Annual Health and Safety Report 2018 - 2019 · Annual H & S Report 2018 – 2019 V1 1. PLAN 1.1 South Yorkshire Police Health and Safety Policy South Yorkshire Police’s Health and

1 Annual H & S Report 2018 – 2019 V1

Annual Health and Safety Report 2018 - 2019 May 2019 Joanne Sampson CMIOSH – Health and Safety Advisor


INTRODUCTION This report covers the financial year April 2018 – March 2019. The aim is to provide the Chief Constable, the Police and Crime Commissioner and all staff within South Yorkshire Police information on how we have successfully managed health and safety for our employees, volunteers, contractors, service users and members of the general public over the previous 12 months. Whilst health and safety has traditionally focused on the risk of injury and ill health, keeping our people safe and creating a healthy work environment are critical components of delivering the Police and Crime Plan and plan on a page (POAP) objectives. Good daily health and safety management is critical to achieving the Governance and Compliance and Valuing Our People goals. The Health and Safety Management System (SMS) used in SYP is based on the HSE’s – Managing for Health and Safety (HSG 65) Plan, Do, Check, Act principles, these being:

Each section within the report provides an overview of the requirement and an update with regard to SYP’s progress in each area of the Plan, Do, Check, Act principles.

•Measuring Performance

• Investigate causes of accidents, incidents or near misses

•Review SYP's performance

•Take action on lessons learned, including from audit and inspection reports

• Identify Risk Profile•Organising to deliver

SYP's Plan• Implementing

SYP's Plan

•Policy•Planning for

Implementation

PLAN DO

CHECK ACT


1. PLAN 1.1 South Yorkshire Police Health and Safety Policy South Yorkshire Police’s Health and Safety Policy is the force’s lead document for health and safety management and all corporate and departmental documents will match or exceed the principles set out there. The policy is next due for review in April 2020.

1.2 Health and Safety Strategy 2018 – 2021 The SYP and OPCC Joint Health and Safety Strategy, developed to build on the required standards of H&S, was issued via the Strategic H&S Board in April 2018. It supports the overall aim and outcomes of the Police and Crime Plan and the aims and objectives of SYP as laid out in the Force Plan on a page. The strategy relates to activities around governance and compliance and valuing people to ensure good health, safety and welfare governance arrangements are in place, which comply with regulations and professional standards. The strategy commits SYP and OPCC to continually improving health, safety and wellbeing for officers and staff and will assist in realising:

Efficient, proactive and pragmatic ways of delivering health and safety;

A safe and healthy environment for police officers, staff and volunteers;

A robust health and safety culture; and

Effective means of protecting stakeholders, including staff, the public, contractors and visitors from harm.

Five themed areas (listed below) are now monitored via an agreed timeframe with SCT, OPCC and staff associations at the Strategic H&S Board: Theme 1 – Strengthening Leadership and the management of H&S; Theme 2 – Competence; Theme 3 – Risk Management; Theme 4 – Risk Control Systems; and Theme 5 – Audits and Inspections 1.3 Planning for implementation External The Health and Safety Executive (HSE) consults on and implements new and amended legislation in April and October each year. In 2018, the HSE held no public consultations. With regard to Brexit, the HSE stated its position that there would be no change in employers’ duties to protect the health and safety of people, with minor amendments to remove EU references from H&S Legislation. SYP’s health and safety obligations remain unchanged. The HSE fee for intervention (FFI Scheme) – which see employers visited and found in material breach of health and safety law, paying the costs covering the time of their visit and identification of the breach, multiplied by the hourly rate. The HSE has just increased the hourly rate from £129 to £154.


Enquiries

Building a Safer Future – the Independent Review of Building Regulations and Fire Safety into the Grenfell Fire by Dame Judith Hackitt was published in May 2018. The report identifies the need for an integrated systemic change, including:-

Changes to building standards and fire safety legislation;

Competence and 3rd Party accreditation in all areas of the industry such as fire materials and protection systems, Fire Risk Assessors and contractors undertaking the work; and

A Joint Competent Authority (JCA), comprising Local Authority Building standards, fire and rescue authorities and the HSE to oversee better management of safety risks in buildings across their entire life cycle.

