 (7,883.00) (21.90%)
Office Expenses 50,000 50,646 646.00 1.29%
Office Supplies 7,000 8,248 1,248.00 17.83%
Office Equipment (4) 12,000 15,761 3,761.00 31.34%
Telephone / Internet 13,000 11,948 (1,052.00) (8.09%)
Mobile Telephones 25,000 24,259 (741.00) (2.96%)
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 5
ACCOUNT ANNUAL
BUDGET ACTUAL 2016
BUDGET VS
ACTUAL
PESOS
% DIFERENCE
FROM BUDGET
Copier Expenses 4,000 696 (3,304.00) (82.60%)
Web Page 20,000 19,000 (1,000.00) (5.00%)
Bank Charges/Exchange Rate 7,000 6,058 (942.00) (13.46%)
Assembly Meeting 35,000 59,431 24,431.00 69.80%
Legal Fees 140,000 192,195 52,195.00 37.28%
AccountingFees 166,416 160,941 (5,475.00) (3.29%)
Audit 37,601 35,670 (1,931.00) (5.14%)
AssetsDepreciation 0 9,933 9,933.00 100.00%
Cents adjustment 0 -53 (52.53) 100.00%
Security 783,750 780,856 (2,894.00) (0.37%)
Insurance 72,000 71,582 (418.00) (0.58%)
Colonos Dues 551,250 551,232 (18.00) (0.00%)
Federal Beach Dues 282,880 277,548 (5,332.00) (1.88%)
Total 2,799,398 2,857,117 57,719 2.06%
Total expenses before non payment by
Stavolas 7,223,948 7,071,644 (152,303.70) (2.11%)
Reserve for non payment by Stavolas 227,981 0 (227,981.00) (100.00%)
Total expenses after non payment by
Stavolas 7,451,929 7,071,644 (380,285) (5.10%)
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 6
Explanation of Budget Expenses 2016
Maintenance Expense
Budget Actual Over Budget Variance
Maintenance Expense 2,210,094 2,251,139 41,045 1.86 %
Utilities Water – The annual budget was done based on the past year measure and it reflects the problem at the meter.
Grounds – In total, we were under budget, considering that we increased the beach project, but stopped the garden consulting. Despite this situation, our crew did a very good job with the gardens this year. We updated all the signs around the property. Swimming Pools–This year we were fighting a black algee at the building C pool, so we needed to buy a special chemical, and maintain a good chemical balance at the pools. Machine Rooms– This year we updated two heaters that was giving us more maintenance work and this mean more labor hours of our guys, the building with new heaters are F & H and were the ones having recurrent problems.
Building Repair
Budget Actual Under Budget Variance
Building Repair 615,000 480,172 (134,828) -21.9%
This category was managed under budget by 21.9%. The project about electrical repairs at the roofs was not done because we did not have enough time, and it was not necessary to repair the roofs except replacing few at the older buildings.
Wages and Salaries
Budget Actual Under Budget Variance
Wages and Salaries 1,599,456 1,483,216 (116,240) -7.3%
Mr. Esteban Cab Chuc, who can be retired, decided to continue working with us so, we did not used the severance money.
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 7
The money for the staff development was not totally used because we started with the English classes at midyear.
Administrative Expense
Budget Actual Over Budget Variance
Administrative Expense 2,799,398 2,857,117 57,719 2.06%
This category was over budget by 2.06%. Legal fees –Last year expense was understated because the notary was very late giving us the “invoice”, resulting in a higher expense this year.As well there was an increase in the notary and lawyer fees wich was not considered in the budget.
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 8
Balance Sheet at December 31, 2016
BALANCE SHEET
ASSETS
Current Assets
Cash 2,609,432
Accounts Receivable 286,438
Prepaid suppliers 12,833
Inventory 17,739
Long term Assets