Whilst the report is largely focused on the high-rise residential buildings (HRRB), the ideas proposed in the report will have broader application to a wider range of buildings such as those owned and maintained by SYP. The H&S Department, in conjunction with FM and Regional Procurement, will need to monitor the developments and implement the recommendations as and when required. Internal In May 2018, the NPCC issued Police Health and Safety – A guide for Chief Officers, a revised document to assist chief officers and policing bodies in reviewing their respective health, safety and welfare arrangements. The reviewed document builds on the guidance initially issued to Police Service in 1996, which is now archived. In SYP, the Health and Safety Policy, Strategy and procedural guidance are written in accordance with the Health and Safety at Work Act 1974, all other health and safety legislation and the newly issued NPCC Guidance. The force currently operates with 14 management procedures, three of which have been reviewed and re-issued through the Strategic Health & Safety Board in the last 12 months.

Management Procedure 02: Local H&S (W) Boards

Updated to reflect Wellbeing as being optional in local H&S Boards as appropriate locally, include H&S KPI’s and statistical data produced quarterly in HR People’s Analytic Report

Management Procedure 08: Risk Assessment for Young Person’s Updated annually with current Employers Liability Insurance details required by Schools and Colleges.

Management Procedure 016: Automatic External Defibrillator (AED) Procedure New procedure detailing purchasing and maintenance of AED requirements within SYP.

Safety alerts were published on the H&S Intranet pages with regard to Vivaro Vans, accessing the Railway Infrastructure, Lithium Batteries for Firearms Activities and Dinitrphenol (2,4 DNP). In relation to the advice for Lithium batteries, the H&S Department will incorporate the advice in the Fire Risk Assessment and ensure fire extinguishers are appropriate for risk in the corresponding area.


2. DO 2.1 Identify Risk Profile Work Activity Risk Assessments The Management of Health and Safety at Work Regulations 1999, requires SYP to have suitable and sufficient risk assessments in place for work activities.

SYP currently has 42 Generic Risk Assessments available, 28 are now current and review of the remaining 14 is in progress. In conjunction with various districts/ departments the H&S Team reviewed an additional 29 specific work activity risk assessments mainly for OSU activities.

New and reviewed risk assessments are sent routinely to the staff association’s health and safety leads as part of the consultation process.

Fire Risk Assessments (FRAs) SYP currently have a total of 52 premises requiring a FRA and as of March 2019, all premises had an in date assessment, a 100% completion rate. The RLB program of work managed by FM to implement fire prevention and protection work is planned for SYP Estate and monitored at the Strategic H&S Board. In addition, Districts and Departments are monitoring standards through both the quarterly premises safety inspection (QPSI) process and at local Health and Safety (Wellbeing) Boards. This has resulted in vastly improved standards of housekeeping and fire safety across the SYP Estate. Dangerous Substances and Explosive Atmosphere Regulations (DSEAR) SYP has DSEAR risk assessments across four fuel sites which dispense petrol. The risk assessments are reviewed annually and South Yorkshire Fire Officers relicensed the sites during 2018/2019. In December 2018, the petroleum tank at Attercliffe Station was suspected of leaking fuel, identified by a strong odour detected in the new part of the building. At the request of the SY Fire Petroleum Licensing Officer Nigel Shepherd, this part of the building was evacuated due to the explosive atmosphere detected in the stairwell, the only means of escape. Investigation work led by FM with Veolia and Environment Agency is ongoing to establish the appropriate action of removal, concrete fill or replacement as required by South Yorkshire Fire Service before December 2019. HR Enabling People and Keeping SYP Safe Through the HR objectives for enabling people and keeping people safe, the H&S Team continue to focus on a less risk averse, measured approach to risk management by considering alternative methods when risk profiling.