Restricted invest (Hurricane Fund) 4,949,566
Fixed Assets
Office equipment 12,750
Computer equipment 19,860
Furniture common areas 186,862
Service Equipment 102,592
Depreciation (37,742)
284,322
TOTAL ASSETS 8,160,330
LIABILITIES & EQUITY
Fees paid in advance 572,417
Account payable 100,497
Diverse creditors 6,064
Remodel deposits 30,000
Taxes payable 107,210
816,188
Unrestricted 1,600,958
Restricted (Reserve fund) *see schedule 2 4,997,117
Plus 6,598,075
Fiscal year profit 746,067
7,344,142
TOTAL LIABILITIES AND EQUITY 8,160,330
Profit and Loss Statement from Jan 01, 2016 to Dec 31, 2016
PROFIT AND LOSS STATEMENT
INCOME
Maintenance Fees 7,451,912
Late Fees 100,111
Other Income 124,168
TOTAL INCOME 7,676,191
EXPENSE
Maintenance Expense 2,251,139
Building Repair 480,172
Wages and Salaries 1,483,216
Administrative Expense 2,857,117
Total 7,071,644
Less fixed assets 141,520
TOTAL EXPENSES 6,930,130
PROFIT OR (LOSS) 746,067
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 9
Cash Flow as December 31, 2016
CASH FLOW
2016 Profit 746,067
Plus Depreciation 37,742
Plus:
Accounts receivable decrease 860,056
Tax return to employe decrease 844
Inventory decrease 11,825
Prepaid supplies decrease 71,293
Office equipment decrease 14,219
Accounts payable increase 100,097
Taxes payable increase 9,131
Remodeling projects deposits increase 20,000
Reserve for current operations increase 426,620
Past years surplus 1,253,142
Last year surplus 621,196
Profit and loss exchange increase 225,874
Reserve accounts in collection increase 635,745
Hurricane reserve increase 3,435,498
8,469,349
Less:
Fixed assets increase 141,521
Diverse Creditors decrease 42,972
Savings fund decrease 3,726
Advance Fees decrease 193,769
Replenish surplus in Pesos account decrease 250,000
Legal Reserve decrease 176,620
Last Fiscal Year Earnings decrease 1,570,544
Fiscal year earnings decrease 3,587,097
5,966,249
Cash Increase 2,503,100
Cash balance as December 31,2015 5,055,898
TOTAL CASH BALANCE AS DECEMBER, 2016 7,558,998
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 10
Cash account detail as December 31, 2016
Cash Detail – Schedule 1
Petty Cash 31,000
Cash at safe (remdel deposit) 10,000
Gasoline cupons 400
ACCOUNTS AT BANAMEX BANK
Operating peso account 1,556,199
Operative investment account 1,011,833
Total cash 2,609,432
Reserve investment account 3,609,947
Reserve check account 11,233
Reserve dollars account @64,079.45 usd 1,328,386
Restricted Reserve invest 4,949,566
TOTAL CASH 2016 7,558,998
STATEMENT OF RESERVE FUND AT DECEMBER 31, 2016 – Schedule 2
Opening Balance 2,633,385
Plus contributions:
Extraordinary assessment 699,972
Recovery of non payment - Stavola 635,535
Interest earned 102,141
Trandsfered from unrestricted 700,000
Exchange gain/US A/C 226,084
TOTAL RESERVE 2016 4,997,117
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 11
AccountReceivables at December, 2016
Apartment Owner Balance
A-001 PATRICK & CHARLOTTE GRAVES -681.89
A-002/003 MILAN SMEH -0.96
A-004 JHON SPEER -155,561.13
A-101 RICHARD STAVOLA 356.38
A-102 VIOLET & ELAINE JERMAINE -10,360.28
A-103/104 LEE & JEANIE KNUDTSON -5,439.91
A-201 RICHARD STAVOLA 178.04
A-202 RAMON & TERESA PUTSCHER 18,628.36
A-203 LEONARD J BUCKO & PAMELA STROTHER -439.17
A-204 FRANK & MARYANN TRAYZCK -461.11
B-001/002 JAN & DONNA CLARK 0.00
B-003/004 JAN & DONNA CLARK 0.00
B-101 LIBBY MACKAY 0.01
B-102 LIBBY MACKAY 0.94
B-103 MARIANO LOZANO -12.61
B-104 PIRITA KROBISCH -454.10
B-201/202 TOOD & DEBBIE MOORE -1,860.01
B-203/4 VICTOR CABRAL -0.07
C-001 JOSEPH MARTIN/PENNY BURNS -685.50
C-002/102 RICK GARDNER & PIA HILBERT -710.20
C-003 ANDRES GARCIA -0.74
C-004 JOHN BUSH -685.61
C-101 EUSTAQUIO & AMALIA MARTINEZ del RIO 0.00
C-103 MAXINE POULTON -326.11
C-104 ALEX DIPAULI -24,784.35
C-201 LEN LICHTENFELD -453.73
C-202 MICHELLE TAYLOR & MARC ISSOTT -5.08
C-203 RICHARD DORCHAK -522.85
C-204 WILLIAM MARINONE -454.03
D-101/102 THE BEISER FAMILY -1,617.66
D-103 GUSTAVO SEGROVE SERRANO 26,638.86
D-201 ROSALIA DE PASCUALE FALZON 526.90
D-202 GARY OLIVE -797.24
D-203 JORGE KALAPIS -0.81
D-301/302 ROMAN RIVERA TORRES 0.00
D-303 KAREN HOGAN 0.00
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 12
Apartment Owner Balance
E-101 GLORIA LOIS PARDO 0.00
E-102 GERARDO MARTINEZ DUHART 0.00
E-103 IGNACIO ROCHA 0.65
E-104 /105 STURLESE EDUARDO Y DARIA 0.00
E-106 RONALD D. & CATHERINE A. HURST -26.32
E-201 GUY ALLISON -0.69
E-202 ROGER PARIENTI 0.00
E-203 GABRIEL SASSO -57.65
E-204 LOIC BARBIER -30,600.49
E-205/206 JAMES TERRY 1.13
E-302 ROMUALD GALUSZKA -29,262.89
E-303 / 304 ALLESSANDRA TUROLLI de CATANI -3,251.12
E-305 MICHAEL & MARTHA SAENZ -6,433.12
E-306 RISTO HEISKANEN -659.71
F-100/101 GUSTAVO SEGROVE 47,665.02
F-102 MARIA LUISA VILLAR OCHOA 37,496.46
F-103 MARIA BEGOÑA ZARDAIN GARCIA-VIGIL. 0.00
F-104 DOUGLAS & LORENA KARPEN -5,647.46
F-105 LORENA KARPEN -637.12
F-106 PHYLLIS QUINN -5,957.00
F-107 DONALD & GUANDA DUSETTE 0.00
F-202 JAMES PAVLAKIS -14,783.53
F-203 GLENN & KATHRYN GASSER 27,362.85
F-204 DOROTHY STOWELL 11,535.52
F-302 GEORGE AND BEVERLY SPEER 0.09
F-303 JHON HARRISON 31,535.46
F-304 HUGO VILLAGOMEZ 0.00
F-402 ROBERT MORRIS REID -304.28
G-101 MARIO GASCA 0.00
G-102 ALBERTO SANTINI -4,288.40
G-103 CHRISTIAN VANDAELE 21,551.12
G-104 RONALD THOMAS & JOAN MCGRIFF -11,275.90
G-201 JACK HARDY -11,714.65
G-202 ANABELA CHITAS & JHON TROUFA -22,450.57
G-203 TRIP TOLBERT -863.18
G-204 Paul Scot Dingman 1,314.14
G-301 SAKIL SA /VICTOR MANUEL MANCILLA GUERRERO 0.00
G-302 GLORIA PARDO 0.00
G-303 ROBERT AND MARY ARGENTIERI -0.20
G-304 ROBERT AND MARY ARGENTIERI -0.90
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 13
Apartment Owner Balance
H-101 GUSTAVO SEGROVE GONZALEZ 23,045.30
H-102 CAMORATTO Y GURKIN -813.53
H-103 ANA MA CONSUELO Y ADRIAN CARABIAS -2,288.32
H-104 VIRGINIA CARROLL FERNANDEZ -21.10
H-201 JOHN TURNER -22,016.34
H-202 JAMES AND PAULINE HARPER 0.00
H-203 CLAUDIO STAUB -632.51
H-204 SILVIA MARRUN MATUK/ALFONSO MATUK 0.00
H-301 MARK EDWARD FRIEDMAN -0.31
H-302 MARK VINCENT LUNDY 21,676.36
H-303 SILVIA MARRUN MATUK/ALFONSO MATUK 0.00
H-304 ANN SILVER AND RON SILVER 4,539.03
H-PH1 JANET AND TED AVEY -5,442.42
H-PH2 CLARENCE ROBERT JANECEK -133,057.37
I-001 PETER & CECILIA MOULTON -0.02
I-002 ROBERTO & DAWE BERNARDI 10,344.26
I-003/004 MARY ALICE AGUILAR -6,322.80
I-101 WARREN & SALLY QUESTO -283.87
I-102 PERRY CRUME -1,321.48
I-103 BELTRAN HEATHER -31,788.44
I-104 JACK & LOUISE STAFFORD -1.27
I-201 PATRICIO MARTIN Y SANDRA EROSA 0.00
I-202 Ma. TERESA ROMERO De BERNIARD -1,103.77
I-203 SCOTT & KAREN BONIS -93.49
I-204 PAT . L. WILEY 0.00
J-001 SILVIA MATUK / ALFONSO MATUK BAYRAN -685.47
J-002 CATHY JO NOVA 0.06
J-003 JEROME DOMO 1.00
J-004 RICHARD STAVOLA 268.82
J-101 SILVIA MATUK / JORGE MANJARREZ -453.90
J-102 RICHARD STAVOLA 279.93
J-103 CATHERINE MELVIN 0.00
J-104 LEO SCHUSTER -571.25
J-201 RENATO MARTIN SANCHEZ -116.81
J-202 ANDRES OLAVARRIETA 0.00
J-203 BART GEORGE DUNS 330.00
J-204 SUSAN MCDOWELL & MARK MISFELDT -10,934.05
FEES PAID IN ADVANCE (572,417)
RECEIVABLES 286,438
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 14
PREPAID MORE THAN 1 QUARTER
Apartment Owner Amount Quarters
A-004 JHON SPEER (155,561.11) -9.50