2.2 Organising to deliver SYP Plan H&S Intranet In April / May 2018, the H&S Intranet site was reviewed and populated in accordance with the launch of the new corporate SYP Intranet site. The site publishes safety alerts and quarterly KPI safety data in addition to policy, procedural guidance and risk assessments for delivering the SYP H&S strategy and plan. Strategic Health & Safety Board Chaired by Director of Resources, four Strategic H&S Boards were held during this financial year. A compliance section on Theme 4 of the H&S Strategy – Risk Control Systems is reported on at the Strategic Boards via a power point presentation, which can be accessed on the H&S Intranet site. The five KPI’s are:-

1. Managing Contractors; 2. SYPCC Estate; 3. Vehicles; 4. Operational Activities; and 5. Customers.

KPI compliance data is detailed in section 3.1 - Measuring Performance. Local Health & Safety (Wellbeing) Boards A summary in relation to local Health and Safety (Wellbeing) Boards is provided in the table below (meeting column denotes number of meetings held during the financial year).

District / Department Chair Meetings Actions referred to Strategic Board

Barnsley C/Supt 4 None

Doncaster C/Supt 4 None

Rotherham C/Supt 4 None

Sheffield C/Supt 3 None

Atlas Court Functional Manager

2 None

Carbrook C/Supt 4 Questions around the impact and lack of infrastructure to support the new QPSI process

HR Head of HR 1

(started Dec 18)

None

OSU Supt 2 None

SCS Force Crime Manager or

BM 3

None


VFM Head of Dept 4

Age and condition of SYP fuel sites and remedial work required at Attercliffe after issues with underground tank

Items of uniform issued not fit for purpose

Custody Inspectors

Custody C/Inspector

2

Competent Advice and Collaborative Working SYP H&S Team are members of the Association of Police Health & Safety Advisors (APHSA) and meet quarterly across Region 2 to share best practice and for the purpose of Continual Professional Development (CPD). In 2018 / 2019 the Assistant H&S Advisors have continued to develop in post and achieved individual status as Institute of Fire Safety Manager (ISFM) and IOSH Technical Practitioner. In addition, through periods of study, one Assistant H&S Advisor is certificated in IOSH Noise and Hand Arm Vibration Syndrome and the other is working towards the NEBOSH National Fire Certificate which will be completed in June 2019. 2.3 Implementing SYP’s Plan Health and Safety Training Competence is the ability to undertake responsibilities and perform activities to a recognised standard on a regular basis. In the area of H&S competence, SYP have an extensive training programme and the table below shows the detail with regard to the numbers of courses and places available etc.

Course Title Number of Courses

delivered

Number of places

available

Number of attendees

Number of spare places on courses

Number of courses

cancelled

Display Screen Equipment 0 0 0 0 4

Fire Warden 8 96 72 24 4

Fire Warden Refresher 9 90 68 22 7

IOSH for Senior Execs 0 0 0 0 0

IOSH Managing Safely 2 24 23 1 0

Manual Handling 3 36 24 12 2

Manual Handling Refresher 3 36 18 18 2

Petroleum 1 6 3 3 2

Working at height 1 12 10 2 2

Working at height refresher 2 24 15 9 2

Control of Contractors 0 0 0 0 0

Custody Cell evacuation 4 160 113 47 0

Total 33 484 346 138 25


3 CHECK

3.1 Measuring Performance As part of the H&S Strategy, within Theme 4: ‘Risk Control Systems’, five KPI’s were agreed by the chair of the Strategic Board, as being,

1. Managing Contractors; 2. SYP Estate; 3. SYP Vehicles; 4. Operational Activities; 5. and Customers.

The following graphs show compliance in these areas across SYP in 2018 – 2019. KPI 18 - Managing Contractors Protocols should be developed for the level of service and support required for managing contractors Managing Contractors Standard Operating Procedure and other applicable documentation was reviewed and published on FM Intranet site in March 2019. KPI 19 - SYP Estate Management of H&S compliance on SYP estate through a programme of quarterly premises safety inspections The following graphs show:-

% of quarterly premises safety inspections complete for SYP Estate;

% of quarterly premises inspections by District / Departments;

% compliance score on quarterly inspections per District /Department by site;

% of contracted RLB fire safety work complete, in tender process and waiting;

23%

77%

% Premises Inspections completed for SYP Estate

Annual % Not Inspected Annual % Inspected


KPI 20 - SYP Vehicles Ensure Occupational Road risk is managed across the organisation The following graphs show:-