A-102 VIOLET & ELAINE JERMAINE (10,360.31) -1.33
C-104 ALEX DIPAULI (24,784.34) -2.28
E-204 LOIC BARBIER (30,600.47) -3.11
E-302 ROMUALD GALUSZKA (29,262.88) -2.18
F-202 JAMES PAVLAKIS (14,783.53) -1.06
G-202 ANABELA CHITAS & JHON TROUFA (22,450.54) -1.09
H-201 JOHN TURNER (22,016.34) -1.15
H-PH2 CLARENCE ROBERT JANECEK (133,057.38) -4.62
I-103 BELTRAN HEATHER (31,788.47) -4.07
J-204 SUSAN MCDOWELL & MARK MISFELDT (10,934.09) -1.01
TOTAL (485,599.48)
ACCOUNT RECEIVABLES MORE THAN 1 QUARTER LATE
Apartment Owner Balance
A-202 RAMON & TERESA PUTSCHER 18,628.36 1.49
D-103 GUSTAVO SEGROVE SERRANO 26,638.86 1.16
F-100/101 GUSTAVO SEGROVE 47,664.14 1.16
F-102 MARIA LUISA VILLAR OCHOA 37,496.48 2.32
F-203 GLENN & KATHRYN GASSER 27,362.87 1.96
F-303 JHON HARRISON 31,535.46 1.46
G-103 CHRISTIAN VANDAELE 21,551.12 1.05
H-101 GUSTAVO SEGROVE GONZALEZ 23,045.30 1.18
H-302 MARK VINCENT LUNDY 21,676.36 1.13
I-002 ROBERTO & DAWE BERNARDI 10,344.26 1.13
TOTAL 265,943.21
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 15
BUDGET 2017
BUDGET
2016 ACTUAL 2016
PROPOSED
BUDGET
2017
INCREASE
(DECREASE) OVER
ACTUAL 2016
%
MAINTENANCE EXPENSE
Utilities 1,469,500 1,501,895 1,648,569 146,674 9.8%
Electricity 307,000 303,399 318,569 15,170 5.0% Considering inflation
Gas LP 530,000 528,844 609,500 80,656 15.3% Price increase
Water 372,500 421,380 447,500 26,120 6.2% Considering an average on real consuption
TV Signal 260,000 248,272 273,000 24,728 10.0% Dish channels price in usd
Grounds 535,594 479,928 393,315 (86,614) (18.0%)
Entry Gate Monthly Maintenance 5,000 1,938 2,000 62 3.2%
Signs/Private Property 5,000 7,750 5,000 (2,750) (35.5%)
Beach & Pool Furniture 50,000 29,663 30,000 337 1.1% Buy tabels
Beach Maintenance & Sand 80,000 129,936 0 (129,936) (100.0%) No beach maintenance this year
Palapas 20,000 17,980 21,000 3,020 16.8% Maintenance for more palapas
Cleaning Supplies 54,594 55,896 58,691 2,795 5.0% Increase in prices
Fumigation 70,000 71,660 126,560 54,900 76.6% Termite fumigation + change fumigator
Gardening materials 85,000 85,853 88,525 2,672 3.1% Increase in prices
Gardening consulting 84,000 22,500 0 (22,500) (100.0%)
Garden equipment 50,000 23,168 25,000 1,832 7.9% New landmower and tools
Fire Extinguishers 18,000 18,583 19,512 929 5.0% Increase in prices
Outdoor Lighting 9,000 11,454 12,027 573 5.0% Increase in prices
Miscellaneous 5,000 3,547 5,000 1,453 41.0%
Swiming Pools 85,000 99,377 105,290 5,913 6.0%
Chemicals & Supplies 60,000 79,800 83,790 3,990 5.0% Increase in prices
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 16
BUDGET
2016 ACTUAL 2016
PROPOSED
BUDGET
2017
INCREASE
(DECREASE) OVER
ACTUAL 2016
%
Equipment & Repairs 25,000 19,577 21,500 1,923 9.8% buy new pumps
Machine Rooms 120,000 142,130 135,000 (7,130) (5.0%)
Chemicals for equipment 25,000 32,906 0 (32,906) 0.0% No specific chemicals for new equipments, the ones used is at cleaning supplies
Machinery & Equipment 85,000 98,964 125,000 26,037 26.3% Renew 2 heaters more
Doors & Aluminium repairs 10,000 10,260 10,000 (260) (2.5%) Maintain doors
Depreciation 27,809 30,220 2,411 8.7%
Total 2,210,094 2,251,139 2,312,394 61,255 2.7%
BUILDING REPAIR
Concrete Construccions/Repairs 220,000 223,905 220,000 (3,905) (1.7%) finish renewing concreate rails + top part of the buildings and leaks
Electrical Repairs & Supplies 40,000 14,030 50,000 35,970 256.4% Repair electric roof cables and renew tv cable
Plumbing Repairs & Supplies 30,000 30,085 31,589 1,504 5.0% increase in prices
Roof Tile Repair 50,000 0 0 0 0.0% Regular maintenance