% of driver training is in date

No illegal tyres found during VFM quarterly checks

BarnsleyDistrict

DoncasterDistrict

SheffieldDistrict

RotherhamDistrict

CriminalJustice

HQ Depts HR IS OSU

OtherDepartments

/ PartnerAgencies

SCS VFM

QUARTER 1 100.0% 87.5% 87.5% 33.3% 83.3% 60.0% 66.7% 0.0% 33.3% 16.7% 44.4% 50.0%

QUARTER 2 100.0% 87.5% 100.0% 100.0% 100.0% 83.3% 100.0% 0.0% 100.0% 50.0% 100.0% 100.0%

QUARTER 3 100.0% 75.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 100.0% 75.0% 42.9% 100.0%

QUARTER 4 100.0% 100.0% 88.9% 75.0% 100.0% 100.0% 66.7% 100.0% 100.0% 37.5% 14.3% 100.0%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%

100.0%

% SYP Premises completed a QPSI – by Dist/Dept and compliance score

QUARTER 1 QUARTER 2 QUARTER 3 QUARTER 4

11%

11%

78%

% RLB Contracted Fire Safety work complete, in tender process and waiting at district and department

% Sites in tender process with RLB % Sites undergoing RLB works

% Sites outstanding with RLB works


57%

43%

GRA Completed / Under Review Quarter 2

GRA Completed GRA Under Review

KPI 21 - Operational Activities Ensure operational activities have suitable and sufficient risk assessment in place which protect officers and staff without being risk averse. The following graphs show:- GRA’s in place with 2 yearly review

98.2%

99.6%

98.4%98.1%

99.6%99.8%

99.1%

100.0%

97.0%

97.5%

98.0%

98.5%

99.0%

99.5%

100.0%

100.5%

QUARTER 1 QUARTER 2 QUARTER 3 QUARTER 4

Annual % Driver Trained (Standard / Advanced) in Ticket

Standard Advanced

2% 2%

96%

Annual % of Tyres compliant throughout SYP

Total Tyres - Advisory Total Tyres - Non Compliant Total Tyres - Compliant

47%

53%

GRA Completed / Under Review Quarter 1



69%

31%

GRA Completed / Under Review

Quarter 4


KPI 22 - Customers Ensure the welfare and safety of all non SYP employees The following table shows:-

% service requests responded on time by service provider (LHT)

% initial risk assessment when detainee booked in (risk level 1-4)

% weekly fire alarm and aspirator checks undertaken by FM and Custody staff

APP requirement to undertake evacuation in Custody Suites

% of inspectors PACE review process undertaken

KPI What success

looks like?

Q1 Q2 Q3 Q4

HMIC requirement for detainees in Police Custody to have access to health and social care services appropriate to physical and mental health needs

% Service

requests

responded on

time by service

provider (LHC)

95% requests

responded to on

time with no gaps

in service delivery

Under

Development

87% 91% 92.7%

PACE Code C (9) –

Care and treatment of

detained persons

% of HCP on duty

in relation to full

service delivery

1 x HCP

embedded in

each suite with no

gaps in service

delivery / rota

Under

Development

95% 99.5% 99.3%

67%

33%

GRA Completed / Under Review

Quarter 3



% of Initial risk

assessment when

detainee booked in

(risk level 1-4)

100% Completion

of initial risk

assessment &

identified welfare

checks

Under

Development

99% 99.3% 99.1%

% Weekly fire alarm &

aspirator checks

undertaken by FM &

Custody staff

100% completion

in 7 day window

Under

Development

Under

Development

Under

Development

Under

Development

APP requirement to

undertake evacuation

in Custody Suites

Annual

evacuation for

each suite & bi-

annual desk top

exercise

Under

Development

Table top

exercise

Doncaster

Custody

Table top

and

Evacuation

exercises

planned in

other suites

% of Inspectors PACE

review process

undertaken

100% Compliance

of Inspectors

reviews in the

PACE.

Under

Development

(Connect

Issue)

Under

Development

(Connect

Issue)

Unable to

report

accurately

due to

technical

issues with

BI. being

investigated

by IS.

Unable to

report

accurately

due to issues

with BI.