Paint /Varnish & Supplies 50,000 39,353 41,321 1,968 5.0% Regular maintenance
Wood Repairs & Supplies 105,000 66,424 69,745 3,321 5.0% Regular maintenance
Elevator Maintenance Building H 39,000 41,777 43,866 2,089 5.0%
Miscellaneous 6,000 8,816 6,000 (2,816) (31.9%) Renew tools
General Machinary and tools 15,000 5,155 6,000 845 16.4%
Telephone cable project 60,000 50,627 0 (50,627) (100.0%)
Total 615,000 480,172 468,521 -11,651 (2.4%)
WAGES & SALARIES
Increase 5% general and 1 employee more in maintenance
Wages and Salaries 1,068,264 1,029,770 1,091,406 61,636 6.0%
Vacation bonus 11,211 7,049 7,754 705 10.0%
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 17
BUDGET
2016 ACTUAL 2016
PROPOSED
BUDGET
2017
INCREASE
(DECREASE) OVER
ACTUAL 2016
%
Holiday Pay (rotation work day) 9,834 9,006 11,364 2,358 26.2%
Sunday Pay (rotation work day) 5,726 6,676 10,552 3,876 58.1%
Medial Social Security 139,320 139,800 166,475 26,675 19.1%
Employee Retirement Fund 20,370 21,177 25,249 4,072 19.2%
Payroll State Tax 32,888 35,517 39,888 4,371 12.3%
State Housing Credit Fund 54,756 57,747 63,123 5,376 9.3%
Annual Christmas Bonus 42,582 41,878 45,852 3,974 9.5%
Savings Fund 60,396 53,376 67,628 14,252 26.7%
Uniforms 44,109 44,918 48,520 3,602 8.0%
Staff Development 60,000 36,302 63,000 26,698 73.5%
Severance/Retirement 50,000 0 0 0 0.0%
Total 1,599,456 1,483,216 1,690,811 207,595 14.0%
ADMINISTRATIVE EXPENSE
Office Expenses 1,109,518 1,175,899 1,234,402 58,502 5.0%
Administrator Professional Fee 556,501 553,049 615,000 61,951 11.2% 5% increase +5% savings fund
Administator Miscelaneous 36,000 28,117 30,000 1,883 6.7%
Office Expenses 50,000 50,646 55,000 4,354 8.6% Gasoline increase
Office Supplies 7,000 8,248 8,660 412 5.0%
Office Equipment 12,000 15,761 16,549 788 5.0% Update software
Telephone / Internet 13,000 11,948 12,545 597 5.0%
Mobile Telephones 25,000 24,259 25,472 1,213 5.0%
Copier Expenses 4,000 696 2,000 1,304 187.4% Major maintenance
Web Page 20,000 19,000 20,000 1,000 5.3%
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 18
BUDGET
2016 ACTUAL 2016
PROPOSED
BUDGET
2017
INCREASE
(DECREASE) OVER
ACTUAL 2016
%
Bank Charges/Exchange Rate 7,000 6,058 6,361 303 5.0%
Assembly Meeting 35,000 59,431 62,403 2,972 5.0%
Legal Fees 140,000 192,195 165,000 (27,195) (14.1%)
Accounting Fees 166,416 160,941 172,000 11,059 6.9%
Audit 37,601 35,670 37,454 1,784 5.0%
Assets Depreciaton 0 9,933 5,958 (3,975) (40.0%)
Cents adjustment 0 -53 0 53 (100.0%)
Security 783,750 780,856 798,312 17,456 2.2% 1 at gate +2 walking at $370 daily/each
Insurance 72,000 71,582 75,161 3,579 5.0%
Colonos Dues 551,250 551,232 659,181 107,949 19.6%
Federal Beach Dues 282,880 277,548 287,000 9,452 3.4%
Total 2,799,398 2,857,117 3,054,056 196,939 6.9%
TOTAL EXPENSE 7,223,948 7,071,644 7,525,782 454,138 6.4%
Square meters 15,486 15,486 15,486
Fee m2xmonth (before) 38.87 38.05 40.50 2 4.2%
Reserve for non payment by Stavolas 227,981 0 0
TOTAL EXPENSE PLUS STAVOLA'S
NON PAYMENT 7,451,929 7,071,644 7,525,782
Fee m2xmonth (After) 40.10 38.05 40.50 0 1.0%
SELF INSURANCE RESERVE
ASSESSMENT 700,000 699,972 700,000
Fee m2xmonth (After) 3.77 3.77 3.77
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 19
2017 Ordinary and Extraordinary fees
OWNER/PROPIETARIO CONDO M2
2017
CUOTA ANUAL /
ANNUAL QUOTES
2017
CUOTA TRIM /
QUARTERLY
QUOTE
CUOTA
EXTRAORDINARIA
FONDO SEGURO /
SELF INSURANCE
RESERVE
ASSESSMENT
CUOTA EXT FONDO
SEG TRIM /
ASSESTMEN
QUARTERLY
PESOS PER SQUARE METER $ 40.50 $ 3.77
PATRICK & CHARLOTTE GRAVES A-001
136.18
66,177.79
16,544.45
6,155.43
1,538.86
MILAN SMEH A-002/003
152.64
74,176.66
18,544.17
6,899.44
1,724.86
JHON SPEER A-004
136.18
66,177.79
16,544.45
6,155.43
1,538.86
RICHARD STAVOLA A-101
90.27
43,867.45
10,966.86
4,080.27
1,020.07
VIOLET & ELAINE JERMAINE A-102
64.91
31,543.55
7,885.89
2,933.98
733.49
LEE & JEANIE KNUDTSON A-103/104
155.18
75,410.99
18,852.75
7,014.25
1,753.56
RICHARD STAVOLA A-201
90.19
43,828.57
10,957.14
4,076.65
1,019.16
RAMON & TERESA PUTSCHER A-202
103.84
50,461.90
12,615.47
4,693.64
1,173.41
LEONARD J BUCKO & PAMELA
STROTHER A-203
103.84
50,461.90
12,615.47
4,693.64
1,173.41
FRANK & MARYANN TRAYZCK A-204
90.19
43,828.57
10,957.14
4,076.65
1,019.16
JAN & DONNA CLARK B-001/002
236.99
115,167.23
28,791.81
10,712.12
2,678.03
JAN & DONNA CLARK B-003/004
221.87
107,819.55
26,954.89
10,028.68
2,507.17
LIBBY MACKAY B-101
90.27
43,867.45
10,966.86
4,080.27
1,020.07
LIBBY MACKAY B-102
64.91
31,543.55
7,885.89
2,933.98
733.49
MARIANO LOZANO B-103
64.91
31,543.55
7,885.89
2,933.98
733.49
PIRITA KROBISCH B-104
90.27
43,867.45
10,966.86
4,080.27
1,020.07
TOOD & DEBBIE MOORE B-201/202
196.78
95,626.86
23,906.71
8,894.60
2,223.65
VICTOR CABRAL B-203/4
194.03
94,290.47
23,572.62
8,770.30
2,192.57
JOSEPH MARTIN/PENNY BURNS C-001
136.18
66,177.79
16,544.45
6,155.43
1,538.86
RICK GARDNER & PIA HILBERT C-002/102
141.23
68,631.88
17,157.97
6,383.70
1,595.92
ANDRES GARCIA C-003
76.32
37,088.33
9,272.08
3,449.72
862.43
JOHN BUSH C-004
136.18
66,177.79
16,544.45
6,155.43
1,538.86
EUSTAQUIO & AMALIA MTEZ del RIO C-101
90.27
43,867.45
10,966.86
4,080.27
1,020.07
MAXINE POULTON C-103
64.91
31,543.55
7,885.89
2,933.98
733.49
ALEX DIPAULI C-104
90.27
43,867.45
10,966.86
4,080.27
1,020.07
LEN LICHTENFELD C-201
90.19
43,828.57
10,957.14
4,076.65
1,019.16
MICHELLE TAYLOR & MARC ISSOTT C-202
103.84
50,461.90
12,615.47
4,693.64
1,173.41
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 20
OWNER/PROPIETARIO CONDO M2
2017
CUOTA ANUAL /
ANNUAL QUOTES
2017
CUOTA TRIM /
QUARTERLY
QUOTE
CUOTA
EXTRAORDINARIA
FONDO SEGURO /
SELF INSURANCE
RESERVE
ASSESSMENT
CUOTA EXT FONDO
SEG TRIM /
ASSESTMEN
QUARTERLY
PESOS PER SQUARE METER $ 40.50 $ 3.77
RICHARD DORCHAK C-203
103.84
50,461.90
12,615.47
4,693.64
1,173.41
WILLIAM MARINONE C-204
90.19
43,828.57
10,957.14
4,076.65
1,019.16
THE BEISER FAMILY D-101/102
321.62
156,293.88
39,073.47
14,537.45
3,634.36
GUSTAVO SEGROVE SERRANO D-103
190.97
92,803.44
23,200.86
8,631.98
2,158.00
ROSALIA DE PASCUALE FALZON D-201
153.52
74,604.30
18,651.08
6,939.21
1,734.80
GARY OLIVE D-202
158.58
77,063.25
19,265.81
7,167.93
1,791.98
JORGE KALAPIS D-203
151.63
73,685.84
18,421.46
6,853.78
1,713.45
ROMAN RIVERA TORRES D-301/302
506.34
246,060.08
61,515.02
22,886.93
5,721.73
KAREN HOGAN D-303
170.20
82,710.09
20,677.52
7,693.16
1,923.29
GLORIA LOIS PARDO E-101
85.27
41,437.66
10,359.41
3,854.27
963.57
GERARDO MARTINEZ DUHART E-102
86.89
42,224.91
10,556.23
3,927.49
981.87
IGNACIO ROCHA E-103
84.04
40,839.93
10,209.98
3,798.67
949.67
STURLESE EDUARDO Y DARIA E-104 /105
184.75
89,780.78
22,445.19
8,350.83
2,087.71
RONALD D. & CATHERINE A. HURST E-106
150.04
72,913.17
18,228.29
6,781.92
1,695.48
GUY ALLISON E-201
116.85
56,784.22
14,196.05
5,281.70
1,320.43
ROGER PARIENTI E-202
81.85
39,775.68
9,943.92
3,699.68
924.92
GABRIEL SASSO E-203
79.00
38,390.70
9,597.67
3,570.86
892.71
LOIC BARBIER E-204
81.85
39,775.68
9,943.92
3,699.68
924.92
JAMES TERRY E-205/206
206.72
100,457.28
25,114.32
9,343.89
2,335.97
ROMUALD GALUSZKA E-302
111.79
54,325.27
13,581.32
5,052.99
1,263.25
ALLESSANDRA TUROLLI de CATANI E-303 / 304
220.76
107,280.13
26,820.03
9,978.51
2,494.63
MICHAEL & MARTHA SAENZ E-305
115.77
56,259.38
14,064.85
5,232.89