Resolution

being

investigated

by IS

3.2 Investigate the causes of accidents, incidents or near misses Supervisors undertake accident and near miss investigations to ensure adequate control measures are in place to reduce the significant risks from workplace hazards. The Mounted Section have run a selection and training programme which has not taken place for a number of years. Unfortunately, a significant number of injuries have occurred during both the selection and training phases and some of these resulted in both RIDDOR reports and absence. As a result, the H&S Team are working in conjunction with the Mounted Section and Business Manager to look at further control measures which can be put in place to reduce the risks. These include the purchase of airvests, breaks for student Officers and horses during the training and amendment of the lessons plans to reflect this. An investigation into the petrol leak at Attercliffe is ongoing in conjunction with relevant stakeholders as previously detailed within this report.

4 ACT

4.1 Reviewing SYP Performance Accident reporting SYP comply with the Health and Safety Executive (HSE) Regulations to report all injuries, diseases and dangerous occurrences. Table 1 (below) shows injuries reported to the HSE under the above Regulations.


TABLE 1

TABLE 2

Table 2 (above) shows the number of violent arrest struggle and assaults reported over the three last years. In 2018 / 2019 there has been a 1% decrease in the number of assaults and a 17% decrease in the number of violent arrest struggles reported. The incident data is then categorised using the HSE’s list of causation types as shown in the table 3 (below). This classification is selected by the H&S Team as part of the quality assurance process and based on an overview of the incident.

2016/2017 2017/2018 2018/2019

Specified Injuries 6 7 16

7 day Injuries 16 4 6

Death 0 1 0

67

1616

4

6

01

00

2

4

6

8

10

12

14

16

18

RIDDOR Reportable Accident Breakdown

Specified Injuries 7 day Injuries Death

110103 102

147

132

110

0

20

40

60

80

100

120

140

160

2016/2017 2017/2018 2018/2019

Violent Arrest Struggle & Assault

ASSAULT VIOLENT ARREST STRUGGLE


TABLE 3

YEAR Causation Type

2016/17 2017/18 2018/19 Total

Animals 16 23 25 64

Assault 110 103 102 315

Blood Contamination 5 2 7 14

Contact with Electricity 0 0 1 1

Contact with Hot Liquids 1 1 4 6

Defective/Use of equipment 8 10 1 19

Exposure to Hazardous Substances 0 0 1 1

Exposure to Heat, Fire or Explosion 2 1 1 4

Fall from Height 6 3 6 15

Firearms Training 2 4 3 9

Fitness Test 1 1 0 2

Forced Entry 6 5 3 14

Handling, Lifting, Carrying 12 8 6 26

Hit by Moving Vehicle 33 25 25 83

Hit by Moving/Falling/Fixed Object 27 23 17 67

Incapacitant Spray 1 0 1 2

Method of Entry Training 2 2 4 8

Other Kind of Accident 12 17 12 41

Other Training 1 2 0 3

Personal Safety Training 3 3 11 17

Public Order Training 15 3 9 27

Pursuit Of Offender 22 29 29 80

Slip, Trip, Fall on same level 26 22 12 60

Slip, Trip, Fall on stairs 8 9 5 22

Sports 5 0 0 5

Violent Arrest/Struggle 147 132 110 389

Totals 471 428 395 1294

The annual accident data indicates an overall decrease in incidents between 2017/18 and 2018/19 by 8%. Areas showing a marked decrease in reported incidents during 2018/2019 compared with 2017/2018 are noted of significance in three catergories:- violent arrest / struggle reduction by 22, defective/use of equipment reduced by 9 and slip, trip fall incidents reduced by 10. In contrast over the same financial period, incident reports during Officer Safety Training increased by 8 and in Public Order Training by 6. These incidents reports have been reviewed and the increases appear to be related to student officer numbers increasing rather than training processes. Other incident report increases relate to blood contamination and falls from height which have both been analysed for trends but no links or similarities are noted. Over the next 12 months incidents relating to the above areas will be monitored to ensure emerging issues are identified and addressed.


Near Miss reporting Table 4 shows the number of near misses reported by category over the last 3 years, which has seen an increase of 19%. TABLE 4

The near misses were then evaluated alongside the accident causation categories in terms of potential if the near miss had resulted in injury, producing the details in table 5. TABLE 5

Year 2016-2017

Ass

ault

/ V

AS

Co

nta

ct w

ith

El

ect

rici

ty

De

fect

ive

Eq

uip

me

nt

Exp

osu

re t

o h

eat

,

fire

an

d e

xplo

sio

n

Hit

by

mo

vin

g,

falli

ng,

fix

ed

ob

ject

Slip

, tri

p, f

all o

n

sam

e le

vel

Hit

by

mo

vin

g

veh

icle

An

imal

Oth

er

Acc

ide

nt

Blo

od

Co

nta

min

atio

n

Exp

osu

re t

o

Haz

ard

ou

s

Sub

stan

ces

Fall

fro

m H

eig

ht

Fire

arm

s Tr

ain

ing

Han

dlin

g, L

ifti

ng,

C

arry

ing

Near Miss Category

Equipment 7 3 3 3 1 1

Other 1 1 1 1

Public disorder 2

Resources 6 1

Risk Assessment 1 1 1

Substances

Vehicles & Transport 1 5

Year 2017-2018

Ass

ault

/ V

AS

Co

nta

ct w

ith

El

ect

rici

ty

De

fect

ive

Eq

uip

me

nt

Exp

osu

re t

o h

eat

, fir

e

and

exp

losi

on

Hit

by

mo

vin

g, f

allin

g,

fixe

d o

bje

ct

Slip

, tri

p, f

all o

n s

ame

leve

l

Hit

by

mo

vin

g ve

hic

le

An

imal

Oth

er

Acc

ide

nt

Blo

od

Co

nta

min

atio

n

Exp

osu

re t

o

Haz

ard

ou

s Su

bst

ance

s

Fall

fro

m H

eig

ht

Fire

arm

s Tr

ain

ing

Han

dlin

g, L

ifti

ng,

C

arry

ing

Near Miss Category

Equipment 1 1 1 1

Housekeeping 1

Other 2 1

Public disorder 3

Resources 16

Risk Assessment 7 2 1 1

Substances 1

Training 1

Vehicles & Transport 1 1 2

6 7

18

2 4 50 1

4

17

63

11

3 1 1 12 3

21

1

16

3 4 4 2

05

10152025

Near Miss data by Category

2016-2017 2017-2018 2018-2019


Year 2018-2019

Ass

ault

/ V

AS

Co

nta

ct w

ith

El

ect

rici

ty

De

fect

ive

Eq

uip

me

nt

Exp

osu

re t

o h

eat

, fir

e

and

exp

losi

on

Hit

by

mo

vin

g, f

allin

g,

fixe

d o

bje

ct

Slip

, tri

p, f

all o

n s

ame

leve

l or

stai

rs

Hit

by

mo

vin

g ve

hic

le

An

imal

Oth

er

Acc

ide

nt

Blo

od

Co

nta

min

atio

n

Exp

osu

re t

o

Haz

ard

ou

s Su

bst

ance

s

Fall

fro

m H

eig

ht

Fire

arm

s Tr

ain

ing

Han

dlin

g, L

ifti

ng,

C

arry

ing

Near Miss Category

Equipment 8 3 3 5 1 1

Housekeeping 1 1 1 1

Other 1 1 1

Public disorder 1

Resources 2 1

Risk Assessment 7 1 2 1 1 1 3

Substances 2 1 1

Training 2

Vehicles & Transport 1 1

The categories with the most near misses reported this year relate to risk assessment and equipment. In the previous year, resourcing was the major issue with the underlying reason being minimum staffing levels and insufficient officers to respond to demand. This appears to have dramatically decreased over the last 12 months. Risk assessment remains a concern, with six of the reports submitted highlighting concerns with deployment of Officers at football fixtures. Half of those reports related to the local derby between Sheffield United and Sheffield Wednesday highlighting unsafe tactics for policing of the event including placement of cordons, deployed resources and members of the public at risk. There were also three reports submitted regarding security concerns on SYP buildings, two of which were at Woodseats Police Station and one at Snig Hill Police Station. Equipment was the highest reported category this year, with airwave issues being of particular concern (a lack of coverage in the Rotherham / Maltby area). 4.2 Audits SYP has not undertaken a formal H&S auditing programme since 2010 due to collaborative working and resourcing issues. This is objective 23 in the H&S Strategy and the two Assistant H&S Advisor are booked on the external ROSPA Auditing course in June 2019 with a view to undertaking a ROSPA audit at SYP in January 2020.