1,308.22
RISTO HEISKANEN E-306
131.16
63,738.28
15,934.57
5,928.53
1,482.13
GUSTAVO SEGROVE F-100/101
341.70
166,051.92
41,512.98
15,445.09
3,861.27
MARIA LUISA VILLAR OCHOA F-102
134.40
65,312.78
16,328.20
6,074.98
1,518.74
MARIA BEGOÑA ZARDAIN GARCIA-VIGIL. F-103
134.40
65,312.78
16,328.20
6,074.98
1,518.74
DOUGLAS & LORENA KARPEN F-104
135.40
65,798.74
16,449.69
6,120.18
1,530.04
LORENA KARPEN F-105
87.75
42,642.83
10,660.71
3,966.36
991.59
PHYLLIS QUINN F-106
66.14
32,141.28
8,035.32
2,989.58
747.39
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 21
OWNER/PROPIETARIO CONDO M2
2017
CUOTA ANUAL /
ANNUAL QUOTES
2017
CUOTA TRIM /
QUARTERLY
QUOTE
CUOTA
EXTRAORDINARIA
FONDO SEGURO /
SELF INSURANCE
RESERVE
ASSESSMENT
CUOTA EXT FONDO
SEG TRIM /
ASSESTMEN
QUARTERLY
PESOS PER SQUARE METER $ 40.50 $ 3.77
DONALD & GUANDA DUSETTE F-107
82.37
40,028.38
10,007.09
3,723.18
930.80
GEORGE AND BEVERLY SPEER F-202
115.90
56,322.56
14,080.64
5,238.76
1,309.69
GLENN & KATHRYN GASSER F-203
115.90
56,322.56
14,080.64
5,238.76
1,309.69
DOROTHY STOWELL F-204
115.90
56,322.56
14,080.64
5,238.76
1,309.69
GEORGE AND BEVERLY SPEER F-302
96.19
46,744.32
11,686.08
4,347.86
1,086.96
JOHN HARRISON F-303
179.14
87,054.55
21,763.64
8,097.26
2,024.31
HUGO VILLAGOMEZ F-304
198.04
96,239.16
24,059.79
8,951.55
2,237.89
ROBERT MORRIS REID F-402
78.29
38,045.67
9,511.42
3,538.76
884.69
MARIO GASCA G-101
206.45
100,326.07
25,081.52
9,331.69
2,332.92
ALBERTO SANTINI G-102
170.45
82,831.58
20,707.89
7,704.46
1,926.12
CHRISTIAN VANDAELE G-103
171.20
83,196.04
20,799.01
7,738.36
1,934.59
RONALD THOMAS & JOAN MCGRIFF G-104
169.82
82,525.42
20,631.36
7,675.99
1,919.00
JACK HARDY G-201
180.50
87,715.46
21,928.86
8,158.73
2,039.68
ANABELA CHITAS & JHON TROUFA G-202
170.45
82,831.58
20,707.89
7,704.46
1,926.12
TRIP TOLBERT G-203
171.20
83,196.04
20,799.01
7,738.36
1,934.59
Paul Scot Dingman G-204
169.82
82,525.42
20,631.36
7,675.99
1,919.00
SAKIL SA /VICTOR MANUEL MANCILLA
GUERRERO G-301
174.60
84,848.30
21,212.08
7,892.05
1,973.01
GLORIA PARDO G-302
170.45
82,831.58
20,707.89
7,704.46
1,926.12
ROBERT AND MARY ARGENTIERI G-303
171.20
83,196.04
20,799.01
7,738.36
1,934.59
ROBERT AND MARY ARGENTIERI G-304
169.82
82,525.42
20,631.36
7,675.99
1,919.00
GUSTAVO SEGROVE GONZALEZ H-101
162.78
79,104.28
19,776.07
7,357.77
1,839.44
CAMORATTO Y GURKIN H-102
161.74
78,598.88
19,649.72
7,310.76
1,827.69
ANA MA CONSUELO Y ADRIAN CARABIAS H-103
161.32
78,394.78
19,598.69
7,291.78
1,822.94
VIRGINIA CARROLL FERNANDEZ H-104
184.52
89,669.01
22,417.25
8,340.44
2,085.11
JOHN TURNER H-201
159.30
77,413.14
19,353.29
7,200.47
1,800.12
JAMES AND PAULINE HARPER H-202
159.94
77,724.16
19,431.04
7,229.40
1,807.35
CLAUDIO STAUB H-203
159.91
77,709.58
19,427.39
7,228.05
1,807.01
SILVIA MARRUN MATUK/ALFONSO
MATUK H-204
172.39
83,774.33
20,943.58
7,792.15
1,948.04
MARK EDWARD FRIEDMAN H-301
159.20
77,364.55
19,341.14
7,195.95
1,798.99
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 22
OWNER/PROPIETARIO CONDO M2
2017
CUOTA ANUAL /
ANNUAL QUOTES
2017
CUOTA TRIM /
QUARTERLY
QUOTE
CUOTA
EXTRAORDINARIA
FONDO SEGURO /
SELF INSURANCE
RESERVE
ASSESSMENT
CUOTA EXT FONDO
SEG TRIM /
ASSESTMEN
QUARTERLY
PESOS PER SQUARE METER $ 40.50 $ 3.77
MARK VINCENT LUNDY H-302
159.92
77,714.44
19,428.61
7,228.50
1,807.12
SILVIA MARRUN MATUK/ALFONSO
MATUK H-303
159.91
77,709.58
19,427.39
7,228.05
1,807.01
ANN SILVER AND RON SILVER H-304
172.39
83,774.33
20,943.58
7,792.15
1,948.04
JANET AND TED AVEY H-PH1
252.86
122,879.39
30,719.85
11,429.45
2,857.36
CLARENCE ROBERT JANECEK H-PH2
239.43
116,352.97
29,088.24
10,822.41