5. LOOKING FORWARD The key commitments and priorities for the H&S Team during 2019/20 to support the Police and Crime Plan and POAP objectives in relation to ensuring Governance and Compliance and Valuing Our People as follows:

PLAN

5.1 SYP Health and Safety Policy Next review of SYP Health and Safety Policy due April 2020. 5.2 SYP Health and Safety Strategy A H&S Strategy delivery plan is in place for 2018/21. Delivery of the plan will continue in line with the Police and Crime Plan and POAP, to ensure good health, safety and welfare governance and proactively manage the health and wellbeing of our people, demonstrates

SYP’s commitment and compliance with regulations.

In 2019 – 2020 the focus of delivery of the strategy will change from recovery once all policies, management procedures and risk assessments are up to date, into a more proactive approach of audit and review. 5.3 SYP Managing Contractors Policy FM and the H&S Team will revise the Managing Contractors training programme in line with the reviewed Standard Operating Procedure and deliver to relevant line managers and supervisors.

5.4 Planning for implementation The H&S Team will continue to monitor external and internal changes in legislation and policy for implementation as necessary.

In the next 12 months, new or reviews of existing guidance will take place as follows:- Management Procedure 15: HAVS Management Procedure 07: First Aid

DO 5.5 Identify Risk Profile

Work Activity Risk Assessments In accordance with the SYP H&S Strategy and department work plan, risk assessment review will continue. The H&S Team aim to complete the review of the current generic risk assessments in 2019 - 2020. The team will continue to work with Districts and Departments to review specific work related activities and risk assessments. Specifically SCS for CID, surveillance and prison visits and Districts on completion of the GRA’s to ensure the risk assessment process is suitable and sufficient as required by legislation. Fire Risk Assessments The FRA review programme will continue in conjunction with FM and Districts and Departments.


Remedial work by the appointed contractor RLB to commence during 2019 to undertake fire protection works, based on priority of issues and geographical location. Five sites will be selected per tender and each group should take 3-4 weeks. This will be a rolling programme until all fire protection work is complete.

Dangerous Substances and Explosive Atmosphere Regulations (DSEAR) The H&S Team will review the four Petrol Site DSEAR assessments in conjunction with VFM and FM prior to South Yorkshire Fire Service relicensing the sites. A further DSEAR assessment is required at VFM – Churchill Way. 5.6 Strategic Health and Safety Board The programme of meetings are planned for 2019 -2020. 5.7 Local Health and Safety Boards The H&S Team will continue to attend all local Boards to support the management teams and provide competent advice with regard to health and safety internally and externally. In addition, Boards to be established for areas currently not covered, these being IS and PSD.

5.8 Collaborative Working The H&S Advisors of the YaTH will continue to work with Regional Procurement to assist them in embedding process for checking health and safety requirements at the tender stage of procurement.

CHECK 5.9 Measuring Performance The five specific KPI’s as part of the new H&S Strategy, in the areas of Managing Contractors, Estate, Occupational Road Risk, Operational Activities and Customers set by the Director of Resources will continue to be monitored through the Strategic Health and Safety Board.

ACT 5.10 Compliance Quarterly Premises Safety Inspection The revised QPSI will continue in 2019 – 2020 and the H&S Team will work more closely with Districts and Departments to ensure the process is suitable and sufficient, which will be reported on as a KPI in the quarterly data presented to the H&S Board.

The completed inspections will continue to be submitted to the H&S Team at the end of each quarter for presentation at Strategic Health and Safety Board in the form of compliance results for the consideration of the Director of Resources and any further action as required. In addition, as this will be the second year of the process, year on year data will also be considered. Continued support and guidance from the H&S Team will be available upon request as and when required.

Documents

Annual Health and Safety Report 2018 - 2019 · Annual H & S Report 2018 – 2019 V1 1. PLAN 1.1 South Yorkshire Police Health and Safety Policy South Yorkshire Police’s Health and