2,705.60
PETER & CECILIA MOULTON I-001
136.18
66,177.79
16,544.45
6,155.43
1,538.86
ROBERTO & DAWE BERNARDI I-002
76.32
37,088.33
9,272.08
3,449.72
862.43
MARY ALICE AGUILAR I-003/004
212.50
103,266.12
25,816.53
9,605.15
2,401.29
WARREN & SALLY QUESTO I-101
90.27
43,867.45
10,966.86
4,080.27
1,020.07
PERRY CRUME I-102
64.91
31,543.55
7,885.89
2,933.98
733.49
BELTRAN HEATHER I-103
64.91
31,543.55
7,885.89
2,933.98
733.49
JACK & LOUISE STAFFORD I-104
90.27
43,867.45
10,966.86
4,080.27
1,020.07
PATRICIO MARTIN Y SANDRA EROSA I-201
90.19
43,828.57
10,957.14
4,076.65
1,019.16
Ma. TERESA ROMERO De BERNIARD I-202
103.84
50,461.90
12,615.47
4,693.64
1,173.41
SCOTT & KAREN BONIS I-203
103.84
50,461.90
12,615.47
4,693.64
1,173.41
PAT . L. WILEY I-204
90.19
43,828.57
10,957.14
4,076.65
1,019.16
SILVIA MATUK / ALFONSO MATUK
BAYRAN J-001
136.18
66,177.79
16,544.45
6,155.43
1,538.86
CATHY JO NOVA J-002
76.32
37,088.33
9,272.08
3,449.72
862.43
JEROME DOMO J-003
76.32
37,088.33
9,272.08
3,449.72
862.43
RICHARD STAVOLA J-004
136.18
66,177.79
16,544.45
6,155.43
1,538.86
SILVIA MATUK / JORGE MANJARREZ J-101
90.27
43,867.45
10,966.86
4,080.27
1,020.07
RICHARD STAVOLA J-102
64.91
31,543.55
7,885.89
2,933.98
733.49
CATHERINE MELVIN J-103
64.91
31,543.55
7,885.89
2,933.98
733.49
LEO SCHUSTER J-104
90.27
43,867.45
10,966.86
4,080.27
1,020.07
RENATO MARTIN SANCHEZ J-201
90.27
43,867.45
10,966.86
4,080.27
1,020.07
ANDRES OLAVARRIETA J-202
103.84
50,461.90
12,615.47
4,693.64
1,173.41
BART GEORGE DUNS J203
103.84
50,461.90
12,615.47
4,693.64
1,173.41
SUSAN MCDOWELL & MARK MISFELDT J204
90.19
43,828.57
10,957.14
4,076.65
1,019.16
TOTAL 15,486.48 7,525,782.00 1,881,445.50 700,000.00 175,000.00
CHAC HAL AL ANNUAL ASSEMBLY
January 26, 2017
Pág. 23
Payment Dues and Late fees 2017
Due Date Condominios Chac Hal Al maintenance fees and assessments are dueby the 10th day of the second month of each calendar quarter, starting in February then in May, August and November. Late fees Late fees are charged at a rate of 1.5% per month. Fees and assessments paid in advance by the 10th day, described above. Beginning on the 11thday the late fees will be chargedon any amounts outstanding. Transfers and deposits When wiring funds to our accounts, please notify the manager([email protected]) that you have done so. Please include the date of the wire, the amount, your name and the condominium you are making payment for. There continues to be difficulty in tracking certain wire transfers and if you do not provide Administration with this necessary information, payment will not be posted to your account and late fees will be assessed Cheques If you are writing a cheque for payment of maintenance fees, it is imperative that the cheque is made payable to PENINSULA CHAC HAL AL AC. Mexican banks allow no variation and no corrections. Payment in a Foreign Currency If a homeowner pays dues in any other currency besides pesos (cheque or cash), Administration will issue a temporary receipt acknowledging receipt of payment. The official receipt will not be issued until our bank clears the actual cheque. The official receipt will then be issued for the actual amount that has been paid to the Homeowners Association by our bank. Dues & Right to Vote at the Homeowners’ Annual Ordinary Assembly In order to have voting rights at a Homeowners’ Assembly, all fees must be paid up to date. The Annual Ordinary Assembly is held each year on the last Friday of January. In order to have voting rights for that Assembly, all fees through and including the fourth quarter of the last year must be paidcurrent.